Mark Reichanadter LCLS FAC [email protected] Apr7-8, 2005 LCLS Facilities Advisory Committee LCLS Organization & Executive Status M. Reichanadter

Mark Reichanadter

LCLS FAC Meeting [email protected]

Apr7-8, 2005

LCLS Facilities Advisory Committee

LCLS Organization &

Executive Status

M. Reichanadter / SLAC

Mark Reichanadter


Apr7-8, 2005 2

Outline

Status of the LCLS ProjectCost, Schedule and Resources

LCLS Organization & Staffing

Long-Lead Procurements

Preparation for Construction

Response to Oct04 FAC recommendations

Plans for the next six months

Mark Reichanadter


Apr7-8, 2005

LCLS Project Status – 1 •LCLS Critical Decision Status;

–CD-0 Approve Mission Need – Complete (Jun01)–CD-1 Approve Preliminary Baseline Range – Complete (Oct02)–CD-2A Approve Long-Lead Procurement Budget – Complete (Jul04)–CD-2B Approve Performance Baseline – ESAAB Scheduled for April 8

•Continue to work with BREI & OECM for baseline validation–CD-3A Approve Start of Long-Lead Procurements – Complete (Dec04)–CD-3B Approve Start of Construction – Scheduled (Nov05)–CD-4 Approve Start of Operations – Scheduled (Mar09)

•LCLS Major Upcoming Start/Completion Dates;–Start of LCLS Construction Start– Mar06–Injector Laser Commissioning Start– Jun06–Injector E-Beam Commissioning Start– Apr07 –Linac-to-Undulator Commissioning Start – Mar08–“First Light” (E-Beam through Undulator) Start – May08

•LCLS Major Upcoming Project Reviews–FAC – Apr 7-8, 2005–DOE “Lehman” Review – May 10-12, 2005

•Full Technical, Cost, Schedule and Management Review•Includes conceptual review of the LCLS Instruments (MIE) and LCLS Operations

–DOE “Lehman” Review – Nov, 2005•CD-3B – Assess readiness for start of construction

Mark Reichanadter


Apr7-8, 2005

LCLS Project Status – 2

•LCLS is in the Design/Procure/Construct phase.–Design (Staffing up Mgmt & PED, Technical Specs, A/E 100% Title I, Kick-Off Title II)–Procure (Long-Lead Procurements)–Prep for Construction (CM/GC RFP, Construction Safety Plan, ISMS)

•Safety First! Then think about schedule, technical and cost issues.–The LCLS P3 resource-loaded database is the approved scope, cost and schedule.

•LCLS performance and progress is based on the resource-loaded schedule.•Changes to the “plan” are approved through change control.•Earned-Value measured against resource-loaded schedule.

•FY05 funding arrived in Jan05–Will have carryover in FY06–Advance the design (PED), particularly in Injector and Undulator–Injector, Linac, Undulator & CF LLP’s–Title 2 Design, CM/GC procurement

•Emphasis on meeting schedules/milestones … cost will follow closely.

•Safety First! Then think about schedule, technical and cost issues.

Mark Reichanadter


Apr7-8, 2005 5

LCLS BA, C+Comm & BCWSLCLS Project TEC

0

50,000,000

100,000,000

150,000,000

200,000,000

250,000,000

300,000,000

350,000,000

Cost+COMM

BA

BCWS

BCWP

ACWP

•FY06 is aggressive to stay to the schedule (Injector, Linac, Undulator, & CF all ramping up)

•Note; FY07 “Swing” work can be advanced if we have good cost and schedule performance

