Mark Reichanadter LCLS FAC [email protected] Oct12-13, 2004 Meeting of the LCLS Facilities Advisory Committee LCLS Organization & Execution

Mark Reichanadter

LCLS FAC Meeting [email protected]

Oct12-13, 2004

Meeting of the LCLS Facilities Advisory Committee

LCLS Organization & Execution

M. Reichanadter / SLAC

Mark Reichanadter


Oct12-13, 2004 2

Outline

Progress in the past six months

Status of the Project (work in progress)Cost, Schedule (CP) and Resources

TPC, TEC and Contingency

LCLS Organization & WBS

Project Management Execution & Control

Plans for the next six months

Mark Reichanadter


Oct12-13, 2004 3

LCLS Progress in the Last Six MonthsTitle I Design for LCLS CF Submitted.Scope of the LCLS is defined in LCLS Technical Specifications SLAC establishes the LCLS Division for the construction phase

John Galayda named Associate Director, reporting to the SLAC Lab DirectorDivision creates functional groups (Laser, Controls, Engineering, etc.) to support cross-functional systems (Injector, Linac, Undulator, etc.) LCLS to create construction/technical procurement “cell”LCLS continues to add staff (both matrixed and direct)

EIR - Burns & Roe submitted report to OECMCost, schedule & contingency found to be “reasonable”72 findings …. covering 14 areas of project management as per DOE O413.3CAP Submitted to DOE-OECM. Project validation letter expected soon

DOE “Lehman” ReviewLCLS is working responding to recommendations on cost, schedule, contingency and organizationAssume a Continuing Resolution of 3-months in FY05 funding (Jan05).Current estimates: TPC from $315m to ~$350M, CD-4 from 30Sep08 to 31Mar09, Constr Start from 10/1/05 to 3/31/06On schedule to submit a revised cost and schedule estimate to DOE on 15Oct04

Mark Reichanadter


Oct12-13, 2004 4

LCLS Project Cost/Schedule (Jun04)

LCLS Cost / Schedule

Estimate

Current revised estimates;

• TPC ~$350M

•CD-4 ~31Mar09

•Increase overall float + 3-mo CR

•Slight increase in contingency

•Most cost growth is in PM & CF

WBS System FY02 FY03 FY04 FY05 FY06 FY07 FY08 Total

1.1 Project Mgmt., Admin. & Integration 0.00 1.43 2.50 3.74 3.98 4.05 3.30 19.01

1.2 Injector System 0.00 0.64 1.60 12.67 3.66 0.71 0.35 19.63

1.3 Linac System 0.00 0.18 1.17 5.51 12.75 5.27 1.00 25.89

1.4 Undulator System 0.00 0.57 1.90 9.80 14.17 18.65 0.44 45.53

1.5 X-Ray Transport & Diagnostics 0.00 0.70 0.75 3.82 9.52 7.58 1.50 23.88

1.6 X-Ray Endstations 0.00 0.00 0.46 0.55 4.11 10.04 1.43 16.59

1.9 Conventional Facilities 0.00 0.11 1.44 5.69 29.15 18.94 7.34 62.68

Estimated Base Cost 0.00 3.64 9.82 41.79 77.34 65.24 15.37 213.20

Contingency 0.00 0.00 0.00 8.08 7.84 22.42 21.45 59.80

Total Estimated Cost (Base + Contingency) 0.00 3.64 9.83 49.87 85.18 87.67 36.82 273.00

2.1 Project Mgmt., Admin. & Integration 1.50 0.00 0.67 1.83 1.63 5.22 9.55 20.40

2.2 Injector System 0.00 0.00 0.44 0.97 0.81 4.16 0.10 6.48

2.3 Linac System 0.00 0.00 0.00 0.00 0.00 1.22 0.77 1.99

2.4 Undulator System 0.00 0.00 0.02 0.30 0.47 4.98 0.08 5.84

2.5 X-Ray Transport & Diagnostics 0.00 0.00 0.78 0.89 0.00 1.94 1.17 4.78

2.6 X-Ray Endstations 0.00 0.00 0.00 0.23 0.96 0.81 0.51 2.50

2.9 Conventional Facilities 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Other Project Costs 1.50 0.00 1.91 4.21 3.87 18.33 12.18 42.00

Total Project Costs (Base + Cont. + OPC) 1.50 3.64 11.74 54.08 89.04 106.00 49.00 315.00

