Mark Reichanadter LCLS FAC [email protected] October 12-13, 2006 Report to the LCLS Facilities Advisory Committee LCLS Project Management

Mark Reichanadter

LCLS FAC Meeting [email protected]

October 12-13, 2006

Report to the LCLS Facilities Advisory Committee

LCLS Project Management

M. Reichanadter / SLAC

Mark Reichanadter


October 12-13, 2006 2

Outline

Status of the LCLS

Progress in the past six months

Project Management

Cost and Schedule Performance

Contingency Allocation

Organization and Integration

Plans for the next six months

Risks/challenges ahead

Mark Reichanadter


October 12-13, 2006

LCLS Status•Cost Status

–CF subcontracts substantially over LCLS estimates• Descope CLOC to stay within TPC

•Schedule Status–Technical systems maintaining reasonable schedule progress

• Milestone performance ~OK, but installation activities are behind.–Construction start delayed due to high subcontract bids

• Working new schedule & CP. New Co- and Beneficial milestones.• Construction packages of LCLS beampath now awarded and

construction is underway!• Recent shutdown of Turner activities. Frequent cable discoveries.

•Management Status–Procurements going reasonably well with the dedicated cell

• Consultants (Miller/Dee), expediter and BOA’s are on board–Integration management team in place

• Manage the technical / CF interfaces and facilitate installation

Mark Reichanadter


October 12-13, 2006 4

TEC Project Performance - July 2006

LCLS Project Performance (TEC = $315MAY))

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

AY

K$

BCWS (TEC)

BCWP (TEC)

ACWP (TEC)

BAC

BA

OBL-S (TEC)

EAC

• LCLS showing steady progress overall.

• 31% TEC comp • 28% TPC comp

• SPI = 0.93• CPI = 0.95

• $ burn rate ~$5-6M per/mo

• Labor burn rate ~$2.5M/mo

• At SLAC ~165 FTE’s ~350 heads on LCLS

Mark Reichanadter


October 12-13, 2006 5

LCLS Project Performance – July 2006

• Injector 95% complete in Jan07.

1.1 Project Management 16,428 65.8% 24,958

1.2 Injector 15,810 76.0% 20,795

1.3 Linac 7,912 32.1% 24,677

1.4 Undulator 16,719 40.7% 41,095

1.5 X-ray Transport 8,938 35.2% 25,367

1.6 X-ray Endstations 1,239 8.5% 14,555

1.9 Conventional Facilities 18,741 14.9% 125,793

1 LCLS Total Base Cost 85,786 30.9% 277,240

315,000

37,760

19.7%

2 LCLS Other Project Cost 8,992 15.7% 57,435

64,000

6,565

13.6%

LCLS Total Obligations = $106,483.6K

LCLS Total Project Cost (TPC) 94,778 28.3% 379,000

Total Budget at Completion

% CompleteWork

Accomplished

% Contingency on ETC

LCLS Total Other Project Costs (OPC)

Available Mgmt Reserve

% Mgmt Reserve on ETC

LCLS Cost/Schedule Performance - July 2006 (AYK$)

WBS

LCLS Total Estimated Cost (TEC)

Available Contingency

Mark Reichanadter


October 12-13, 2006 6

TEC Contingency Performance – July 2006

% Contingency AvaIlable (on remaining work)

0%

5%

10%

15%

20%

25%

30%

35%

40%

Oct-04

Dec-04

Feb-05

Apr-05

Jun-05

Aug-05

Oct-05

Dec-05

Feb-06

Apr-06

Jun-06

% CompleteBCWP/BACCont/(BAC-BCWP)

• ~$19M contingency allocated in July.

•~$18M, CF Gp #1•~$0.4M Linac ETC•~$1.2M, XTOD ETC•~$0.2M, XES ETC

• All ETC’s updated except CT & CF.

• Aug Pending BCR’s;•CF ETC•CT ETC•Bid Group #2

• CLOC to be descoped to maintain adequate contingency.

Mark Reichanadter


October 12-13, 2006 7

Major Schedule Variances

Linac System: SPI = 0.72, CPI = 1.09 Linac (and Injector) controls hardware current installation. Work behind schedule but recovering. Linac Controls work, RF waveguides and vacuum hardware for 2007 installation being deferred to support immediate needs.

Undulator System: SPI = 0.85, CPI = 0.92Single Undulator Test (SUT) system development at ANL developed into a larger test than anticipated. SUT is nearing completion. SLAC’s Magnetic Measurement Facility (MMF) is not yet prepared for undulator segment tuning. The Undulator alignment monitoring HLS behind on hardware procurements. Increased SLAC-LCLS oversight to recover schedule.

XES Controls System: SPI = 0.72, CPI = 1.07XES controls effort has been focused on preparations for Injector installation and commissioning period. Replan future XES controls work.