Mark Reichanadter


Apr7-8, 2005 6

LCLS Total Project Cost (Feb05)LCLS Cost &

Schedule Estimate -----------------$315M TEC

$379M TPC

CD-4 Mar09------------------

Major emphasis/yr

FY05-LLP’s, Staffing, PED, T2 & CM/GC

FY06-Inj, Lin, Und Proc’s & Mock-Up, T3

FY07-Inj Comm, Linac, Und Assemblies XTOD/XES Proc, 2-D Det, T3

FY08-T3 BO’s, XTOD/XES Proc, May08 First Light

FY09-CD-4 Mar09

WBS System FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 Total

1.1 Project Mgmt., Admin. & Integration 0.00 1.43 2.40 7.21 6.29 5.11 4.54 2.24 29.23

1.2 Injector System 0.00 0.64 1.86 7.42 6.73 1.38 0.35 0.07 18.44

1.3 Linac System 0.00 0.18 1.16 3.49 10.58 7.62 3.25 0.46 26.75

1.4 Undulator System 0.00 0.57 1.60 7.22 22.25 14.83 1.67 0.10 48.24

1.5 X-Ray Transport & Diagnostics 0.00 0.70 0.82 2.72 5.92 8.94 7.02 0.46 26.59

1.6 X-Ray Endstations 0.00 0.00 0.22 0.73 1.49 5.86 6.44 0.24 14.98

1.9 Conventional Facilities 0.00 0.11 1.61 8.36 20.11 37.15 8.98 0.43 76.75

Estimated Base Cost 0.00 3.64 9.67 37.16 73.37 80.89 32.25 3.99 240.98

Contingency 0.00 0.00 0.00 12.91 12.17 24.61 18.25 6.01 73.95

Total Estimated Cost (Base + Contingency) 0.00 3.64 9.67 50.08 85.54 105.50 50.50 10.00 314.93

2.1 Project Mgmt., Admin. & Integration 1.50 0.00 1.17 1.88 1.81 4.95 7.00 14.86 33.16

2.2 Injector System 0.00 0.00 0.22 0.54 0.25 3.66 1.14 0.34 6.16

2.3 Linac System 0.00 0.00 0.00 0.00 0.00 1.10 1.11 0.34 2.55

2.4 Undulator System 0.00 0.00 0.34 0.50 0.38 4.79 0.93 0.34 7.27

2.5 X-Ray Transport & Diagnostics 0.00 0.00 0.27 0.54 0.06 0.66 2.11 0.69 4.34

2.6 X-Ray Endstations 0.00 0.00 0.00 0.17 0.18 0.53 2.18 0.49 3.55

2.9 Conventional Facilities 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Other Project Costs 1.50 0.00 2.00 3.63 2.67 15.69 14.47 17.06 57.03

Management Reserve 0.00 0.00 0.00 0.37 0.83 0.31 1.03 4.44 6.97

Total Other Project Cost (Base + MR) 1.50 0.00 2.00 4.00 3.50 16.00 15.50 21.50 64.00

Total Project Costs (Base + Cont. + OPC) 1.50 3.64 11.67 54.08 89.04 121.50 66.00 31.50 378.93

FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 TotalTEC Funding 0.00 5.93 7.46 50.08 85.54 105.50 50.50 10.00 315.00OPC Funding 1.50 0.00 2.00 4.00 3.50 16.00 15.50 21.50 64.00Total Funding 1.50 5.93 9.46 54.08 89.04 121.50 66.00 31.50 379.00

Linac Coherent Light Source BCWS Profile (AYM$) Feb05

Linac Coherent Light Source Funding Profile (AYM$)

Mark Reichanadter


Apr7-8, 2005 7

LCLS Cost Performance Report – Feb05

1.1 Project Management 630 409 292 -221 118 5,655 5,434 4,927 -221 507 0.96 1.10 29,294

1.2 Injector -35 415 202 450 213 2,963 3,186 3,203 223 -17 1.08 0.99 18,435

1.3 Linac 151 289 90 138 199 2,051 1,898 1,827 -153 70 0.93 1.04 26,751

1.4 Undulator 600 316 252 -284 64 3,265 2,972 2,965 -293 6 0.91 1.00 48,242

1.5 X-ray Transport 225 266 332 42 -65 1,928 1,968 1,969 40 -1 1.02 1.00 26,595

1.6 X-ray Endstations 80 83 80 3 3 451 454 407 3 47 1.01 1.12 14,956

1.9 Conventional Facilities 478 444 59 -34 385 2,761 2,659 2,314 -101 345 0.96 1.15 76,754

1 LCLS Total Base Cost 2,129 2,223 1,306 94 917 19,074 18,571 17,613 -502 958 0.97 1.05 241,027

315,000

73,973

33.3%

7.3%

2.1 LCLS Project Mgmt, Planning & Admn (OPC) 169 138 259 -31 -121 3,462 3,464 3,727 2 -262 1.00 0.93 33,199

2.2 Injector (OPC) 92 164 87 72 77 407 478 441 71 36 1.17 1.08 6,089

2.3 Linac (OPC) 0 0 0 0 0 1 1 1 0 0 1.00 1.00 2,552

2.4 Undulator (OPC) 70 30 -5 -40 35 594 527 477 -67 50 0.89 1.11 7,269

2.5 X-ray Transport (OPC) 13 13 -178 0 191 343 498 336 154 161 1.45 1.48 4,342

2.6 X-ray Endstations (OPC) 7 0 0 -7 0 44 7 5 -36 3 0.17 3,546

2.9 Conventional Facilities (OPC) -47 -48 0 -1 -48 0 0 41 0 -41 0.00 0.00 0

2 LCLS Total Other Project Cost 305 297 163 -7 134 4,851 4,975 5,028 124 -52 1.03 0.99 56,998

64,000

7,002

13.5%

8.8%

LCLS Total Project Cost 2,434 2,520 1,469 86 1,051 23,925 23,547 22,641 -378 905 0.98 1.04 379,000