FY02 FY03 FY04 FY05 FY06 FY07 FY08 TotalTEC Funding 0.00 5.93 7.46 50.08 85.54 90.00 34.00 273.00OPC Funding 1.50 0.00 2.00 4.00 3.50 16.00 15.00 42.00Total Funding 1.50 5.93 9.46 54.08 89.04 106.00 49.00 315.00

Linac Coherent Light Source BCWS Profile (AYM$) June 2004

Linac Coherent Light Source Funding Profile (AYM$)

LCLS BCWS Profile (Base Cost Only)

$0

$10

$20

$30

$40

$50

$60

$70

$80

$90

FY02 FY03 FY04 FY05 FY06 FY07 FY08

AY

M$

Conventional Facilities

X-Ray Endstations

X-Ray Transport & Diagnostics

Undulator System

Linac System

Injector System

Project Mgmt., Admin. & Integration

~29.5% contingency on work remaining

LCLS is ~30% complete on PED

Mark Reichanadter


Oct12-13, 2004 5

LCLS Integrated Budget/Work Schedule (WIP)

•LCLS is limited by funding.

•In FY04, we spent FY04 funds + FY03 carry-over planning for a rampup in staff and procurements.

•FY05 funds allow for full deployment of PED effort ($20M) and LLP ($30M).

•FY06 construction start.

•FY09 operations start

LCLS ProjectProject Expenditures (SPA Chart)

Oct 2004

0

50

100

150

200

250

300

350

D J F MAM J J A SON D J F MAM J J A S ON D J F MAM J J A S ON D J F MAM J J A S OND J F MAM J J A S

FY04 FY05 FY06 FY07 FY08

$M

, E

scal

ated

BCWP

ACWP

BCWS

CR Funding

Mark Reichanadter


Oct12-13, 2004 6

LCLS Integrated Budget/Work Schedule(FY04-FY05)

•1Q-05 rampup “softened” but still show a shortfall

•LLP start Jan05 more in Mar05

•Working with ANL, LLNL and SLAC to further reduce LCLS costs in 1Q05.

•Title II effort deferred for 3 months (CP)

LCLS ProjectFY04-05 Expenditures (SPA Chart)

Oct 2004

0

10

20

30

40

50

60

70

80

D J F M A M J J A S O N D J F M A M J J A S

FY04 FY05

$M, E

scal

ated

BCWP

ACWP

BCWS

CR Funding

Sched Funding

Mark Reichanadter


Oct12-13, 2004 7

LCLS Peoplepower / Lab / YearLCLS FTE's Projections/Lab/Year

0.0

20.0

40.0

60.0

80.0

100.0

120.0

140.0

160.0

FY04(act) FY05 FY06 FY07 FY08 FY09

FT

E's

Stanford Linear AcceleratorCenterLawrence Livermore NationalLabArgonne National Lab

FY04(act) FY05 FY06 FY07 FY08 FY09 Total11.0 15.5 20.4 15.1 2.7 0.0 53.7

5.3 9.3 8.9 12.7 11.7 2.9 45.536.3 87.4 107.2 101.0 89.4 19.1 404.152.6 112.2 136.5 128.8 103.8 22.0 503.3Total

LCLS Estimated FTE'sArgonne National LabLawrence Livermore National LabStanford Linear Accelerator Center

•Latest FTE projections reflecting CR and extended schedule

•SLAC FTE’s include T&M

•FY05 staff ~doubles

•FY09 still needs more start-up

Mark Reichanadter


Oct12-13, 2004 8

LCLS Peoplepower Rampup Estimate (all Labs)

Significant ramp-up in FY05 staff

(Controls E/P, E/RF Engr & ME/MD are most critical)

FY04 (actuals) FY05 FY06 FY07 FY08 FY09 TOTAL

Admin/Exped Support 2.6 3.6 5.9 5.9 4.5 2.0 24.5Controls Engineering 2.5 11.9 13.4 11.3 6.7 1.3 47.1Controls Programming 3.3 12.2 10.5 6.3 10.9 2.6 45.8Controls Tech/Install/Fab 0.4 0.8 4.3 5.3 4.2 0.1 15.1Power Supply Engineering 0.3 1.9 2.3 1.5 1.2 0.0 7.2Computing/Database Support 0.0 1.9 2.3 2.3 2.0 0.6 9.1Electrical/RF Engineering 1.5 6.8 8.8 7.3 8.5 1.5 34.4Mechanical Design/Drafting 7.4 14.5 7.9 5.4 0.6 0.0 35.8Mech/Vac Engineering 8.2 14.4 14.3 13.0 6.8 1.8 58.5Mechanical Fab/Assembly 0.2 6.6 14.7 16.0 10.4 0.7 48.6Metrology Engr/Survey 0.6 2.4 6.6 5.7 4.1 0.2 19.6Optics/Laser Engineering 1.0 2.1 2.2 1.8 5.2 0.6 12.9Physics/Post-Doc 15.5 19.3 22.6 20.3 24.3 6.6 108.6Project Management/Support 7.2 9.2 10.6 10.7 6.7 2.3 46.7T&M Crafts 0.1 0.4 2.6 8.9 3.0 0.0 15.0Site Engineering/UTR 1.8 4.2 7.5 7.1 4.7 1.7 27.0

