Calgarys nexttopeventplanner

Calgary’s Next Top Event Planner - An event planning competition to engage event planning/marketing students- Creation of entire campaign- All design and promotion involved- Mentoring winners and seeing through of event

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Submission package on following pages

In support of the Mustard Seed

SUBMISSION PACKAGE

Calgary’s Next Top Event Planner is a competition aimed at giving individuals the opportunity to create, plan and execute a fundraising event for one of Canada’s leading non-profit organizations.. Open to everyone, the competition will provide a challenging, rewarding and hands-on experience for ambitious, creative and organized individuals wanting to make a difference! We will be providing the winner with the opportunity to actually plan and run the event for The Mustard Seed. Are you Calgary’s Next Top Event Planner? Submit your detailed event plan and find out! The winner will get to complete their event, with the Mustard Seed providing all capital cost. The winner will also be announced via a news release with photo op. Finally, the winner will also be featured in The Mustard Seed’s newsletter.

Deadline for submissions is Dec 1st, with the winner being announced Dec 15th. Event planning will commence directly after with the event happening between April 1 and June 30, 2010. Please submit your completed packages to Sarah at [email protected]. Questions can also be answered by Sarah at (403) 269-1319.

1 | P a g e w w w . t h e s e e d . c a / e v e n t

mailto:[email protected]

TABLE OF CONTENTS:

PAGE 2: TERMS OF REFERENCE

PAGE 3: MUSTARD SEED INFORMATION

PAGE 4: SUBMISSION INFORMTION

PAGE 5: SUBMISSION FORM


TERMS OF REFERENCE

1. By submitting an event plan, contestants grant The Mustard Seed the right to use any portion of their event plan, in whole or in part, at any point in the future.

2. This is strictly a contest and is not permission by The Mustard Seed to use The Mustard Seed’s name in a third-party fundraiser. If contestants are not selected as the winner and would still like to hold an event, please contact The Mustard Seed at 403-269-1319 to receive formal permission.

3. Entries must be submitted by 11:59 pm, MST, on November 30, 2009. Entries received after the closing time will not be accepted. Any entry that does not contain all required information will not be considered. 4. The winners will be selected by a committee. The winner will be contacted by telephone between 9:00 am and 4:00 pm on December 15, 2009. It is the responsibility of the entrant to ensure they can be contacted during that period at the telephone number provided. If the selected winner is cannot be reached after reasonable attempts, The Mustard Seed reserves the right to offer the prize to another contestant.

5. Event plans are expected to be carried out by contestants on a volunteer basis. No compensation will be provided by The Mustard Seed for any services rendered during the planning or execution of the event. 7. In the case of event attendance, if there is an age restriction, the winner is responsible for ensuring ticket holders have the minimum age required to attend the event.

8. Event organizers are responsible for ensuring all applicable laws are followed. 9. The Mustard Seed's decision as to the winner is final.

10. The Mustard Seed reserves the right to: (i) disqualify any entries that breach these rules or are in any way fraudulent; (ii) cancel the competition at any stage, if deemed necessary, or if circumstances arise outside The Mustard Seed’s control; (iii) break all contact or affiliation with contestants and/or winner if any behaviour arises that may impugn The Mustard Seed’s good standing in the community.

11. There can only be one entry per contestant. 12. The Mustard Seed will only ever use personal details for the purposes of administering this competition, and will not publish them or provide them to anyone without written permission.

13. Mustard Seed Staff and their immediate family members are ineligible for this competition.


ABOUT THE MUSTARD SEED

For nearly 25 years, The Mustard Seed has worked to foster meaningful, lifelong change in the lives of Calgary's homeless. Together with our community, we care for the most essential and urgent needs of the homeless with food, clothing and shelter, while also providing the tools, training and community needed to help our guests rebuild broken lives and ultimately, realize the dream of a better future.

At The Mustard Seed, it is our sincere belief that it is the role of every citizen to care for one another. We are committed to remaining a Christian organization that responds compassionately to the inner city’s less fortunate through mobilizing and working with the church and the community. Every year The Mustard Seed sees over 10,000 volunteers come through our doors. The services these volunteers provide would take over 70 full time staff to accomplish. We firmly believe in the integration of volunteers into every level and department of the organization, and in truly connecting those who need help with those who can provide such.

Furthermore, we are constantly reaching beyond our physical and geographical boundaries to

provide care, services, training and support to others in our province, country and even around

the world. Our four ministry centres across Alberta allow us to carry out our mission of providing

compassionate care to the homeless. Please visit www.theseed.ca to become familiar with our

ministry centres and the services we provide.

We strive to be a trusted, competent organization addressing the issues of homelessness from multiple angles. Not only do we address the immediate needs of emergency shelter and food, but provide long term assistance and educational programs that will give our guests the help they need to make positive and permanent changes in their lives.


http://www.theseed.ca/

SUBMISSION INFORMTION

Your submission should include all of the following components.

Event concept: Please provide a brief overview of your event.

Sponsorship: Sponsorship is an important aspect in fundraising events. Please detail who you would approach for sponsorship, along with what recognition you could offer sponsors, (i.e. logo placement on materials, special mention during ceremonies, etc.)

