Agenda - Tuesday, December 18, 2018 - Granicus

NOTICE AND AGENDA

CITY OF TREASURE ISLAND, FLORIDA BOARD OF COMMISSIONERS

REGULAR MEETING CITY HALL AUDITORIUM, 120 108TH AVE,

TREASURE ISLAND, FL 33706 DECEMBER 18, 2018 AT 6:00 PM

City of Treasure Island, Florida Page 1 of 2 POSTED

Welcome to the City of Treasure Island Commission Meeting. If you wish to speak on a topic which is on today’s agenda, a speaker’s form [available in the rear of the room] must be completed and given to the City Clerk. Please do not address the Commission from your seat, but rather from the podium where your comments can be heard by all and recorded as required by Florida law. Unscheduled topics may be presented under the Public Comments section of the agenda.

A. PLEDGE OF ALLEGIANCE

B. ROLL CALL

Larry Lunn Mayor Deborah Toth Commissioner, District 1 Tyler Payne Commissioner, District 2 Saleene Partridge Commissioner, District 3 Heidi Horak Commissioner, District 4

C. APPROVAL OF REGULAR AND WORKSHOP AGENDAS

D. PROCLAMATIONS, RECOGNITIONS, CERTIFICATES OF APPRECIATION

E. PUBLIC COMMENTS FOR NON-AGENDA ITEMS

F. APPROVAL OF MINUTES

1. Approval of November 20, 2018 Board of Commissioners Regular Meeting Minutes

2. Approval of November 20, 2018 Board of Commissioners Regular Workshop Minutes

3. Approval of December 4, 2018 Board of Commissioners Regular Meeting Minutes

4. Approval of December 4, 2018 Board of Commissioners Regular Workshop Minutes

G. CONSENT AGENDA

1. Authorize the Execution of a Work Authorization to Michael Baker for Miscellaneous Engineering Services for Various Roadway and Drainage Improvement Projects in the amount of $82,702

2. Authorization of the purchase to replace a rear-loader sanitation truck from Nextran Truck Centers in the amount of $244,600

3. Authorization to purchase three Public Works replacement vehicles (#219, #222 and #205) for the total amount of $83,668 from Coggin Ford.

H. ITEMS OF BUSINESS

1. Approve 2019 Commission Meeting Schedule

City of Treasure Island, Florida Page 2 of 2 POSTED

2. Authorize the execution of a contract to Everingham Electric in the amount of $239,800 for the replacement of the Treasure Island Causeway Bridge Lighting

3. Accept Donation from the Treasure Island and Madeira Beach Chamber of Commerce

4. Authorize the Mayor to Sign the Settlement Agreement and Release in the Stambaugh case

I. ADJOURNMENT

For any person desiring to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based [F.S. 286.0105]. NOTE: Any transcript shall be requested and made by the individual requesting same at his or her own expense. Therefore, a court reporter may be desired or required accordingly.

Any person with a disability who needs any accommodation in order to participate in this proceeding is entitled to assistance at no cost. Please contact the Office of the City Clerk in writing at 120 108th Avenue, Treasure Island, FL, 33706 or by phone at (727) 547-4575 at least two working days prior to the meeting to advise what assistance is needed.

CITY OF TREASURE ISLAND, FLORIDA BOARD OF COMMISSIONERS REGULAR MEETING MINUTES

CITY HALL AUDITORIUM, 120 108TH AVE, TREASURE ISLAND, FL 33706

NOVEMBER 20, 2018 AT 6:00 PM

City of Treasure Island, Florida Page 1 of 3 POSTED 12/6/2018

The meeting was called to order at 6:00 PM by Mayor Larry Lunn


Mayor Lunn let those in attendance in the Pledge of Allegiance.

B. ROLL CALL

Attendee Name Title Status Arrived

Larry Lunn Mayor Present

Deborah Toth Commissioner, District 1 Present

Tyler Payne Commissioner, District 2 Present

Saleene Partridge Commissioner, District 3 Absent

Heidi Horak Commissioner, District 4 Present


Commission Consensus was to move Item #4, the Award of the State Lobbying Contract, to the regular agenda.