Total 52.6 112.2 136.5 128.8 103.8 22.0 555.9

Need smoother FY09 transition to operations

Mark Reichanadter


Oct12-13, 2004 9

LCLS Procured Materials and Services-Lab

AYK$ FY04 FY05 FY06 FY07 FY08 TotalANL $20 $4,710 $8,059 $18,974 $0 $31,763LLNL $353 $1,404 $4,734 $2,908 $0 $9,400SLAC $1,801 $17,164 $20,023 $10,289 $637 $49,914T3 Constr $0 $0 $48,009 $0 $0 $48,009Total $2,174 $23,278 $80,825 $32,171 $637 $139,086

ANL/LLNL/SLAC Procurement efforts are decentralized

SLAC ~$15M/yr w/o Construction

ANL FY06-FY07 SC Undulators

LLNL modest procurements of mostly commercial items

LCLS Procurement & Subcontract Commitments

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

$90,000

FY04 FY05 FY06 FY07 FY08

AY

K$

T3 Constr

SLAC

LLNL

ANL

Mark Reichanadter


Oct12-13, 2004 10

LCLS Long-Lead Procurements

•All LLP’s have been reviewed during LCLS TDR’s.

•Laser system includes a large number of small procurements + system integration.

•Laser and Conv Fac are most critical to maintaining schedule.

•Sufficient time is built into the LCLS schedule to provide for the procurement process.

•APP’s start the procurement process.

•Contingency on LLP ~31%

LCLS PROJ ECT

Long Lead Procurements (LLP)BCWS, AYM$

WBS Description FY05 FY06 Total

1.02 Injection System 12.7 1.3 14.0

* Drive Laser ($1,090k) - - -

* Streak Camera ($350k) - - -

1.03 LINAC System

BC1 Magnets 0.1 0.1 0.2

BC2 Magnets 0.2 0.1 0.3

RF Xband 1.2 0.3 1.5

1.04 Undulator System

Ti Strongback 0.7 1.2 1.9

Magnet Blocks 0.9 - 0.9

Magnet Poles 1.1 0.1 1.2

1.09 Conventional Facilities

S20 I njector Facility 1.5 - 1.5

Magnetic Measurement Facility 1.4 - 1.4

Total 19.8 3.1 22.9

LLP BA 30.0Contingency 31%

Mark Reichanadter


Oct12-13, 2004 11

LCLS Summary Schedule (WIP)

•LCLS Schedule

•Systems are ~decoupled during PED, construction, & I&C.

•Critical Path

•Linac (~140 days)

•Undulator (~170 days)

•T3-BO-LTU-Dump

•1st Beam in Undulator

•Increased float with new extended schedule

DOE Milestones

Major LCLS Milestones

Conventional Facilities Sector 20 Injector Facility

Linac Facility

Main Control Center

Magnetic Measurement Facility

Other Facilities (Undulator,BD, RY, NEH, FEH,FEE, BTH,CLOC & X-Ray Xport)

Injector Drive Laser

RF Gun

L1, L2, L0, SAB & DL1 & LH

Linac Design/Procurement

Installation

Undulator

Design

Testing at MMF

X-Ray Transport & Diagnostics Commissioning Diagnostics

X-Ray End Stations Laser

Detector

Operations

FY 2009OCT JAN APR JUL






T1 T2 Construction

Title 1 Title 2 Construction

T1 Title 2 Construction


Design/Procure Integ & C/O

Des/Proc Install & C/O

Commission Design/Procure Install & C/O

L1, BC1, L2, BC2, L3, & LTU, E-Dump

Commission

Design

F/MM

Test

Operations

Design/Procure Install Comm

Alcove B.O.

B.O

BD B.O.

B.O.

B.

