Authority Board Meeting AGENDA - Granicus

Authority Board Meeting AGENDA (Full packet with attachments available at www.ccta.net) This meeting is scheduled to be audiocast live on the CCTA website. Visit the Public Meetings page under “Get Involved” to tune in.

DATE: December 18, 2019

TIME: 6:00 p.m.

PLACE: Contra Costa Transportation Authority 2999 Oak Road, Suite 110 Walnut Creek, CA 94597

COMMISSIONERS Robert Taylor, Chair Julie Pierce, Vice Chair Janet Abelson Newell Arnerich Tom Butt Teresa Gerringer Federal Glover Loella Haskew David Hudson Karen Mitchoff Kevin Romick

ALTERNATES Candace Andersen Juan Banales Diane Burgis John Gioia David Hudson Renee Morgan Sue Noack Carlyn Obringer Renata Sos Roy Swearingen Sean Wright

EX-OFFICIOS Amy Worth, MTC Debora Allen, BART Monica Wilson, Public Transit Bus Operators ALTERNATES Chris Kelley, Public Transit Bus Operators Mark Foley, BART Executive Director Randell H. Iwasaki

A. CONVENE MEETING: Robert Taylor, Chair

B. PLEDGE OF ALLEGIANCE

C. PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please complete one of the speaker cards in advance of the meeting and hand it to a member of the staff.

1.0 APPROVAL OF MINUTES: Authority Minutes for the Authority Board regular meeting on November 20, 2019 (Attachment – Action)

2.0 CONSENT CALENDAR:

2.A Administration & Projects Committee:

http://www.ccta.net/



Authority Board Meeting AGENDA December 18, 2019

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2.A.1 Accept Monthly Accounts Payable Invoice Report for October 2019. The accompanying report provides a listing of invoices paid in alphabetical order by vendor or payee name for the month of October 2019. Staff Contact: Brian Kelleher (Summary Attachment – Action)

2.A.2 Listing of Contract Change Orders (CCOs) Greater than $25,000 for Contracts Less than $15 Million, and Greater than $50,000 for Contracts Greater than $15 Million. The Contra Costa Transportation Authority (Authority) policy requires that this list be submitted to the Authority Board for information. Staff Contact: Ivan Ramirez (Summary Attachment – Information)

2.A.3 Accept Consultant Agreement Amendments for Various Projects.* Staff seeks authorization for the Chair to execute the proposed agreement amendments to extend the agreement termination dates with no increase in budget. Staff Contact: Hisham Noeimi (Summary Attachment – Action)

Amendment No. 6 to Agreement No. 316 with the URS Corporation Americas (URS) to extend the term of the agreement from December 31, 2019 to December 31, 2020 with no increase in budget.

Amendment No. 2 to Agreement No. 317 with Mark Thomas and Company, Inc. (MTCo) to extend the term of the agreement from December 31, 2019 to December 31, 2020 with no increase in budget.

Amendment No. 4 to Agreement No. 404 with PSOMAS to extend the term of the agreement from December 31, 2019 to December 31, 2020 with no increase in budget.

Amendment No. 6 to Agreement No. 406 with WSP USA, Inc. (WSP) to extend the term of the agreement from December 31, 2019 to December 31, 2020 with no increase in budget.

Amendment No. 3 to Agreement No. 430 with Quincy Engineering, Inc. (Quincy) to extend the term of the agreement from December 31, 2019 to December 31, 2020 with no increase in budget.


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Amendment No. 5 to Agreement No. 453 with Ghirardelli Associates, Inc. (Ghirardelli) to extend the term of the agreement from December 31, 2019 to December 31, 2020 with no increase in budget.

2.A.4 Authorization to Execute Amendment No. 1 to Agreement No. 489 with Tai Ginsberg & Associates, LLC for Federal Advocacy Services.* Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 489 with Tai Ginsberg & Associates, LLC in the amount of $5,000 per month ($60,000/year), with an additional $3,500 per year available for pre-approved travel expenses, for a new total agreement value of $220,500, to provide federal advocacy services. This amendment will extend the agreement termination date from December 31, 2019 to December 31, 2021. Staff Contact: Linsey Willis (Summary Attachment – Action)

2.A.5 Interstate 80 (I-80) Integrated Corridor Mobility (ICM) (Project 7005) – Authorization to Execute Agreement No. 534 with Alameda County Transportation Commission (Alameda CTC) for Reimbursement of AT&T Communication Costs Related to Closed-Circuit Television (CCTV) Cameras.* Staff seeks authorization for the Chair to execute Agreement No. 534 with Alameda CTC in the amount not-to-exceed $40,551.12, for reimbursement of AT&T communication costs related to CCTV cameras in Contra Costa County jurisdictions. Staff Contact: Hisham Noeimi (Summary Attachment – Action)

2.A.6 Legislative Update. This is an update on relevant developments in policy, legislation and finance that are of interest to the Contra Costa Transportation Authority (Authority). The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority’s legislative program. Staff Contact: Linsey Willis (Summary Attachment – Action)

2.A.9 Interstate 80 (I-80) San Pablo Dam Road Interchange Improvements, Phase 1 (Project 7002) – Authorization to Execute Amendment No. 1 to Agreement No. 528 with Wendell, Rosen, Black & Dean LLP (Wendell & Rosen) for Legal Services.* Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 528 with Wendell & Rosen in the amount of $65,000, for a new total not-to-exceed agreement value of $75,000, to provide legal services. Staff Contact: Hisham Noeimi (Summary Attachment – Action)


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2.1 NEW ITEM: Interstate 680 (I-680)/State Route 4 (SR4) Interchange Improvements (Project 1117/6001) – Authorization to Execute Amendment No. 5 to Cooperative Agreement No. 90.14.28 with the California Department of Transportation (Caltrans) for Right-of-Way (ROW) Acquisition and Services, and Utility Coordination. Staff seeks authorization for the Chair to execute Amendment No. 5 to Cooperative Agreement No. 90.14.28 with Caltrans to decrease Authority local funds by $1,390,000, for a new total agreement value of $10,566,000 to provide ROW acquisition and services, and utility coordination, and to allow the Executive Director to make any non-substantive changes to the language. Staff Contact: Susan Miller (Attachment – Action)

2.2 NEW ITEM: Authorization to Execute Agreement No. 538 with Endsight for Information Technology (IT) Support and Services. Staff seeks authorization for the Chair to execute Agreement No. 538 with Endsight in an amount not-to-exceed $40,000 to provide IT support and services. Staff Contact: Brian Kelleher (Attachment – Action)

2.B Planning Committee: As the Planning Committee did not meet in December, the following items are being referred directly to the Authority Board:

2.B.1 Adopt Proposed Action to Funding Resolution. Consistent with the Contra Costa Transportation Authority (Authority) policy, appropriation resolutions may be modified to extend their expiration date, correct appropriation amounts or reflect actual costs, or be closed if the activity has been completed. Staff seeks Authority Board approval for proposed resolution modifications. Staff Contact: James Hinkamp (Attachment – Action)

Resolution 16-02-G (Rev 1) with the Town of Danville to extend the term of the resolution to June 30, 2020.

2.B.2 Approval of Resolution 19-61-G for the Iron Horse Trail (IHT) Repaving Project. Staff seeks the Contra Costa Transportation Authority (Authority) Board approval to adopt Resolution 19-61-G to appropriate $225,000 in Measure J Pedestrian, Bicycle, and Trail Facilities (PBTF) funds for the IHT Repaving Project. Resolution 19-61-G. Staff Contact: James Hinkamp (Attachment – Action)


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2.B.3 Approval of Resolution 19-62-G for the Lafayette-Moraga Trail Repaving Project. Staff seeks the Contra Costa Transportation Authority (Authority) Board approval to adopt Resolution 19-62-G to appropriate $275,000 in Measure J Pedestrian, Bicycle, and Trail Facilities (PBTF) (Program 13) funds for the Lafayette-Moraga Trail Repaving Project. Resolution 19-62-G. Staff Contact: James Hinkamp (Attachment – Action)

END OF CONSENT CALENDAR

3.0 MAJOR DISCUSSION ITEMS

4.0 REGULAR AGENDA ITEMS:


4.1 NEW ITEM: Presentation on Freedom, Affordability, Speed, Transparency, Equity, and Reliability (FASTER) Bay Area. Presentation by John Grubb, Chief Operating Officer with the Bay Area Council, on FASTER Bay Area, a proposed November 2020 ballot measure led by the San Francisco Bay Area Planning and Urban Research Association (SPUR), the Bay Area Council, and the Silicon Valley Leadership Group for transportation projects in the San Francisco Bay Area. Staff Contact: Linsey Willis (No Attachment – Information)

4.A.7 Accept Annual Audit Reports – Comprehensive Annual Financial Report (CAFR) and Auditor’s Report to the Contra Costa Transportation Authority (Authority) Board for the Fiscal Year Ended June 30, 2019. Authority Policy calls for an annual audit to be performed of the Authority’s financial statements, the audit has been completed and an overview of the report will be provided. Staff seeks acceptance of the annual audit report for the fiscal year ended June 30, 2019. Staff Contact: Brian Kelleher (Summary Attachment – Action)

4.A.8 Connected Vehicle and Autonomous Vehicle (CV/AV) Program – California State Transportation Agency (CalSTA) Legislative Report. Staff seeks approval of the CalSTA Progress Report and authorization for the Chair to submit the report to the Secretary of Transportation and Joint Legislative Budget Committee. Staff Contact: Jack Hall (Attachment – Action)


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4.B Planning Committee: As the Planning Committee did not meet in December, the following items are being referred directly to the Authority Board:

4.B.4 PUBLIC HEARING: Approval of the 2019 Congestion Management Program (CMP) Update for Contra Costa. Staff seeks the Contra Costa Transportation Authority (Authority) Board approval to adopt Resolution 19-63-G approving the 2019 CMP update for Contra Costa, authorize staff to make non-substantive edits as-needed to finalize the document, and forward it to the Metropolitan Transportation Commission (MTC). Resolution 19-63-G. Staff Contact: Matt Kelly (Attachment – Action) CMA Function

4.B.5 Status Update on the Contra Costa Community-Based Transportation Plans (CBTPs). The Contra Costa Transportation Authority (Authority) staff periodically reports on the progress towards completion of the four updates to the CBTP study areas within Contra Costa, including Downtown Martinez, Monument Corridor (City of Concord), Pittsburg-Bay Point Area, and Richmond Area. Staff Contact: James Hinkamp (Attachment – Information) CMA Function

4.2 NEW ITEM: Authorize Participation in the California Electric Vehicle Infrastructure Program (CALeVIP) Funding Cycle. Staff seeks authorization to pursue a funding partnership with Marin Clean Energy (MCE) and the California Energy Commission (CEC) for the CALeVIP. A detailed plan will be brought back to the Authority Board in January 2020 for final approval. Considerations for direction include the following: 1) methodology to ensure electric vehicle (EV) infrastructure is incentivized and installed in all prioritized sub-regions of Contra Costa County; and 2) source and amount of funds for the program. Staff Contact: Peter Engel (Attachment – Action)

5.0 CORRESPONDENCE AND COMMUNICATIONS

6.0 ASSOCIATED COMMITTEE REPORTS:

6.1 Central County (TRANSPAC): Meeting Report for the regular meeting on December 12, 2019 (Meeting handout if available)

6.2 East County (TRANSPLAN): Meeting Report for the regular meeting on December 12, 2019 (Meeting handout if available)


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6.3 Southwest County (SWAT): Meeting Report for the regular meeting on December 2, 2019 (Meeting handout if available)

6.4 West County (WCCTAC): Meeting Report for the regular meeting on November 22, 2019 (Meeting handout if available)

7.0 COMMISSIONER AND STAFF COMMENTS:

7.1 Chair's Comments and Reports

7.2 Commissioners' and Ex-Officio Representatives’ Comments and Reports on Activities and Meetings

7.3 Executive Staff Comments (Attachment – Information)

8.0 CALENDAR:

8.1 December 2019, January, February, and March 2020 (Attachment – Information)

8.2 Calendar of Upcoming Events (Attachment – Information)

9.0 ADJOURNMENT to the next regular meeting on January 15, 2020 at 6:00 p.m.

* Footnote: In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision.

A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law.


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TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Tarienne at (925) 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Tarienne al (925) 256-4722, 48 horas antes de la asamblea.

ADA Compliance: This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Tarienne Grover (925-256-4722) during regular business hours, at least 24 hours prior to the time of the meeting.

Authority Board Meeting MINUTES MEETING DATE: November 20, 2019

MEMBERS PRESENT: Robert Taylor (Chair), Julie Pierce (Vice Chair), Janet Abelson, Newell Arnerich, Tom Butt, Teresa Gerringer, Federal Glover, Loella Haskew, David Hudson, Karen Mitchoff, and Kevin Romick,

Ex-Officio Representatives: Amy Worth, MTC (absent), Debora Allen, BART, Monica Wilson, Public Transit Bus Operators

STAFF PRESENT: Randell Iwasaki, Peter Engel, Tarienne Grover, Tim Haile, Jack Hall, James Hinkamp, Stephanie Hu, Brian Kelleher, Matt Kelly, Susan Miller, Hisham Noeimi, Ivan Ramirez, and Mala Subramanian (Authority Counsel)

MINUTES PREPARED BY: Tarienne Grover

A. CONVENE MEETING: Chair Taylor convened the meeting at 6:01 p.m. Representative Worth was absent.

B. PLEDGE OF ALLEGIANCE

C. PUBLIC COMMENT: There were no public comments on items not on the Agenda.

D. PRESENTATION: Acknowledgment of Don Tatzin’s facilitation role in the development of the 2020 Transportation Expenditure Plan.

Chair Taylor and Vice Chair Pierce presented Facilitator Don Tatzin with a plaque to acknowledge and show appreciation for his role in the development of the 2020 Transportation Expenditure Plan. Commissioners, Representatives and staff expressed their appreciation. Mr. Tatzin made comments.

1.0 APPROVAL OF MINUTES: Authority Minutes for the Authority Board regular meeting on October 16, 2019 and special meeting on October 30, 2019 (Attachment – Action)

Authority Board Meeting MINUTES November 20, 2019

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ACTION: Vice Chair Pierce moved to approve the Authority Minutes for the Authority Board regular meeting on October 16, 2019 and special meeting on October 30, 2019, seconded by Commissioner Arnerich. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.

2.0 CONSENT CALENDAR:

ACTION: Commissioner Arnerich moved to approve the Consent Calendar, seconded by Commissioner Haskew. The motion was adopted by unanimous vote of the commissioners present, unless otherwise noted.


2.A.1 Accept Monthly Accounts Payable Invoice Report for September 2019. The accompanying report provides a listing of invoices paid in alphabetical order by vendor or payee name for the month of September 2019. Staff Contact: Brian Kelleher (Summary Attachment – Action)

2.A.2 Accept Quarterly Cash and Investment Report for the Period Ended September 30, 2019. The Contra Costa Transportation Authority’s (Authority’s) Investment Policy calls for a quarterly report on investment activity to be prepared and submitted to the Executive Director, Administration and Projects Committee (APC), and the Authority Board. The accompanying report covers transactions from July 1, 2019 through September 30, 2019. Staff Contact: Brian Kelleher (Summary Attachment – Action)

2.A.3 Accept Quarterly Sales Tax Revenue Report for the Period Ended June 30, 2019. This report contains a summary of sales tax revenues, including analysis and comparisons against prior quarterly periods. Staff Contact: Brian Kelleher (Summary Attachment – Action)

2.A.4 Accept Internal Accounting Report for Fiscal Year Ended June 30, 2019. This report provides an accounting of the Contra Costa Transportation Authority’s (Authority’s) financial position and a comparison of actual results versus budget for the twelve months ended June 30, 2019 (unaudited). Staff Contact: Brian Kelleher (Summary Attachment – Action)


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2.A.5 Adopt Proposed Actions to Various Funding Resolutions. Consistent with Contra Costa Transportation Authority (Authority) policy, appropriation resolutions may be modified to extend their expiration date, correct appropriation amounts or reflect actual costs, or be closed if the activity has been completed. Staff Contact: Stephanie Hu (Summary Attachment – Action)

Resolution 12-16-P (Rev 3) with the Bay Area Rapid Transit (BART) to terminate the resolution.

2.A.6 Hercules Transit Center Improvements (Project 10002-06) – Request for Appropriation of Measure J Funds for Design. Staff seeks approval of Resolution 19-58-P, which will appropriate $75,000 in Measure J funds to the Bay Area Rapid Transit (BART) for the design phase of the Hercules Transit Center Improvements project. Resolution 19-58-P. Staff Contact: Stephanie Hu (Summary Attachment – Action)

2.A.7 Legislative Update. This is an update on relevant developments in policy, legislation and finance that are of interest to the Contra Costa Transportation Authority (Authority). The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority’s legislative program. Staff Contact: Linsey Willis (Summary Attachment – Action)

2.A.9 Approve Task Order No. 1 under Agreement No. 500 with HDR Engineering, Inc. (HDR) for Completion of the East County Transportation Infrastructure Investment Study (Study). Staff seeks authorization for the Chair to execute Task Order No. 1 under Agreement No. 500 with HDR in an amount not-to-exceed $400,000 for completion of the Study, approve a contingency for Task Order No. 1 in the amount of $100,000, for a total Task Order value of $500,000, and delegate authority to negotiate and execute amendments within the contingency to the Executive Director or designee. Staff Contact: Hisham Noeimi (Summary Attachment – Action)

2.B Planning Committee: As the Planning Committee did not meet in November, the following items are being referred directly to the Authority Board:


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2.B.1 Accept Consultant Agreement Amendments for the Contra Costa Community-Based Transportation Plans (CBTPs). Staff seeks authorization for the Chair to execute two proposed Agreement Amendments with Nelson Nygaard Consulting Associates, Inc. (Nelson Nygaard) and Placeworks, Inc. (Placeworks) to complete the four Contra Costa CBTPs. Staff Contact: James Hinkamp (Attachment – Action) CMA Function

Amendment No. 1 to Agreement No. 508 with Nelson Nygaard in the amount of $22,000, for a new total agreement value of $237,000 and modify the scope-of-work (SOW).

Amendment No. 1 to Agreement No. 509 with Placeworks in the amount of $32,652, for a new total agreement value of $247,652 and modify the SOW.

2.B.2 Approval of Amendment No. 1 to Agreement No. 465 with Placeworks, Inc. (Placeworks) to Provide Ongoing Planning-Related Consultant Services for the Contra Costa Congestion and Growth Management Programs (GMPs). Staff seeks Contra Costa Transportation Authority (Authority) Board approval to amend an existing agreement with Placeworks for ongoing planning-related consultant services for the Contra Costa Congestion and GMPs. The proposed amendment would increase the total agreement value by $600,000 from $400,000 to $1,000,000. Staff Contact: Matt Kelly (Attachment – Action) CMA Function

2.1 NEW ITEM: Town of Moraga – Strategic Bicycle, Pedestrian and Safe Routes to School Improvements Project – Request for Appropriation of Measure J Funds for the Construction Phase. Staff seeks approval of Resolution 19-60-G, which will appropriate $350,000 in Measure J Transportation for Livable Communities (TLC) funds to the Town of Moraga for the construction phase of the Strategic Bicycle, Pedestrian and Safe Routes to School Improvements project. Resolution 19-60-G. Staff Contact: James Hinkamp (Attachment – Action)

End of Consent Calendar

3.0 MAJOR DISCUSSION ITEMS

4.0 REGULAR AGENDA ITEMS:


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4.A.8 Bollinger Canyon Road – Iron Horse Trail (IHT) Bicycle and Pedestrian Overcrossing (Project 120025):

4.A.8.1 Adopt Construction Manager/General Contractor (CM/GC) Delivery Method. Staff seeks approval of Resolution 19-59-P, which will authorize the adoption of the CM/GC delivery method for the Bollinger Canyon Road – IHT Bicycle and Pedestrian Overcrossing project. Resolution 19-59-P. Staff Contact: Ivan Ramirez (Attachment – Action)

ACTION: Commissioner Mitchoff moved to approve Resolution 19-59-P, which will authorize the adoption of the Construction Manager/General Contractor (CM/GC) delivery method for the Bollinger Canyon Road – Iron Horse Trail (IHT) Bicycle and Pedestrian Overcrossing project, seconded by Commissioner Hudson. The motion was adopted unanimously by commissioners present, unless otherwise noted.

4.A.8.2 Authorization to Issue Request for Proposals (RFP) No. 19-7 for Design and Engineering Services. Staff seeks authorization to issue RFP No. 19-7 to provide design and engineering services, for the Bollinger Canyon Road – IHT Bicycle and Pedestrian Overcrossing project. Staff Contact: Ivan Ramirez (Summary Attachment – Action)

ACTION: Commissioner Mitchoff moved to authorize issuance of Request for Proposals (RFP) No. 19-7 to provide design and engineering services, for the Bollinger Canyon Road – Iron Horse Trail (IHT) Bicycle and Pedestrian Overcrossing project, seconded by Commissioner Hudson. The motion was adopted unanimously by commissioners present, unless otherwise noted.

4.A.8.3 Authorization to Issue Request for Proposals (RFP) No. 19-8 for Independent Cost Estimate Services. Staff seeks authorization to issue RFP No. 19-8, to provide independent cost estimating and related support services, for the Bollinger Canyon Road – IHT Bicycle and Pedestrian Overcrossing project. Staff Contact: Ivan Ramirez (Summary Attachment – Action)


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ACTION: Commissioner Mitchoff moved to authorize issuance of Request for Proposals (RFP) No. 19-8, to provide independent cost estimating and related support services, for the Bollinger Canyon Road – Iron Horse Trail (IHT) Bicycle and Pedestrian Overcrossing project, seconded by Commissioner Hudson. The motion was adopted unanimously by commissioners present, unless otherwise noted.

DISCUSSION: Director, Construction Ivan Ramirez provided a background of the project and discussed the strategy and process of using a Construction Manager/General Contractor (CM/GC) method on the Bollinger Canyon Road – Iron Horse Trail (IHT) Bicycle and Pedestrian Overcrossing project. He provided an overview of the project, the decision to select a cable-stayed bridge, the time and potential cost savings with CM/GC versus the standard methods of Design-Bid-Build and Design-Build, and the benefits of using the CM/GC method.

Commissioners provided comments. Staff responded to comments from commissioners.

PUBLIC COMMENT

Bruce Ohlson, representing Bike East Bay, spoke in support of the Bollinger Canyon Road – Iron Horse Trail Bicycle and Pedestrian Overcrossing project.

4.1 NEW ITEM: Accept Cyber Security Report – Vulnerability Assessment and Penetration Testing. This report contains an update on the external and internal assessment performed on the Authority’s technological infrastructure. Staff Contact: Brian Kelleher (Attachment – Information)

DISCUSSION: Chief Financial Officer Brian Kelleher provided a brief background and overview of the assessment performed on the Authority’s technological infrastructure and the action steps that will be taken. He introduced Karl Kispert, Managing Director with MGO Technology Group, LLC.

Mr. Kispert discussed information security, integrity, availability, and confidentiality, as well as data breaches, ransomware attacks, and malware. He discussed the cyber and information security roadmap to address business risks.



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4.B Planning Committee: As the Planning Committee did not meet in November, the following items are being referred directly to the Authority Board:

4.B.3 Decennial Model Update Authorizations.

4.B.3.1 Approval of the 2020 Decennial Model Update Work Plan. Staff seeks Authority Board approval to proceed with the proposed 2020 Decennial Model Update work plan in the amount of $600,000. Staff Contact: Matt Kelly (Attachment – Action) CMA Function

ACTION: Commissioner Arnerich moved to authorize staff to proceed with the proposed 2020 Decennial Model Update work plan in the amount of $600,000, seconded by Vice Chair Pierce. The motion was adopted unanimously by commissioners present, unless otherwise noted.

4.B.3.2 Approval to Release Request for Proposals (RFP) 19-9 to Retain a Qualified Consultant for the 2020 Decennial Model Update. Staff seeks Authority approval to issue RFP 19-9 to procure consultant services for the 2020 Decennial Model Update in accordance with the proposed work plan. Staff Contact: Matt Kelly (Attachment – Action) CMA

ACTION: Commissioner Arnerich moved to approve issuance of Request for Proposals 19-9 to procure consultant services for the 2020 Decennial Model Update in accordance with the proposed work plan, seconded by Vice Chair Pierce. The motion was adopted unanimously by commissioners present, unless otherwise noted.

DISCUSSION: Acting Director, Planning Matt Kelly provided a background of the countywide model and past decennial model updates in 2000 and 2010. He discussed the 2020 decennial update modeling needs, an activity-based model versus a trip-based model, the criteria from the model evaluation study in 2017 and the options considered, the selection to adopt and use the Metropolitan Transportation Commission’s Travel Model Two when it becomes available with local detail added for Contra Costa, the partnership with the Alameda County Transportation Commission, and the proposed next steps.


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4.2 NEW ITEM: Accessible Transportation Strategic (ATS) Plan – Appoint Contra Costa Transportation Authority (Authority) Board Member(s) to the Policy Advisory Committee (PAC) and Confirm Committee Membership and Structure. Staff recommends that the Authority Board appoint Authority Board Members to the PAC, confirm the membership of the PAC and direct staff to contact members and inform them of their confirmation. Staff Contact: Peter Engel (Attachment – Action)

ACTION: Commissioner Glover moved to appoint Commissioners Abelson, Gerringer, and Hudson to serve on the Accessible Transportation Strategic Plan Policy Advisory Committee (PAC), confirm the membership of the PAC, and direct staff to contact members and inform them of their confirmation, seconded by Commissioner Mitchoff. The motion was adopted unanimously by commissioners present, unless otherwise noted.