None


None


1. Approval of November 6, 2018 Board of Commissioners Regular Meeting Minutes

RESULT: ACCEPTED [UNANIMOUS]

MOVER: Deborah Toth, Commissioner, District 1

SECONDER: Tyler Payne, Commissioner, District 2

AYES: Lunn, Toth, Payne, Horak

ABSENT: Partridge

2. Approval of November 6, 2018 Board of Commissioners Regular Workshop Minutes

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ABSENT: Partridge

G. CONSENT AGENDA

1. Authorization to Renew Annual Service Plan with Verteks Consulting Inc. for Data Storage and Backup in the Annual Amount of $10,913.60

RESULT: APPROVED [UNANIMOUS]




ABSENT: Partridge

2. Authorization to Award Contract No. CP-18-19-03 to USA Services, Inc for Street Sweeping Services in the Estimated Annual Amount of $18,000.00





ABSENT: Partridge

3. Authorization to Award Contract No. CP-18-19-02 to Consolidated Resource Recovery, Inc for Yard Waste Disposal Services in the Amount of $31.95 per ton





ABSENT: Partridge


1. Consider Authorization to Award Contract NO. CP-17-18-03 to Alcalde & Fay Ltd. for Federal Lobbying Services in the Annual Amount of $60,000

City Manager Brumback introduced Danielle McBeth, representative for Alcade & Fay Ltd. to the Commission. Ms. McBeth explained to the Commission the purpose of Federal Lobbying. Alcade & Fay is in their 45th year of business. Ms. McBeth has been with the firm 23 of those years. She told how there will be a team of 5 working for the City of Treasure Island in Washington D.C. The 116th Congress starts in January. Discussion took place regarding the several options that will be considered with regard to future funding for the Bascule Bridge, including the possibility of transferring ownership to the State. There are numerous programs with regard to transportation funding that will be considered. Ms. McBeth informed the Commission that her firm will sit with the City and establish a list of priorities. Those priorities will be presented to our delegation and we will fight our way forward.

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ABSENT: Partridge

2. Authorization to Award Contract No. CP-17-18-02 to Suskey Consulting for State Lobbying Services in the Annual Amount of $25,000

Commissioner Horak stated her concern regarding the funding for this contract and suggested a review in six months. She informed the City Manager that if more funds are needed, the Commission needs to know.





ABSENT: Partridge

I. ADJOURNMENT

The meeting adjourned at 6:28 PM.

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REGULAR WORKSHOP MINUTES CITY HALL AUDITORIUM, 120 108TH AVE,

TREASURE ISLAND, FL 33706 NOVEMBER 20, 2018



I. CITY MANAGER AND CITY ATTORNEY REPORT

The City Attorney had no report. The City Manager informed the Commission that the project on 104th has been delayed. Manager Brumback announced that funds have been received from FEMA for recovery from Hurricane Irma in the amount of $158,000. He affirmed that the boat in slip 6 of the City Marina is scheduled for public sale on November 27, 2018. The Manager thanked Jim, Jake and Paula for the excellent job they did presenting information on the flood maps at the community meeting. He then offered a Happy Thanksgiving to all residents, staff and the Commission.

II. DISCUSSION

1. ESPN

Assistant Recreation Director Justin Tramble informed the City Commission of the upcoming Bad Boy Mower's Gasparilla Bowl at James Raymond Stadium. He told how as part of the festivities ESPN would like to partner with the City of Treasure Island. This would be a low impact event offering high exposure for the City. Mr. Tramble asked the Commission to consider sponsoring the event at a cost of $10,000. He explained that we would host two events here in Treasure Island: a Beach Invasion by the football teams on Sunday December 16, 2018 at 2:00 PM, in addition to a Battle at the Beach on Tuesday the 18th with the participating College Marching Bands. If costs are incurred by the City while hosting these events, those monies will be deducted from the sponsorship fee. The biggest advantage to participating is the national coverage our City and our beach will receive. Funds are available in the Community Events Account for the sponsorship.

Commission Consensus was to place this item on the Consent Agenda of the next regular meeting.

RESULT: MOVED TO FUTURE MEETING Next: 12/4/2018 6:00 PM

2. Code Enforcment Board

The City Manager informed the City Commission that there are still three vacancies on the Code Enforcement Board; one regular seat and two alternate seats. He told how the criteria for serving on this board is not what district you live in but rather what experience you have. The City Clerk's Office recently received two applications from residents who would like to serve the City in this capacity. Commissioner Horak recommended Karen Burnett be appointed as a regular member of the Code Enforcement Board and James Baldwin as an alternate member. The Commission agreed. Commission Consensus was to place these two appointments on the Consent Agenda of the next regular meeting.