Please also list any additional fundraising activities that your event could include, (i.e. raffles, silent auction, etc.)

Marketing: Please provide a detailed media and marketing plan, (i.e. Target audience, media activities, etc.)

Please also include any media sponsors that you feel fit with your audience and event.

Budget: You must submit a complete budget. This will require obtaining quotes and soliciting feedback from vendors. Please be sure to approximate all possible revenue streams including additional fundraising components such as 50/50 draws or silent auctions.

Volunteer plan: Please explain how your event is in line with the Mustard Seed’s goal to mobilize volunteers.

Logistics plan and timelines: Please provide a detailed and comprehensive event plan and timelines chart. Include all contingency plans and logistical details.

Please mail your package to Sarah McKenzie The Mustard Seed 102 11 Ave SE Calgary, AB T2G 0X5

Or email to [email protected]


mailto:[email protected]


SUBMISSION FORM

Please include this with your event plan

NAME ______________________________________________

PHONE NUMBER ___________________

EMAIL _________________

HOW DID YOU HEAR ABOUT THE COMPETITION? ___________

ARE YOU A STUDENT?

SCHOOL ___________________________________________

PROGRAM NAME ____________________________________

ORGANIZATION/COMPANY NAME ___________________________

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SERVICES AGREEMENT

THIS AGREEMENT made as of the ____ day of _________ 20___.

BETWEEN:

The Mustard Seed., a registered charity, pursuant to the laws of the Province of Alberta, and maintaining an office at 102-11 Ave. SE, Calgary, AB (hereinafter called “the Purchaser")

OF THE FIRST PART - and –

Kayla Thompson and Lauren Eresman, independent contractor, pursuant to the laws of the Province of Alberta, and maintaining a home based office at 65 Everoak Close SW, Calgary, AB, (hereinafter called “the Consultant")

OF THE SECOND PART

WHEREAS the Consultant agrees to provide event management services for the Purchaser all as set out in Schedule "A" (the "Services"); and

WHEREAS the Purchaser desires to engage the Consultant to provide the Services on the terms and conditions contained in this Agreement; and

WHEREAS the Consultant and the Purchaser have agreed to take all steps as may be necessary and to do everything in their power to give effect to the transactions contemplated by this Agreement.

NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration (the receipt and sufficiency of which is hereby acknowledged by the parties hereto) the parties covenant and agree as follows: 1. Recitations 1.1 The recitations, preamble and any schedules to this Agreement are true and correct and form an integral part hereof. 2. Effective Date 2.1 The effective date of this Agreement (referred to in this Agreement as the "Effective Date") shall be the date appearing at the top of the first page of this Agreement. 3. Term

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3.1 This Agreement shall be for a period of approximately six months commencing on the Effective Date. 4. Services 4.1 The Consultant is hereby engaged by the Purchaser during the term of this Agreement to provide the Services. The Services shall be performed according to the time schedule established and Reports in the form specified in Schedule “A” shall be provided to the Purchaser by the Consultant. 5. Purchase Price 5.1 The fees for the Services are attached hereto as Schedule "B". The Purchaser acknowledges to pay the fees (the "Fees") provided described in Schedule "B" of this agreement for all services. 6. Termination 6.1 During the term of this Agreement, this Agreement may only be terminated in the following manner in the specified circumstances:

(i) by the Consultant, with 7 working days notice, for cause which, without

limiting the generality of the foregoing, shall include:

(a) failure of the Purchaser to pay the Fee or additional charges as due; and

(b) the bankruptcy of the Purchaser; and

(c) the Consultant can no longer perform the services for reason

including but not limited to illness and time constraints; and (d) any material breach by the Purchaser of the confidentiality

provisions of Section 7.

(ii) by the Purchaser, with 7 working days notice, for cause which, without limiting the generality of the foregoing, shall include:

(a) if there is a repeated and demonstrable failure (whether

intentional, inadvertent, negligent or otherwise) on the part of the Consultant to perform the Services in a competent manner and where the Purchaser has provided notice of a complaint in accordance with Schedule A; and

(b) Material breach by the Consultant of the confidentiality provisions

of Section 7; and

(c) the Services are no longer needed by the Purchaser for any reason including but not limited to insufficient funding.