CD2b CD3a CD3b CD4

FFTB Shutdown

Rcv 1st Arts

UV Beam to Cathode

1st Beam on Linac Axis

Last Prod UndsReceived

LCLS Start Operation (X-Ray to Far Hall)Start Proc

forT3 Constr

Design/Procure/Assy

MMF

OSC/Pre-Amp

CableplantX-Band Klystron

Ti Strongback

Magnet Blocks

Magnet Poles

Vendor A-Prod Units

Vendor B-Prod Units

Granite Beams

RF Cond

RF Gun Ops w/Beam

Design/Procure 2-D X-RAY Detector Demo

MMF Qual Complete

Del of 1st Arts to MMF

Install


CLOCB.O.

XTOD B.O.

FEH B.O.

UND B.O. FEE B.O.

BTH B.O.

NEH B.O.

Install WG & LTDL1

Drive Laser Avail for LH Comm

Procure

OAL

1st RF Power DL1 Install Comp

L1, BC1

1st Beam on Undulator

L2,BC2,L3

Comm

Install & Commission

E-Dump Install

LTU Install

Mark Reichanadter


Oct12-13, 2004 12

LCLS WBS Organization1.3 LINAC SYSTEM1.3.1 System Management & Integration1.3.2 Linac Controls & Power Conversion Subsystem1.3.3 Linac Magnets & Supports1.3.4 Linac Vacuum Subsystem1.3.5 Linac Electron Diagnostics1.3.6 Linac RF Subsystem1.3.7 Linac Installation & Alignment

2.3 Linac Commssioning (OPC)

1.4 UNDULATOR SYSTEM1.4.1 Undulator System Management & Integration1.4.2 Controls1.4.3 Undulator Magnet & Support1.4.4 Vacuum System1.4.5 Diagnostics1.4.6 Undulator System Installation and Alignment

2.4 Undulator Commssioning (OPC)

1.6 X-RAY END STATION SYSTEMS1.6.1 System Management & Integration1.6.2 Controls Subsystem1.6.3 Mechanical/Vacuum Subsystem1.6.4 Laser Subsystem1.6.5 X-Ray Detectors1.6.6 System Installation & Alignment

2.6 X-Ray Endstation Systems Commissioning (OPC)

•LCLS is organized into fully integrated (design through commissioning) decoupled systems.

•Decoupling allows each system to go as fast as technically possible.

•Allows phased commissioning

Product-based Components

Management & Integration

I&A – Components into subsystems

Physics Commissioning

•Controls is embedded in technical systems.•Improves controls / hardware interface.

•Configuration management is easier.

•Needs good coordination between Controls Manager and System Manager.

• Dual signature authority

Mark Reichanadter


Oct12-13, 2004 13

LCLS Project Organization thru L3•LCLS Continues to add staff in key areas

•With FY05 funding;

•Chief Scientist

•QA/QC

•Database Mgr

•Constr Safety

•Undulator ME’s

•Deputy CF Mgr

•LCLS Division provides functional support below L3

•Reorg in process to exploit Injector-Linac common systems

Mark Reichanadter


Oct12-13, 2004 14

LCLS Technical Specifications

•Technical baseline specifications are defined.

•Additional documents are added as the design evolves.

•Technical specs under configuration mgmt

Mark Reichanadter


Oct12-13, 2004 15

LCLS is under Configuration Management

Management ControlLCLS Project Management Plan

with AppendicesLCLS Advance Procurement Plan

w/ Critical Procurements AppendixLCLS Quality Implementation PlanLCLS Risk Management Plan

with Risk Registry AppendixTechnical Control

Technical Specifications DocumentsWith GRD, PRDs, ESDs, ICDs

WBS DictionaryCost/Schedule/Resource Control

LCLS P3 Cost & Schedule DatabaseWith Baseline Change Requests

LCLS L1-L2-L3 Milestones

Mark Reichanadter


Oct12-13, 2004

LCLS Project Coordination

•ILCC meets quarterly to address issues affecting resource allocation and coordination to the LCLS project at the partner laboratories.

•Federal Project Director is invited to ILCC meetings.

•FAC meets semiannually and provides advice on the construction and technical capabilities of the LCLS.

•SAC meets semiannually and provides advice on the scientific program of the LCLS.