III. OLD BUSINESS

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Commissioner Horak shared a letter she received from the Tamp Bay Resiliency Coalition thanking the City of Treasure Island for signing the Memorandum of Understanding and participating in the upcoming study on climate change, the rising sea level and the effects it could have on our local communities.

IV. CITY COMMISSION REPORTS

Mayor Lunn thanked Cathy Hayduke and Justin Tramble for the wonderful job they did with the recent Sanding Ovations event. Profitability significantly increased from past years and it was wonderful to have so many people on the beach. Commissioner Payne spoke of the recent conference he attended. The conference was sponsored by the Florida League of Cities. The Commissioner shared several highlights from the conference and told how he is looking forward to applying to sit on one of the committees. There are 5 committees: Finance, Taxation & Personnel, Land Use & Economic Development, Municipal Administration, Transportation & Intergovernmental Relations and Utilities and Natural Resources & Public Works. He noted the goals of each committee and encouraged the other Commissioners to attend the conference in the future, stating it was "A very cool conference." Commissioner Horak shared some of the upcoming activities sponsored by the Sunset Beach Civic Association. Santa Stroll - December 15, 2018. The movie ELF at Caddy's on December 19, 2018. Beach Bonfire on January 18, 2019.

V. PUBLIC COMMENT

None

VI. ADJOURN

The Workshop adjourned at 6:55 p.m.

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CITY OF TREASURE ISLAND, FLORIDA BOARD OF COMMISSIONERS REGULAR MEETING MINUTES

CITY HALL AUDITORIUM, 120 108TH AVE, TREASURE ISLAND, FL 33706

DECEMBER 4, 2018 AT 6:00 PM




Mayor Lunn led those in attendance in the Pledge of Allegiance. The Mayor then acknowledged the passing of President George H. W. Bush and asked for a moment of silence in honor of the one man who has served our country in different capacities probably longer than anyone else.

B. ROLL CALL

Attendee Name Title Status Arrived

Larry Lunn Mayor Present

Deborah Toth Commissioner, District 1 Present

Tyler Payne Commissioner, District 2 Present

Saleene Partridge Commissioner, District 3 Present

Heidi Horak Commissioner, District 4 Present


Mayor Lunn pointed out that an addition had been made to the Agenda. The Community Improvement Department added a time sensitive item to be discussed tonight.

Commission consensus was to approve the Agendas presented for tonight's meeting with the additional item


None


Ross Sanchez resides at 66 Dolphin Drive. He offered Congratulations to the City for an amazing Sanding Ovations event, stating that it would be great to have more revenue generating events here in the City and on the beach.


1. Approval of October 16, 2018 Board of Commissioners Regular Meeting Minutes




AYES: Lunn, Toth, Payne, Partridge, Horak

2. Approval of October 16, 2018 Board of Commissioners Regular Workshop Minutes

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G. CONSENT AGENDA

1. Approve Appointments to Code Enforcment Board





2. Authorization to Sponsor and Host ESPN's Beach Invasion on December 16, 2018 and ESPN's Battle at the Beach on December 18, 2018






1. Authorization to purchase as-needed Civil Engineering Services from Applied Sciences Consulting, Inc, Deuel & Associates and Cardno, Inc for an aggregate amount of up to $36,000

Community Improvement Director Paul Cohen explained to the Commission that as the Department utilizes the services of the three Engineering Firms reaching the $10,000 threshold happens quickly. Ms. Cohen requested authorization from the Commission to spend up to $36,000 on special projects. She informed the Commission that a budget adjustment request will be presented to them at a future meeting to ensure adequate funding going forward. There are several projects taking place that require the services provided by the City's Engineering Firms.





I. ADJOURNMENT

The meeting adjourned at 6:12 p.m.

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REGULAR WORKSHOP MINUTES CITY HALL AUDITORIUM, 120 108TH AVE,

TREASURE ISLAND, FL 33706 DECEMBER 4, 2018



I. CITY MANAGER AND CITY ATTORNEY REPORT

The City Attorney had no report. The City Manager announced that the Boat Parade will take place on December 14, 2018. The Department of Recreation will host Children's Camp from December 26, 2018 to January 4, 2019. The Qualification period for the March 2019 Municipal Election is December 17, 2018 to January 2, 2019.