Mark Reichanadter


October 12-13, 2006 8

Schedule StatusOld Schedule – Critical Path (CP) - Und B.O. – install – FEL commission. Total float 213d to CD-4.

Near CP – Undulator vacuum system, Undulator testing,

New Schedule – Updating project schedule and CP with Turner BO milestones.

Provides “Co-occupancy” Target dates allow installation prior to BO.Estimate ~60 days loss of float resulting from evaluation of bids, additional value engineering effort and possible options.

Near-term L3 milestone performance6/2/06 – 1st Article Undulator 1 Rcvd @ SLAC. Done – 6/12/067/10/06 – Award CF subcontracts

Done, Group #1 packages out, Group #2 ~ready, NTP to Turner on Aug 17/28/06 – MMF Qualified & Ready to Measure Prod Undulators

~Aug 28. Benches are installed and measuring the first magnets.8/21/06 – FY06 Shutdown: HW Reqd for Installation

Aug 16 Conducted Hardware Installation Readiness ReviewAug 30 Conducted Controls Installation Readiness Review

11/15/06 – Start Drive Laser Commissioning. On schedule

Mark Reichanadter


October 12-13, 2006 9

LCLS Organization Chart

• Strengthened Senior Mgmt

•APD-C•APD-E (TBD)•IMT

• Procurement•Miller•Dee

• Conv. Fac.•Turner•Jacobs T3

Mark Reichanadter


October 12-13, 2006 10

LCLS Integration - IMT addresses the “5I’s”

LCLS establishes IMTIMT under direction of RM BoyceDescribed under PMD 1.1-028

Integration management (gaps/conflicts)Review and ownership of Interfaces (ICD’s)CF-Tech leads identified for constructionInstallation readiness & planning

Aug06 shutdown underway

APD Engineer – To facilitate LCLS system engineering and inter-lab integration

Interview process completeLCLS Design Reviews - ~35-40 have been conducted across the project to mature the design, validate progress and identify integration issues early.

Mark Reichanadter


October 12-13, 2006 11

LCLS design continues to mature

LCLS Specs

• 77% PRD’s • 65% ESD’s • Most open

requirements are in photon area. Need to do better.

• 100% RDS’s• 92% ICD’s• IMT reviews ICD’s

Requirements Document

Total No.

Documents

Number

Approved

Number in Sign-Off

% Complete

Comments

Global Requirements Document (GRD)

1

1

0

100

Complete

Physics Requirements Documents (PRDs)

79

61

0

77

Engineering Specification Documents (ESDs) Management Physics Liaison Support Controls Injector Linac Undulator X-R Endstations Conventional Facilities XTOD

126

3 3

16 32 13 17 15 10 17

82

3 3

14 31 11 9 0

10 1

0

0 0 0 0 0 0 0 0 0

65

100 100 87 97 85 53 0

100 6

Room Data Sheets (RDSs)

51

51

0

100

Complete

Interface Control Documents (ICDs) Injector Linac Undulator X-R TOD XES

12

3 4 1 2 2

11

3 4 1 2 1

0

0 0 0 0 0

92

100 100 100 100 50

Total

269

206

0

~76

Mark Reichanadter


October 12-13, 2006 12

LCLS Risk Registry

Risk registry has been modified to provide a more tactical plan (FAC recommendation)

System Managers identify and ‘own’ riskImproves consistency on risk characterization

SM’s have authority and resources to prioritize risks.

Risks reviewed each month at senior mgmt meeting

Bulleted tasks identified to reduce riskStatus punch list each month

Avoid the broad, non-actionable risks

Mark Reichanadter


October 12-13, 2006 13

Near-Term Project ObjectivesProject Management

Hire APD-EngineeringEmphasize the IMT in resolving integration issues

Cost ManagementComplete ETC’s and ensure remaining scope fits LCLS TPC

Schedule ManagementComplete Injector / Linac shutdown effort safely

Injector (RF Gun – BC1)

Conduct Injector ARR and begin laser/injector commissioningDeliver 50% of undulators to MMF ~ Dec06

Monitor MMF measurement throughput

Perform on civil construction, safe operations are a must to stay to cost/schedule.

Mark Reichanadter


October 12-13, 2006 14

Risks / Challenges AheadExecution Phase – Safety is primary concern

Fully staffed in ES&H, construction safety and oversight (UTR’s)Regular job site inspections, enforced proceduresAligned DOE, SLAC, Turner, Subcontractor team

Technical / Quality – Missing scope/gaps are a riskScrutinize ICD’s, LCLS / LUSI interface needs attentionImprove technical specs, continue emphasis on design reviewsEmphasize role and influence of IMT and APD-E

Schedule - Installation activities and coordination IMT to facilitate installation planningNeed to get APD-E on board

Cost - Site conditions, field orders and staying to scheduleCLOC descoped to maintain adequate contingencyRecent bottoms-up ETC for the projectStrong procurement and negotiating team in place