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SAP lntroduction
Module 1
SAP 2007 / SAP University Alliances Introductory Accounting
Objectives
SAP 2007 / SAP University Alliances Introductory Accounting
ERP
SAP 2007 / SAP University Alliances Introductory Accounting
SAP
SAPSAP Stands for Stands for
SSystems, ystems, AApplications and pplications and PProducts in Data Processingroducts in Data Processing
SAP 2007 / SAP University Alliances Introductory Accounting
R/3
SAP 2007 / SAP University Alliances Introductory Accounting
Central DBCentral DB(Stores all Data and Applications Programs)
R/3 Client/Server: Three-Tier Architecture
Presentation
Application
Database
Input / Output Input / Output of data to of data to usersusers
Access to DB:Access to DB:Read / Writedata
SAP 2007 / SAP University Alliances Introductory Accounting
Applications in the R/3
R/3Client/Server
ABAP/4
SD
MM
PP
QM
RM
HR IS
OC
PS
AM
CO
FI
SAP 2007 / SAP University Alliances Introductory Accounting
R/3 Clients
SAP AG 1999
Customizing data
Usermaster data
Client
Applicationdata
R/3 Clients
A client:
Is a unit of the R/3 System that is technically, organizationally,and commercially self-contained
Has its own set of user master data, applicationdata, and Customizing based on table keyranges
Technical implementationof clients:
All users must log into a specificclient within an R/3 System
Application data (master andtransaction data) belongs only toone specific client
SAP 2007 / SAP University Alliances Introductory Accounting
What is an IDES System
SAP 2007 / SAP University Alliances Introductory Accounting
Navigating in SAP
SAP 2007 / SAP University Alliances Introductory Accounting
SAP Logon Screen
SAP 2007 / SAP University Alliances Introductory Accounting
User Logon Screen
SAP 2007 / SAP University Alliances Introductory Accounting
Client• This is a numeric field.
• This number defines a whole business entity.
User• Enter the name of the SAP user.
• Users of SAP system are client-specific, which means that having a user identification n one client will only allow access to that particular client.
SAP 2007 / SAP University Alliances Introductory Accounting
Password Rules• Letters
• Numbers
• Easy to remember
• 3-8 Characters long
• No 3 Characters can be the same
• Do not start with a ? or an !
• Do not use previous 5 passwords
Language• SAP supports multi-national character sets and languages on the same
system, at the same time.
• Default languages are English and German.
SAP 2007 / SAP University Alliances Introductory Accounting
SAP Easy Access Structure
SAP 2007 / SAP University Alliances Introductory Accounting
Application Tool-bar E
nter
icon
C
omm
and
field
S
ave
icon
Bac
k bu
tton
Exi
t but
ton
Can
cel b
utto
n
Pri
nt b
utto
n
Find
/Exp
and
icon
s
S
crol
l ico
ns
Cre
ate
a ne
w se
ssio
n
Cre
ate
a de
skto
p sh
ortc
ut
Hel
p ic
on
SAP 2007 / SAP University Alliances Introductory Accounting
Navigating Menus
To expand or reduce the menu tree for each item
Click on
SAP 2007 / SAP University Alliances Introductory Accounting
When you get to this level, where you see this
Open it by double clicking or pressing the
enter key.
You are presented with a data entry screen
Transaction or Data Entry Symbol
SAP 2007 / SAP University Alliances Introductory Accounting
Screen Features
Status Bar
Title Bar
Menu Bar
Application Toolbar
Entry Fields
CustomizingDisplay Options
SAP 2007 / SAP University Alliances Introductory Accounting
Entering Data
SAP 2007 / SAP University Alliances Introductory Accounting
Field Types
SAP 2007 / SAP University Alliances Introductory Accounting
SAP Fields
Field Name
Entry Field
SAP 2007 / SAP University Alliances Introductory Accounting
Reporting
SAP 2007 / SAP University Alliances Introductory Accounting
Sessions
An SAP session is a window in which the user may perform a particular task.
A User may have up to nine sessions open at one time.
SAP 2007 / SAP University Alliances Introductory Accounting
On-line Help
SAP 2007 / SAP University Alliances Introductory Accounting
System Messages
SAP 2007 / SAP University Alliances Introductory Accounting
Logging Off
For security purposes it is important to log off SAP at the end of the day or whenever you leave your PC. Your username is linked with every transaction you perform to provide an audit trail. When reviewing transactions or running reports the user name of the person responsible for entering or maintaining system information is displayed.