II. DISCUSSION

1. Michael Baker Work Authorization

Director of Public Works Mike Helfrich spoke to the City Commission about the curbing around the City. He told how a majority of the curbing has deteriorated and cracked and is buckling under pressure. Additionally, the curb is holding water and not draining to the catch basins. Mr. Helfrich requested authorization from the Commission to begin rehabilitation, repairs and beautification on several sections of road, including Dolphin Drive, 115th Ave, 125th Ave and 127th Ave. This project will cost $82,702 and will be funded by the Stormwater Fund and the Pennies for Pinellas Fund. Commissioner Payne remarked about the condition of 115th Ave and asked if it was possible to eliminate the bike path on at least one side of the road to allow for better parking. Mr. Helfrich affirmed that eliminating the bike path will be considered and that he will provide an update to the Commission.

Commission consensus was for this item to be placed on the Consent Agenda of the next regularly scheduled meeting.


2. Causeway Bridge Lighting

Public Works Director Mike Helfrich spoke of the poles and fixtures on the bridges that need to be replaced. This project is part of the 2019 Capital Improvement Plan previously approved by the City Commission. The Bascule Bridge has 19 poles and 38 fixtures to be replaced. The East Bridge has 5 poles and 5 fixtures and the West Bridge has 8 poles and 8 fixtures that need replacing. Conversation took place amongst the Commission regarding the fixture style, light patterns and the most appropriate bulb, amber vs. white. There were three bidders for this project. Everingham Electric was the lowest bidder and received a good recommendation from the City of St. Petersburg. Commission consensus was to place this item on the Regular Agenda of the next regularly scheduled Commission Meeting.


3. Rear Loader Purchase - Public Works Department

Public Works Director Mike Helfrich spoke regarding the planned and budgeted replacement of a Sanitation rear loader. The Sanitation Division has three rear loader trucks. Two were purchased for

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replacement in 2017 and vehicle #390 is the last one scheduled for replacement. The City obtained a bid from the Florida Sheriffs Association for one new 2020 Mack 25 cubic yard rear loader. Mr. Helfrich requested authorization from the City Commission to purchase the new rear loading Sanitation Truck in the amount of $244,600. The truck will come with a one year bumper to bumper warranty. He explained that the old truck will be kept in the fleet for use as a back-up.

Commission consensus was to move this item forward to the Consent Agenda of the next regularly scheduled City Commission meeting.


4. Vehicle Purchasing - Public Works Department

Mike Helfrich informed the City Commission of three vehicles scheduled for replacement this year. A 2005 Ford Explorer, a 1999 Ford F-150 and a 2006 Ford 1-Ton Crew Cab. Cumulatively the City has spent $12,000 in maintenance on these three vehicles since 2011. The Public Works Department has obtained quotes from the Florida Sheriff's Association State Contract from Coggin Ford. Funding was budgeted this year in the amount of $91,600. Coggin Ford is able to replace the three vehicles for $83,668. Two 2019 V6 Ford 150's at a cost of $26,716 each and a 2019 V8 Ford F250 Crew Cab for $30,236.

Commission Consensus was to move this item forward to the Consent Agenda of the next regularly scheduled City Commission meeting.


5. Commission Meeting Structure and Procedure

RESULT: NO ACTION NECESSARY

6. 2019 Commission Meeting Schedule

The City Commission discussed the proposed Commission Meeting Schedule for 2019. Considered were holidays, budget meetings, including the TRIM notice deadline, and staff participation. Specific dates were mentioned for cancellation or rescheduling including April 2, 2019, July 2, 2019, September 3, 2019 and December 17, 2019. Manager Brumback reminded the Commission that with proper notice any meeting can be cancelled if it is inconvenient or simply not needed and offered putting these specific dates on notice as potential cancellations.

Commission Consensus was to move this item forward to the Consent Agenda of the next regularly scheduled City Commission meeting.