Mark Reichanadter


Oct12-13, 2004 17

LCLS Monthly Report(14 months reporting, 6 on Integrated project)

1.1 Project Management 162 140 115 -21 25 3,380 3,355 3,622 -25 -268 0.99 0.93 19,015

1.2 Injector 124 80 227 -45 -148 1,796 1,637 2,098 -160 -461 0.91 0.78 19,629

1.3 Linac 150 85 129 -65 -44 999 934 1,031 -64 -96 0.94 0.91 25,882

1.4 Undulator 112 152 211 40 -58 1,837 1,894 2,074 57 -181 1.03 0.91 45,526

1.5 X-ray Transport 30 55 68 25 -13 1,365 1,412 1,447 46 -36 1.03 0.98 23,877

1.6 X-ray Endstations 67 67 21 0 46 267 267 148 0 118 1.00 1.80 16,593

1.9 Conventional Facilities 87 19 311 -68 -292 1,280 1,184 1,323 -97 -140 0.92 0.89 62,679

1 LCLS Total Base Cost 732 598 1,082 -134 -484 10,924 10,681 11,744 -243 -1,063 0.978 0.909 213,201

273,000

59,799

29.5%

5.5%

2.1 LCLS Project Mgmt, Planning & Admn (OPC) 116 106 218 -10 -112 1,836 1,825 1,752 -11 73 0.99 1.04 20,404

2.2 Injector (OPC) 44 46 0 1 46 214 149 0 -65 149 0.70 6,481

2.3 Linac (OPC) 0 0 0 0 0 0 0 0 0 0 1,992

2.4 Undulator (OPC) 0 0 0 0 0 6 2 0 -4 2 0.27 5,844

2.5 X-ray Transport (OPC) 160 44 39 -116 6 526 84 39 -442 46 0.16 4,781

2.6 X-ray Endstations (OPC) 0 0 0 0 0 0 0 0 0 0 2,498

2 LCLS Total Other Project Cost 320 196 257 -124 -61 2,582 2,059 1,790 -522 269 0.798 1.150 42,000

LCLS Total Project Cost 1,053 794 1,339 -259 -545 13,506 12,741 13,535 -765 -794 0.943 0.941 315,000

4.0%

VarianceLatest

Revised Estimate

Variance

Schedule

Budgeted Cost

CostWork

Scheduled

% Complete LCLS TPC

30-Jun-04

SPI CPI

Performance Indices

Cumulative to Date ($K) At Completion ($K)

BudgetedWork

Performe

Actual Cost Work

Performe

LCLS Cost Performance Report - Work Breakdown Structure

WBS

Work Scheduled

Work Performed

Actual Cost Work

Performe

Current Period ($K)

Budgeted Cost Variance

Schedule Cost

LCLS Total Estimated Cost

Avail. Contingency

% Contingency / Rem. Work

% Complete LCLS Base Cost

•Technical Highlights

•Issues and Assessments

•Earned-Value Performance

•Milestone Performance

•Change Control Log

Mark Reichanadter


Oct12-13, 2004 18

How do we keep control of the project?What are we doing? Single source of cost/schedule baseline data: LCLS WBS (P3)

Technical Specifications (GRD, PRDs, ESDs, ICDs, (see LCLS QIP) (Single Source)Signature authority on ProcurementsRegular Design Reviews (reduce risk)Plan the work … Work the plan … Need to change the plan? → BCR → work new plan

How are we doing? Earned-Value Performance ManagementMonthly Status on % CompleteActual cost tracking versus budgets Cost / Schedule Variances (PARS) – Emphasize meeting schedules, costs track closely.L1, L2, L3 Milestone ReportingMonitor Critical Path and FloatContingency Usage / Risk Management

Who is doing what? Communication & CoordinationWeekly / Monthly LCLS Management and Physics MeetingsWeekly/Monthly/Quarterly LCLS/DOE MeetingsLCLS Monthly ReportANL-LLNL-SLAC MOUInter-Laboratory Coordinating Council (ILCC)LCLS Website (for all official documentation)

Need Help?$$ - Contingency solves alot, though not all problemsResources @ ANL/LLNL/SLAC via the ILCC

Mark Reichanadter


Oct12-13, 2004 19

Plans for the Next Six Months

CD-2b (Approve Performance Baseline)

CD-3a (Authorize Long-Lead Procurements)

Make plans for full FY05 funding (~$54M)Get funds out to partner labs

Staff up particularly in Controls, PM, and Engineering

Establish colocated procurement cell & staff

Award Long-Lead ProcurementsLaser, Undulator, MMF, S20

Authorize Title II (Jacobs)

Put out SOW for CF Constr Mgmt