6.2%

LCLS Total Estimated Cost

Avail. Contingency

% Contingency / Rem. Work

% Complete LCLS Base Cost

LCLS Cost Performance Report - Work Breakdown Structure

WBS

Work Scheduled

Work Performed

Actual Cost Work

Performed

Current Period ($K)

Budgeted Cost Variance

Schedule Cost

% Complete LCLS TPC

28-Feb-05

SPI CPI

Performance Indices

Cumulative to Date ($K) At Completion ($K)

BudgetedWork

Performed

Actual Cost Work

PerformedVariance

Latest Revised Estimate

Variance

Schedule

Budgeted Cost

CostWork

Scheduled

Avail. Management Reserve

% Contingency / Rem. Work

% Comp LCLS Other Project Cost

LCLS Other Project Cost

Mark Reichanadter


Apr7-8, 2005 8

LCLS Summary Schedule – Mar05

Highlights

• Schedule Float •213 days (10.5 mos.)

•~23% cont wrt CD-4

• Critical Path •Und B.O. - Und Inst to 1st Light

• FY05 Shutdown

•~1 month

• FY06 shutdown •~ 4 months

• FFTB Shutdown•Jul06•LCLS may request advancing this date

DOE Milestones

Major LCLS Milestones

Conventional Facilities Sector 20 Injector Facility

Linac Facility

Main Control Center

Magnetic Measurement Facility

Undulator Hall

Other Facilities (Undulator,BD, RY, NEH, FEH,FEE, BTH,CLOC & X-Ray Xport)

Injector Drive Laser

RF Gun

Linac Design/Procurement

Installation

Undulator

Design

Testing at MMF

X-Ray Transport & Diagnostics

Commissioning Diagnostics

X-Ray End Stations

Operations

FY 2009OCT JAN APR JUL






T1 Title 2 Construction

Title 1 Title 2 Construction

T1 Title 2 Construction


Design/Procure

Design/Procure

Commission

L1, BC1, L2, BC2, L3, & LTU, E-Dump

Commission

Design

F/MM

Commission

Operations

Design/Procure

Commission

S20/Alcove B.O. Linac B.O.

BD B.O.

MCC B.O.

MMF

CD2bCD3a CD3b CD4

FFTB Shutdown

Rcv 1st Arts

LCLS ARR LCLS Start Operation (X-Ray to Far Hall)

Start Proc for

T3 Constr

Laser Design/Procure/Assy

MMF

Drive Laser RFP

CableplantX-Band Klystron

Ti Strongback

Magnet Blocks

Magnet Poles

Del of 1st Arts to MMF

Install


CLOC B.O.

XTOD B.O.

FEH B.O.

FEE B.O.NEH B.O.

Procure

Drive Laser Award

L1, BC1

1st Light

L2,BC2,L3

E-Dump Install

LTU Install

BTH B.O.

UV Beam to Cathode

33 Prod UndsReceived

Injector Accelerator ARR

Linac ARR

Start Injector Comm (Drive

Laser)

Wall Region Install

Heater Region Install

Accelerator Region Install

Gun Region Install

Inject RF Install

Spectrometer Install

Commission C/O

Injector ARR

Laser Heater Install

Solid Attenuator Install

Gas Attenuator Install

Tunnel Mech/Vac InstallAward Initial Funding

Design/Procure 2-D X-Ray Detector Install

Install

Commission

ConstructionTitle 2UND B.O.

Title 1

Mark Reichanadter


Apr7-8, 2005 9

LCLS L1 and L2 Milestones• 7 L1 Milestones

tracked by DOE-SC1

• 27 L2 Milestones tracked by DOE-SSO

• 132 L3 Milestones tracked by LCLS Project Office

• L1-L2-L3 under change control

• Add'l L4’s tracked by System Managers

Mark Reichanadter


Apr7-8, 2005 10

LCLS Project Organization (Mar05)Increase senior level expertise

•Accel Team Ldr.