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7. Confidentiality 7.1 The Consultant acknowledges and agrees that in the course of providing the Services referred to in this Agreement, the Purchaser or others will furnish to the Consultant, or the Purchaser will develop, information which is strictly confidential, not publicly known, has value from not being publicly known, and is subject to efforts by the Purchaser to maintain its confidentiality. All such information and the documents or records containing the information furnished to or received by the Consultant, together with any and all analyses, compilations, studies or other documents prepared or received by the Consultant shall be kept confidential and the Consultant shall refrain from using or disclosing, directly or indirectly, any of the information for any purpose other than performing the Services. 7.2 The Consultant acknowledges and agrees that in the course of providing the Services referred to in this Agreement, the Consultant may be aware of certain information concerning the Purchaser, including communication plans and marketing techniques or other information which is strictly confidential, not publicly known, has value from not being publicly known, and is subject to efforts by the Consultant to maintain its confidentiality. All such information furnished to or received by the Purchaser shall be kept confidential and the Consultant shall refrain from using or disclosing, directly or indirectly, any of the information regarding the Purchaser’s data gathering or interpretative techniques, except as required to enable the Consultant to make use of information received from, or recommendations made by the Purchaser, as part of the services. 8. General Matters 8.1 This Agreement shall ensure to the benefit of and be binding upon the parties hereto and their respective permitted assigns and successors. 8.2 Wherever the singular or masculine is used herein, the same shall be construed as meaning the plural or the feminine (or neuter in a case not involving an individual), wherever the context so requires. 8.3 This Agreement, including any Schedules hereto, together with any agreements and other documents to be delivered in conjunction herewith, constitutes the entire agreement between the parties pertaining to the subject matter hereof and supersedes all prior agreements, understandings, negotiations and discussions, whether oral or written, of the parties and there are no warranties, representations or other agreements between the parties in connection with the subject matter hereof except as specifically set forth herein and therein. No supplement, modification, waiver or termination of this Agreement shall be binding unless executed in writing by the party to be bound thereby. No waiver of any of the provisions of this Agreement shall be deemed or shall constitute a waiver of any other provisions (whether or not similar) nor shall such waiver constitute a continuing waiver unless otherwise expressly provided.

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8.4 The paragraph headings contained herein are included solely for convenience, and are not intended to be full or accurate descriptions of the contents thereof and shall not be considered part of this Agreement. 8.5 Any notice, request, waiver, direction or other document required pursuant to this Agreement shall be directed to:

In the case of the Consultant, be to: Kayla Thompson and Lauren Eresman 65 Everoak Close SW Calgary, AB T2Y 0C3 Phone: 403-968-4405 Email: [email protected] In the case of the Purchaser, be to:

The Mustard Seed Sarah McKenzie 102-11 Ave. SE Calgary, AB T2G 0X5 Phone: 403-269-1319 Fax: 403-237-5296 Email: [email protected]

8.6 If any term, covenant or condition of this Agreement or the application thereof to any person or circumstance shall to any extent be invalid or unenforceable, then, with respect to the remainder of this Agreement, the application of such term, covenant or condition to persons or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby and each term, covenant or condition of this Agreement shall be valid and enforced to the fullest extent permitted by law. 8.7 This Agreement shall be interpreted and construed in accordance with the laws of the Province of Alberta. 8.8 Time shall be of the essence of this Agreement.

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IN WITNESS WHEREOF the parties hereto have duly executed this Agreement.

Kayla Thompson Per: _______________________________ Name: _____________________________

The Mustard Seed Per: _______________________________ Name: _____________________________

Witness

Per: _______________________________ Name: _____________________________

Witness Per: _______________________________ Name: _____________________________

Lauren Eresman Per: _______________________________ Name: _____________________________

Witness

Per: _______________________________ Name: _____________________________

SCHEDULE "A" The ‘Service’ The Service is designed around the execution of “So You Think You Can Dance For A Really Long Time?”, offered by the Consultant. The Consultant’s duties include, but are not limited to soliciting donations and sponsorship for charitable clients, recruiting participants and volunteers for events, event marketing, coordinating venue logistics, securing event related supplies and materials, and special event related tasks for the Purchaser. The Consultant is responsible for working directly with The Mustard Seed on all media relations.

SCHEDULE "B" The ‘Fees’ The Purchaser agrees to pay the Consultant for costs included in the event. Costs include but are not limited to administrative supplies, venue rental, equipment rental and printing and mailing costs.

6 • The Mustard Seed

Lauren Eresman and Kayla Thompson are aspiring event planners and big fans of the popular dance–themed television show, So You Think You Can Dance. When they learned that The Mustard Seed was holding an event planning competition, they jumped at the opportunity.

Lauren and Kayla came up with the idea to hold a unique dance competition: So You Think You Can Dance for a Really Long Time. The event was held at Eau Claire Market

this summer and raised over $4000 to benefit The Mustard Seed.

Participants collected pledges for the time they were able to keep moving. Additionally, dance lessons and performances by Calgary dance troupes kept participants energized throughout the day. The event earned coverage from Vibe 98.5 and City TV.

The girls were happy to plan an event for such a worthwhile cause, and offer the following advice to other aspiring fundraisers:

“If you have a passion for the cause, then you’ll enjoy the time you put into seeing the event come to fruition.”

Each year it takes the creative efforts of thousands of volunteers like Kayla and Lauren to help keep our life–changing programs running. Do you have a great idea to support The Mustard Seed? We would love to hear from you. Contact us at 403–269–1319 or visit us at http://www.theseed.ca/Fundraising.html.

Lauren and Kayla raised over $4,000 in support of The Mustard Seed through their unique Dance-a-thon fundraiser.

Dancers leap, pirouette and tap their way to

helping Calgary’s homelessVolunteers organize fundraiser to give back to

community

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Calgarys nexttopeventplanner