III. OLD BUSINESS

None

IV. CITY COMMISSION REPORTS

Commissioner Toth announced that the book lending machine is scheduled to be delivered the first of January. Commissioner Payne reported that luminaries are on sale thru the rest of the month at the Isle of Palms. The Santa Parade will take place on December 24th and the luminaries will be lit throughout the

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neighborhood that evening. Mr. Payne encouraged everyone to attend Robby's Pancake Breakfast on December 9th.. This is a very nostalgic event and everyone is invited to bring a gift for the Big Red Sleigh out front. Commissioner Partridge reminded folks of the Christmas Light Up Event being held on Paradise Island on December 7. There are thousands and thousands of lights. Ms. Partridge also thanked the employees in the Sanitation Department noting they are always polite, helpful and friendly. They are a great crew that goes above and beyond all the time. She then reported that she has received many phone calls regarding the busses that are parked at Treasure Bay. Commissioner Horak offered several dates to remember throughout the month of December. 12/5 - Santa Stroll starts at the Pavilion at 4 pm. 12/8 - Beach Clean Up. 12/19 - Luminary pick up party. 12/19 - The movie ELF will play at Caddy's. 12/22 - Christmas Bike Parade. 12/24 - The luminaries will be lit and there will several open houses throughout the neighborhood of Sunset Beach. 1/18 - Bonfire at the Beach. Commissioner Horak also remembered Donald Callahan who passed away on November 28. Mr. Callahan was a beloved member and neighbor of the Sunset Beach Community.

V. PUBLIC COMMENT

None

VI. ADJOURN

The workshop adjourned at 7:20 p.m.

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Page 1

DATE: November 26, 2018

TO: Garry Brumback, City Manager

FROM: Michael Helfrich, Public Works Director

SUBJECT: Michael Baker Work Authorization

___________________________________________________________________________

BACKGROUND

Michael Baker International is one of the City’s Engineering Services Companies that perform

roadway and stormwater improvements. In the Fiscal Years 2019 budget several projects were

authorized that require engineering services:

1. City Wide Roadway Curb Assessment - Stormwater 2. Pavement Management Program - Infrastructure

3. Street End Improvements - Stormwater

POLICY / PURPOSE

To request authorization from the City Commission to authorize the City Manager to execute a

Work Authorization with Michael Baker International for the preparation of Design Plans, Bid

Documents and Construction Administration for various projects.

STRATEGIC PLAN RELEVANCE

Goal 3 of the City’s Strategic Plan is to: Proactively maintain and improve infrastructure that meets the future needs of the City.

ANALYSIS / DISCUSSION

In FY 2017 Michael Baker performed a pavement condition investigation of all city roads. Over

the last 5 years it has come to Public Works that the curbing around the city has deteriorated to

the point that a majority of the curb is cracked and buckled under pressure. In addition, the curb

is holding water and not draining to the catch basins. Because of this issue Public Works needs

to be able to rehabilitate the roads and curbing, if required, during the same rehabilitation

schedule. Public Works requested from Michael Baker a Scope of Work and cost proposal to

CITY OF TREASURE ISLAND

AGENDA COVER MEMORANDUM

December 18, 2018 Item No. G.1

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provide City Wide Roadway Curb Assessment and various other related projects. The following

projects (tasks) were identified for this work authorization:

1. City Wide Roadway Curb Assessment a. Investigate and assign curb conditions (173 section), Input curb

conditions & assign repair type, cost and year to each section

2. Pavement Management Program

a. City-Wide Roadway Rehabilitation Construction Contract - Technical Bid Documents preparation for completive bids

b. Dolphin Drive Improvements - Design & Construction Administration

c. Rehabilitation of 115th Avenue - Survey, Concept, Design & Construction Administration

3. Street End Improvements

a. 125th Avenue Drainage Improvement and Beautification - Construction Administration

b. 127th Avenue Drainage Improvement and Beautification - Survey, Concept & Design

Total proposed cost is $82,702.

FUNDING

Funding is included in the FY 2019 Budget as part of the CIP street end improvements, replace

roadside curbing, and street resurfacing projects. The work authorization will be paid from the

funds shown below as part of these projects.

Stormwater Fund 450-5380-63000 $58,570

County Gas Tax 126-5412-63403 $ 9,653

Penny for Pinellas 123-5412-63403 $14,479

Total: $82,702

MOTION

I move for the City Commission to approve / deny to authorize the City Manager to execute a

Work Authorization with Michael Baker International for engineering services for various

roadway and drainage projects in the amount of $82,702.