DISCUSSION: Director of Programs Peter Engel provided a background and overview of the Technical Advisory Committee and Policy Advisory Committee (PAC) for the Accessible Transportation Strategic Plan. He discussed the need to nominate Authority Board member(s) to serve on the PAC.

Commissioner Mitchoff nominated Commissioner Gerringer to serve on the Policy Advisory Committee, and Commissioners Abelson and Hudson expressed their desire to serve on the Policy Advisory Committee.

5.0 CORRESPONDENCE AND COMMUNICATIONS

6.0 ASSOCIATED COMMITTEE REPORTS:

6.1 Central County (TRANSPAC): Meeting Report for the regular meeting on November 14, 2019 (Meeting handout if available)

6.2 East County (TRANSPLAN): Meeting Report for the regular meeting on November 14, 2019 (Meeting handout if available)


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6.3 Southwest County (SWAT): Meeting Report for the regular meeting on November 4, 2019 (Attachment – Information)

6.4 West County (WCCTAC): Meeting Report for the regular meeting on October 25, 2019 (Meeting handout if available)

7.0 COMMISSIONER AND STAFF COMMENTS:

7.1 Chair's Comments and Reports

7.2 Commissioners' and Ex-Officio Representatives’ Comments and Reports on Activities and Meetings

Chair Taylor, Vice Chair Pierce and Commissioners Abelson and Hudson reported that they attended the Focus on the Future Conference in Coronado, CA from November 17-19, 2019.

Chair Taylor and Commissioner Hudson reported that they attended the ITS World Congress in Singapore from October 21-25, 2019.

Chair Taylor also reported that he attended the Unmanned Aerial Vehicle (UAV) Expo Conference in Las Vegas, NV from October 27-30, 2019 on behalf of the City of Brentwood.

Commissioner Mitchoff discussed FASTER Bay Area and the need to agendize this item on the Authority Board meeting in December to seek Authority Board direction.

Commissioner Butt discussed the opening of the Bay Trail across the Richmond-San Rafael Bridge.

7.3 Executive Staff Comments (Attachment – Information)

Executive Director Randell Iwasaki discussed his speech at the Focus on the Future conference and the ITS World Congress in Singapore. He announced that Matt Kelly has been appointed Acting, Director of Planning and that Stephanie Hu will be the Acting, Director of Projects in January 2020 after Susan Miller’s retirement.


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Deputy Executive Director, Projects Timothy Haile provided a brief update on the Contra Costa County Board of Supervisor’s approval to place the Authority’s sales tax measure on the March 2020 ballot and the next steps being taken such as development of a black and white version of the Transportation Expenditure Plan (TEP), translation of the TEP, and development of the Voter Information Guide.

8.0 CALENDAR:

8.1 November and December 2019, January and February 2020 (Attachment – Information)

8.2 Calendar of Upcoming Events (Attachment – Information)

9.0 ADJOURNMENT to the next regular meeting on December 18, 2019 at 6:00 p.m.

The meeting was adjourned at 7:49 p.m.

Administration and Projects Committee STAFF REPORTMeeting Date: December 5, 2019

Subject Accept Monthly Accounts Payable Invoice Report for October 2019

Summary of Issues The accompanying report provides a listing of invoices paid in alphabetical order by vendor or payee name for the month of October 2019.

Recommendations Staff seeks acceptance of this report.

Financial Implications None

Options None

Attachments (See APC Packet dated 12/5/19)

A. Monthly Accounts Payable Invoice Report for October 2019

Changes from Committee

None

Background

The Contra Costa Transportation Authority (Authority) policy calls for a monthly report to be submitted to the Executive Director, the Administration and Projects Committee (APC), and the Authority Board providing detail of invoices paid. The report includes a listing of all invoices paid during the month of October 2019 in alphabetical order by vendor or payee name. The report also includes reimbursements for employee travel, training, and other miscellaneous business expenses in accordance with the Authority’s policies. Any inquiries related to this report can be directed to the Authority’s Finance Department at (925) 256-4733.

2.A.1-1

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Subject Listing of Contract Change Orders (CCOs) Greater than $25,000 for Contracts Less than $15 Million, and Greater than $50,000 for Contracts Greater than $15 Million

Summary of Issues CCOs are used during a project’s construction phase to adjust the construction price to reflect changes in the plans, schedule, or in the working conditions that the contract was originally based upon. The Contra Costa Transportation Authority (Authority) policy requires that this list be submitted to the Authority Board for information.

Recommendations None – For information only

Financial Implications None. Unless noted, CCOs are funded from project contingencies or budgeted supplemental funds.

Options None


A. List of approved CCOs meeting policy criteria


None

Background

CCOs are agreements executed subsequent to construction contract award between the contractor and the project proponent to address supplemental work or deviations from the contract plans. Deviations may occur for any of the following reasons: unforeseen events (weather, hazardous materials, etc.); unknown obstructions; contractor proposed changes to reduce time or costs; corrections to contract plans or specifications; or proponent proposed changes in scope.

In 1992, the Authority adopted Resolution 92-08-P for certain policies relative to the administration of construction CCOs. Resolution 92-08-P was amended in December 2010. Among other requirements, Resolution 92-08-P (Revision 1) requires that CCOs, which exceed $25,000 on projects under $15 million and CCOs that exceed $50,000 on projects over $15 million be reported as an informational item to the Administration and Projects Committee and the Authority Board. The attachment includes CCOs, which meet these criteria.

2.A.2-1



Subject Accept Consultant Agreement Amendments for Various Projects

Summary of Issues Over the years, the Contra Costa Transportation Authority (Authority) has contracted with various consulting firms to perform engineering services for projects. There are a number of agreements which are currently active and are approaching their expiration dates. Staff has identified the agreements and seeks to extend them to allow for completion of tasks. Recommended changes are summarized below.

Recommendations Staff seeks authorization for the Chair to execute the proposed agreement amendments to extend the agreement termination dates with no increase in budget.


Options N/A


A. Amendment No. 6 to Agreement No. 316 and Historical Summary –URS Corporation Americas (URS)

B. Amendment No. 2 to Agreement No. 317 and Historical Summary –Mark Thomas and Company, Inc. (MTCo)

C. Amendment No. 4 to Agreement No. 404 and Historical Summary –PSOMAS

D. Amendment No. 6 to Agreement No. 406 and Historical Summary –WSP USA, Inc. (WSP)

E. Amendment No. 3 to Agreement No. 430 and Historical Summary –Quincy Engineering, Inc. (Quincy)

F. Amendment No. 5 to Agreement No. 453 and Historical Summary –Ghirardelli Associates, Inc. (Ghirardelli)

2.A.3-1

Administration and Projects Committee STAFF REPORT December 5, 2019

Page 2 of 3


None

Background

The table below lists general information for each contract:

Agreement Consultant Project General Scope

CT316 URS Interstate 80 (I-80)/San Pablo Dam Road Interchange Improvements

Final Design Services and Right-of-Way (ROW) Close-Out Services

CT317 MTCo I-680 Auxiliary Lanes, Segment 2

Design Services During Landscape Construction

CT404 PSOMAS State Route 4 (SR4)/Balfour Road Interchange

Construction Management (CM) Services

CT406 WSP I-80/Central Avenue Operational Improvements

Design Services During Construction (DSDC)

CT430 Quincy SR4/Balfour Road Interchange

DSDC

CT453 Ghirardelli I-80/Central Avenue Operational Improvements

CM Services

Agreement No. 316

The I-80/San Pablo Dam Road Interchange Improvements (Project 7002) final design services contract was approved by the Authority Board in April 2011. Staff seeks authorization for the Chair to execute Amendment No. 6 to Agreement No. 316 with URS for continued ROW closeout and as-built services. This amendment will extend the agreement termination date from December 31, 2019 to December 31, 2020 with no increase in budget.

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Agreement No. 317

The I-680 Auxiliary Lanes, Segment 2 (Project 1106 S2) design services during landscape construction was approved by the Authority Board in April 2011. Staff seeks authorization for the Chair to execute Amendment No. 2 to Agreement No. 317 with MTCo for continued design services during landscape construction services. This amendment will extend the agreement termination date from December 31, 2019 to December 31, 2020 with no increase in budget.

Agreement No. 404

The SR4/Balfour Road Interchange (Project 5005) CM services contract was approved by the Authority Board in May 2014. Staff seeks authorization for the Chair to execute Amendment No. 4 to Agreement No. 404 with PSOMAS for continued CM services. This amendment will extend the agreement termination date from December 31, 2019 to December 31, 2020 with no increase in budget.

Agreement No. 406

The I-80/Central Avenue Operational Improvements (Project 7003) DSDC contract was approved by the Authority Board in April 2014. Staff seeks authorization for the Chair to execute Amendment No. 6 to Agreement No. 406 with WSP for continued DSDC through the project closeout period. This amendment will extend the agreement termination date from December 31, 2019 to December 31, 2020 with no increase in budget.

Agreement No. 430

The SR4/Balfour Road Interchange (Project 5005) DSDC contract was approved by the Authority Board in June 2015. Staff seeks authorization for the Chair to execute Amendment No. 3 to Agreement No. 430 with Quincy for continued DSDC. This amendment will extend the agreement termination date from December 31, 2019 to December 31, 2020 with no increase in budget.

Agreement No. 453

The I-80/Central Avenue Operational Improvements (Project 7003) CM services contract was approved by the Authority Board in March 2017. Staff seeks authorization for the Chair to execute Amendment No. 5 to Agreement No. 453 with Ghirardelli for continued CM services during closeout of the project. This amendment will extend the agreement termination date from December 31, 2019 to December 31, 2020 with no increase in budget.

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Administration and Projects Committee STAFF REPORT

Meeting Date: December 5, 2019

Subject Authorization to Execute Amendment No. 1 to Agreement No. 489 with Tai Ginsberg & Associates, LLC for Federal Advocacy Services

Summary of Issues This item proposes an amendment to Agreement No. 489 between the Contra Costa Transportation Authority (Authority) and Tai Ginsberg & Associates, LLC to extend the current agreement through December 31, 2021 at a new rate of $5,000 per month, with additional funds available for pre-approved travel expenses.

Recommendations Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 489 with Tai Ginsberg & Associates, LLC in the amount of $5,000 per month ($60,000/year), with an additional $3,500 per year available for pre-approved travel expenses, for a new total agreement value of $220,500, to provide federal advocacy services. This amendment will extend the agreement termination date from December 31, 2019 to December 31, 2021.

Financial Implications At a monthly rate of $5,000, the proposed agreement value is $120,000 over 2 years, plus up to an additional $7,000 for pre-approved travel expenses, for a total financial commitment up to $127,000. The Authority’s current 2019-20 budget includes the resources to support this agreement, and it is anticipated that budget will be available for future fiscal years.

Options 1. Approve staff’s recommendation.

2. Approve Amendment No. 1 for six months, and direct staff to conduct a competitive selection process.

3. Forego federal representation until staff can conduct a competitive selection process.


A. Amendment No. 1 to Agreement No. 489

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None

Background

On January 1, 2017 the Authority entered into an agreement with Chambers, Conlon & Hartwell, LLC for federal advocacy/consultation services for a three-year period. The staff assigned to our account, led by Jason Tai, had been responsive to questions and requests from Authority staff, provided regular updates to Authority staff and the Authority Board on relevant federal legislation, conducted outreach to key political appointees and career employees at the United States Department of Transportation (USDOT), arranged meetings, along with an advocacy trip including key staffers on congressional committees to educate staff about the Authority’s programs and their need for future funding. They also facilitated high-level discussions with the National Highway Traffic Safety Administration (NHTSA) that resulted in NHTSA granting the Authority’s original waiver for the Shared Autonomous Vehicle (SAV) pilot project.

Effective December 1, 2017, Chambers, Conlon & Hartwell, LLC began restructuring to avoid conflicts of interests with some clients. The firm separated into two separate entities – Chambers, Conlon & Hartwell, LLC and Tai Ginsberg & Associates, LLC. The Authority’s agreement was transferred by mutual agreement to Tai Ginsberg & Associates, LLC, and on December 1, 2017, the Authority entered into a two-year agreement (Agreement No. 489) with Tai Ginsberg & Associates, LLC. During the course of this agreement, Tai Ginsberg & Associates, LLC’s strong familiarity with the federal legislative process and transportation policy has enabled them to be an effective advocate for the Authority on relevant topics including transportation, congestion management, connected and autonomous vehicles, along with infrastructure finance and delivery, transportation-related land use, and clean air.

In addition to providing regular updates and reports, Tai Ginsberg & Associates, LLC has helped the Authority obtain legislation and funding to expand its innovation program, and significantly raised the agency’s profile at the national level. Notable achievements include securing an invitation for the Authority’s Executive Director to participate on a panel before the House Subcommittee on Highways and Transit about innovations in surface transportation as they begin consideration of the FAST Act reauthorization, and securing two key USDOT grants totaling nearly $16,000,000 for key innovative transportation initiatives spearheaded by the Authority.

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Tai Ginsberg & Associates, LLC provided critical advice, input and support that resulted in the award of the two federal grants mentioned above. In April 2019, USDOT awarded the Authority an $8,000,000 Advanced Transportation and Congestion Management Technologies Deployment (ATCMTD) grant for the Authority’s Bay Area Mobility-On-Demand (MOD) project. In September 2019, USDOT awarded the Authority a $7,500,000 Automated Driving System grant to support a four-year pilot program in Contra Costa County. The grant will fund three real-world demonstrations of Automated Driving Systems and enable data sharing with USDOT.

Currently, Congress is beginning the reauthorization process for a $305 billion dollar surface transportation package, which includes key policy actions on project delivery, funding, and innovation that could impact the Authority. Continuing to have a visible and active presence at the federal level will enable the Authority to proactively engage and inform relevant policy decisions and position the Authority for future funding opportunities.

Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 489 with Tai Ginsberg & Associates, LLC in the amount of $5,000 per month ($60,000/year), with an additional $3,500 per year available for pre-approved travel expenses, for a new total agreement value of $220,500, to provide federal advocacy services. This amendment will extend the agreement termination date from December 31, 2019 to December 31, 2021.

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Subject Interstate 80 (I-80) Integrated Corridor Mobility (ICM) (Project 7005) – Authorization to Execute Agreement No. 534 with Alameda County Transportation Commission (Alameda CTC) for Reimbursement of AT&T Communication Costs Related to Closed-Circuit Television (CCTV) Cameras

Summary of Issues The I-80 ICM project became operational in September 2016. It deployed Intelligent Transportation System (ITS) and Traffic Operation System (TOS) elements along the 19.5 mile segment of the I-80 corridor from the San Francisco-Oakland Bay Bridge in Alameda County and the Carquinez Bridge in Contra Costa County and on San Pablo Avenue in the cities of Oakland, Emeryville, Berkeley, Albany, El Cerrito, Richmond, San Pablo, Pinole, Hercules and unincorporated Contra Costa County. Maintenance and operations costs for those elements are shared by the project partners, where each agency is responsible for equipment in their jurisdiction. In Contra Costa County, the Contra Costa Transportation Authority (Authority) entered into Cooperative Agreement No. 07W.04 with jurisdictions in Contra Costa County along the corridor to reimburse them for operations and maintenance costs, up to $2,000,000. These costs include AT&T communication costs for the CCTV cameras in the cities’ Right-of-Ways (ROW), currently paid by Alameda CTC through their consultant contract with Parsons Transportation Group (PTG).

The California Department of Transportation (Caltrans) will be taking the ownership to pay for AT&T communication costs for the CCTV cameras not in their ROW. This is anticipated to take place in June 2020. To ensure that the CCTV cameras remain operational for the cities, Alameda CTC will continue to pay AT&T communication costs, through PTG, for the CCTV cameras not in the Caltrans’ ROW for the time period of January 2020 through June 2020. There are eight CCTV cameras, one in Alameda County and seven in Contra Costa County.

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Recommendations Staff seeks authorization for the Chair to execute Agreement No. 534 with Alameda CTC in the amount not-to-exceed $40,551.12, for reimbursement of AT&T communication costs related to CCTV cameras in Contra Costa County jurisdictions.

Financial Implications Sufficient funds are programmed for the project in the 2019 Measure J Strategic Plan.

Options The Authority Board may elect to not approve this request at this time. However, this will likely terminate AT&T services to the project for CCTV cameras.


A. Agreement No. 534


None

Background

The Authority has been working in partnership with the Alameda CTC and Caltrans on the I-80 ICM project. The I-80 ICM deployed ITS and TOS elements along the 19.5 mile segment of the I-80 corridor from the San Francisco-Oakland Bay Bridge in Alameda County and Carquinez Bridge in Contra Costa County and on San Pablo Avenue in the cities of Oakland, Emeryville, Berkeley, Albany, El Cerrito, Richmond, San Pablo, Pinole, Hercules and unincorporated Contra Costa County. ITS and TOS elements such as active traffic management (via the use of lane use and extinguishable message signs), adaptive ramp metering and traffic/traveler information (via the use of changeable message signs and information display boards) installed along I-80, and signal synchronization/transit priority and trail blazer signs installed along San Pablo Avenue are managed as one integrated system in order to improve travel time reliability, reduce congestion and improve safety. Construction began in October 2012 and a ribbon cutting ceremony was held in September 2016 that marked the end of field construction activities.

A supporting Memorandum of Understanding (MOU) for I-80 ICM was executed on June 2012 between all project stakeholders, which identified the roles and responsibilities to support operations and maintenance of the I-80 ICM system. The MOU identifies the Authority’s role of funding the operations and maintenance costs including utility-related costs for items such as

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CCTV cameras, microwave vehicle detection systems and trail blazer signs used for ICM strategies that are located in Contra Costa County jurisdictions outside the Caltrans’ ROW, generally along San Pablo Avenue north of Cutting Boulevard in El Cerrito.

On March 24, 2015, the Authority and cities of Richmond, Hercules, Pinole, El Cerrito, San Pablo, as well as Contra Costa County signed Cooperative Agreement No. 07W.04, committing the Authority to reimburse those jurisdictions for costs related to operating and maintaining I-80 ICM equipment outside the Caltrans’ ROW, up to $2,000,000, of which approximately $97,000 has been expended.

Alameda CTC has served as the implementing agency for the project, which included procuring a consultant for System Integration (SI) services for the ITS and TOS elements installed throughout the corridor. Alameda CTC awarded the SI contract to PTG. PTG, as part of the SI services, established various utility accounts with AT&T to support wireless communications for the ITS and TOS equipment located on I-80, San Pablo Avenue and the connecting arterials between the two facilities. The ITS and TOS elements communicate to Traffic Management Centers located in each city or to the Caltrans District 4 office in Oakland. CCTV cameras allow cities and Caltrans to monitor traffic in the project limits and support ICM strategies implemented in the corridor.

Caltrans will be taking ownership to pay for AT&T communication costs for the CCTV cameras not in their ROW. This is anticipated to take place in June 2020. To ensure that the CCTV cameras remain operational for the cities, Alameda CTC will continue to pay AT&T communication costs, through PTG, for the CCTV cameras not in the Caltrans’ ROW for the time period of January 2020 through June 2020. There are eight CCTV cameras, one in Alameda County and seven in Contra Costa County.

Agreement No. 534 allows the Authority to reimburse Alameda CTC for AT&T communication costs for CCTV cameras located in Contra Costa County for the transition period ending in June 2020, in an amount not to exceed $40,551.12.

2.A.5-3



Subject Legislative Update

Summary of Issues This is an update on relevant developments in policy, legislation and finance that are of interest to the Contra Costa Transportation Authority (Authority). Mark Watts of Smith, Watts & Hartmann, LLC will discuss current State legislation.

Recommendations Discussion and action to be determined on proposed legislation on an individual basis.

Financial Implications

Options


A. Federal Legislative Update

B. State Legislative Update


None

Background

This report contains updates on relevant developments in policy, legislation and finance that are of interest to the Authority both at the State and Federal levels of government.

Mark Watts of Smith, Watts & Hartmann, LLC will be in attendance to discuss current legislative activities that may affect the Authority. This discussion may consist of an overview of current bills, and may also include recommendations for positions/actions by the Authority pertaining to specific bills.

2.A.6-1



Subject Interstate 80 (I-80) San Pablo Dam Road Interchange Improvements, Phase 1 (Project 7002) – Authorization to Execute Amendment No. 1 to Agreement No. 528 with Wendell, Rosen, Black & Dean LLP (Wendell & Rosen) for Legal Services

Summary of Issues Several utility relocations were required prior to construction of the I-80 San Pablo Dam Road Interchange Improvements, Phase 1 project. Financial liability for the required East Bay Municipal Utility District (EBMUD) utility relocations is currently in dispute. In order to keep the project on schedule, in December 2013, staff entered into Agreement No. 370 and Agreement No. 385 with EBMUD to reimburse them for actual design and construction costs of the relocation. By signing this agreement, the Contra Costa Transportation Authority (Authority) did not waive any rights or accept liability for the relocation costs.

The California Department of Transportation (Caltrans) issued the Notice of Completion (NOC) for the project on September 27, 2019. To assist in the negotiation and court filings, the Executive Director signed Agreement No. 528 with Wendell & Rosen for an amount not to exceed $10,000. Wendell & Rosen have now reviewed the facts and relevant laws, and developed a strategy to proceed. An increase in their agreement amount is needed to move forward with negotiations and court filings.

Recommendations Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 528 with Wendell & Rosen in the amount of $65,000, for a new total not-to-exceed agreement value of $75,000, to provide legal services.

Financial Implications The agreement will be funded by Regional Measure 2 (RM2) and Measure J funds programmed for the project in the 2019 Measure J Strategic Plan.

2.A.9-1


Page 2 of 3

Options The Authority may elect to not approve this request.


A. Amendment No. 1 to Agreement No. 528


None

Background

The I-80 San Pablo Dam Road Interchange Improvement project is being phased to match available funding. Phase 1, which is now complete, replaced the Riverside Avenue Pedestrian Overcrossing (POC), relocated the El Portal Drive Westbound (WB) on-ramp to the north and extended the I-80 WB auxiliary lane between El Portal Drive and San Pablo Dam Road interchanges. Phase 2 will replace the I-80/San Pablo Dam Road interchange, realign Amador Street away from the I-80/San Pablo Dam Road interchange, and construct a new connector road on the west side of I-80 between San Pablo Dam Road and McBryde Avenue.

Several utility relocations are required to accommodate the construction of the project. EBMUD owns and maintains 54” and 24” underground water pipelines and associated valves on El Portal Drive, 12” and 36”underground water pipelines on Riverside Avenue and an 8” water line on San Pablo Dam Road, in addition to existing steel casing on 12”, 24” and 36” water pipelines, located within the construction limits of the I-80 San Pablo Dam Road project which require relocation to accommodate the project.

Financial liability for the required relocations is currently in dispute. In order to keep the project on schedule, staff entered into Agreement No. 370 and Agreement No. 385 with EBMUD to reimburse them for actual design and construction costs of the relocation. The agreements included language that clearly stated that by signing the agreements, the Authority did not waive any rights or accept liability for the relocation costs.

Now that the NOC of Phase 1 has been issued by Caltrans (issued on September 27, 2019), Authority staff is preparing to engage EBMUD to seek a refund of incurred costs through negotiations or court order. To date, the Authority reimbursed EBMUD $2,969,849 for their relocation work on Phase 1.

To assist in the negotiation and court filings, on June 13, 2019 the Executive Director signed Agreement No. 528 with Wendell & Rosen for an amount not to exceed $10,000. Wendell &

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Rosen have reviewed the facts and relevant laws and developed a strategy to proceed. Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 528 with Wendell & Rosen in the amount of $65,000, for a new total not-to-exceed agreement value of $75,000. Since it is hard to predict at this time how EBMUD will respond, it is anticipated that staff will seek another increase in the budget if the case goes into litigation.

EBMUD still needs to relocate their remaining facilities when work on Phase 2 is restarted. It was estimated in 2013 by EBMUD that Phase 2 work will cost at least $535,600. At this time, Phase 2 is on hold until funding is identified. Funding for Phase 2 was included in the proposed 2020 Transportation Expenditure Plan (TEP).

2.A.9-3


Contra Costa Transportation Authority STAFF REPORTMeeting Date: December 18, 2019

Subject Interstate 680 (I-680)/State Route 4 (SR4) Interchange Improvements (Project 1117/6001) – Authorization to Execute Amendment No. 5 to Cooperative Agreement No. 90.14.28 with the California Department of Transportation (Caltrans) for Right-of-Way (ROW) Acquisition and Services, and Utility Coordination

Summary of Issues As part of the I-680/SR4 Interchange Improvements, Phase 3 project, SR4 is proposed to be widened in the median to accommodate additional Eastbound (EB) and Westbound (WB) lanes. In September 2014, Cooperative Agreement No. 90.14.28 was executed with Caltrans for ROW support in the amount of $200,000 and ROW capital in the amount of $300,000.

To accommodate project needs for ROW, coordination and expenditures for utility relocations, agency coordination, and extended schedule, Amendment No. 1 through Amendment No. 4 were executed bringing the total agreement value to $11,956,000. Funds for the total agreement value were funded by Measure C and State Transportation Improvement Program (STIP).

The relocation of two oil pipelines were completed with a savings to the agreement. The Contra Costa Transportation Authority (Authority) requested that Caltrans amend the agreement to return the savings of $1,390,000 in Measure J funds to the Authority. These funds will be added to the project contingency. Savings to STIP funding will remain in the ROW phase and will be used to pay and close the ROW phase.

Recommendations Staff seeks authorization for the Chair to execute Amendment No. 5 to Cooperative Agreement No. 90.14.28 with Caltrans to decrease Authority local funds by $1,390,000, for a new total agreement value of $10,566,000 to provide ROW acquisition and services, and utility coordination, and to allow the Executive Director to make any non-substantive changes to the language.