•Construction & ES&H Safety Professionals

•Dedicated Procurement Group

•E-Beam and X-Ray Systems Managers add a layer between WBS Managers and Project Office (better integration)

•Laser Group Manager to provide expertise to entire project

Mark Reichanadter


Apr7-8, 2005 11

LCLS Peoplepower / System / Lab

LCLS Physicist, Engineering & Management Resources (SLAC Only)

0

10

20

30

40

50

60

70

80

FY2004(actuals est*)

FY2005 FY2006 FY2007 FY2008 FY2009

Physicist/Post-Doc

Pwr Conv Engr

Mech Drafting/Design

Laser Engr

Klystron Engr

Project Office Staff

Electrical Engineer

Controls Programmer

Controls Engineer

Controls Coordinator

Mech/Vacuum Engineer

LCLS resource usage is derived from resource-loaded schedule.

Staffing @ SLAC

-Controls-MOU

-RF-MOU

-Engr-Improving

PO Staff-need senior-level and construction mgmt

Laser-need to recruit talent

LCLS Estimated FTE'sFY2004

(actuals) FY2005 FY2006 FY2007 FY2008 FY2009* TOTAL ANL 11.2 15.59 20.76 13.01 2.82 0.33 63.71LLNL 5.4 8.7 10.43 11.77 10.46 5.72 52.48SLAC 40.2 88.48 107.79 106.5 74.59 51.69 469.25Total 56.8 112.77 138.98 131.28 87.87 57.74 585.44

*FY2009 annualized rate

Mark Reichanadter


Apr7-8, 2005 12

Actual Reported Staffing @ SLAC

• 63.5.0 FTE’s (Feb05)

• Does not include additional staff under contract

– Jacobs– PMCS – AIM– Consultants

• Dalesio• Desaulniers

– CM/GC (6/05)

LCLS FTE's @ SLAC

0

10

20

30

40

50

60

70

Oct-

03

Nov-0

3

Dec-0

3

Jan-

04

Feb-0

4

Mar

-04

Apr-0

4

May

-04

Jun-

04

Jul-0

4

Aug-0

4

Sep-0

4

Oct-

04

Nov-0

4

Dec-0

4

Jan-

05

Feb-0

5

FT

E's

FY05 funding @ SLAC

Treading water. Year-long CR or full-

funding?Award Title I

Mark Reichanadter


Apr7-8, 2005 13

FY05 Matrix SupportESD-LCLS & RF-LCLS MOU’s

•LCLS Controls and RF Managers are members of LCLS Division and co-located in B280.

•ESD matrix ~7.0 FTE’s in FY05 to LCLS. LCLS still plans 2 EE hires.

•KD matrix ~3.0 FTE’s in FY05 to LCLS + mfg & RF Gun Support.

•CEH MOU (TBD)•Accel Dept (TBD)

Mark Reichanadter


Apr7-8, 2005 14

LCLS Facilities @ SLAC

MMF-4,000sf facility used to tune, measure and store undulator magnets

S20-2,160sf facility Laser &

Control Rm

B280 A&B 2 floors

~13,000sf

B750 LCLS temporary staging/storage, permanent lab,

testing and machine shop space. Share with other users, LSS?, EXO?

Remove Mark II Detector?

Mark Reichanadter


Apr7-8, 2005 15

LCLS Procured Materials and Services

LCLS Procurements and Subcontracts

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

FY05 FY06 FY07 FY08 FY09

AY

K$

T3 Constr

SLAC

LLNL

ANL

AYK$ FY05 FY06 FY07 FY08 FY09 TotalANL $2,219 $15,646 $13,244 $62 $2,104 $33,274LLNL $30 $2,863 $2,615 $4,502 $1 $10,011SLAC $12,425 $14,310 $16,617 $15,514 $4,565 $63,430T3 Constr $2,541 $20,246 $29,993 $5,701 $0 $58,481Total $17,215 $53,064 $62,468 $25,779 $6,670 $165,196

LCLS uses decentralized three procurement groups at ANL, LLNL and SLAC

ANL-LCLS Proc Mgr – J. Ingraffia

LLNL-LCLS Proc Mgr – G. Otani

SLAC-LCLS Proc Mgr- Dave McGiven

SLAC-LCLS Procurement Cell manages LCLS procurements and coordinates closely with SLAC Purchasing for less critical or commodity purchases

LCLS Technical LeadsB. Freeman

V. Villanueva

LCLS CF LeadB. Patten

Mark Reichanadter


Apr7-8, 2005 16

LCLS Long-Lead Procurements

•All LLP’s have been reviewed during LCLS TDR’s.

•Laser system includes a large number of small procurements + system integration.

•Laser and Conv Fac are most critical to maintaining schedule.

•Sufficient time is built into the LCLS schedule to provide for the procurement process.

•APP’s start the procurement process.