2.1-1

Contra Costa Transportation Authority STAFF REPORT December 18, 2019

Page 2 of 3

Financial Implications A savings of $1,390,000 will be reprogrammed for the construction phase of the I-680/SR4 Interchange Improvements project.

Options None

Attachments A. Draft Amendment No. 5 to Cooperative Agreement No. 90.14.28

B. Letter from Caltrans dated December 18, 2019


N/A

Background

The I-680/SR4 Interchange Improvements, Phase 3 project is proposed to widen SR4 in the median to provide a third lane in the EB and WB directions from Morello Avenue to just east of SR242. The project is in the final design phase.

The project originally included widening the existing Grayson Creek bridge structures. However, due to the age and condition of the bridge, it is being replaced rather than widened.

Amendment No. 1 was approved on June 16, 2015, to provide ROW acquisition support, utility coordination and ROW acquisition, as several utilities needed to be relocated that previously would have remained in place. Amendment No. 1 increased the support budget to $613,000 and the capital budget to $6,350,000, for a new total agreement value of $6,963,000.

Amendment No. 2 was approved on July 20, 2016, to provide ROW acquisition and services, utility coordination, and compensate for the additional capital and support costs. Amendment No. 2 increased the support budget to $700,000 and the capital budget to $9,156,000, for a new total agreement value of $9,856,000.

Amendment No. 3 was approved on June 21, 2017, to provide ROW acquisition and services, and utility coordination. Amendment No. 3 reprogramed $300,000 to use STIP/Regional Improvement Program (RIP) funds for ROW support and increased the total of ROW support costs by $1,000,000, for a new total agreement value of $10,156,000.

Amendment No. 4 was approved on March 31, 2018, to provide ROW acquisition and services, utility coordination, and respond to the updated cost estimates provided by Philip 66, the owner and operator of the oil pipeline. Philip 66 agreed to update their estimates to reflect the

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most recent bid prices and add an overall contingency. Amendment No. 4 increased the agreement amount by $1,800,000, for a new total agreement value of $ $11,956,000.

In May 2018, the bids for the relocation of oil pipelines were opened and they were lower than the Philip 66 engineer’s estimate. Relocation of the work was completed last fall. After submitting the final invoice to Caltrans, savings to the construction agreement were acknowledged. The savings were distributed in proportion to the incumbrance amount and time. Measure J savings were calculated to be $1,390,000.

Amendment No. 5 is needed in order to receive the savings in Measure J funds. The ROW capital will decrease by $1,390,000, for a new total agreement value of $10,566,000.

ROW Support ROW Capital Amendment Total Original Agreement $200,000 $300,000 $500,000 Amendment No. 1 $413,000 $6,050,000 $6,463,000 Amendment No. 2 $87,000 $2,806,000 $2,893,000 Amendment No. 3 $300,000 - $300,000 Amendment No. 4 $1,800,000 $1,800,000 Amendment No. 5 ($1,390,000) ($1,390,000) Total Agreement Value $1,000,000 $9,566,000 $10,566,000

2.1-3


AGREEMENT 04-2545-A5 Project No. 0414000130

EA 22911 04-CC-4-R11.2/R15.1

90.14.28

PACT Version 10.1 1 of 5

ATTACHMENT A (Final Draft, 11-01-19)

AMENDMENT NO. 5 TO COOPERATIVE AGREEMENT 04-2545

This Amendment No. 5 to Agreement (AMENDMENT 4), entered into, and effective on, ______________________________ 2019, is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and

Contra Costa Transportation Authority, a public entity, referred to hereinafter as CCTA.

RECITALS

1. CALTRANS and CCTA, collectively referred to as PARTNERS, entered intoAgreement04-2545 (AGREEMENT) on September 25, 2014, defining the terms and conditionsfor cooperating on the R/W phase of a highway improvement project (PROJECT) inContra Costa County. PROJECT consisted of widening the median of State Route 4(SR 4) in both directions to provide a third lane from east of Milano Way/GlacierDrive to east of SR 242 in Phase 3 of the I-680/SR 4 interchange. PROJECT alsoincluded widening of Grayson Creek Bridge. Under AGREEMENT, CCTA is thesole SPONSOR and FUNDING PARTNER and CALTRANS is theIMPLEMENTING AGENCY and CEQA and NEPA lead agency for PROJECT.

2. It was decided in early 2015 that Grayson Creek Bridge would be replaced, ratherthan widened, thereby significantly increasing the scope of PROJECT. The ProjectReport was approved on February 9, 2009, and was consistent with the NegativeDeclaration/Initial Study and Final Environmental Assessment dated November 26,2008. The re-evaluation of the environmental document was approved on December17, 2015. A Supplemental Project Report is being prepared to address the change inscope and will be approved by March 30, 2018.

3. PARTNERS entered into Amendment 1 to AGREEMENT (AMENDMENT 1) onJuly 3, 2015, to increase the local funding for R/W Support from $200,000 to$613,000 and that for R/W Capital from $300,000 to $6,350,000 due to the increasein the PROJECT scope discussed above.

4. PARTNERS also entered into Amendment 2 to AGREEMENT (AMENDMENT 2)on August 11, 2016, to reflect the revised funding obligations on PROJECT. UnderAMENDMENT 2, the local funding for R/W SUPPORT was increased from$613,000 to $700,000 and that for R/W CAPITAL from $6,350,000 to $9,156,000 tomeet the PROJECT needs. The increase in R/W CAPITAL and SUPPORT costs wasprimarily due to additional utility relocations, coordination and extended schedule.

ATTACHMENT A

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5. PARTNERS also entered into Amendment 3 to AGREEMENT (AMENDMENT 3)on July 20, 2017, to incorporate the STIP/RIP funds in the amount $5,100,000 thatbecame available for PROJECT after CTC’s approval in May 2017. $4,800,000 ofthese STIP/RIP funds were used for R/W CAPITAL and $300,000 were used toaugment the R/W SUPPORT funding. The increase in the R/W SUPPRT cost wasdue to additional utility coordination, delay in Contra Costa County Flood ControlDistrict permit issues, resolution of the deed language issue with the Contra CostaCounty, the lengthy condemnation process with 1st & 2nd level reviews and thedelayed response from the property owner and attorney. The total R/W SUPPORTfunds increased under AMENDMENT 3 to $1,000,000, which included thepreviously allocated $700,000 in local funds. The total R/W CAPITAL funds wereunchanged from the previously reported $9,156,000, but now included the STIP/RIPfunds, as discussed above.

6. PARTNERS also entered into AMENDMENT 4 on March 30, 2018 to address thecurrent PROJECT needs with respect to R/W CAPITAL. Under AMENDMENT 4,the local funds for R/W CAPITAL will be increased from the previously reported$4,356,000 to $6,156,000, which constitutes an increase of $1,800,000. Accordingly,the R/W CAPITAL funding will increase to $10,956,000 causing the total R/W costfor PROJECT to increase to $11,956,000.

7. PARTNERS now wish to enter into AMENDMENT 5 to address the currentPROJECT needs with respect to R/W CAPITAL. Under AMENDMENT 5, the localfunds for R/W CAPITAL will be decreased from the previously reported $6,156,000to $4,766,000, which constitutes a decrease of $1,390,000. Accordingly, the R/WCAPITAL funding will decrease to $9,566,000 causing the total R/W cost forPROJECT to decrease to $10,566,000.

IT IS THEREFORE MUTUALLY AGREED:

8. PARTNERS hereby amend AGREEMENT by replacing FUNDING SUMMARYNO. A4 of AMENDMENT 4 in its entirety with FUNDING SUMMARY NO. A5,attached hereto and made a part of AMENDMENT 5. Any reference to FUNDINGSUMMARY in AGREEMENT will now be deemed a reference to FUNDINGSUMMARY NO. A5.

9. All other terms and conditions of AGREEMENT, as revised under AMENDMENT 1,shall remain in full force and effect.

10. AMENDMENT 5 is deemed to be included in, and made a part of, AGREEMENT.

2.1-6


SIGNATURES

PARTNERS declare that:

1. Each PARTNER is an authorized legal entity under California state law.2. Each PARTNER has the authority to enter into AMENDMENT 5.3. The people signing AMENDMENT 5 have the authority to do so on behalf of their

public agencies.

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION

Helena (Lenka) Culik-Caro Deputy District Director, Design

Certified as to funds:

Jeffrey Armstrong District Budget Manager

Certified as to financial terms and policies:

Nadine Karavan HQ Accounting Administrator

CONTRA COSTA TRANSPORTATION AUTHORITY

Robert Taylor Chair

Attest:

Tarienne Grover Clerk of the Board

Approved as to form and procedure:

Malathy Subramanian Authority Counsel

2.1-7


“Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability”

STATE OF CALIFORNIA------- CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSON., Governor

DEPARTMENT OF TRANSPORTATION DISTRICT 4 PROJECT MANAGEMENT-NORTH P.O. BOX 23660, MS–7A OAKLAND, CA 94623-0660 PHONE (510) 622-5794 TTY 711 www.dot.ca.gov

Making Conservation a California Way of Life.

Dec 18, 2019

Mr. Randall H. Iwasaki 04-CC-4-R11.2/R15.1Executive Director EA No. 22911 Contra Costa Transportation Authority Project Number: 0414000130 2999 Oak Road, Suite 100 Agreement 04-2545-A5 Walnut Creek, CA 94597

Dear Mr. Iwasaki:

Enclosed are two copies of Cooperative Amendment Agreement No. 04-2545-A5 between Caltrans and Contra Costa Transportation Authority, to address the current PROJECT needs with respect to R/W CAPITAL funds. Under AMENDMENT 5, the local funds for R/W CAPITAL will be decreased from the previously reported $6,156,000 to 44,766,000, which constitutes a decrease of $1,390,000. Accordingly, the R/W CAPITAL funding will decrease to $9,566,000 causing the total R/W cost for PROJECT to decrease to $10,566,000. Please have these two copies of the Agreement signed by the appropriate Contra Costa Transportation Authority officials and return them together with two certified copies of a resolution adopted by the Contra Costa Transportation Authority Board of Directors, approving the Agreement Amendment and authorizing its execution.

After obtaining signatures by the appropriate Caltrans officials, you will be furnished a fully executed copy of the Agreement Amendment for your files. Your early attention to this matter will be appreciated. Please contact me at (510) 622-5794 if you have any questions.

Sincerely,

AZITA BAGHERLI Project Manager Project Management-East

Enclosures

ATTACHMENT B

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Contra Costa Transportation Authority STAFF REPORT


Subject Authorization to Execute Agreement No. 538 with Endsight for Information Technology (IT) Support and Services

Summary of Issues The Contra Costa Transportation Authority (Authority) currently contracts with Endsight for IT support and services. As a smaller agency, contracting out these highly specialized services is generally a more cost effective and practical alternative to permanent staffing. Recently a vulnerability assessment and penetration test on the Authority’s existing IT infrastructure was performed. The testing of systems and applications of the network identified future recommendations to ensure that security continues in order to eliminate any future vulnerabilities. Authority staff and Endsight have developed a plan to eliminate any future risks.

Recommendation Staff seeks authorization for the Chair to execute Agreement No. 538 with Endsight in an amount not-to-exceed $40,000 to provide IT support and services.

Financial Implications The scope-of-services will evaluate and outline the implementation plan on all servers and workstations, phasing in the recommended replacements. These expenditures are covered by the existing Fiscal Year (FY) 2019-20 budget and any necessary budget adjustments will be made at the mid-year budget revision.

Options N/A

Attachments A. Agreement No. 538


N/A

Background

The Authority contracts out for IT services. Services performed by a vendor are essential for the operation of the Authority’s network and computer systems. Endsight helps monitor, identify and recommend resolutions to ensure that the current IT infrastructure remains effective and

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safe. Services are provided remotely or on-site as deemed necessary. The managed services are grouped by the following categories:

• Planning, Strategy and Management, which includes network design, security, disaster recovery and regulatory compliance;

• Desktop and End-user Management, which includes patches, virus scans, documentation and regular reporting;

• Response Center (Help Desk), which includes performance monitoring, Microsoft Office questions, error messages, application support, and connectivity issues;

• Server and Infrastructure Management, which includes inventory, event log review, back-up and restore, ensure and monitor sever load, and alerting tools as necessary; and

• Firewall Care, which includes monitoring the firewall and virtual private network (VPN) tunnels, updating access policies, firmware and patches are applied.

Migration to SharePoint and Office 365

The Authority recently completed a vulnerability assessment and penetration test on its existing IT infrastructure. The automated and manual testing of systems and applications of the Authority’s network identified future recommendations to ensure the continuance of security, and eliminate any future vulnerabilities. Staff and Endsight have identified a plan to migrate to SharePoint and Office 365, which will meet the goals of the Authority in ensuring a secure and safe IT infrastructure environment.

Endsight will outline and phase in a controlled migration with each functional component of the IT infrastructure. The project will start by ensuring all workstations are on Windows 10, Office 365, and have identical software applications to create a uniformed approach. Next, the replacement of existing servers with SharePoint will move the Authority’s documents to the cloud. This will create a secure environment and allow more flexibility of access to employees working in the field or on assignments outside of the office.

Staff will work closely with Endsight to implement the plan and will continue to monitor and evaluate potential risks, as well as update the Administration and Projects Committee (APC) and Authority Board.

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AGREEMENT NO. 538 CONTRA COSTA TRANSPORTATION AUTHORITY

PROFESSIONAL SERVICES AGREEMENT

This Agreement is made and entered into as of December 18, 2019 by and between the Contra Costa Transportation Authority, a public agency organized and operating under the laws of the State of California with its principal place of business at 2999 Oak Road, Suite 100, Walnut Creek, CA 94597 (“Authority”), and Endsight, a California based corporation with its principal place of business at 1440 Fourth Street, Suite B, Berkeley, CA 94710 (hereinafter referred to as “Consultant”). Authority and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS

A. Authority is a public agency of the State of California and is in need of professionalservices for the following project:

Information Technology (IT) Services associated with the software and hardware replacements to the current IT infrastructure. (hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide suchservices.

C. Consultant desires to perform and assume responsibility for the provision ofcertain professional services required by the Authority on the terms and conditions set forth in this Agreement.

D. Authority desires to engage Consultant to render such services for the Project asset forth in this Agreement

E. The Parties desire by this Agreement to establish the terms for Authority to retainConsultant to provide the services described herein.

AGREEMENT

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services

Consultant promises and agrees to furnish to Authority all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional services necessary for the full and adequate completion of the Project consistent with the provisions of this Agreement (hereinafter referred to as “Services”). The Services are more particularly described throughout this Agreement, including Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in

ATTACHMENT A

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accordance with, this Agreement, any exhibit attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. All Services performed by Consultant shall be subject to the sole and discretionary approval of the Authority, which approval shall not be unreasonably withheld.

2. Compensation

a. Authority shall pay to Consultant, for the performance of all Services rendered under this Agreement, the total not to exceed amount of Forty Thousand Dollars ($40,000) (“Total Compensation”). Total Compensation amount shall be based upon completed quotes for each scope of service, and may be adjusted according to, the fee schedule and related terms and conditions. Consultant shall notify Authority in writing prior to a change in the rates included therein, and prior to each subsequent change. Consultant shall obtain Authority’s approval in writing prior to any rate increase, which shall not be in excess of the Consumer Price Index (CPI-U) for the San Francisco-Oakland-San Jose Region for the most recent 12-month period. The Total Compensation, as may be adjusted upon mutual agreement, shall constitute complete and adequate payment for Services under this Agreement.

3. Additional Services

a. At Authority’s request, Consultant may be asked to perform additional services not otherwise included in this Agreement, not included within the scope of services listed in Exhibit “A” attached hereto, and/or not customarily furnished in accordance with generally accepted practices applicable to Consultant’s profession. If changes in the scope of services seem merited by the Authority, it shall be processed in the following manner: (1) Authority shall communicate the requested additional services to Consultant in writing; (2) If Consultant has the capacity and ability to perform the additional services, Consultant shall prepare a letter outlining the changes, which shall be forwarded to the Authority by Consultant with a statement of estimated changes in fee or time schedule; (3) an amendment to this Agreement shall be prepared by the Authority and executed by both Parties before performance of such additional services. Consultant shall not perform any additional services prior to execution of a written amendment to this Agreement memorializing the additional services. Once additional services are approved pursuant to a written amendment executed by the Parties, such additional services shall be deemed as being part of the Services and shall be subject to the same terms and conditions of this Agreement as if the additional services had originally been included in the scope of services listed in Exhibit “A.” Any written amendment adding additional services to the scope of services listed in Exhibit “A” shall not render ineffective or invalidate unaffected portions of this Agreement.

b. As used herein, “additional services” mean: (1) any services which are determined by Authority to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary for the Consultant to perform at the execution of this Agreement; or (2) any work listed as additional services in Exhibit “A” attached hereto. Consultant shall not perform, nor be compensated for, additional services without prior written authorization from Authority and without an agreement between the Authority and

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Consultant as to the compensation to be paid for such additional services. Authority shall pay Consultant for any approved additional services, pursuant to the compensation provisions herein, so long as such additional services are not made necessary through the acts or omissions of Consultant.

4. Time of Performance; Term

The term of this Agreement shall be from December 18, 2019 to June 30,2020, unless earlier terminated as provided herein. Consultant shall perform its Services so as to allow for the full and adequate completion of the Project within the time required by the Authority and within any completion schedules adopted for the Project. Consultant agrees to coordinate with Authority’s staff, contractors and consultants in the performance of the Services, and shall be available to Authority’s staff, contractors and consultants at all reasonable times.

5. Compliance with Law

a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements.

6. Standard of Care

Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals qualified to perform the Services in the same discipline in the State of California, and shall be responsible to Authority for damages sustained by the Authority and delays to the Project as specified in the indemnification provision of this Agreement. Without limiting the foregoing, Consultant shall be fully responsible to the Authority for any increased costs incurred by the Authority as a result of any such delays to the Project. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants and represents that all of its employees, experts and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees, experts and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services assigned to or rendered by them and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the Authority, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee or subconsultant who is determined by the Authority to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee or subconsultant who fails or refuses to perform the Services in a manner acceptable to the Authority, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

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7. Insurance

Consultant shall not commence work for the Authority until it has provided evidence satisfactory to the Authority it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section.

a. Commercial General Liability

(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the Authority.

(ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:

(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent.

(iii) Commercial General Liability Insurance must include coverage for the following:

(1) Bodily Injury and Property Damage (2) Personal Injury/Advertising Injury (3) Premises/Operations Liability (4) Products/Completed Operations Liability (5) Aggregate Limits that Apply per Project (6) Explosion, Collapse and Underground (UCX) exclusion

deleted (7) Contractual Liability with respect to this Agreement (8) Property Damage (9) Independent Consultants Coverage

(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.

(v) The policy shall give Authority, its officials, officers, employees, agents and Authority designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.

(vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the Authority, and provided that such deductibles shall not apply to the Authority as an additional insured.

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b. Automobile Liability

(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the Authority.

(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).

(iii) The policy shall give Authority, its officials, officers, employees, agents and Authority designated volunteers additional insured status.

(iv) The business automobile liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the Authority, and provided that such deductibles shall not apply to the Authority as an additional insured.

c. Workers’ Compensation/Employer’s Liability

(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.

(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this Section.

d. Professional Liability (Errors and Omissions)

At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the Authority and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated

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in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend.

f. Minimum Policy Limits Required

(i) The following insurance limits are required for the Agreement:

Combined Single Limit

Commercial General Liability $2,000,000 per occurrence/$4,000,000 aggregate for bodily injury, personal injury, and property damage

Automobile Liability $1,000,000 combined single limit

Employer’s Liability $1,000,000 per occurrence

Professional Liability $3,000,000 per claim and aggregate (errors and omissions)

(ii) Defense costs shall be payable in addition to the limits.

(iii) Requirements of specific coverage or limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement.

g. Evidence Required

Prior to execution of the Agreement, the Consultant shall file with the Authority evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.

h. Policy Provisions Required

(i) Consultant shall provide the Authority at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such

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policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the Authority at least ten (10) days prior to the effective date of cancellation or expiration.

(ii) The Commercial General Liability Policy, Automobile Liability Policy and Pollution Liability Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the Authority or any named insureds shall not be called upon to contribute to any loss.

(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.

(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the Authority, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Authority, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the Authority and shall not preclude the Authority from taking such other actions available to the Authority under other provisions of the Agreement or law.

i. Qualifying Insurers

(i) All policies required shall be issued by acceptable insurance companies, as determined by the Authority, which satisfy the following minimum requirements:

(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

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j. Additional Insurance Provisions

(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Authority, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.

(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Authority has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Authority will be promptly reimbursed by Consultant or Authority will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Authority may cancel this Agreement.

(iii) The Authority may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project.

(iv) Neither the Authority nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.

k. Subconsultant Insurance Requirements Consultant shall not allow any subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the Authority that they have secured all insurance required under this Section. Policies of commercial general liability insurance provided by such subconsultants shall be endorsed to name the Authority as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, Authority may approve in writing different scopes or minimum limits of insurance for particular subconsultants.

8. Indemnification

a. To the fullest extent permitted by law, Consultant shall defend (with counsel of Authority’s choosing), indemnify and hold the Authority, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subconsultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the Authority, its officials, officers, employees, agents, or volunteers.

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b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

9. California Labor Code Requirements

a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the Authority, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Section 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subconsultant that affect Consultant’s performance of Services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the Authority. Consultant shall defend, indemnify and hold the Authority, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subconsultant.

10. Verification of Employment Eligibility

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of

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1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

11. Laws and Venue

This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Contra Costa, State of California.

12. Termination or Abandonment

a. Authority hereby reserves the right to suspend or abandon, at any time and for any reason, all or any portion of the Project and the construction work thereon, or to terminate this Agreement at any time with or without cause. Consultant shall be provided with at least thirty (30) days advanced written notice of such suspension, abandonment or termination. In the event of such suspension, abandonment or termination, Consultant shall be paid for Services and reimbursable expenses rendered and accrued up to the date of such suspension, abandonment or termination less any claims against or damages suffered by Authority as a result of the default, if any, by Consultant. Consultant hereby expressly waives any and all claims for damages or compensation arising under this Agreement, except as set forth herein, in the event of such suspension, abandonment or termination. Consultant may terminate this Agreement upon thirty (30) days advanced written notice for substantial breach of the Agreement by the Authority through no fault of Consultant. Consultant shall not be entitled to payment for unperformed Services, and shall not be entitled to damages or compensation for termination of this Agreement, in whole or in part, by Authority.

b. If Consultant’s Services are suspended by Authority, Authority may require Consultant to resume such Services within ninety (90) days after written notice from Authority. When the Project is resumed, the Total Compensation and schedule of Services shall be equitably adjusted upon mutual agreement of the Authority and Consultant.

c. Upon suspension, abandonment or termination, Consultant shall provide to Authority all Project Documents, as defined below, to which Authority would have been entitled at the completion of Consultant’s Services under this Agreement. Upon payment of the amount required to be paid to Consultant pursuant to the termination provisions of this Agreement, Authority shall have the rights, as provided in this Agreement hereinafter, to use such Project Documents prepared by or on behalf of Consultant under this Agreement. Consultant shall make such documents available to Authority upon request and without additional compensation other than as may be approved as a reimbursable expense.

d. In the event this Agreement is terminated in whole or in part as provided herein, Authority may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

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e. The maximum amount for which the Authority shall be liable if this Agreement is terminated is $40,000.

13. Records

Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of Authority during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of five (5) years from the date of final payment under this Agreement.

14. Confidentiality

All Project Documents, either created by or provided to Consultant in connection with the performance of this Agreement, shall be held confidential by Consultant to the extent they are not subject to disclosure pursuant to the Public Records Act. All Project Documents shall not, without the written consent of Authority, be used or reproduced by Consultant for any purposes other than the performance of the Services. Consultant shall not disclose, cause or facilitate the disclosure of the Project Documents to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use Authority’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the written consent of Authority.

15. Organization

Consultant shall assign Brian Cullinane as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the Authority.

16. Authority’s Representative

The Authority hereby designates the Brian Kelleher, Chief Financial Officer, or his or her designee, to act as its representative for the performance of this Agreement (“Authority’s Representative”). Authority’s Representative shall have the power to act on behalf of the Authority for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than the Authority’s Representative or his or her designee.

17. Limitation of Agreement

This Agreement is limited to and includes only the work included in the Project described above.

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18. Notice

Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

AUTHORITY:

Contra Costa Transportation Authority

2999 Oak Road, Suite 100

Walnut Creek, CA 94597

Attn: Brian Kelleher, Chief Financial Officer

CONSULTANT:

Endsight

1440 Fourth Street, Suite B

Walnut Creek, CA 94597

Attn: Brian Kelleher, Chief Financial Officer

and shall be effective upon receipt thereof.

19. Third Party Rights

Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Authority and the Consultant.

20. Equal Opportunity Employment

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

21. Labor Certification

By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

22. Entire Agreement

This Agreement, with its exhibit, represents the entire understanding of Authority and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not

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incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

23. Severability

The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid or illegal.

24. Successors and Assigns

This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of Authority. Any attempted assignment without such consent shall be invalid and void.

25. Non-Waiver

None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is specifically specified in writing.

26. Time of Essence

Time is of the essence for each and every provision of this Agreement.

27. Authority’s Right to Employ Other Consultants

Authority reserves its right to employ other consultants in connection with this Project or other projects.

28. Prohibited Interests

Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Authority shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of Authority, during the term of his or her service with Authority, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

29. Paper Waste Reduction Policy

2.2-15

14 38043.00000\30385927.10

Consultant shall utilize double-sided printing and recycled paper for all Project Documents, notices and correspondence placed on standard Letter sized paper (ANSI A - 8.5”x11”) or equivalent whenever practicable. Consultant shall endeavor to utilize electronic correspondence in the performance of the Services, the Project and this Agreement except where written notice is expressly required under the terms of this Agreement in which case Consultant shall comply with the notice requirements set forth above.

[SIGNATURES ON FOLLOWING PAGE]

2.2-16

15 38043.00000\30385927.10

SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CONTRA COSTA TRANSPORTATION AUTHORITY

AND ENDSIGHT

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CONTRA COSTA TRANSPORTATION ENDSIGHT AUTHORITY By: ____ By:

Robert Taylor Chair Its: Printed Name:

ATTEST:

By: ______

Tarienne Grover Clerk of the Board

APPROVED AS TO FORM:

By: _______ Malathy Subramanian, Authority Counsel

2.2-17

16 38043.00000\30385927.10

EXHIBIT “A”

Scope of Services

Contra Costa Transportation Authority (CCTA) has an aging Exchange 2010 with 2008 Operating System server with End Of life in January 2020. Endsight, therefore, will migrate email system from the in-premise exchange server to Microsoft Office 365 cloud service. Files migration to SharePoint will follow as a separate project. Additionally, Skykick cloud services will be used to back up the new Office 365 environment. Migration Phase Endsight will migrate source content using common scripting tools. Each Department (Finance, HR, Planning, etc.) needs to designate a POC that can take lead on validating the final post migration state of their department’s files. Endsight will organize data based on the selections determined above. Migrating unnecessary data or unsupported data may add significant time to the budget. It is the responsibility of CCTA to provide any pre-migration archiving or clean-up of unwanted data. Assistance and documentation for migrating user personal shares will be provided during and after the migration. Furthermore it is highly recommended to implement an Auto-Save sync of common Known Folders for additional levels of protection (My Docs, Pictures, Desktop). This may require disabling of current roaming or offline file usage. Key Project Assumptions (used to develop estimates)

• In general, SITES should be used to create security boundaries or areas of collaboration. Sites may contain one or more LIBRARIES. LIBRARIES should be provisioned to contain documents of similar type or when it is desirable to display a set of document in a certain manner. The OneDrive Sync Client is the recommended and expected method of connecting to cloud based Storage.

• All workstations are expected to run Windows 10 build 1709 or higher in order to operate a modern and fully provisioned OneDrive Sync Client. One Drive Sync on Windows 7 does not support files On-Demand. Disk space will be an issue when syncing to Windows 7 workstations.

• Creation of more advanced features such as views, workflows, metadata tags, or Rights Management will be considered outside the scope of this project.

• A SharePoint migration is a major change in company behavior. It should be expected that all appropriate measures to communicate and announce these changes be made early and often to avoid confusion.

• This will be a phased and controlled migration. Endsight will work with each functional area owner individually to identify, migrate, and connect to their team document library.

2.2-18

17 38043.00000\30385927.10

If the Point of Contact for a department or functional area is hard to reach or unresponsive to requests, this will add significant time to the overall project.

• Folders and files containing special characters need to up renamed before migrating. Any files that are not addressed could cause significant time to be added to the project. These includes ~ " # % & * : < > ? / \ { | }.

Note: Services are provided on a Time and Material hourly basis. Business hours are Mon – Fri, 8am to 5pm at standard rates. All other times considered after hours or weekend rates are standard x 1.5.

2.2-19


Contra Costa Transportation Authority STAFF REPORTMeeting Date: December 18, 2019

Subject Adopt Proposed Action to Funding Resolution

Summary of Issues Consistent with the Contra Costa Transportation Authority (Authority) policy, appropriation resolutions may be modified to extend their expiration date, correct appropriation amounts or reflect actual costs, or be closed if the activity has been completed. Recommended changes are summarized below.

Recommendations Staff seeks Authority Board approval for proposed resolution modifications.


None. Unspent funds remain available to the project, or if the project is complete, to the funding category.

Options Direct staff to take alternative actions on the resolutions.

Attachments None


N/A

Resolution Number: Revision: Coop Number: Purchase Order No.: Proponent: Adoption Date: Funds Appropriated: Purpose: Proposed Action: Justification:

16-02-G112C.052016-00000070Town of DanvilleJanuary 20, 2016$75,000Diablo Road Circulation ImprovementsExtend through June 30, 2020Project sponsor requires additional time to complete the design andprepare for the construction phase.

2.B.1-1


Contra Costa Transportation Authority STAFF REPORT Meeting Date: December 18, 2019

Subject Approval of Resolution 19-61-G for the Iron Horse Trail (IHT) Repaving Project

Summary of Issues The Measure J Expenditure Plan sets aside five percent of annual revenues for Program 13, Pedestrian, Bicycle, and Trail Facilities (PBTF). The Expenditure Plan also allows for use of PBTF funds by the East Bay Regional Park District (EBRPD) for “development and rehabilitation of paved trails”. EBRPD has submitted a request for appropriation of $225,000 for rehabilitating approximately 0.35 miles of the paved IHT.

Recommendations Staff seeks the Contra Costa Transportation Authority (Authority) Board approval to adopt Resolution 19-61-G to appropriate $225,000 in Measure J PBTF funds for the IHT Repaving Project.


The Measure J PBTF (Program 13) Programming Plan has programmed sufficient funding for this project.

Options 1. Deny the request for funding.

2. Modify the request for funding.

Attachments A. Request for funding allocation, Lisa Baldinger, EBRPD, datedNovember 14, 2019

B. Resolution 19-61-G


N/A

Background

The Measure J Expenditure Plan sets aside five percent of annual revenues for the PBTF program. The Expenditure Plan also allows for use of PBTF funds by the EBRPD for “development and rehabilitation of paved trails”. The EBRPD has recently submitted a request for appropriation of $225,000 to rehabilitate a portion of the IHT. This project will rehabilitate approximately 29,000 square feet along 0.35 miles of the trail, between Love Lane and Del Amigo Road within the Town of Danville.

2.B.2-1


Page 2 of 2

The EBRPD is requesting $225,000 for the construction phase of the project. The total project cost is $300,000. Staff notes that since the total construction cost for the project is less than $500,000, per the Authority’s Local Agency Coordination Guide, the project is exempted from peer review.

Staff recommends Authority Board approval of Resolution 19-61-G to appropriate $225,000 in Measure J PBTF (Program 13) funding for the construction phase of the IHT Repaving Project.

2.B.2-2

ATTACHMENT A

2.B.2-3

2.B.2-4

RESOLUTION 19-61-G

RE: APPROPRIATION OF FUNDS TO THE EAST BAY REGIONAL PARK DISTRICT IN ACCORDANCE WITH MASTER COOPERATIVE AGREEMENT NO. 13CO.01

WHEREAS, the Contra Costa Transportation Sales Tax Expenditure Plan and Ordinance 04-02 as amended (hereinafter “Expenditure Plan”) sets aside five percent of theMeasure J revenues received annually for Program 13, Pedestrian, Bicycle and TrailFacilities (PBTF); and

WHEREAS, the Expenditure Plan of the PBTF funds are set aside for the use of the East Bay Regional Park District (hereinafter “District”) for the “development and rehabilitation of paved regional trails”, subject to review and approval of the applicable Regional Transportation Planning Committee (RTPC); and

WHEREAS, on October 7, 2019, the Southwest Area Transportation Committee (SWAT), the RTPC for southwest Contra Costa County, approved the use of $225,000 in PBTF funds by the District for the Iron Horse Trail (IHT) Repaving Project; and

WHEREAS, the Contra Costa Transportation Authority (hereinafter “Authority”) and the District have entered into Master Cooperative Agreement No. 13CO.01 regarding the funding of projects eligible under the PBTF funding category; and

WHEREAS, the District has submitted a Request for Appropriation of Funds dated November 14, 2019 and an overall financial plan for the project pursuant to 13CO.01; and

WHEREAS, funds are to be included in the Authority's budget in Item CCMP13.

NOW, THEREFORE, BE IT RESOLVED THAT,

1. The Authority finds the Request for Appropriation of Funds consistent with theExpenditure Plan and with Master Cooperative Agreement No. 13CO.01;

2. The Authority appropriates $225,000 from Measure J Program 13, PBTF, to theDistrict pursuant to the scope-of-work (SOW) and conditions set forth inAttachment A of this resolution, which is incorporated herein as though set forthat length;

3. Funds will be disbursed to the District after December 18, 2019, in accordancewith the provisions of Master Cooperative Agreement No. 13CO.01; and

ATTACHMENT B

2.B.2-5

Date: December 18, 2019 Resolution: 19-61-G

Coop Agreement: 13CO.01 Proponent: East Bay Regional Park District

Amount: $225,000

4. This appropriation shall expire three years from the date of this resolution; and

5. This resolution is incorporated into Exhibit B of Master Cooperative AgreementNo. 13CO.01.

This RESOLUTION was entered into at a meeting of the Contra Costa Transportation Authority Board held December 18, 2019 in Walnut Creek, California by the following vote:

AYES: NOES: ABSENT: ABSTAIN:

______________________________ Robert Taylor, Chair

Attest: ______________________________ Tarienne Grover, Clerk of the Board

2.B.2-6



Amount: $225,000

Attachment A

Resolution 19-61-G

Date: December 18, 2019

Amount of Funds: $225,000

Appropriated to: East Bay Regional Park District

Program Category: Measure J Program 13, Pedestrian, Bicycle and Trail Facilities

Specific Project: Iron Horse Repaving Project

Appropriated For: Construction

Scope of Work: See attached detailed Scope-of-Work

Other Conditions: $225,000 in Measure J Program 13 funds is available for the Construction phase of the Project.

Staff Comments:

2.B.2-7



Amount: $225,000

Total authorization to date under Master Cooperative Agreement 13CO.01

$6,929,517

Proponent East Bay Regional Park District

Resolution Revised

Revised Amount $

2.B.2-8



Amount: $225,000

Attachment A (cont’d.) Scope-of-Work

Rehabilitate approximately 29,000 square feet along 0.35 miles of the IHT, between Love Lane and Del Amigo Road within the Town of Danville.

2.B.2-9



Amount: $225,000

Attachment B

Revisions to Exhibit A of Cooperative Agreement No. 13CO.01

Chronological Listing of Fund Appropriation Resolutions

Project Number

Resolution Number Date

Funds Appropriated

Cumulative Total

130001 11-46-G 2011-Nov-16 $306,000 $306,000

130002 12-03-G 2012-Feb-15 $125,278 $431,278

130004 12-47-G 2012-Jul-18 $500,300 $931,578

130008 12-48-G 2012-Jul-18 $1,000,000 $1,931,578

130003 12-46-G 2012-Oct-17 $23,939 $1,955,517

130015 15-02-G 2015-Feb-18 $480,000 $2,435,517

130016 15-48-G 2015-Sep-16 $494,000 $2,929,517

130017 16-36-G 2016-Jul-20 $500,000 $3,429,517

130019 17-48-G 2017-Sep-20 $1,000,000 $4,429,517

130018 18-10-G 2018-Mar-21 $500,000 $4,929,517

130028 18-64-G 2018-Nov-14 $500,000 $5,429,517

130024 19-02-G 2019-Jan-16 $1,000,000 $6,429,517

130030

130031

19-61-G

19-62-G

2019-Dec-18

2019-Dec-18

$225,000

$275,000

$6,654,517

$6,929,517

Total Funds Appropriated $6,929,517

2.B.2-10


Subject Approval of Resolution 19-62-G for the Lafayette-Moraga Trail Repaving Project

Summary of Issues The Measure J Expenditure Plan sets aside five percent of annual revenues for Program 13, Pedestrian, Bicycle, and Trail Facilities (PBTF). The Expenditure Plan also allows for use of PBTF funds by the East Bay Regional Park District (EBRPD) for “development and rehabilitation of paved trails”. The EBRPD has submitted a request for appropriation of $275,000 for rehabilitating approximately 0.7 miles of the paved Lafayette-Moraga Trail.

Recommendations Staff seeks the Contra Costa Transportation Authority (Authority) Board approval to adopt Resolution 19-62-G to appropriate $275,000 in Measure J PBTF (Program 13) funds for the Lafayette-Moraga Trail Repaving Project.


The Measure J PBTF (Program 13) Programming Plan has programmed sufficient funding for this project.

Options 1. Deny the request for funding.

2. Modify the request for funding.

Attachments A. Request for funding allocation, Lisa Baldinger, EBRPD, datedNovember 14, 2019

B. Resolution 19-62-G


N/A

Background

The Measure J Expenditure Plan sets aside five percent of annual revenues for the PBTF program. The Expenditure Plan also allows for use of PBTF funds by the EBRPD for “development and rehabilitation of paved trails”. The EBRPD has recently submitted a request for appropriation of $275,000 to rehabilitate portions of the paved Lafayette-Moraga Trail.

2.B.3-1


Page 2 of 2

This project will rehabilitate two sections of the paved Lafayette-Moraga Trail, totaling approximately 35,250 square feet along 0.7 miles of the trail. Both sections are within the City of Lafayette boundaries, with the first section covering approximately 16,500 square feet along 0.4 miles between Foye Drive and Topper Court, and the second section covering approximately 18,750 square feet along 0.3 miles between Glenside Drive and Saint Mary’s Road.

The District is requesting $275,000 be programmed for the construction phase of the project. The total project cost is $300,000. Staff notes that since the total construction cost for the project is less than $500,000, per the Authority’s Local Agency Coordination Guide the project is exempted from peer review.

Staff recommends Authority Board approval of Resolution 19-62-G to appropriate $275,000 in Measure J PBTF (Program 13) funding for the construction phase of the Lafayette-Moraga Trail Repaving Project.

2.B.3-2

ATTACHMENT A

2.B.3-3

2.B.3-4

RESOLUTION 19-62-G

RE: APPROPRIATION OF FUNDS TO THE EAST BAY REGIONAL PARK DISTRICT IN ACCORDANCE WITH MASTER COOPERATIVE AGREEMENT NO. 13CO.01

WHEREAS, the Contra Costa Transportation Sales Tax Expenditure Plan and Ordinance 04-02 as amended (hereinafter “Expenditure Plan”) sets aside five percent of theMeasure J revenues received annually for Program 13, Pedestrian, Bicycle and TrailFacilities (PBTF); and

WHEREAS, the Expenditure Plan of the PBTF funds are set aside for the use of the East Bay Regional Park District (hereinafter “District”) for the “development and rehabilitation of paved regional trails”, subject to review and approval of the applicable Regional Transportation Planning Committee (RTPC); and

WHEREAS, on October 7, 2019, the Southwest Area Transportation Committee (SWAT), the RTPC for southwest Contra Costa County, approved the use of $275,000 in PBTF funds by the District for the Lafayette-Moraga Trail Repaving Project; and

WHEREAS, the Contra Costa Transportation Authority (hereinafter “Authority”) and the District have entered into Master Cooperative Agreement No. 13CO.01 regarding the funding of projects eligible under the PBTF funding category; and

WHEREAS, the District has submitted a Request for Appropriation of Funds dated November 14, 2019 and an overall financial plan for the project pursuant to 13CO.01; and

WHEREAS, funds are to be included in the Authority's budget in Item CCMP13.

NOW, THEREFORE, BE IT RESOLVED THAT,

1. The Authority finds the Request for Appropriation of Funds consistent with theExpenditure Plan and with Master Cooperative Agreement No. 13CO.01;

2. The Authority appropriates $275,000 from Measure J Program 13, PBTF, to theDistrict pursuant to the scope-of-work and conditions set forth in Attachment Aof this RESOLUTION, which is incorporated herein as though set forth at length;

3. Funds will be disbursed to the District after December 18, 2019, in accordancewith the provisions of Master Cooperative Agreement No. 13CO.01; and

ATTACHMENT B

2.B.3-5



Amount: $275,000

4. This appropriation shall expire three years from the date of this resolution; and

5. This RESOLUTION is incorporated into Exhibit B of Master CooperativeAgreement No. 13CO.01.



______________________________ Robert Taylor, Chair

Attest: ______________________________ Tarienne Grover, Clerk of the Board

2.B.3-6



Amount: $275,000

Attachment A

Resolution 19-62-G

Date: December 18, 2019

Amount of Funds: $275,000

Appropriated to: East Bay Regional Park District

Program Category: Measure J Program 13, Pedestrian, Bicycle and Trail Facilities

Specific Project: Lafayette-Moraga Trail Repaving Project

Appropriated For: Construction

Scope of Work: See attached detailed Scope-of-Work

Other Conditions: $275,000 in Measure J PBTF Program 13 funds is available for the construction phase of the Project.

Staff Comments:

2.B.3-7



Amount: $275,000

Total authorization to date under Master Cooperative Agreement 13CO.01

$6,929,517

Proponent East Bay Regional Park District

Resolution Revised

Revised Amount $

2.B.3-8



Amount: $275,000

Attachment A (cont’d.) Scope-of-Work

Rehabilitate two sections of the paved Lafayette-Moraga Trail, totaling approximately 35,250 square feet along 0.7 miles of the trail. Both sections of the trail are within the City of Lafayette boundaries with the first section featuring approximately 16,500 square feet along 0.4 miles between Foye Drive and Topper Court, and the second section featuring approximately 18,750 square feet along 0.3 miles between Glenside Drive and Saint Mary’s Road.

2.B.3-9



Amount: $275,000

Attachment B

Revisions to Exhibit A of Cooperative Agreement No. 13CO.01

Chronological Listing of Fund Appropriation Resolutions

Project Number

Resolution Number Date

Funds Appropriated

Cumulative Total

130001 11-46-G 2011-Nov-16 $306,000 $306,000

130002 12-03-G 2012-Feb-15 $125,278 $431,278

130004 12-47-G 2012-Jul-18 $500,300 $931,578

130008 12-48-G 2012-Jul-18 $1,000,000 $1,931,578

130003 12-46-G 2012-Oct-17 $23,939 $1,955,517

130015 15-02-G 2015-Feb-18 $480,000 $2,435,517

130016 15-48-G 2015-Sep-16 $494,000 $2,929,517

130017 16-36-G 2016-Jul-20 $500,000 $3,429,517

130019 17-48-G 2017-Sep-20 $1,000,000 $4,429,517

130018 18-10-G 2018-Mar-21 $500,000 $4,929,517

130028 18-64-G 2018-Nov-14 $500,000 $5,429,517

130024 19-02-G 2019-Jan-16 $1,000,000 $6,429,517

130030

130031

19-61-G

19-62-G

2019-Dec-18

2019-Dec-18

$225,000

$275,000

$6,654,517

$6,929,517

Total Funds Appropriated $6,929,517

2.B.3-10


Subject Accept Annual Audit Reports – Comprehensive Annual Financial Report (CAFR) and Auditor’s Report to the Contra Costa Transportation Authority (Authority) Board for the Fiscal Year Ended June 30, 2019

Summary of Issues Authority policy calls for an annual audit to be performed of the Authority’s financial statements, the audit has been completed and an overview of the report will be provided.

Recommendations Staff seeks acceptance of the annual audit report for the fiscal year ended June 30, 2019.

Financial Implications As indicated in the attached reports.

Options Request clarifications or provide additional comments to staff.


A. Authority, CAFR for the Fiscal Year Ended June 30, 2019

B. Report to the Authority Board by Macias Gini & O’Connell LLP(MGO), Certified Public Accountants for the Fiscal Year Ended June30, 2019


None

Background

Authority policy calls for the annual audit of the Authority’s financial statements by an independent auditor. The audit provides an annual snap shot of the Authority’s financial position as reported in the CAFR. There are additional audit activities conducted in conjunction with the CAFR, including “single audits” of federal funds, an independent report from the auditor on Authority controls, and compliance audits of Measure J recipients. Audits accompanying this report include the following:

Comprehensive Annual Financial Report (CAFR)

The CAFR (Attachment A) comprises management’s analysis of the financial statements, the Authority’s financial statements, footnotes to the financial statements and other

4.A.7-1


Page 2 of 2

supplementary information. The CAFR format is prepared consistent with the accounting and reporting requirements promulgated by the Government Accounting Standards Board (GASB). Additionally, the CAFR format conforms to reporting standards of the Government Finance Officers Association (GFOA) of the United States and Canada. For the past seven years GFOA has awarded the Authority with its highest form of recognition for quality in financial reporting, the Certificate of Achievement for Excellence in Financial Reporting.

The Authority’s independent auditor, MGO, has completed their audit of the Authority’s activities and financial statements for the preceding fiscal year that ended on June 30, 2019. In MGO’s expressed opinion, the Authority’s financial statements fairly present, in all material respects, the financial position of the Authority. Furthermore, MGO has not reported any adverse opinions, findings, instances of noncompliance, or material weaknesses or comments. The audit is a clean report and the opinion is unqualified.

Auditor’s Report to the Administration and Projects Committee (APC) and Authority Board

Often referred to as the “management letter” (Attachment B) this report includes comments and suggestions by MGO related to matters encountered during the audit process. MGO had no findings in the current fiscal year.

Presentation of the Audit Results

Mr. Dave Bullock of MGO will present on items related to the CAFR report and management letter to the APC and Authority Board.

Other Audit Reports:

Single Audit for the fiscal year ended June 30, 2019 - The Authority’s single audit has concluded and MGO will complete the report in December. Once completed, Authority staff will submit the report to the Administration and Projects Committee (APC) for review in January 2020, and acceptance at the January 2020 Authority Board meeting.

Measure J Compliance Audits for the fiscal year ended June 30, 2019 - Authority policy also calls for compliance audits to be conducted for recipients of Measure J funds. The policy states that at least three Measure J compliance audits are to be conducted each year. The audit objectives focus on the recipients’ compliance with cooperative agreements, funding resolutions, contracts or other policies established by the Authority. For the fiscal year ended June 30, 2019, the audit work is nearly complete. Once all three audits have been completed, they will be submitted to the APC for review in January 2020, and acceptance at the January 2020 Authority Board meeting.

4.A.7-2

Administration and Projects Committee STAFF REPORT


Subject Connected Vehicle and Autonomous Vehicle (CV/AV) Program – California State Transportation Agency (CalSTA) Legislative Report

Summary of Issues Assembly Bill 97 (AB 97), the California State Budget Act of 2017, includes an appropriation in the amount of $3.5 million for use in the planning, construction, and operations of an expanded AV testing facility at GoMentum Station. An agreement between the Contra Costa Transportation Authority (Authority) and CalSTA defining the terms and conditions of this funding was approved by the Authority Board at its February 2018 meeting.

AB 97 requires the Authority to provide a report to the Secretary of Transportation and the Joint Legislative Budget Committee by January 10, 2020, outlining how state funds were spent and public benefit achieved. Staff has prepared the attached progress report for review and approval prior to submitting it to CalSTA.

Recommendations Staff seeks approval of the CalSTA Progress Report and authorization for the Chair to submit the report to the Secretary of Transportation and Joint Legislative Budget Committee.


Options AB 97 requires the submittal of this report.

Attachments (Revised Attachment A)

A. CalSTA Progress Report – Revised


None

Background

AB 97, the California State Budget Act of 2017, includes an appropriation of $3.5 million to be used for the planning, construction, and operations of an expanded AV testing facility at GoMentum Station. While the funds are available for encumbrance until June 30, 2020, a report

4.A.8-1


Page 2 of 2

to the Secretary of Transportation and Joint Legislative Budget Committee is required to be submitted by January 10, 2020.

The State appropriation requires a dollar-for-dollar match using non-state funds. The GoMentum Station work program and budget identifies sufficient match funds for the grant from GoMentum Station project partners. AB 97 also defined the following objectives of allocating the state funds:

1. Provide public benefits that assures safe testing of AV technology;

2. Expand economic development opportunity in California to develop AV technology; and

3. Provide public access to testing and research data to guide future policy development relative to the emerging technology.

The agreement between the Authority and CalSTA defines the terms and conditions of the funding along with the means and methods of compliance.

The Authority, along with GoMentum Station, has planned and developed infrastructure improvements at the testing facility to accommodate AV partners' testing requirements. GoMentum Station is divided into two zones, a Bunker Area site and Urban Area site. An interim improvement at the Bunker Area site was implemented in January 2019. The improvements included refreshing the pavement with a seal coat and new pavement delineation. Mobile traffic signals were also placed at four intersections, and movable roadside signs were placed along bunker area streets. Design of additional improvements at the Bunker and Urban area sites were completed in July 2019, with construction of over $1 million in improvements completed in November 2019.

Testing of AVs at GoMentum Station by Original Equipment Manufacturers (OEMs) has been taking place for several years. Data gathered from the testing is collected by each OEM and is being used to improve the development of AVs. Testing of AVs at GoMentum Station has brought together several AV and auto manufacturing companies.

The Shared Autonomous Vehicle (SAV) program began by importing two vehicles and obtaining the proper permits to allow the testing of these vehicles at GoMentum Station. After obtaining the proper legislation and permits, the Authority has tested SAVs on public roads at Bishop Ranch in San Ramon. Results from the several testing scenarios will help in defining the requirements and needs of Vehicle-to-Infrastructure (V2I) communication.

The attached report outlines how the grant funding was spent and the benefits achieved.