•Contingency on LLP ~31%

LCLS PROJ ECT

Long Lead Procurements (LLP)BCWS, AYM$

WBS Description FY05 FY06 Total

1.02 Injection System 12.7 1.3 14.0

* Drive Laser ($1,090k) - - -

* Streak Camera ($350k) - - -

1.03 LINAC System

BC1 Magnets 0.1 0.1 0.2

BC2 Magnets 0.2 0.1 0.3

RF Xband 1.2 0.3 1.5

1.04 Undulator System

Ti Strongback 0.7 1.2 1.9

Magnet Blocks 0.9 - 0.9

Magnet Poles 1.1 0.1 1.2

1.09 Conventional Facilities

S20 I njector Facility 1.5 - 1.5

Magnetic Measurement Facility 1.4 - 1.4

Total 19.8 3.1 22.9

LLP BA 30.0Contingency 31%

Mark Reichanadter


Apr7-8, 2005 17

Preparations for Construction

SafetyLCLS ISMS established, add ES&H staff to PO

ES&H – M. ScharfensteinConstruction ES&H – R. Hislop

Working with SLAC ES&H and SOC on approval and review processes.

Establish LCLS Construction Safety Plan

S20 and MMF construction to provide good feedback on processes and policies prior to main construction effort.

CM/GC RFP going through DOE approval processLargest procurement for LCLS (~60M)Evaluation and Advisory Boards are establishedStart construction March 2006!

Mark Reichanadter


Apr7-8, 2005 18

LCLS Response to Recommendations Oct04 FAC

Steep ramp-up of staff in light of FY05 CR is not feasible. Exploit Continuing Resolution by replanning work.

LCLS replanned its effort assuming a CR through Dec04 with full-funding in Jan05, which is what occurred.

LCLS has effectively staffed up when funding became available.

Mark Reichanadter


Apr7-8, 2005 19


Update the Risk Registry monthly.The Risk Registry is updated monthly and a dedicated Risk Management meeting is held each month. AC Conductivity was placed on the Risk Registry but is now considered a low risk. A FY06 CR is a serious risk to the project. Under a CR;

1/12 of PED (~$2.5M), 1/12 LLP ($0), 1/12 of OPC (~$3.5M) or ~$500K/mo. Ave 1-Q 06 ‘burn rate’ is ~$5.5M/mo.Two plusses;

Late FY05 funding, LCLS predicts a BA carryover ( ~$13M).Actual construction start is planned for Mar06 (3Q-06).

Mitigation strategy;Pull back on technical system procurements, hold CDG together.

Most likely impact; >1Q CR will delay schedule (reduced float, increase cost)

Looking to push non-critical path work from FY05 to FY06Continue to work with DOE SSO and BES on additional mitigation plans.

Mark Reichanadter


Apr7-8, 2005 20


Global integration needs more attention/resources.LCLS has added substantial resources to integration;

Added Integration/Installation Mgr (R.M. Boyce)Added Accelerator Team Leader (P. Emma)Added E-Beam System Mgr (TBD ~2 weeks)Added Photon Beam System Mgr (J. Arthur)2 Undulator Project Engineers

G. Pile – ANL, B. Youngman - SLAC

Added QA Mgr (TBD ~1week), D-Dbase Mgr (TBD)Continue to push on specs (PRD, ESD, ICD, RDS)

Mark Reichanadter


Apr7-8, 2005 21

LCLS Technical Specifications

•Technical baseline specifications are defined.

•Documents are added/ revised as the design evolves.

•Technical specs under configuration mgmt.

Mark Reichanadter


Apr7-8, 2005 22

LCLS is under Configuration ControlManagement Control

LCLS Project Management Planwith Appendices

LCLS Advance Procurement Mgmt Plan LCLS Quality Implementation PlanLCLS Risk Management Plan

with Risk Registry AppendixTechnical Control of Scope

Technical Specifications DocumentsGRD, PRDs, ESDs, RDSs, ICDs

WBS DictionaryCost/Schedule/Resource Control

LCLS P3 Cost & Schedule DatabaseWith Baseline Change Requests

LCLS L1-L2-L3 Milestones & DictionaryAll LCLS Project documentation can be foundon the LCLS website

Mark Reichanadter


Apr7-8, 2005 23

Plans for the Next Six Months

Baseline LCLS (Cd-2b)Complete staffing and co-location of Central Design Group at 3 labs.Continue to push ISMS into LCLS work processes.Continue to work enhance integration effort and processes.Complete awarding of Long-Lead Procurements

Laser, Injector components, Undulator Materials, S20 and MMF)

Complete Title II on schedule (Nov30)Award CM/GC (Jun30)

Maximize overlap between A/E T2 and CM effort.

CD-3b (Approve Construction Start)Make plans flexible for full FY06 funding (~$89M) or CR?