4.A.8-2

GoMentum Station Program Expanding Autonomous Vehicle Testing

Contra Costa Transportation Authority

Legislative Report

Created On: 12/06/2019 Version: 1.1

Prepared By: Contra Costa Transportation Authority

Prepared for: California State Legislature

ATTACHMENT A

4.A.8-3

Legislative Report | Shared Autonomous Vehicle First Mile/Last Mile Program | Contra Costa Transportation Authority

TABLE OF CONTENTS

1.0 Introduction .................................................................................................. 2

2.0 Project Description ........................................................................................ 2

Broad Vision of the Project .......................................................................................... 4

3.0 Grant Objectives ............................................................................................ 6

Key Project Milestones ................................................................................................ 6

Design and Construction of the Testing Facility ............................................................ 7

Interim Phase ............................................................................................ 8

Ultimate Phase .......................................................................................... 8

CV/AV Program Planning and Administration .............................................................. 9

CV/AV Systems Engineering and Testing .................................................................... 10

Testing General Criteria .......................................................................... 12

Testing Cases .......................................................................................... 13

4.0 Fund Allocation ........................................................................................... 13

5.0 Recommendations and Next Steps .............................................................. 13

6.0 Appendices .................................................................................................. 14

4.A.8-4

Legislative Report | GoMentum Station Program: Expanding Autonomous Vehicles Testing | Contra Costa Transportation Authority 2

1.0 Introduction

Assembly Bill 97, Budget Act of 2017, made available $3.5 million (Grant) to the Contra Costa Transportation Authority (CCTA) for the planning, construction, and operations of an expanded autonomous vehicle (AV) testing facility. The funds were intended to be used to match non-state funds equivalent in the amount to help provide public benefits that assure the safe testing of AV technology, expand economic development opportunity in California to develop AV technology, and provide public access to testing and research data to guide future policy development relative to the emerging technology.

On July 01, 2017 CCTA and the California State Transportation Agency (CalSTA) executed an agreement defining the terms and conditions for the expenditure of these programmed funds. As defined in the agreement, the goals of the Grant are:

1. Create a world-class Connected Vehicle /Autonomous Vehicle (CV/AV) test bed with active industry and government participation;

2. Provide public benefits to advance mobility and enhance safety through AV technology; 3. Expand economic development opportunity and job creation in California to advance AV technology;

and 4. Partner with the public and private sector to enhance safety, mobility, and the environment. Delivery

of planning, construction, and operations projects consistent with this Grant agreement and subsequent allocation or reimbursement requests.

5. Delivery of planning, construction, and operations projects consistent with this Grant agreement and subsequent allocation or reimbursement requests.

Consistent with the requirements of the agreement, CCTA has submitted quarterly status reports beginning December 31, 2018 – September 31, 2019 that summarize activities funded by the Grant, program accomplishments and milestones achieved.

This Final Report provides a summary of the Grant’s accomplishments, challenges and significant activities. The Report includes an assessment of the goals and objectives, whether these goals and objectives were met and an analysis of why goals and objectives were met, were exceeded or not met.

2.0 Project Description

Contra Costa County has a population of over 1.1 million residents in 19 cities and is located east of the San Francisco Bay. The county has an extensive transportation network including major freeways, regional rail service, and various bus operations. Due to its strategic location, the county has experienced significant growth resulting in noticeable degradation in travel times, incidents and transit service reliability. As result of many discussions between the CCTA, cities within the county, and other public transit agencies, it has become apparent that the region is primed and supportive of building a multi-county network of Shared Autonomous Vehicles (SAV) to address first mile and last mile (FM/LM) challenges, while also helping to improve transit services in a safe, cost-effective and environmentally friendly manner.

The CCTA, with a history of implementing future-forward mobility solutions, founded the GoMentum Station in 2014 to serve as a world class proving grounds for Connected and Automated Vehicle (CAV).

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The proving grounds is located in the City of Concord, in Contra Costa County and is being developed at the former Concord Naval Weapons Station. The proving grounds is a partnership between the CCTA, City of Concord, and Contra Costa County. Today, the management of the proving grounds is supported by AAA Northern California, Nevada and Utah (AAA NCNU) as the managing partner. The facility boasts 2,100 acres of roads for testing, and an area for administrative purposes. GoMentum Station was designed to support a holistic ecosystem that serves to lead and facilitate a collaborative partnership among multiple Original Equipment Manufacturers (OEM) and Tier 1 suppliers; communications suppliers; technology companies; researchers and academia; public agencies and global ministries and transportation professionals. To date, these entities advance research development, testing validation and commercialization of CAV applications and technologies to define the next generation of transportation network infrastructure.

The newly established proving grounds and the persisting FM/LM challenges in the county, created a unique opportunity to partner with French Manufacturer, EasyMile, to test and demonstrate their SAVs as a potential solution to solving for FM/LM challenges (see Figure 1).

Prior to the start of testing, the CCTA’s project team sponsored key legislation such as Assembly Bill 1592 and obtained permission from the National Highway Traffic Safety Administration (NHSTA) to import the EZ-10 SAV. The project team began the testing and demonstration of the SAV in 2017 at the GoMentum Station, and later moved the project to the Bishop Ranch Business Park, to conduct tests in a real-world environment.

The National Highway Traffic Safety Administration (NHTSA) has permitted an exemption from meeting Federal Motor Vehicle Safety Standards for the EZ10 vehicles for this project. California Department of Motor Vehicles (DMV) Autonomous Vehicle Tester (AVT) permits have also been obtained, and each of the two vehicles imported has been registered with the CA DMV with corresponding license plates and insurance of up to $5 million dollars as supplied by SAV vehicle operators, First Transit. Throughout testing, local government, local law enforcement, and emergency management units, have been consistently engaged to ensure that the team abides by City ordinances and has obtained appropriate City encroachment permits.

Figure 1 - EasyMile G1-EZ10 Low Speed Autonomous Shuttle

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In the duration of the 18 months of testing, parallel strategic investments in infrastructure improvements and expansion at the GoMentum Station have been made to make way for additional edge-case testing (testing of extreme scenarios) in the next phase of the program as well as for expanding AV test partners. Improvements at GoMentum Station include enhancements in the Bunker (Urban) area such as: refreshing the pavement with a seal coat and new pavement delineation, as well as the installation of mobile traffic signals at four intersections and movable roadside signs. These improvements also enhance the Vehicle-to-Everything (V2X) lab on site, which is designed to provide data, insights, and guidance on the connectivity component of safe vehicle operation on public roads.

Broad Vision of the Project The 2100-acre GoMentum station has served as a proving ground for the testing of various AVs by a number of OEMs. The testbed site has 19 miles of roadways with multiple dynamic environments for real-world Connected and Automated Vehicle (CAV) testing in a safe and private area. CalSTA Grant enabled GoMentum Station to create a real-world testing facility which has drawn the nation’s most innovative and diverse ecosystem of OEMs and Tier 1 suppliers, communications suppliers, technology companies, researchers and academia, public agencies and other partners. These entities have converged in research and collaboration on groundbreaking projects such as California’s first SAV program and Automated Driving System (ADS) demonstration project. GoMentum Station as a world class testing facility provides the ideal environment for the testing and demonstration of low speed AVs. For this reason, the EasyMile G1-EZ10 began testing at GoMentum Station.

CCTA and program partners believe that the SAV technology has great potential to provide short-distance transit connectivity and address the issue of FM/LM to solve for transit accessibility. At the time of program initiation, no similar operations in the United States (U.S.) by EasyMile existed, and analysis demonstrated that the operation of SAVs may result in the reduction of greenhouse gases, improved air quality, and can be cost-effective.

From CCTA’s perspective, an effective way in which to address FM/LM challenges, is to employ an “integrated systems solutions” approach to seamlessly connect commuters with mass transit and reduce reliance on single occupant vehicles. Through the many discussions and presentations that CCTA conducted with Bay Area Rapid Transit (BART), the Bay Area Air Quality Management District (BAAQMD), cities and transit operators in Contra Costa County, it became apparent that there is support for this program to help address the FM/LM challenges while also helping to improve our transit services in a safe, cost-effective and environmentally responsible manner.

The project team then produced a plan to conduct functional testing in order to verify the capability of the SAV operating in real-world conditions, compliance with U.S. regulations, and the capability of safely operating on public roadways while providing FM/LM services. The SAV program extended to the 600-acre Bishop Ranch Business park where the testing continued in the business park and on public roadways. The intent of testing at Bishop Ranch is to provide transportation service to the tenants connecting among business clusters, in lieu of the shuttle service within the Bishop Ranch Business Park area.

The pilot program is made possible by strong financial and resource commitments that set a sustainable path forward for the program. The Bishop Ranch Business Park is home to over 30,000 employees and multiple international companies. Bishop Ranch committed to the initial purchase of two SAVs for a total cost of $500,000 in 2016. Moreover, the BAAQMD and BART have demonstrated their strong financial and institutional backing for this initiative by allocating $1 million and $250,000, respectively to

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accelerate testing and deployment. Furthermore, EasyMile, CCTA and Advanced Mobility Group (AMG) have provided over $500,000 each in in-kind services.

Our partners are aligned with the goals of this Gant and seek to also realize the following public benefits:

• Transit Ridership – Based on analysis conducted for CCTA, an ultimate deployment of 133 SAV shuttles in Contra Costa County could be expected to serve 16,800 daily trips. If the estimate is expanded to operate an assumed 365 days a year, the annual trip totals would be 4.2 million annual boarding. This translates to 30 percent in additional trips that are not currently served by bus operating agencies in Contra Costa County

• Accessibility – Aside from providing FM/LM services, SAV shuttles can also address mobility requirements in urban settings such as business parks, college campuses, and large residential developments throughout North America. For example, in Walnut Creek, CA residents face daily challenges finding parking spaces for inter-city trips and/or access to and from transit stations. SAV shuttles can address these challenges in a very efficient, reliable, safe and environmentally friendly manner. They can be especially effective in areas not served by traditional bus or mass transit service and to help connect those centers with transportation hubs to address the “transit accessibility” issue which by some accounts affects over 73 percent of Contra Costa county residents.

• Knowledge Sharing – We are intentional about collaboration and data sharing for safety analysis, as well as rulemaking and supporting policymakers in shaping guiding principles for the optimal deployment of AVs. During monthly stakeholder meetings with public and private partners, the latest milestones are shared. Members of the media seeking to share the latest developments at GoMentum Station and the SAV Pilot Program are engaged and invited to events. Furthermore, the annual Redefining Mobility Summit shares high-level details from the program with over 400 global and national industry leaders. GoMentum Station staff provide frequent tours of the facility to U.S. based and global delegations.

• Economic Benefits – As a center of innovation, GoMentum Station will contribute to economic development in Concord and California by bringing jobs to the area and ensure recognition as the nation’s most innovative and diverse ecosystem for AV testing, research and development, and shaping regulations. Hosting multiple zones to attract talent, expertise, business, and production from the region, nation, and around the globe, GoMentum Station is positioned to be the most complete proving grounds for the development of optimal connectivity, mobility and safety for Connected and Shared Autonomous Vehicles (CAVs and SAVs). The investments and improvements at GoMentum have already led to new partnerships and testing by innovative OEMs, drawing engineering talent from around area to participate in forward thinking advanced driverless system testing and development.

• Environmental Benefits – Improving air quality is one of the most important goals of San Francisco Bay Area public agencies. California has traditionally been a national leader in implementing tools and technologies that reduce harmful greenhouse gas (GHG) emissions. The fact that SAVs are zero GHG emission vehicles played a key role in the BAAQMD’s decision to provide $1 million in funding for the proposed CCTA Model Deployment project with additional

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funding planned for the subsequent three years. Based on BAAQMD’s projections full implementation of the 133-SAV network in Contra Costa County will eliminate 115,000 single occupant vehicle trips annually which will reduce GHG emissions by 1,300 tons per year, resulting in a cost-effectiveness of nearly $200,000 per ton.

3.0 Grant Objectives

Assembly Bill 97, Budget Act of 2017 made available $3.5 million in Grant funding to the CCTA for the planning, construction, and operations of an expanded AV testing facility. The funds were intended to be used to match non- state funds of at least an equivalent amount to help provide public benefits that assure safe testing of AV technology, expand economic development opportunity in California to develop AV technology, and provide public access to testing and research data to guide future policy development relative to the emerging technology.

A total of $3.5 million in Grant funding has been allocated to address the following three objectives as defined by the agreement between CalSTA and the CCTA. Of the $3.5 million, the construction and improvement costs of the GoMentum Station facility amounted to $1.9 million. An amount of $1.6 million was allocated to CAV systems engineering, SAV testing, and CAV program planning and administration.

In the following sections, the three objectives below will be described in detail:

1. Design and Construction of the test facility; 2. CAV Systems Engineering and Testing; and 3. CAV Program Planning and Administration.

Key Project Milestones Table 1 shows key project milestones achieved to-date as well as remaining milestones for the project, until December 2019.

Table 1 - Project Timeline

Milestone Date

Import 1st EZ-10 vehicle. July 2016 Import 2nd EZ-10 vehicle. September 2016 Signed AB 1592 by California Governor. September 2016 Move EasyMile Shuttles to GoMentum Station. December 2016 Start Demonstration/Testing at GoMentum Station. March 2017 Move EasyMile shuttles to Bishop Ranch Business Park. May 2017 Start demonstration/testing at Bishop Ranch parking lot. May 2017 CA DMV testing license plate. October 2017 Start Operating a Low Speed Autonomous Shuttle for the first time in California in the public roadways – DMV media day.

March 2018

Setup Vehicle to Infrastructure (V2I)/traffic signal testing equipment in the parking lot.

May 2018

V2I Communication Testing at Bishop Ranch parking Lot August 2018

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Milestone Date

Setup of V2I Testing Equipment at 2700 Camino Ramon intersection (public roadway)

September 2018

SAV performance demonstration of V2I/traffic signal for the City of San Ramon engineering department at 2700 Camino Ramon intersection (public roadway). First attempt not approved by the City engineering and Police departments.

September 2018

Interim GoMentum Station improvements design. November 2018 Intersection Crossing and V2I Performance Testing at Public Street. December 2018 Completion of GoMentum interim construction January 2019 Design proposal of V2X solution and testing at the parking lot. Design include Transit Signal Priority (TSP) through Dedicated Short-Range Communication (DSRC) to extend green light while SAV is crossing an intersection in order to improve safety as required by the City engineering and Police departments.

March 2019

End of EasyMile shuttle service contract in Bishop Ranch without securing approval from the City of San Ramon engineering and Police departments to cross Camino Ramon (40mph speed limit) intersection.

July 2019

Design of the ultimate improvement August 2019 Construction of GoMentum Improvements September 2019 Completion of Construction December 2019 V2X Signal Lab December 2019

Design and Construction of the Testing Facility The 2100-acre GoMentum Station (see Figure 2) is a CAV testbed site, which provides 5 distinct testing zones where vehicles can be run without any interference over 19 miles of roadways. GoMentum Station is a dynamic environment for real-world testing of emerging technology in a safe and private area. A few unique features of GoMentum Station include:

• Two 600 ft. tunnels for sensor and communication testing

• Over-passes and railroad tracks • Parking lot doubles as a low speed vehicle

dynamics area • Bi-directional and unidirectional lanes • V2X testing lab with smart infrastructure • Vehicle Storage, Charging Infrastructure

and Administrative facilities

To date, a total expenditure of $1.9 million from the CalSTA Grant has been directed towards infrastructure improvements at GoMentum, as planned in consultation with OEM partners. The road and infrastructure improvements have elevated the status of GoMentum Station among global testing facilities in providing well-rounded Figure 2 - GoMentum Station

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test-scenarios for OEMs to create a variety of test conditions and procedures. Due to the fact that GoMentum remains (for the short-term) under the purview of the U.S. Navy, facility enhancements are done incrementally and in accordance with the parameters set by the Navy. CCTA carried out the design of the improvements in two phases; interim and ultimate improvements. The intention of these phases is twofold; one is to provide quick and immediate improvements to facilitate AV testing by OEMs, and to allow collaboration with the City and other stakeholders to approve the ultimate improvements.

Interim Phase

This phase provided pavement surface improvements at the Bunker City area to allow OEM’s to test at different speeds and at numerous intersections. Furthermore, refreshing the existing pavement with new pavement delineations and mobile traffic signals allowed for necessary and low-cost enhancements along with the development and construction of and roadside signage.

Ultimate Phase

The roadway and infrastructure improvements were developed and constructed (see Figure 3):

Bunker Area: Sealing the pavement cracks and applying a slurry seal coat with new pavement delineation to create a mile long of high-speed street. Paving specific loading docks to create parallel parking scenario for testing.

Urban Area: Creating several city streets like scenarios with bicycle path, roundabout, airport drop-off areas, and bus stops were designed and constructed. Three- and four-way intersections with traffic signals and signal lab requirements were also designed and implemented. The construction phase included a new layer of asphalt concrete and seal coat, pavement delineation, signage and traffic signals.

Figure 3 - GoMentum Station Improvements

These new improvements have further enhanced the comprehensive testing environment for existing and new companies to test AVs and deploy their technologies in various scenarios to ultimately benefit

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communities in California and beyond. GoMentum Station is designing and realizing innovative solutions to meet the future demands of automotive testing. By developing the most innovative proving grounds, emerging connected and AVs can be improved for safe and effective global roll out.

CV/AV Program Planning and Administration Prior to the start of the project, a robust analysis was conducted to understand Federal Motor Vehicle Safety Standards (FMVSS) requirements and to understand the purpose of each requirement and if the SAV has an adequate substitute or complementary function for the specific standard that it alters in its design or replaces with a computerized system. The SAV is described as a Society of Automotive Engineers (SAE) level 4 vehicle as an automated system which can conduct the driving task and monitor the driving environment, and the human need not take back control, but the automated system can operate only in certain environments and under certain conditions. These automated capabilities include steering, braking, accelerating, monitoring the vehicle and roadway as well as responding to events, determining when to change lanes, turn, and use signals. The vehicle would have to perform all critical driving tasks and monitor roadway conditions for the entire trip without requiring the human to interfere.

The success of the SAV Pilot Program can be attributed to its diverse balance of public and private partners. In partnership with Sunset development (Bishop Ranch property management company), the CCTA assisted in the leasing and procurement of two SAV units, and a SAV charging station, and storage unit for testing at the Bishop Ranch Business Park.

At the onset of the pilot program, a detailed project management plan was written to specify the responsibilities of all assigned staff and confirm that all staff are suitably qualified and trained for their assigned roles; it identifies the appropriate standards to be applied to the project and its products, defines management team structure and interfaces. Memorandums of Understanding (MOUs) were signed by program stakeholders based on systems needs and technology needs. The MOUs summarize the operational needs that are essential to on-going operations of the SAVs and identify roles and responsibilities of each stakeholder and describe their support.

Public partners include: CCTA, BART, BAAQMD, Central Contra Costa Transit Authority (CCCTA), 511 Contra Costa, City Agencies and Local County (City of San Ramon, City of Concord, and law enforcement (City of San Ramon Police Department).

Private Sector Stakeholders include: EasyMile, Sunset Development (Bishop Ranch), GoMentum Station, First Transit, and AMG.

The Concept of Operations (ConOps) for this project identifies possible system users and stakeholders that has led to the discovery of the high-level needs and requirements needed to meet the expectation of stakeholders and users to bridge the FM/LM challenges within Contra Costa County. Additionally, the goals, visions, and business objectives of the project set the framework for stewardship of testing, verification, and validation of the implemented SAV system as part of the phase one and two of this project.

Prior to operating on public roadways, the project team had to acquire approvals and permits from various regulatory bodies. Regular communication with NHTSA, allowed for renewal of an initial request to test and demonstrate these vehicles. NHTSA has provided the EasyMile EZ-10 SAV FMVSS exemption

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certification which is also a requirement by the California DMV. In accordance with the California DMV requirements, the project team then secured vehicle registration, license plates, and insurance up to $5 million. By working closely with the City of San Ramon, the project team applied to obtain all necessary permits, approvals, and authorizations required to legally operate the vehicle on public roadways within the project area.

Working closely with local law enforcement and emergency management, a Risk Management Plan was created to proactively identify and mange potential risks. The plan involves risk exposure assessment, evaluation of the likelihood of occurrence and magnitude of each threat to the project, and preparation of strategies to minimize, avoid or control the impacts of threats. The risk assessment will continue to be updated on a regular basis, as threats either materialize and have an impact or do not eventuate.

CV/AV Systems Engineering and Testing The SAV Pilot Program demonstration and testing started in mid-2016 with French manufacturer EasyMile’s agreement to participate in the CCTA’s GoMentum Station SAV project. Since 2017, EasyMile has imported two G1-EZ10. In early March 2017, both EasyMile G1-EZ10 shuttles obtained the exemption of FMVSS from NHTSA.

Figure 4 shows the deployed trajectory at the GoMentum Station private road after conducting a site assessment by EasyMile engineer and going through the proposed trajectories. Through this testing trajectory, a couple of basic movements of the SAV had been tested.

Figure 4 – SAV demonstration route at GoMentum Station

After brief testing at the GoMentum Station, the demonstration and testing of the EasyMile autonomous shuttles began testing at the Bishop Ranch Business Park, located in San Ramon, California. Sunset Development, the owners and operators of the business park, made an agreement with EasyMile and First Transit to provide shuttle services using two G1-EZ10 SAVs within the Bishop Ranch Business Park. This partnership facilitates the verification and assessment of the capability of the autonomous shuttles as phase 2 of the SAV Pilot Program.

The vehicles have been in operation from March 2017-August 2019 at the Business Park, collecting over 1500 miles during testing and operation. For the purposes of Phase 2 of testing, vehicle speeds did not exceed 12 MPH. While operating under these speed conditions, the vehicle was fully capable of performing basic driving operation with active braking system specifications, localization and navigation on pre-programmed fixed deployed trajectories.

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Testing was conducted in the parking lot and then in the adjacent public roadway to the Business Park, in the City of San Ramon. The test-routes determined in the business park and the public roadways around the park, were designated with the purpose of providing transportation services to the tenants connecting business clusters within the park. The first test route is described as private roads where the vehicles were tested in a closed loop spanning 1500 meters (Figure 5).

The second test route is a partly public test road where Executive Parkway connects to the business park (Figure 6).

Figure 6 - Bishop Ranch Partly Public Road Trajectory

Although initially one of the goals of the project was to transport passengers at the business park along the route, restrictions from NHTSA permitted only the project test team and passengers with signed waivers to board the vehicle. Future testing will transport passengers between clusters at the Business Park.

With many stakeholders involved, clear communication between partners is key. A detailed project management plan outlining the roles and responsibilities of each partner was established to coordinate responsibilities and monthly stakeholder meetings were held to apprise partners of progress as well as discuss the navigation of new regulatory requirements to move testing forward. The SAV project and the AV industry has been subject to many new Federal and State regulations which had to be met throughout the project. The project team requested and was granted permission to test SAVs at Bishop Ranch by NHTSA for the duration of 1 year and this permission was renewed again in beginning of 2018. The project team also registered each car, acquiring license plates and a CA- AVT permit. As per the requirements of the AVT permit, the vehicles have been insured up to $5 million by the pilot program’s

Figure 5 - Bishop Ranch Private Road Trajectory

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vehicle operators, First Transit. The City of San Ramon, as key program partners, provided guidance on complying with City ordinances and obtaining appropriate permits to conduct testing on public roads.

Bishop Ranch testing also provided an invaluable opportunity to test V2I connectivity. This testing was conducted at 2700 Camino Ramon, a four-way intersection, receiving Signal Phase and Timing (SPaT) messages through Dedicated Short-Range Communication (DSRC). The route was suggested by the Bishop Ranch management (Sunset Development). The V2I communication was consistent and successful, however, it was a relatively lengthy intersection, 5 lanes about 90 feet with no permissive protected left turn phasing. Consequently, problems occurred when other vehicles were introduced to the testing scenarios. For example, when a vehicle in front of SAV wants to turn right and/or left and having to yield to pedestrians in the crosswalk or right of way to approaching vehicle. In both cases, the SAV was following the vehicle and had to stop in the intersection to wait for the vehicle ahead to clear the SAV’s path of travel. While the SAV waited, the green time expired and the SAV was still in the intersection when the light turned green for conflicting movements.

Although the SAV was successful in crossing the intersection, all parties present including the Program Management team, the City engineering and Police departments, and the manufacturer’s engineer, recommend that the signal “green time” be extended at the intersection to ensure enough time for the passage of not only the SAV, but other vehicles as well. The recommendation for an extended green time will be taken into consideration for future V2I testing at the Bishop Ranch Business Park.

The EasyMile SAV testing was concluded due to the ending of the Sunset Development and EasyMile “vehicle rental and operation agreements” in July 2019. The autonomous shuttles have been returned to EasyMile. The program will continue testing with Local Motors, a U.S. SAV manufacturer. The SAV model by Local Motors is called the Olli, which is 3D printed and integrated with the advanced cognitive capabilities of IBM Watson. Two Olli SAV shuttles initiated testing at GoMentum Station in September 2019, and will seek appropriate permits to test on public roads in 2020.

Testing General Criteria

• The EasyMile SAV shall demonstrate the safe driving and proper handling of the SAV in all the test cases above in accordance with all the DMV laws and regulations regarding driving in the public roadways with respect to the public right of ways.

• The EasyMile SAV shall demonstrate the safe driving and proper handling of the SAV in all the cases above in each operational scenario (individually or combination) with the involvement of other participants as needed in the scenarios (volunteers for testing to be as passenger, passenger with disabilities, car, truck, bus, motor bike, bicycle, school bus, emergency vehicle, pedestrian – normal speed, runner or slow in movement, etc.)

• The following errors will be considered as critical and could result in any vehicle demonstration to be suspended for more software/hardware investigation:

o Hit any obstacle; o Up and over curbs; o Driving in oncoming traffic lanes; o Dangerous maneuver (sudden stop); o Disobey speed limit; o Turning from improper lane; o Disobey traffic light;

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o Disobey stop sign stop; o Disobey traffic signs.

Testing Cases

The goal for testing the SAV is to demonstrate its capabilities in operation/driving and to verify that the vehicle is capable of performing the scenarios in California real world conditions without a human operator. For example, to verify that the vehicle could make a left turn, stop at red traffic light or start moving at green traffic light without human operator direction.

We have summarized the list of test cases found in the pilot program’s test plan in Appendix II. Data logs and mileage reports for the CCTA SAV Pilot Program have been collected and recorded since May 23, 2017. To date, neither of the SAVs have been involved in a crash or any other incident involving another vehicle, pedestrians or critical errors.

4.0 Fund Allocation

A detailed allocation of construction improvement costs can be found in Appendix IIII.

5.0 Recommendations and Next Steps

Thus far, as the nation’s first SAV Pilot Program, the CCTA and partners have gained valuable insights into the future capability of these vehicles and their potential to serve as a new mode of transportation with the potential for delivering significant public benefit. The mid-point marker indicates that additional testing and gradual transport of the public will increase awareness, acceptability and use of an on-coming AV evolution. Through its communication plan, the CCTA will continue to share learnings and advancements in testing with national, state and local public sector agencies. The CCTA will keep the greater public engaged through its digital channels, strong relationships with members of the media and its annual Redefining Mobility Summit which draws over 400 industry attendees from across the globe.

At this point, due to regulatory uncertainty and changing parameters, the full potential of the SAV has not been realized due to pauses in the testing timeline to address these institutional and sometimes operational issues. The CCTA intends to continue testing SAVs both at GoMentum Station as well as the Bishop Ranch Business Park in efforts to move the testing and findings forward with regards to this promising technology.

We find that the timeline for the deployment of SAVs as functional, reliable and an empowering solution to solve for transportation challenges in Contra Costa and beyond needs to be extended as the SAV vehicles are not ready to be operated autonomously in all the routes, however, it can be deployed in non-complicated routes that have minimal traffic rules. The manufacturers need more testing/demonstration projects to see the market demand and be able to invest in development and test new features for deployment in the near future. With the main goal of the project being to create safer, a more reliable, accessible and environmentally friendly travel option, the SAVs may still provide a viable option and additional testing is required to determine if suitable adjustments will improve the SAV to operate on private and public roads.

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Currently, the EasyMile G2-EZ10 vehicle is compliant with the Americans with Disabilities Act (ADA) with respect to having wheelchair anchor points. However, it is not fully outfitted with all of the proper considerations for mobility challenged populations including, people with disabilities, youth, and the elderly. The vehicle is exempt from FMVSS requirements from NHTSA, but the manufacturer will need to express more eagerness to incorporate design recommendations from transportation and traffic engineers and other agency and stakeholder groups to accommodate the needs of transportations most vulnerable users. Next steps include working with U.S.-based manufacturer Local Motors to incorporate these recommendations and required SAV design and continue testing and demonstration.

6.0 Appendices

1. SAV Pilot Program Partners 2. Summarized Test Cases Results 3. Funds Allocation

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Legislative Report | Shared Autonomous Vehicle First Mile/Last Mile Program | Contra Costa Transportation Authority A1

Appendix I - SAV Pilot Program Partners Public Sector Partners:

• Contra Costa Transportation Authority (CCTA): The Contra Costa Transportation Authority is a leader in transportation innovation in the Bay Area. The agency has been successful in generating funds for local improvements and has a track record of executing projects and strengthening transportation in Contra Costa County. CCTA was originally formed to manage the funds

generated by the half-cent transportation sales tax, which Contra Costa County voters enacted in 1988 and renewed in 2004. In addition to carrying out the Measure C and Measure J Expenditure Plans, the Authority also serves in the role of Contra Costa County’s Congestion Management Agency and administers the County’s Congestion Management Program. The Authority has evolved to become a dynamic, highly collaborative and results-oriented regional partner and ITS leader with a reputation for delivering projects that keep Contra Costa moving. CCTA is the lead agency for the proposed Model Deployment project and will provide executive leadership and countywide coordination with public and private sector partners.

• Bay Area Rapid Transit (BART): BART is a special governmental agency created by the State of California to operate the Bay Area’s rapid rail system. The district consists of Alameda County, Contra Costa County, San Mateo County and the City and County San Francisco. It is governed by an elected Board of Directors; each of the nine directors represents a specific geographic area within the BART district. In

addition to its rail transit services, BART has its own police force. BART provides rail transit service for most of the San Francisco Bay Area, with the Pittsburgh line serving the project area. BART operates the conventional passenger rail system in the SR-4 project corridor.

• Bay Area Air Quality Management District (BAAQMD): The California Legislature created the Air District in 1955 as the first regional air pollution control agency in the country. The Air District is tasked with regulating stationary sources of air pollution in the nine counties that surround San

Francisco Bay: Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, southwestern Solano, and southern Sonoma counties. It is governed by a 24-member Board of Directors composed of locally elected officials from each of the nine Bay Area counties, with the number of board members from each county being proportionate to its population. The Board oversees policies and adopts regulations for the control of air pollution within the district.

• Central Contra Costa Transit Authority (CCCTA): The County Connection Transit Service, operated by the Contra Costa County Transit Authority (CCCTA), serves most Central and Southern Contra Costa County cities, with limited service

to East County areas. County Connection operates Route I-980 through Pittsburgh, which originates in Walnut Creek and travels on Ygnacio Valley Road/Kirker Pass Road to Buchanan Road. The other two County Connection routes that operate in the SR-4 Corridor are Route 108 and Route 118, which provide service between Concord and the Martinez Intermodal Station.

• 511 Contra Costa: 511 Contra Costa is a comprehensive Transportation Demand Management (TDM) program that promotes alternatives to the single occupant vehicle. 511 Contra Costa encourages “green commutes” via the utilization of alternative modes of transportation that eliminate traffic congestion and improve air

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quality by maximizing the use of our entire transportation network. Commute options include carpooling, vanpooling, telecommuting, biking, public transit, and walking. The 511 Contra Costa program is sponsored by all twenty jurisdictions in Contra Costa County (California) through the four regional transportation planning committees: SWAT (Southwest county), TRANSPAC (Central county), TRANSPLAN (East county), and WCCTAC (West county).

• City Agencies and Local County: The local cities and county jurisdiction are listed below. Each local agency has an economic and political interest in the efficient management, maintenance, and operation of the SR-4 Corridor. The cities and counties maintain the local transportation system and operate fire departments and law enforcement for incident responses within their jurisdictions:

o City of San Ramon: San Ramon is located in Contra Costa County, California, east of San Francisco Bay. San Ramon has a population of approximately 75,000 and is home to the headquarters of the Chevron

Corporation, AT&T and other international companies. Bishop Ranch Business Park is located within the City of San Ramon.

o City of San Ramon Police Department: The Police Department has 69 sworn and 22 civilian employees who proudly serve the citizens of San Ramon, working around the clock to protect lives and property within a community that spans 18 square miles and is home to more than 78,000 people and a workforce of over 21,000 who commute in daily. Our dedicated staff is committed to providing exceptional public safety services and taking a leadership role in building community partnerships to make our city a better, safer place to live, work and play.

o City of Concord: Concord is the largest city in Contra Costa County, CA. The city has a population of 125,000 making it the 8th largest city in the San Francisco Bay Area. Founded in 1869 the city is a major regional suburban center within the San Francisco Bay Area and is located 29 miles east of San Francisco. GoMentum Station is located within the City of Concord.

Private Sector:

• EasyMile: EasyMile is a joint venture in between a vehicle manufacturer (Ligier Group) and a high-tech company specializing in services robotics (Robosoft). The Ligier Group was set up following the merger of two major players in the heavy and light quadricycles market in Europe: Automobiles Ligier and Microcar. Ligier Group has

developed a recognized expertise on VIPA (a French acronym that stands for Autonomous Individual Passenger Vehicle). It masters the whole vehicle production process: from chassis and body design and production to components integration and vehicle maintenance. Robosoft has designed and assembled services robots for over 30 years. A leader in services robotics and related embedded technology, the company has in the last 3 decades deployed more than 1,000 different robots dedicated to various business applications: people and goods transportation, people assistance, hospital logistics, automatic cleaning, surveillance and military. EasyMile combines both companies known-how to propose a best of breed smart mobility solution.

• Sunset Development (Bishop Ranch): Sunset Development Company is the developer, owner, and manager of Bishop Ranch Business Park, a large office complex in California's San Ramon Valley. As the premier business address in the San Francisco Bay Area,

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Bishop Ranch is home to over 600 thriving companies in more than 30 industries, from Fortune 500 companies such as Chevron, AT&T, PG&E, Bank of the West, GE and Ford to small entrepreneurial firms and professional practices in growing areas like social software and clean technology. Bishop Ranch consists of about a dozen buildings with approximately 10 million sq. ft. of leasable office, hospitality, health care, and retail space. Sunset Development is working with the City of San Ramon to develop a downtown hub for the sprawling Bay Area community. The mixed-use project is slated to include a city hall, a library, and residential and commercial space.

• GoMentum Station: GoMentum Station in Concord, California is where CCTA leads and facilitates a collaborative partnership among multiple AMs; OEMs and Tier 1 suppliers; communications suppliers; technology companies; researchers and academia; public agencies and other partners. These

entities converge in research development, testing validation and commercialization of Connected Vehicle (CV) applications and AV technologies to define the next generation of transportation network infrastructure. The 2,100–acre former navy weapons station, featuring 20 miles of paved roadway, is the largest secure test facility in the world and will become the center of CV/AV research.

• Advanced Mobility Group (AMG): AMG is a technology facilitation consultant at the forefront of emerging trends in transportation. AMG stewards’ disruptive technologies to empower public and private sectors in early adoption of futuristic transportation solutions and building intelligent infrastructure. Senior consultants at AMG are experts in advanced technologies; connected and

smart communities, CAV, ITS, and innovative solutions within the transportation sector. AMG builds public and private partnerships to advance and fund next generation transportation projects. AMG is the Program Manager consultant to CCTA and the GoMentum Station.

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Appendix II - Summarized Test Cases Results

Item

Test case Category

Test Case’s Name Brief Description

Status (verified / in-

progress)

1 Site/Vehicle Preparation

Roadway Roadway Condition (surface, curbs, …) Verified


Signage Identify and understand traffic signs and road markings

Verified


Information Signage

AV Testing Zone sign placement Verified


3G/4G/LTE Data Network Coverage

Verify connectivity Network coverage within the testing area

Verified


GPS Coverage Verify connectivity Network coverage within the testing area

Verified


DGPS/RTK Coverage

Verify connectivity Network coverage within the testing area

Verified


Inspection Verify and checkup all the navigation and safety device daily based on manufacturer checklist

Verified


Manual Mode Perform basic manual tests according to manufacturer manual mode best practice

Verified


Auto Mode Perform a safety checkup and arm the vehicle in auto mode according to manufacturer auto mode best practice

Verified

10 Basic Movement

Straight Lane Verify vehicle safely speeds-up, maintains lane position going straight, and slows-down

Verified

11

Basic Movement

Right Turn at Corner

Verify vehicle safely slows down when approaching the sharp curve or corner, safely performs right turn, lane position while turning

Verified

12

Basic Movement

Station – Approaching

-Verify vehicle announces next station to passengers prior to arrival; -Verify vehicle safely slows down when approaching the station, and maintains position while stopping at the station

Verified

13

Basic Movement

Station – Stopping

Verify vehicle safely stops at the station, doors open by operator command or passenger pushes the door button and doors remain open for proper time

Verified

14

Basic Movement

Station – Loading/Unloading Passenger(s)

Verify vehicle safely allows loading/unloading of passengers including elderly, with disabilities, and kids

Verified

4.A.8-21


Item

Test case Category



progress)

15

Basic Movement

Station – Leaving

Verify vehicle safely stops at the station, doors open by operator command or passenger pushes the door button after loading/unloading passengers, then leave the station and safely merge into the lane

Verified

16

Operation Obstacles – Moving Objects

Verify if vehicles can detect moving objects or other unexpected crossings on the main lane and safely slows down approaching the object, completely stops in safe proper distance of the obstacle, and remain static avoid collision with the obstacle then safely speeds up after passing or removal the obstacle.

Verified

17

Operation Light Traffic – same direction

Verify vehicle detects and safely slows-down when approaching another vehicle in the same lane, completely stops in safe proper distance of the other vehicle, and maintains the proper distance

Verified

18

Operation Emergency Stop

Verify vehicle’s emergency stop was successful when a passenger pushes all the emergency stop buttons, remove the cause of emergency stop and switch back to autonomous mode

Verified

19

Mid-Block Crossing

Pedestrian Crossing – Cross Walk Road Markings

Verify vehicle detects and safely slows-down when approaching a crosswalk, if the vehicle completely stops in a safe proper distance of the pedestrian(s), then safely speeds up after passing the cross walk and no pedestrian is on the road

Verified

20

Mid-Block Crossing

Vehicles Merging

Verify vehicle detects and safely slows down when approaching a vehicle backing up from a parking spot or a vehicle merging the lane, if vehicle completely stops in a safe proper distance of the other vehicle, and safely passes and continues after the other vehicle passes

Verified

21

Intersection – Traffic Signal Controlled – Simple Movements

Approaching Verify vehicle safely slows down when approaching the traffic signal, maintains safe distance from the other vehicles surrounding it as it is approaching the signal

Verified

22 Intersection – Traffic Signal Controlled –

Decision -Verify the communication with the traffic light through the on-board device, identify the traffic light status (green-yellow-red);

Verified

4.A.8-22


Item

Test case Category



progress) Simple Movements

-Verify vehicle determines appropriate action based on detection and identification of signal; -Verify the vehicle completely stops if the signal identified as RED in a safe proper position at a limit line, if marked, otherwise before entering the crosswalk

23


Straight Based on the decision, verify vehicle maintains a safe distance of the vehicles surrounding it, and proceeds straight all the way pass the intersection

In-progress

24


Right turn Based on the decision, verify vehicle maintains a safe distance of the vehicles surrounding it, and proceeds right turn at corner test case and pass the intersection

Verified

25

Intersection –4-Way Stop

Approaching / Stop

Verify vehicle safely slows down when approaching the 4-way STOP intersection, maintains safe distance from the other vehicles surrounding as it is approaching the intersection, and verify the vehicle completely stops in a safe proper position at a limit line, if marked, otherwise before entering the crosswalk

Verified

26

Intersection – 4-Way Stop

Decision -Yield to other vehicles already in the intersection or entering it in front of you. -Verify vehicle detects and yields to pedestrian(s) at the intersection

Verified (Human command

interim solution)

27


Straight Based on the decision, verify vehicle maintains a safe distance of the vehicles surrounding it, and proceeds straight all the way pass the intersection

Verified

28


Right turn Based on the decision, verify vehicle maintains a safe distance of the vehicles surrounding it, and proceeds right turn at corner test case and pass the intersection

Verified

4.A.8-23


Appendix III - Funds Allocation

All allocated funds, with the required $3.5million in matching funds have been spent. Please see table below for funds allocation.

Item

Allocation Amount

1 Project Management & Administration $680,000 2 SAV Planning $920,000 3 Testing Facilities Design $400,000 4 Testing Facilities Construction $1,500,000

Total $3,500,000

4.A.8-24

Contra Costa Transporation Authority STAFF REPORT Meeting Date: December 18, 2019

Subject Approval of the 2019 Congestion Management Program (CMP) Update for Contra Costa

Summary of Issues As the Congestion Management Agency (CMA) for Contra Costa, the Contra Costa Transportation Authority (Authority) must prepare a CMP and update it every other year. State law requires that the Authority adopt the CMP update at a noticed public hearing and submit it to the Metropolitan Transportation Commission (MTC). For the 2019 CMP update, this action by the Authority will be taken through the adoption of Resolution 19-63-G.

Recommendations Staff seeks Authority Board approval to adopt Resolution19-63-G approving the 2019 CMP update for Contra Costa,authorize staff to make non-substantive edits as-needed tofinalize the document, and forward it to MTC.


The CMP includes a Seven-Year Capital Improvement Program (CIP) that totals approximately $17.2 billion. To be eligible for a variety of State and Federal programs, projects must be included in the Seven-Year CIP of the CMP (Appendix E).

Options Recommend additional changes to the document.

Attachments A. 2019 CMP Executive Summary

B. 2019 CMP and CIP Project Listing (Appendix E) – Available atwww.ccta.net

C. Resolution 19-63-G


N/A

Background

As the CMA for Contra Costa, the Authority must prepare a CMP and update it every other year. The Authority prepared its first CMP in 1991. The 2019 CMP will represent the Authority’s fourteenth update.

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Page 2 of 5

As with previous CMPs, the 2019 CMP focuses on bringing the projects in the required seven-year capital improvement program (CIP) up to-date, and demonstrating consistency between the Contra Costa CMP and the Regional Transportation Plan (RTP) – Plan Bay Area (PBA) 2040 – adopted on July 26, 2017. Technical updates were made to most chapters in order to reflect changes in local policies and activities since the 2013 update.

The draft 2019 CMP was released to interested parties on July 17, 2019, with comments due at the end of October. With local comments incorporated, the draft was submitted to MTC in November for staff comments and consistency findings.

Required Components of the CMP

The State CMP legislation (California Government Code Section 65082(c)) requires each CMP to contain the following components: Traffic level-of-service (LOS) standards that apply to a system of designated CMP

routes that includes at least all State highways and principal arterials; A performance element that includes performance measures to evaluate current

and future multimodal system performance for the movement of people and goods;

A seven-year CIP that maintains or improves the performance of the multi-modal system for the movement of people and goods or mitigates regional transportation impacts identified in the land use evaluation program;

A program to analyze the impacts of local land use decisions on the regional transportation system, including an estimate of the costs associated with mitigating those impacts; and

A travel demand element that promotes transportation alternatives to the single-occupant vehicle.

The CMP legislation also requires each CMA to prepare and maintain a computerized travel demand model and associated land use database that is consistent with the regional agency’s model and data.

Scope of the 2019 CMP Update

There have been no substantive changes to the CMP legislation that would require significant changes to most components of the Authority’s currently adopted CMP. The

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Page 3 of 5

following updates have been made to CMP chapters and appendices to reflect changes that have occurred since the adoption of the 2017 CMP:

1. Chapter 1 (Introduction and Overview) has been updated to document thegoals, assumptions and financial plan of the recently adopted 2017 RTP for thePBA 2040, and its relationship to the Authority’s Countywide Transportation Plan(CTP).

2. Chapter 2 (LOS Standards) has been updated to document changes in the use ofLOS as a findings of significant impact in the California Environmental Quality Act(CEQA) under Senate Bill (SB) 743, and how that change in California legislationmay impact the use of LOS in future CMP performance monitoring.

3. Chapter 3 (Performance Element) has been updated with metrics used in the2017 Action Plans, the CTP, and the 2017 RTP – PBA 2040. The most recentservice frequencies, standards, and performance measures from the five ContraCosta transit service providers have also been incorporated to reflect currentpolicies.

4. Chapter 4 (CIP) and Appendix E (Seven-Year CIP): Major updates to projectinformation in the seven-year CIP have been made by local project sponsors. Theupdates include those made as part of the 2017 RTP Call for Projects and duringthe draft CMP public review. Notable new projects in this CIP include therecommended improvements from the I-680 and West County transit studies,the Richmond-San Rafael Bridge Access Improvements and East Contra CostaTransit Intermodal projects as part of Regional Measure 3 (RM3), and variousprojects submitted as part of the 2nd cycle of One Bay Area Grant (OBAG). Asshown in the table on the next page, the CIP includes over $17.2 billion inprojects.

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Page 4 of 5

Project Type Total Cost Share of Total Arterial/Roadway $2,952,456,171 17.1% Bicycle/Pedestrian $946,239,568 5.5% Bus $2,304,346,310 13.4% Ferry $332,580,000 1.9% Freeway $1,473,287,000 8.5% Goods Movement $175,100,000 1.0% Innovation $197,000,000 1.1% Interchange $1,427,511,956 8.3% Intermodal/Park-and-Ride $236,408,000 1.4% Operations $962,839,156 5.6% Paratransit $5,000,000 0.1% Rail/Rapid Transit $5,855,058,000 34.0% Safe Routes to School $261,556,075 1.5% TLC $102,000,000 0.6% TOTAL COST: $17,231,507,236 100.0%

5. Chapter 5 (Land Use-Transportation Evaluation Program): Documents thepolicies of the Authority’s Growth Management Program, with only minorchanges since 2015.

6. Appendix H (Travel Demand Forecasting Model Development in Contra CostaCounty) has been updated to reflect the development of the latest version of theCountywide Model and other refinements made since 2017, in conjunction withthe preparation of the required CMP Modeling Consistency Report, to be issuedunder separate cover.

MTC Consistency Review of the Draft CMP

Authority staff is awaiting notification from MTC staff indicating that the draft CMP for Contra Costa is consistent with MTC’s CMP Guidelines. We expect to receive that notification in early December. MTC will make its formal findings of consistency for the nine Bay Area CMAs on December 18, 2019 (the same day as the Authority meeting). Following this, staff will submit the 2019 CMP to MTC.

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Page 5 of 5

Staff Recommendation

Staff recommends adopting Resolution 19-63-G to approve the 2019 CMP for Contra Costa, authorize staff to make non-substantive edits as-needed to finalize the document, and forward it to MTC.

4.B.4-5


Daft Final 2019 Congestion Management Program Page i

2019 Congestion Management Program for Contra Costa Executive Summary As the designated Congestion Management Agency (CMA) representing the juris-dictions of Contra Costa County, the Contra Costa Transportation Authority (the Authority) is responsible for preparing and adopting a Congestion Management Program (CMP) and updating it every other year. The Authority adopted the county’s first CMP in October 1991. This document — the 2019 Contra Costa CMP — comprises the fourteenth biennial update.

This update, which was prepared with help from and consultation with representa-tives of local, regional and State agencies, transit operators and the public, responds to changes in regional transportation planning, projects, and programs made since 2017. The 2019 CMP focuses primarily on bringing the required seven-year Capital Improvement Program (CIP) up-to-date, while also responding primarily to tech-nical changes and corrections from the 2017 CMP, including:

Level-of-Service Standards – Updated to document changes in the use ofLOS as a finding of significant impact in CEQA under Senate Bill 743.

ATTACHMENT A

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2019 Contra Costa Congestion Management Program

Page ii Draft Final 2019 Congestion Management Program

Performance Element – Updated service frequencies, standards, and performance measures from the five Contra Costa transit service providers have been incorporated to reflect current policies.

Capital Improvement Program (CIP) – The seven-year CIP (Appendix E) project listing has been updated with current information from project sponsors and calls-for-projects to support the Regional Transportation Plan (RTP) update and Transportation Expenditure Plan (TEP) development.

Appendix H (Travel Demand Forecasting Model Development) has been updated to reflect recent updates made to the Countywide Model, as well as policy decisions about the future direction of the model.

The State CMP legislation requires each CMP to contain the following components:

Traffic level-of-service (LOS) standards that apply to a system of designated CMP routes that includes at least all State highways and principal arterials (Chapter 2);

A performance element that includes performance measures to evaluate current and future multimodal system performance for the movement of people and goods (Chapter 3);

A seven-year capital improvement program (CIP) that maintains or improves the performance of the multi-modal system for the movement of people and goods or mitigates regional transportation impacts identified in the land use evaluation program (Chapter 4 and Appendix E);

A program to analyze the impacts of local land use decisions on the regional transportation system, including an estimate of the costs associated with mitigating those impacts (Chapter 5); and

A travel demand element that promotes transportation alternatives to the single-occupant vehicle. (Chapter 6 and Appendix H).

The CMP legislation also requires each CMA to prepare and maintain a computer-ized travel demand model, including a land use database. To meet this requirement, the Authority has developed and maintains a countywide model that runs using TransCAD® software. In 2010, the Authority undertook a comprehensive update of its model inputs and processes, and in 2019 completed an update of the model with the adopted Plan Bay Area 2040 land use forecasts (Projections 2017) for use in the de-velopment of the TEP, the Action Plans for Routes of Regional Significance, and other planning efforts. The status of the travel demand model is discussed further in Chapter 7 and Appendix H. Appendix H also describes the approach taken for the current CMP model update, including consistency of the Authority’s CMP model to the modeling guidelines of the Metropolitan Transportation Commission (MTC) and to the new modeling requirements of SB 375.

4.B.4-8

Executive Summary

Draft Final 2019 Congestion Management Program Page iii

The Authority adopted detailed Deficiency Plan Procedures in 1996. These proce-dures, which are summarized in Chapter 8, are contained in a separate document.

The CMP overlaps considerably with the Contra Costa Growth Management Pro-gram (GMP) established by county voters through Measure C (1988) and Measure J (2004). Both programs contain similar requirements and have similar structures. Un-der the GMP, jurisdictions that comply with the program are allocated 18 percent of total sales tax revenues to maintain or improve local streets and roads. Under the CMP, local jurisdictions that meet the CMP compliance requirements receive a por-tion of the gas tax revenues established in Proposition 111. In both cases, the Author-ity evaluates local compliance through the Measure J Checklist. While State and re-gional agencies do not have a role in evaluating local compliance, MTC does play an important role in the establishment of regional conformance guidelines, with an em-phasis on modeling and land use data consistency.

Further background on CMP legislative requirements is contained in Appendix A and background on the components of the GMP and Measure J is described in Ap-pendix B.

Following its adoption, the Authority will submit the 2019 CMP to MTC. As the re-gional transportation planning agency in the San Francisco Bay Area, MTC is re-quired to evaluate the CMP’s consistency with MTC’s Regional Transportation Plan (RTP) and with the CMPs of other counties in the Bay Area. If it finds that the Contra Costa CMP is consistent with the RTP, MTC will incorporate the projects listed in the CMP’s seven-year CIP into MTC’s Regional Transportation Improvement Program.

Summary of CMP Components and Changes from the 2017 CMP

CHAPTER ONE: INTRODUCTION AND OVERVIEW

Chapter 1 describes the adopted Regional Transportation Plan, Plan Bay Area (PBA) 2040, which was adopted by MTC in July 2017. Pursuant to SB 375, the 2017 RTP in-cludes a Sustainable Communities Strategy (SCS) – which is aimed at achieving a 15% reduction in greenhouse gas (GhG) emissions from cars and light trucks by 2035. The 2019 CMP update documents consistency with the adopted 2017 RTP.

Changes from the 2017 CMP – The chapter has been updated to discuss the relation-ship between the CMP and the July 2017-adopted Plan Bay Area 2040 RTP.

4.B.4-9


Page iv Draft Final 2019 Congestion Management Program

CHAPTER TWO: LEVEL OF SERVICE STANDARDS

Chapter 2 describes the designated CMP network of State highways and principal arterials, and the level-of-service standards that apply to that network. Consistent with the CMP legislation, the CMP network includes all State highways within Con-tra Costa. “Principal arterials” are also part of the CMP network. These are defined as arterials that are at least four lanes wide for a mile in length, carry at least 20,000 vehicles each day, and have been designated by the appropriate regional transporta-tion planning committee (RTPC). Also consistent with the CMP legislation, the Au-thority has established a level-of-service standard of LOS E for all parts of the CMP network except those that were already operating at worse levels of service in 1991. LOS and its use in CEQA documents is currently being re-examined by the Califor-nia Office of Planning and Research due to passage of SB 743 in September 2013, and is discussed further in this chapter.

Changes from the 2017 CMP – The 2019 CMP Update discusses the changes to LOS statewide under SB 743, as well as potential impacts to the CMP legislation, of which LOS is currently a required performance measure.

CHAPTER THREE: PERFORMANCE ELEMENT

Chapter 3 outlines measures to evaluate the current and future performance of the multimodal system for the movement of people and goods. To build on and take ad-vantage of the cooperative planning effort required under the Measure J GMP, the performance measures established in the CMP are taken from the Multimodal Trans-portation Service Objectives (MTSOs) in the 2017 update of the Action Plans for Routes of Regional Significance. These measures apply to the CMP network, all of which are also Regional Routes. Performance measures used in the 2017 CTP have also been included in the update. Changes to standards for transit performance, routing and measures of frequency by the Contra Costa transit operators made since 2017 have been incorporated.

Changes from the 2017 CMP – The 2019 CMP has incorporated the latest perfor-mance measures used by the Authority in various planning efforts, as well as changes to the transit measures as indicated by the County’s five transit providers.

CHAPTER FOUR: CAPITAL IMPROVEMENT PROGRAM

To emphasize the programming objectives of the CMP legislation, Chapter 4, the CMP CIP, contains projects that the Authority proposes for programming through the State and federal funding cycles. The CIP includes projects already programmed; those proposed for programming through MTC’s Regional Transportation Improve-

4.B.4-10

Executive Summary

Draft Final 2019 Congestion Management Program Page v

ment Program and federal processes; Transportation Fund for Clean Air (TFCA) bi-cycle projects; and developer-funded projects where funding through fee programs is imminent.

Changes from the 2017 CMP – The Comprehensive Transportation Project List, or CTPL, is the financially unconstrained repository of projects and programs that agencies in Contra Costa and the region are interested in pursuing. The 2017 CMP CIP outlined in this chapter and in Appendix E are derived from the projects in-cluded in the CTPL database, which has been updated through early 2017 as part of the update of the Countywide Transportation Plan and Transportation Expenditure Plan development processes. The CIP includes projects to be funded through several different sources. These sources include the RTIP, MTC’s OBAG, RM3 and MAP-21-based programs, TFCA bicycle projects, and developer-funded projects where fund-ing through fee programs is imminent as well as the Authority’s own Strategic Plan. Local projects may also see an influx of funding due to passage of California’s Senate Bill 1, which provides for a 12-cent increase in the state gas tax, and a vehicle license fee, with revenues being directed towards local street maintenance and transit opera-tions. In addition, voters passed a new toll bridge increase in the Bay Area (“Re-gional Measure 3”) in 2018 in order to fund major regional projects that serve the seven toll bridge corridors.

In total, the CMP CIP has a total estimated cost of $17.2 billion. Of this, the actual to-tal is greater since some projects are in early stages of planning and design and spon-sors have not yet estimated the full project concept. The project types are summa-rized below under the following more general categories: freeways (including pro-jects in the freeway and interchange categories, plus operations, goods movement, and new technology “innovation” transportation investments); the arterial and road-way category; transit (including bus, rail and rapid transit, and ferry); bicycle and pedestrian (including Transportation for Livable Communities, and Safe Routes to Schools projects); and intermodal/park & ride projects.

Project Type Total Cost Share of Total

Arterial/Roadway $2,952,456,171 17.1% Bike/Pedestrian/Safe Routes to School/TLC $1,309,920,643 7.6% Transit $8,496,984,310 49.3% Freeway/Interchanges/Innovation/Operations/ Goods Movement

$4,235,738,112 24.6%

Intermodal & Park-and-Ride $236,408,000 1.4%

Total $17,231,507,236 100.0%

4.B.4-11


Page vi Draft Final 2019 Congestion Management Program

CHAPTER FIVE: LAND USE-TRANSPORTATION EVALUATION PROGRAM

Chapter 5 responds to the CMP requirements to include a “program to analyze the impacts of land use decisions made by local jurisdictions on regional transportation systems, including an estimate of the costs associated with mitigating those im-pacts.” For short-range analysis of land use impacts, the CMP relies on the traffic im-pact analysis required by the Measure J GMP. That program requires every jurisdic-tion to conduct a traffic impact analysis for any proposed development project, de-velopment plan, or General Plan Amendment that would generate more than 100 net new peak hour vehicle trips (RTPCs may choose to specify a lower trip threshold). This analysis must evaluate the impacts of the proposed development on the re-gional transportation system and estimate the cost of mitigating those impacts.

For long-range planning, the CMP includes two options: the first builds on the exist-ing process for reviewing General Plan amendments under Measure J, as described in CCTA’s Growth Management Implementation Guide, while the second focuses on the impact of a land use change on CMP LOS standards and performance measures, including affected public transit operations.

Changes from the 2017 CMP – No substantial changes have been made to this chap-ter.

CHAPTER SIX: TRANSPORTATION DEMAND ELEMENT

The Travel Demand Element in Chapter 6 builds on the transportation demand man-agement activities established through the GMP, continued under Measure J. The program requires local jurisdictions to adopt a Transportation Systems Management (TSM) Ordinance that establishes policies for participation with other jurisdictions or resolution in efforts to achieve TSM goals, and to incorporate these TSM goals into the jurisdiction’s land use review and planning process.

Changes from the 2017 CMP – The section has been updated to include references to Housing Protection and Surplus Lands Act requirements under OBAG and the adoption of Priority Development Areas (PDAs) and Priority Conservation Areas (PCAs) by local jurisdictions as part of the SCS. An update to the descriptions of TDM activities in Contra Costa has also been included.

CHAPTER SEVEN: TRANSPORTATION DEMAND MODELING

Chapter 7 describes the Authority’s travel demand model and the updates under-taken to maintain consistency with the regional model and database.

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Executive Summary

Draft Final 2019 Congestion Management Program Page vii

Changes from the 2017 CMP – This chapter has been updated to reflect changes made to the Countywide Model since 2017, including the decision to migrate to an activity-based modeling platform during the 2020 Decennial Model Update process, and recent updates to the land use and transportation networks.

CHAPTER EIGHT: DEFICIENCY PLAN PROCEDURES

The CMP legislation requires Deficiency Plans to be prepared when a LOS standard established on the CMP network is exceeded, after calculating required exclusions. Chapter 8 describes the three basic steps in the process of deficiency planning: (1) identification of the deficiency and which jurisdictions must be involved in the plan preparation, (2) preparation of the Deficiency Plan itself, and (3) review, adoption and implementation of the Deficiency Plan.

Changes from the 2017 CMP – No changes to the Deficiency Planning chapter have been made.

CHAPTER NINE: LOCAL COMPLIANCE REQUIREMENTS

Chapter 9 outlines how the Authority will monitor local compliance with the CMP requirements. The Authority evaluates local conformance with the CMP through its biennial monitoring of the CMP network and through local responses to the GMP Compliance Checklist. This evaluation of local conformance looks at the achieve-ment of CMP level of service standards; steps taken to implement the recommenda-tions of any Deficiency Plan that were incorporated into the Action Plans; and apply-ing the Land Use-Transportation Evaluation Program as an alternative to the GMP evaluation process.

Changes from the 2017 CMP – No changes to this chapter were made.

4.B.4-13


RESOLUTION 19-63-G

RE: ADOPTION OF THE 2019 CONGESTION MANAGEMENT PROGRAM (CMP) UPDATE FOR CONTRA COSTA

WHEREAS, Government Code Section 65089(a) requires that a CMP be developed, adopted and updated biennially for every county that includes an urbanized area, unless such a county votes to exempt itself from these requirements; and

WHEREAS, the Contra Costa Transportation Authority (hereinafter “AUTHORITY”) has been unanimously designated as the Congestion Management Agency (hereinafter “CMA”) for Contra Costa by the cities and County; and

WHEREAS, the CMP legislation requires the designated CMA to develop a five element program containing: 1) traffic level-of-service standards on a system of highways and principal arterials designated by the CMA; 2) a performance element that includes performance measures to evaluate current and future multimodal system performance for the movement of people and goods; 3) a seven-year capital improvement program (CIP) with projects that will maintain or improve the performance of the multimodal system for the movement of people and goods; 4) a program to analyze the impacts of land use decisions made by local jurisdictions on regional transportation systems; and 5) a trip reduction and travel demand element that promotes alternative transportation methods; and

WHEREAS, the AUTHORITY has closely overseen the effort to update its CMP by working with the Technical Coordinating Committee, the Regional Transportation Planning Committees, the Metropolitan Transportation Commission (hereinafter “MTC”), members of the public and each jurisdiction's elected officials and technical staff; and

WHEREAS, the AUTHORITY has reviewed all projects in the State Transportation Improvement Program and MTC’s Regional Transportation Plan – “Plan Bay Area (PBA) 2040”, and made every effort to include the projects contained therein in the 2019 CMP; and

WHEREAS, the AUTHORITY has reviewed the goals, policies and financial assumptions in MTC’s Plan Bay Area 2040, and the currently adopted transportation control measures in the air quality plans for the region, and discussed how the 2019 CMP relates to and helps implement those policies and measures; and

ATTACHMENT C

4.B.4-15

Resolution 19-63-G December 18, 2019 Page 2 of 2

WHEREAS, the AUTHORITY has updated its computer travel models and databases to be consistent with MTC’s model and databases; and

WHEREAS, the AUTHORITY circulated a draft CMP on July 17, 2019 for comment and has responded to all comments received; and

WHEREAS, the legislature requires that the CMP be adopted at a noticed public hearing of the CMA.

NOW, THEREFORE, BE IT RESOLVED, that the AUTHORITY hereby adopts the 2019 CMP Update for Contra Costa County, which is included herein as Exhibit A and made a part hereof by reference.

BE IT FURTHER RESOLVED, that the Executive Director is authorized to submit the 2019 CMP Update for Contra Costa to MTC for inclusion in the Regional Transportation Improvement Program.



_________________________________ Robert Taylor, Chair

Attest: _________________________________ Tarienne Grover, Clerk of the Board

4.B.4-16


Subject Status Update on the Contra Costa Community-Based Transportation Plans (CBTPs)

Summary of Issues The Contra Costa Transportation Authority (Authority) staff periodically reports on the progress towards completion of the four updates to the CBTP study areas within Contra Costa, including Downtown Martinez, Monument Corridor (City of Concord), Pittsburg-Bay Point Area, and Richmond Area.

Recommendations None – Information only.


None.

Options Provide alternative direction to staff.

Attachments A. Map of the Contra Costa CBTP Study Areas

Changes from Committee N/A

Background

In September 2018, the Authority Board approved Agreements No. 508 and No. 509 with Nelson Nygaard and Placeworks, respectively, to each prepare two CBTP updates for local jurisdictions in Contra Costa (four in total). These four CBTP updates are set in distinct study areas, defined by the Metropolitan Transportation Commission (MTC) as “Communities of Concern” (CoCs). The overallobjective for the CBTPs is to develop strategies to improve transportation accessibility and mobility for CoCs identified in Contra Costa.

MTC uses eight demographic variables from available U.S. Census data to define CoCs. If a geographic area features a minimum percentage threshold of a combination of these eight demographic variables, then it is considered a CoC. More specifically, if a particular area (typically the census tract level) exceeds the percentage threshold for “Low-Income” and “Minority” data variables or, alternatively, if that area exceeds the threshold for at least three other variables listed below, it is a CoC candidate for a CBTP. The following list represents the specific variables and respective thresholds, as defined by MTC:

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1. Minority (70% threshold) 2. Low-Income (less than 200% of Federal poverty level, 30% threshold) 3. Limited English Proficiency (20% threshold) 4. Elderly (10% threshold) 5. Zero-Vehicle Households (10% threshold) 6. Single Parent Families (20% threshold) 7. Disabled (25% threshold) 8. Rent-Burdened Households (15% threshold)

Based on the aforementioned MTC criteria, the four Contra Costa CoCs are as follows:

• Downtown Martinez • Monument Corridor (City of Concord) • Pittsburg-Bay Point Area • Richmond Area

For reference, a map of the four Contra Costa CoCs is also provided as an attachment to this report. Originally, during the first program cycle, CBTPs were developed for each of the CoCs between 2004-2009. The current 2017-2021 CBTP program cycle represents updates to these plans. The subsequent section of this report describes progress thus far towards completing these CBTP updates.

Major Project Milestones Accomplished

The Authority proceeded on the CBTP update project in October 2018. In the year since then, a dedicated Project Working Group (PWG) and Steering Committee (SC) have guided Authority staff and consultant work for each CBTP. The PWG serves as a technical advisory group comprised primarily of staff from the affected local jurisdiction, as well as non-governmental organizations that serve the relevant CoC. Similarly, the SC serves as a policy advisory group comprised of elected officials and executive leadership from partner stakeholder agencies also from the subject CoC. Under guidance from the PWGs and SCs, each of the CBTPs has accomplished the majority of scoped milestones and is nearing completion.

Additionally, as they are operating under virtually identical scopes of work, milestones accomplished for each CBTP milestone have generally occurred concurrently. Although, it is also noted that each CoC has unique demographic variables lending themselves to distinctive, context-specific strategies to improve mobility and accessibility. To that end, it is fully expected that each CBTP document will ultimately be unique to its study area.

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With this in mind, the following sections summarize major milestones accomplished to-date:

Existing Conditions Report – Completed Spring 2019

This document was completed for all four CBTPs in spring. It includes baseline data collection within each study area to understand the existing conditions related to community demographics, such as income levels, and mobility and accessibility options, such as current transit service availability. Each PWG met at least twice, and the SC once, to provide feedback on this deliverable.

Public Outreach Strategy Document – Completed Spring 2019

Each PWG and SC also met to provide feedback to help craft this document, which presented the methodology to conduct community outreach in the subject CoCs. For the Downtown Martinez and Monument Corridor CoCs, a combination of paper and web-based surveys were deployed, along with open house workshops at centrally-located venues, during which community members could attend in-person to provide feedback on mobility issues as well as ideas for improvements. For the Pittsburg-Bay Point and Richmond Area CoCs, it was determined appropriate to emphasize text-based surveys via mobile phones, along with project team appearances at various community events during the summer and fall of 2019.

Additional Data Collection & Public Outreach – Completion in Fall 2019/Winter 2020

At the outset of the public outreach task, the project team, consisting of Authority staff and consultants determined it necessary to collect additional data in order to effectively respond to discussions by the PWGs and SCs during their spring 2019 meetings. Additional data to be collected included preferred methods of transit fare payment, access to mobile and web-based technologies, and access to insured financial institutions. It was also requested that personal “vignettes” be developed for each CBTP by interviewing individuals residing or working in the CoCs for personalized perspectives on local transportation issues. The consultant for Pittsburg-Bay Point and Richmond Area CoCs, Placeworks, agreed to perform this additional data collection on behalf of both consulting teams for all four CBTPs. As a result of this additional data collection, the concurrent scopes of work necessarily became staggered so that Placeworks could effectively apply available resources to address this task.

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As of this report, public outreach is nearly completed in Downtown Martinez and the Monument Corridor CoCs, with the remaining component of this task pending completion of the aforementioned “vignettes”. Nonetheless, sufficient public feedback was generated to allow Nelson Nygaard to present outreach results to the PWG and SC, at late September and mid-October meetings, respectively. The advisory groups submitted responsive feedback at those meetings, which will be incorporated into the draft CBTP documents.

As alluded above for the Pittsburg-Bay Point and Richmond Area CBTPs, the additional data collection performed by Placeworks introduced a minor delay in their outreach schedule. Outreach activities in both of these CoCs were completed in November 2019. Subsequent draft deliverables reporting on the outcome of this outreach period, as well as initial strategy development ideas, are therefore pending.

Strategy Development and Evaluation – Completion in Fall 2019/Winter 2020

The additional data collection and public outreach tasks mentioned above overlap and inform the subject strategy development and evaluation milestone. Initial strategy ideas and evaluation metrics have been vetted by the Downtown Martinez and Monument Corridor PWGs and SCs. As of this report, staff anticipates repeating this process in December with the Pittsburg-Bay Point and Richmond Area CBTP advisory groups. The results of this milestone task will subsequently inform the development of the draft and final CBTP documents.

Draft CBTP – Completion Pending Early 2020

In December, the Downtown Martinez and Monument Corridor CBTP advisory groups will review the Draft CBTP for their respective study areas. Simultaneously, the draft will also be open to public review for several weeks. For Pittsburg-Bay Point and Richmond Area CoCs delivery of the Draft CBTP is likely to take place in January 2020.

Final CBTP – Completion Pending Late Winter/Spring 2020

The Final CBTP will be prepared after the public review period is complete and all feedback has been collected and synthesized. For the Downtown Martinez and Monument Corridor CBTPs, this is anticipated to be completed in January 2020, followed by presentation to the Authority Board. For reasons stated above, the Final CBTPs for Pittsburg-Bay Point and Richmond Area CoCs are anticipated to be completed

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approximately one month later in February 2020, and also will be subsequently presented for approval and adoption by the Authority Board.

Next Steps

At the Authority Board meeting on November 20, 2019, the Authority Board approved amendments to Agreements No. 508 and No. 509. These amendments reflect discussions earlier this year by CBTP advisory committees, as well as to satisfactorily complete work according to MTC CBTP guidelines. This includes request for additional data collection for each CBTP study area, as well as adding two tasks that articulate preparation of final plan documents, in addition to supporting staff in its preparation and presentation of the plans to the Authority Board for consideration of approval and adoption.

Assuming successful attainment of the remaining tasks, staff continues to anticipate presenting the CBTPs for the Authority Board’s consideration of approval and adoption in the February/March 2020 timeframe. In the meantime - as has been communicated to the advisory groups for each CBTP – upon request, Authority staff and consultants can avail themselves to respective CoCs to provide similar presentations to their pertinent boards, committees and councils.

4.B.5-5


ATTACHMENT A

4.B.5-7



Subject Authorize Participation in the California Electric Vehicle Infrastructure Program (CALeVIP) Funding Cycle

Summary of Issues Contra Costa Transportation Authority (Authority) staff seeks direction from the Authority Board regarding participation in the California Energy Commission’s (CEC) CALeVIP 2021 funding cycle with Marin Clean Energy (MCE) and Contra Costa County. The CEC would match, at a ratio of a minimum one-to-one of local funds contributed. MCE, Contra Costa County and the Authority would provide local matching funds. Local match funds would be provided to the CEC and the CEC would administer the program on behalf of Contra Costa with minimal input or direction from the Authority or other local funding partners on specific electric vehicle (EV) charging station installation locations.

Recommendations Staff seeks authorization to pursue a funding partnership with MCE and CEC for CALeVIP. A detailed plan will be brought back to the Authority Board in January 2020 for final approval. Considerations for direction include the following:

1. Methodology to ensure EV infrastructure is incentivizedand installed in all prioritized sub-regions of Contra CostaCounty.

2. Source and amount of funds for the program.

Financial Implications The total funding amounts have not been identified to date but are likely to include County Program Manager Transportation Fund for Clean Air (TFCA) funds and Measure J Program 17 Commute Alternative funds.

Options Direct staff to inform MCE that it is unable to partner on the program at this time.

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Attachments A. CEC Presentation - Planning for the 2021 CALeVIP IncentiveProject Regions


N/A

Background

The Authority and Contra Costa County staff received a request from MCE to partner in a submission to the CEC to implement the CALeVIP in Contra Costa as part of the 2021 funding cycle. MCE would be the lead agency for submission of the required Partnership Engagement Package, which includes a Letter of Intent (LOI) and a Completed Partnership Questionnaire.

MCE has requested that both the Authority and Contra Costa County contribute local match funds to the program. MCE has committed $2.87 million over a four-year period and will be requesting $5.75 million from the CEC. MCE has requested that the Authority and Contra Costa County contribute a combined $2.87 million over four years to bring the total funding package to $11.5 million (rounded). In total, this would provide a one-to-one ratio of CEC to local funds for the project. The one-to-one match ratio is a goal but not a requirement of the program. In other words, we may not need to contribute the total $2.87 million to participate in the program.

Through its analysis, CEC calculated that $11.5 million would be required in Contra Costa to reach low projection levels of 50 percent Level-2 chargers and 30 percent of Direct Connect Fast Chargers (DCFC) by 2025.

CALeVIP Pillar Requirements

The CALeVIP is the California Energy Commission’s (CEC) statewide project for public EV infrastructure incentives. The following outlines the process, technology, rebate and site eligibility requirements for a regional CALeVIP incentive project. These requirements have been developed based on best practices and input from project stakeholders. These requirements are critical for establishing a regional incentive project and cannot be modified.

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Process Requirements

• Applications must be submitted online

• Applications will be approved on a first-come first-served basis once all requiredapplication documents are submitted

• Applications are not competitively scored or reviewed against one-or-another

• CALeVIP uses EVI-Pro to determine funding levels for each technology within eachcounty and Energy Commission funding will not be negotiable.

CALeVIP Technology Requirements

• Level 1 Chargers: Not Eligible

• Level 2 Chargers:

o Include a J-1772 connector

o Capable of at least 6.2kW

o Networked with a minimum 2-year networking agreement

o Must be new (not refurbished, not previously installed and removed)

o Must be able to revert to an open standard protocol

o Must be Energy Star Certified

o Must be listed by a nationally recognized testing laboratory

o Must accept at least two payment methods (if payment is required)

Acceptable payment methods may include (but are not limited to) mobileapp-based payment, a toll-free phone number, near-field communications(NFC) or onsite card reader

Level 2 chargers “installed” on and after July 1, 2023 must comply withSenate Bill (SB) 454 updated payment requirements.

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• DCFC:

o Charger must have both a CHAdeMO and Combined Charging System (CCS) connector

o Capable of at least 50kW

o Networked with a minimum 5-year networking agreement

o Must be new (not refurbished, not previously installed and removed)

o Must be able to revert to an open standard protocol

o Must be listed by a nationally recognized testing L\laboratory

o Must accept at least two payment methods (if payment is required)

Acceptable payment methods may include (but are not limited to) mobile app-based payment, a toll-free phone number, near-field communications (NFC) or onsite card reader

DCFCs “installed” on and after January 1, 2022 must comply with SB 454 updated payment requirements.

CALeVIP Rebates

• Level 2 Chargers:

o An “up-to” incentive amount per connector or percentage of project costs, whichever is less

Sites deemed in a designated Disadvantaged Community (DAC) or low-income community are allotted an incentive adder, increasing the “up-to” dollar amount per connector

o One site per application

o New or replacement chargers are eligible

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o Each application may apply for up to a designated connector limit for Level 2chargers (Maximum quantity to be determined by Energy Commission andPartners in project design)

Additional chargers may be installed but will not receive rebate fundingfrom CALeVIP.

• DCFC:

o New or replacement chargers are eligible incentives provided as an “up-to”dollar amount or percentage of total project cost, whichever is less

o Sites deemed in a designated DAC or low-income community are allotted anincentive adder, increasing the “up-to” dollar amount per connector

o Each application can apply for an “up to” a designated quantity of DCFCs(Maximum quantity to be determined by Energy Commission and Partners inproject design)

o Additional chargers may be installed but will not receive rebate funding fromCALeVIP.

CALeVIP Site Eligibility

• Both Technologies

o Eligible sites are countywide and not geo-specific/eligible

• Level 2 Chargers

o Car-sharing/e-mobility service installations are eligible

o Must be shared use (cannot be dedicated to a single driver)

Sites serving single-family residences or dedicated drivers/users arenot eligible to receive CALeVIP funds

o Specification of type of labor (e.g. C-10 licensed contractor, preferrednetwork, Electric Vehicle Infrastructure Training Program (EVITP), unionlabor, or other) is not possible

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o May serve public or private sites

o May serve light-duty fleets

Medium-duty vehicles can also use, as long as the chargers are primarily being used for the site’s light-duty fleet and medium-duty vehicles are secondary

• DCFC:

o Must be available to the public 24 hours a day, year round

o Specification of type of labor (e.g. C-10 licensed contractor, preferred network, EVITP, union labor, or other) is not possible

o Must not be located behind a gate or have restrictions for public use and access

o Must be a site type that is listed as Eligible for DCFC or Combo installations

Outstanding Issues

The following issues remain outstanding at this time in which Authority staff is working to address prior to the Authority Board meeting on January 15, 2020:

1) The CALeVIP program indicates that eligible sites are “countywide and not geo-specific/eligible”. This requirement brings up two concerns:

a. If funding is used, which is historically allocated by sub-region, how can we ensure that a sub-region receives its “fair share” based on funds contributed?

b. How can we ensure installations occur within high priority locations in Contra Costa County based on the findings of the Contra Costa EV Readiness Blueprint (adopted by the Authority in July 2019)?

2) A logical fund source would be TFCA, but it requires specific performance criteria and reporting. Staff is currently discussing those requirements with the Bay Area Air Quality Management District (BAAQMD) staff.

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3) 511 Contra Costa staff have expressed support for using the TFCA and Measure JProgram 17 funds to support the CALeVIP program. However, other ongoingTransportation Demand Management (TDM) programs need continuous fundingand must be considered when determining funding levels.

Next Steps

Over the next month, Authority staff will pursue resolution to the above stated issues, as well as other issues that may be presented.

MCE staff has a target of the end of January to submit the Partnership Engagement Package to the CEC (due February 14, 2020). The package will include a LOI that needs to identify a committed funding amount being “considered”, and when the partner will take Board action to approve the committed amount. This would occur in a phase following the LOI acceptance.

Additionally, Authority staff will prepare the required questionnaire including review of the partnership agreement.

4.2-7


DOCKETED Docket Number: 17-EVI-01

Project Title: Block Grant for Electric Vehicle Charger Incentive Projects

TN #: 230327

Document Title: Presentation - Planning for the 2021 CALeVIP Incentive Project

Regions

Description: N/A

Filer: Christina Cordero

Organization: CALeVIP

Submitter Role: Public

Submission Date: 10/23/2019 3:19:33 PM

Docketed Date: 10/23/2019

ATTACHMENT A

4.2-9

Planning for the 2021 CALeVIP Incentive Project RegionsOctober 23, 2019

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22

Agenda

IntroductionsCALeVIP Track Record of Success2021 CALeVIP Potential Project Regions2021 Partnership Engagement ProcessTimeline for 2021 Project SelectionSelf-Funded CALeVIP ProjectQuestions, Public Comments Discussion

4.2-11

3

A mission-driven 501(c)(3) nonprofit organizationOffering scalable clean energy program administration and technical advisory services for over 20 years

A national footprint, headquartered in San Diego, CARegional offices: Boston, Brooklyn, Stony Brook, Oakland, Sacramento and Los Angeles

185+ dedicated, mission-driven employeesManaging ~50 projects and programsNational programs | Statewide incentive projects | Region-specific solutions

4.2-12

4

California Energy CommissionLeading the state to a 100% clean energy future

Block Grant ARV-16-017

Goal: Rapid deployment of public L2 and DCFC stations across California

4.2-13

5

The Challenge

Regional EV Adoption Is Outpacing Infrastructure

How can we measure projected gap to meet the Governor’s 2025 EV Goals?

4.2-14

6

CALeVIP Background

Goal: Implement targeted incentive projects based on region’s needs

Mechanism that speeds up installation, reporting and funding processes

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77

Electric Vehicle Infrastructure Projection Tool (EVI-Pro)

Developed by NREL and the California Energy Commission (CEC) to estimate quantity and type of EV infrastructure

Data: personal vehicle travel patterns, EV attributes, charging station characteristics

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88

EVI-Pro Tool

maps.nrel.gov/cec

4.2-17

9

-

20,000

40,000

60,000

80,000

100,000

120,000

140,000

2019 2020 2021 2022 2023 2024 2025

Leve

l 2 D

estin

atio

n Ch

arge

rs

Low HighLow HighActual Linear (Low)Linear (High)

More Infrastructure Needed to Meet CA’s Goals: 250,000 Chargers

-

5,000

10,000

15,000

20,000

25,000

30,000

2019 2020 2021 2022 2023 2024 2025

DC

Fast

Cha

rger

s

Low HighActual Linear (Low)Linear (High)

Public L2 & DC and Private L2 Installations reported to the DOE Alternative Fuels Data Center as of 10/2019, compared to CEC’s 2018 EVI-Pro Demand for Charging (Connectors)

4.2-18

1010

Current CALeVIP Projects

4.2-19

1111

CALeVIP Addresses Regional Needs

Outreach and Education

• Potential Target Audiences for EVI

Technical Assistance

• Consultation on siting and technical specs

Stackable incentive project structure

• Intended to maximize EVI incentives

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12

2018: Southern CA Incentive Project

Four Counties containing over 20M people, representing 277,000 plug-in EV drivers (2018)

Energy Commission provided a total of $29M across four counties for DCFC

• 25% minimum for projects in DACs

Results• Los Angeles county: over 99 percent of original $13M in

DCFC incentive funds reserved in just 12 weeks

• 53% of funds reserved in DACs

Case Study

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13

5.1

6.0

14.0

15.8

33.0

1.7

3.0

1.5

6.0

27.0

0.0 10.0 20.0 30.0 40.0 50.0 60.0

Sonoma

Central Coast

Sacramento

San Diego

Peninsula - Silicon Valley

Proposed CALeVIP Incentive Funding by Select Regions ($M)

CEC Funding Co-Funding

21.8

9.0 Public Funding catalyzes Co-Funding

to increase overall funds by 53%

CEC Funding $74M

Co-Funding $39M

Total $113M6.8

60.0

15.5

Project Partnerships to Date

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14

CALeVIP: Track Record of Success

Partner TestimonialsJ.R. Killigrew – Monterey Bay Community PowerKathy Keehan – San Diego County Air Pollution Control DistrictNelson Lomeli – Sonoma Clean Power

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15

2019 Central Coast CALeVIP Project

J.R. KilligrewDirector of Communications & Energy ProgramsMonterey Bay Community Power2019 Central Coast CALeVIP Project Partner

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16

2020 San Diego County CALeVIP Project

Kathy KeehanSupervising Air Resources SpecialistPlanning and IncentivesSan Diego County Air Pollution Control District2020 San Diego County CALeVIP Project Partner

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17

2020 Sonoma & Mendocino County CALeVIP Project

Nelson LomeliProgram ManagerSonoma Clean Power2020 Sonoma & Mendocino County CALeVIP Project Partner

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18

EVI-Pro Analysis

Partnerships

Streamlined Permit Process

Available Energy Commission Funding

How are Incentive Project Regions Selected?

4.2-27

19

EVI-Pro Analysis

EVI-Pro 2025 county level projections

Percentage of low projections

AFDC database download

Gap analysis to low projects

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20

Project Partnerships

Direct funding partnerships

Align with CALeVIP structure and goals

Additional resources

Indirect funding partnerships

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21

Streamlined Permit Process

AB-1236: EVCS Streamlined Permitting Process Law (2015)

Go-Biz’s EVCS Permitting Guidebook• Streamlining Map• Scorecard

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22

EVCS Permit Streamlining Map

http://www.business.ca.gov/zevreadiness 4.2-31

http://www.business.ca.gov/zevreadiness

23

EVCS Permit Streamlining Scorecard

http://www.business.ca.gov/Portals/0/Files/Permitting%20Electric%20Vehicle%20Charging%20Stations%20Scorecard_Updated_10.2.19.pdf

4.2-32

http://www.business.ca.gov/Portals/0/Files/Permitting%20Electric%20Vehicle%20Charging%20Stations%20Scorecard_Updated_10.2.19.pdf

24

Energy Commission Funding

Clean Transportation Program Investment Plan

Electric Vehicle Infrastructure

Light-duty (Electric Vehicle Charging Infrastructure

Unit)

CALeVIP & Grant Funding Opportunities

Historically about $20-30 million per fiscal year

3-4 CALeVIP Incentive Projects per year4.2-33

25

Potential 2021 Incentive ProjectsProject County Technology

A

Los AngelesOrangeRiversideSan Bernardino

Level 2 Only

B Alameda Level 2 & DCFCC Contra Costa Level 2 & DCFCD San Francisco Level 2 & DCFCE Marin Level 2 & DCFC

FSan Luis ObispoSanta BarbaraVentura

Level 2 & DCFC

G SolanoYolo Level 2 & DCFC

H El DoradoPlacer Level 2 & DCFC 4.2-34

26

Potential 2021 Incentive ProjectsProject County EVI-Pro Level 2

Low GapEVI-Pro DCFC

Low Gap

A


20,1738,5343,2042,754

N/A

B Alameda 5,432 450

C Contra Costa 2,876 243

D San Francisco 2,060 556

E Marin 1,235 264


272752

1,291

3712448*

G SolanoYolo

727727

1149

H El DoradoPlacer

302935

2244 4.2-35

27

Potential 2021 Incentive Projects

Project CountyFund 50% of

EVI-Pro Level 2 Low Gap

Fund 30% of EVI-Pro DCFC

Low Gap

Total County Cost

Total Project Cost

A


$52,449,800$22,188,400$8,330,400$7,160,400

N/A $90,129,000 $90,129,000

B Alameda $14,123,200 $7,425,000 $21,548,200 $21,548,200

C Contra Costa $7,477,600 $4,009,500 $11,487,100 $11,487,100

D San Francisco $5,356,000 $9,174,000 $14,530,000 $14,530,000

E Marin $3,211,000 $4,356,000 $7,567,000 $7,567,000


$707,200$1,955,200$3,356,600

$610,500$2,046,000$792,000

$1,317,700$4,001,200$4,148,600

$9,467,500

G SolanoYolo

$1,890,200$1,890,200

N/A$2,458,500

$1,890,200$4,348,700 $6,238,900

H El DoradoPlacer

$785,200$2,431,000

$363,000$726,000

$1,148,200$3,157,000 $4,305,200

Assumes:$5,200 per Level 2 Connector

$55,000 per DC Fast Charger

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Private Partner(s)

Application Review and Processing

Technical Assistance

Project Website Management

Partner Injects Incentive Funding

CSE Administration

Public Announcements, Joint Press Releases with CA Energy Commission

EV Chargers Installed & Interconnected

CSE Administers Incentive PaymentsEVI Energized

Project LaunchCEC & Partner(s) inject

funding

Contract with CSE to Fund CALeVIP Project

CSE Delivers Project Data to Partner

CSE|Partner Coordinate with

Energy Commission

Project Design Complete

Ongoing Project Data Reporting

Public EV Charging

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• Process Requirementso Online application processo First-come first-servedo Applications not competitively scored

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• Technology: Level 2 Chargerso J-1772 connectoro Energy Star Certifiedo 6.2 kW+ power ratingo Networkedo Minimum 2-year networking agreemento New (not refurbished, not previously installed and removed)o Ability to accept an open standard protocolo Listed by a Nationally Recognized Testing Laboratory (NRTL)o Accept at least two payment methods (if payment is required)

o Ex.: Mobile app-based payment, a toll-free phone number, near-field communications (NFC) or onsite card reader

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• Technology: Direct-Current Fast Charger (DCFC)o Both CHAdeMO and Combined Charging System (CCS) connectoro 50 kW+ power ratingo Networkedo Minimum 5-year networking agreemento New (not refurbished, not previously installed and removed)o Ability to accept an open standard protocolo Listed by a Nationally Recognized Testing Laboratory (NRTL)o Accept at least two payment methods (if payment is required)

o Ex.: Mobile app-based payment, a toll-free phone number, near-field communications (NFC) or onsite card reader

o Stations installed on and after January 1, 2022 must comply with SB 454 updated payment requirements

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CALeVIP Pillar Requirements• Rebates: Level 2 Chargers

o An “up-to” incentive amount per connector orpercentage of project costs, whichever is lesso DAC and/or low-income sites are allotted an

incentive adder, increasing the “up-to” dollaramount per connector

o Multi-unit dwelling sites are allotted anincentive adder.

o One site per applicationo New or replacement chargers eligibleo Designated site connector limit for incentives

o Additional chargers may be installed butineligible for CALeVIP rebate funding 4.2-41

33

CALeVIP Pillar Requirements• Rebates: DCFC

o An “up-to” dollar amount or percentage of total project cost, whichever is less

o New or replacement chargers are eligibleo Sites deemed in a designated DAC or low-

income community are allotted an incentive adder, increasing the “up-to” dollar amount per connector

o Designated site connector limit for incentiveso Additional chargers may be installed but

ineligible for CALeVIP rebate funding

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CALeVIP Pillar Requirements• Site Eligibility: Level 2 Chargers

o County-wide eligibilityo Public or privateo May serve light-duty fleetso Car-sharing/e-mobility service installations

eligibleo All chargers must be shared use Sites serving single-family residences or

dedicated parking spaces are ineligible

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CALeVIP Pillar Requirements• Site Eligibility: DCFC

o Publicly available 24-hours per day year roundo May not be located behind a gate or have restrictions for

public use or accesso Site type eligible for DCFC or L2/DCFC Combo installations

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3636

Partnership Modifications

Site maximum connector limits

Incentive amounts

DAC/Low-Income adder amount, $

DAC/Low-Income threshold, 25% minimum

“Area of Focus”

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37

2021 Partnership Engagement Process

Partnership Engagement MilestonesPhase I – Introduction to CommissionPhase II – Preliminary DesignPhase III – Project Selection Phase IV – Project Design and Launch

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Phase I - Introduction10/23/2019 Energy Commission hosts 2021 CALeVIP Projects

Workshop

10/30/2019 Follow-Up: CSE provides Partnership Engagement Package

to prospective partners, including:1. Letter of Intent template2. CSE Agreement templates

• Scope of Work • CSE Contract

3. Project Partnership Questionnaire4. Pillar Requirements

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Partnership Engagement Package

Letter of Intent template

CSE Agreement TemplatesScope of WorkCSE Contract Template

Project Partnership Questionnaire

Milestone Timeline

Pillar Requirements

CSE will provide interested parties:

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Phase I - Introduction

11/4 through 11/15/2019 CSE schedule calls Partner(s) to discuss Letter of Intent

and Design Questionnaire

2/14/2020 Partner completes and returns Partnership Engagement

Package to CSE for review, including: Completed Letter of Intent

Groups: Single letter preferred but willing to accept individual letters of intent, if needed

Completed Project Partnership Questionnaire Includes acknowledgment of and agreement with defined

Pillar Requirements

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Phase I - Introduction

Feb 2020 Energy Commission reviews Partnership Engagement

Package submittals Commission directs CSE to continue to Phase II with

partner

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Phase II – Preliminary Design

Late Feb 2020 – March 2020 Project customizations meetings and workshops between

CSE and prospective Partner(s) CSE schedule calls with Partner(s) to finalize Project design

and discuss Scope of Work, Budget and Contract

3/27/2020 Prospective Project Customizations with Partner(s) and

Energy Commission Due

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April 2020 CSE schedule calls with Partner(s) to discuss Scope of

Work, Budget and Contract

By 5/8/2020 CSE schedule calls with Partner(s) to finalize Scope of

Work, Budget and Contract

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5/15/2020 CSE & Partner reach mutual agreement on following:

o High-level Project design elementso Tentatively agreed-upon Service Contract with partner

and CSE, sans signatureo Tentative agreed-upon Scope of Work agreement with

CSE, sans signatureo Budget

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Phase III – Project Selection

June 2020 Energy Commission selects of 2021 project regions, CSE

notifies partners of selection

July 2020 CSE schedules public workshop with selected Partners

August 2020 Public Workshops for selected projects occur

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Phase III – Project Selection

8/31 through 9/4/2020 CSE/Partner(s) to discuss public feedback from

workshop

9/25/2020

Partners sign and execute SOW, Budget, and Contract with CSE

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Phase IV – Project Design and Launch

10/2020 – Project Design Phase CSE creates Implementation Manual from agreed terms in

Partnership Engagement Package and Scope of Work CSE shares with Partner for approval

11/2020 Final Public Workshop for Regional Project with

Commission and CSE, if needed

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48

Phase IV – Project Design and Launch

12/2020 through 2021o Partners and Commission consider public workshop

comments for minor project adjustments, as neededo Finalize Project Implementation Manual with Commissiono CSE launches Project landing page with Implementation

Manualo Partners send incentive funding to CSE to route to project

paymento Project Launch

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49

Partnership TimelineSummary

Oct. 23, 2019 →CEC hosts public workshop for solicitation on 2021 projectsFeb. 14, 2020 →Partners submits Partnership Engagement Package to CSE

Jan. – May 15, 2020 →CEC and Partners finalize prospective 2021 project requirementsMay 2020 →CEC staff compiles project profiles and funding for 2021 CALeVIP projectsJune 2020 →CEC Commissioner selects 2021 projects. Partner(s) notified of CEC selection

(not public)Summer 2020 →Partner boards approves funding for CALeVIP project

September 2020 →Partners sign agreement with CSEFall 2020 →CEC hosts public workshops to announce 2021 projects

October 2020 →Partners finalize project design with CSE for workshopsNov. 2020 →Final public workshops (if needed)

2021 →Project launch

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50

Self-Funded Projects

Launch regional project independent of Commission funding

Increased influence in project design above pillar requirements

Increased flexibility for project launch

Talk with CSE for more information

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51

Moving Forward

CSE to send Partnership Engagement PacketPartners decide to participate in CALeVIPPartners return completed Packet to CSECSE & Partners discuss project requirements

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52

Q&A

Center for Sustainable Energy ContactsAndy [email protected] [email protected] [email protected]

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mailto:[email protected]



53

Comments Due 11/8/2019 by 5:00pm

California Energy Commission Docket Unit, MS-4

Re: Docket No. 17-EVI-011516 Ninth Street

Sacramento, CA 95814 -5512(916) 654-4423

https://efiling.energy.ca.gov/Ecomment/Ecomment.aspx?docketnumber=17-EVI-01

Recommend all comments be submitted online.4.2-62

Contra Costa Transportation Authority, 2999 Oak Road, Ste. 100, Walnut Creek, CA 94597Phone: 925-256-4700 Fax: 925-256-4701 Website: www.ccta.net

EXECUTIVE DIRECTOR’S REPORT December 18, 2019

Self-Help Counties Coalition (SHCC) Annual Meeting: November 17-19, 2019 I attended the 2019 SHCC annual meeting with several members of our Board and staff. I provided the opening presentation on the 30th anniversary of the SHCC. I participated in the Chief Executive Officer Roundtable and provided a CCTA update. Linsey Willis moderated a panel titled: Women in Transportation: Leaders. Innovators. Disruptors. I enjoyed the discussions.

International Road Federation (IRF): November 20, 2019 The IRF is a global not-for-profit organization, headquartered in Washington, DC since 1948 and supported by regional offices throughout the world to serve a network of IRF members in more than 70 countries. I participated in the opening plenary panel titled: How are Transportation Agencies Adapting their Communications to a Changing Landscape? The other members of the panel were from the Nevada Department of Transportation (DOT), Regional Transportation Commission of Southern Nevada, Michigan DOT, and the Intelligent Transportation Society (ITS) America. Shelley Row moderated the panel.

Kittelson & Associates: November 21, 2019 I provided a presentation about CCTA’s innovation program to Kittelson staff in various offices across the U.S. They wanted to know more about CCTA’s program. They are one of our consultants working on Innovate 680 and have done a lot of our transportation modeling for CCTA.

METRANS Advisory Board Meeting: November 22, 2019 I participated in the METRANS Advisory Board meeting by teleconference (zoom). This meeting was held at the University of Southern California campus. METRANS is focused on freight and logistics, which are both very important topics for Contra Costa and the surrounding counties.

Senator Steve Glazer: November 26, 2019 I met with Senator Glazer as part of a group that included Linsey Willis, Don Tatzin, Representative Amy Worth, and Rick Ramacier, General Manager with County Connection, to brief the Senator on what we know so far regarding the FASTER Bay Area initiative.

7.3-1

Contra Costa Transportation Authority, 2999 Oak Road, Ste. 100, Walnut Creek, CA 94597

Phone: 925-256-4700 Fax: 925-256-4701 Website: www.ccta.net

Alliance Innovation Lab Silicon Valley: November 27, 2019 Jack Hall and I met with Director Maarten Sierhuis of the innovation lab. The lab is a partnership between Nissan, Renault and Mitsubishi. They developed a program called Seamless Autonomous Mobility (SAM). They are partnering with a province in the Netherlands and would like to find another partner closer to Santa Clara. Lieutenant Governor Eleni Kounalakis: December 2, 2019 Linsey Willis represented CCTA in a meeting with the Lieutenant Governor, along with the City of Concord and the Bay Area Council to discuss the City’s vision for the future Campus District area of the Concord Naval Weapons Station to serve as a hybrid consortium hosting industry partners and educational facilities together. She talked about our successful public-private collaborations at GoMentum Station. The State is about to begin a California State University (CSU) Feasibility Study process, and the City of Concord wanted to ask that this type of concept be included in the analysis for future CSU facilities. ARTM: December 3, 2019 Piia Karjalainen and I were invited to speak at the Association québécoise des transports (AQTr) Mobility-as-a-Service (MaaS) conference in Montreal on December 4, 2019. We were asked to arrive a day early to meet and discuss MaaS and transportation with staff from AQTr. The Autorité régionale de transport métropolitain (ARTM) is a government umbrella organization that manages and integrates road transport and public transportation in Greater Montreal in Quebec, Canada. The organization was created by the Government of Quebec on June 1, 2017. Piia was one of the MaaS panelists at our Redefining Mobility Summit a few years ago. There was a lot of interests in some of CCTA’s innovation and Transportation Demand Management (TDM) programs. AQTr MaaS conference: December 4, 2019 I provided a 30-minute presentation on our Mobility-on-Demand (MOD) grant and our vision for how we are going to implement the MaaS/MOD program in our county and the Bay Area. There were a number of questions. The conference was held in French, but I presented in English. Cal Poly San Luis Obispo Industry Advisory Board (IAB): December 6, 2019 I attended the Cal Poly Civil and Environmental Engineering IAB meeting in San Luis Obispo. I am a member of the Board. Dean Chadwell presented the latest statistics regarding applicants and enrollees to the School of Civil/Environmental Engineering. Cal Poly leadership is providing their position on a request to expand the CSU campuses by adding one more camous. They are considering going all year to better utilize the infrastructure. I was assigned to a taskforce to better engage alumni into the various student associations such as Society of Engineers, Institute of Transportation Engineers, etc. The goal is to connect students to employers and employers to students early in their college careers.

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Contra Costa Transportation Authority, 2999 Oak Road, Ste. 100, Walnut Creek, CA 94597

Phone: 925-256-4700 Fax: 925-256-4701 Website: www.ccta.net

Panel of Experts on Industry Perspectives on STEM Ed for the Future: December 10, 2019 Linsey Willis and I attended an event for the International Society of Service Innovation Professionals. I met Yassi Moghaddam, the Executive Director for ISSIP, when she worked for the Northeastern University. We were working on developing a satellite campus near GoMentum Station. She asked if I would participate on an industry panel with a perspective on Healthcare, Health Insurance, Infrastructure and Transportation. They are conducting a study on what industry would like from recent graduates. The study is funded from the National Science Foundation. North Macedonia to United States Delegation: December 10, 2019 Jack Hall gave a tour of GoMentum Station (GMS) to nine delegates from North Macedonia. The tour of the United States was funded by a U.S. Embassy grant. The mission of the trip was to show the North Macedonia delegation how we conduct business in the United States. The group was shown the Local Motors Ollie Shuttles and witnessed many GMS partners testing their autonomous vehicles. Staff Out-of-State Travel: Chair Taylor and Commissioner Hudson attended the ITS World Congress in Singapore from October 21-25, 2019 for an additional amount of $2,821.88 for a new total revised amount of $5,463.84. Ivan Ramirez attended the Unmanned Aerial Vehicle (UAV) Expo from October 27-30, 2019 in Las Vegas, NV for a revised total amount of $1,515.96. Chair Taylor’s expenses will be reimbursed by the City of Brentwood for a total amount of $197.91.

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MEETING SCHEDULE Meetings are held in CCTA’s Board Room (Suite 110) unless otherwise noted.

2999 Oak Road, Suite 100, Walnut Creek, CA 94597

Full Authority Board (CCTA) December 18,2019 January 15, 2020 February 19, 2020 March 18, 2020

Third Wednesday of the month at 6:00 PM

Administration & Projects Committee (APC) January 9, 2020 *Moved due to holiday. February 6, 2020 March 5, 2020

First Thursday of the month at 8:30 AM

Planning Committee (PC) January 8, 2020 *Moved due to holiday February 5, 2020 March 4, 2020

First Wednesday of the month at 6:00 PM

Citizens Advisory Committee (CAC) January 22, 2020 February 26, 2020 March 25, 2020

Fourth Wednesday of the month (generally) at 6:00 PM

Technical Coordinating Committee (TCC) December 19, 2019 - Cancelled January 16, 2020 February 20, 2020 March 19, 2020

Third Thursday of the month at 2:30 PM

Paratransit Coordinating Council (PCC) December – No Meeting January 27, 2020 *Moved due to holiday February – No Meeting March 16, 2020

Third Monday of every other month at 2:00 PM

Countywide Bicycle & Pedestrian Advisory Committee (CBPAC) Fourth Monday of every other month at 11:00 AM (generally)

December – No Meeting January 27, 2020 February – No Meeting March 23, 2020

COMMISSIONERS: Robert Taylor, Chair Julie Pierce, Vice Chair Janet Abelson Newell Arnerich Tom Butt Teresa Gerringer Federal Glover Loella Haskew David Hudson Karen Mitchoff Kevin Romick

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Winter 2020 Location EventJanuary 24, 2020 TBD San Joaquin Joint Powers Authority Board MeetingSpring 2020 Location EventMarch 10, 2020 San Ramon 2020 Redefining Mobility SummitMarch 27, 2020 TBD San Joaquin Joint Powers Authority Board MeetingMay 29, 2020 TBD San Joaquin Joint Powers Authority Board MeetingJuly 24, 2020 TBD San Joaquin Joint Powers Authority Board MeetingSeptember 25, 2020 TBD San Joaquin Joint Powers Authority Board MeetingNovember 20, 2020 TBD San Joaquin Joint Powers Authority Board Meeting

December 18, 2019Calendar of Upcoming Events

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