ATTACHMENTS

Exhibit 1 - Michael Baker International - Scope and Fee

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Page 1 of 1

November 21, 2018 Mr. Mike Helfrich, P.E. City of Treasure Island 120 108th Avenue Treasure Island, FL 33706 Re: City-Wide Roadway Rehabilitation Engineering Dear Mr. Helfrich, Michael Baker International is pleased to provide the City of Treasure Island with the following Scope of Services for the City-Wide Roadway Rehabilitation Engineering. For the Scope of Services described in this work assignment Michael Baker International shall be compensated with a total amount of $82,702.00 in accordance with the terms of this agreement. If you have any questions, or need additional information, please do not hesitate to contact me. We look forward to the opportunity to continue to serve you. Sincerely, MICHAEL BAKER INTERNATIONAL, INC.

Nathan Parish, P.E. Project Manager Encl.: Exhibit A – Scope (Michael Baker International, Inc.) Exhibit B – Fee Summary (Michael Baker International, Inc.) Please sign and date below if you agree to the terms enclosed in this document.

Name (printed) Title Signature date cc: File

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Exhibit “A”

City-Wide Roadway Rehabilitation Engineering

General Project Description: Background In April of 2017 Michael Baker (Consultant) contracted with the City of Treasure Island, FL (Owner) to perform various tasks to establish a city-wide Pavement Management System (PMS). These tasks included performing a pavement condition investigation and inventory, software implementation and reporting. The condition of the existing pavement city-wide was investigated and evaluated using the Pavement Condition Index (PCI) rating system in accordance with ASTM D6433 – Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys. This previous scope of work excluded assessing the condition of or measuring distresses present on the roadside curbing. Since this assessment the City Public Works Department (Owner) has identified various roadways that require repair in 2019. The Owner is also anticipating additional roadway and roadside curbing repairs being needed in the short-term as a result of the previous pavement condition investigation and the roadside curb inventory to be performed as part of this scope of work. Scope Summary This scope of work will be divided into the following subtasks to perform various City-Wide roadway rehabilitation engineering and consulting services. Internal project management and bookkeeping, quality control reviews and Owner coordination / correspondence are subsidiary obligations to these tasks and hours shown accordingly in the attached fee estimate.

Subtask 1 – Investigate and assign curb conditions (173 section), Input curb

conditions & assign repair type, cost and year to each section

Subtask 2 – City-Wide Roadway Rehabilitation Construction Contract - Technical

Bid Documents

Subtask 3 – Dolphin Drive Improvements – Design & Construction Administration

Subtask 4 – 125th Avenue Beautification – Construction Administration

Subtask 5 – 127th Avenue Beautification – Survey, Concept & Design

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Subtask 6 – Rehabilitation of 115th Avenue – Survey & Concept

Subtask 7 – Rehabilitation of 115th Avenue – Design

Subtask 1 – Investigate and Assign Curb Conditions, Input Curb Conditions & Assign Repair Types and Cost Estimates - $13,660.00 This subtask consists of visually assessing the condition of the existing roadway curbing city-wide and integrating the findings into the city-wide PMS. Consultant will estimate the repair costs and timing of repairs for the various curb sections based on the curb condition so that the curb repairs can be coordinated with roadway pavement repairs. The condition of the curbing will be evaluated by sectioning the various roadways into the same 173 sections (features) that were previously used during the PMS effort. The curb conditions will be entered into the excel spreadsheet titled “Treasure Island Pavement Network Evaluation” that was previously prepared by the Consultant. The Consultant understands that the Owner does not currently utilize the PAVER 7 software and therefore will not include integration of the curb condition into the PAVER software. No measurements will be taken of the distresses present on the curbing. The curbing will simply be visually evaluated and assigned one of the three ratings: Good, Fair or Poor. The ratings assigned will be performed by a professional engineer based on engineering experience and judgment. These ratings correspond approximately to a PCI rating as shown below and correspond accordingly to the seven PCI ratings indicated for the pavement condition established from the previous study as shown below. Curb Inventory Ratings (This Study)

Good 70 – 100 Fair 55 – 70 Poor 0 - 55

Pavement Inventory Ratings (Previous Study)

Good 85 - 100 Satisfactory 70 - 85 Fair 55 - 70 Poor 40 - 55 Very Poor 25 - 40 Serious 10 - 25 Failed 0 - 10

Subtask 2 – City-Wide Roadway Rehabilitation Construction Contract – Technical Bid Documents - $3,466.00

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Subtask 2 will include preparing a technical performance specification and a unit price bid schedule (technical bid documents) to procure bids from contractors. The technical bid documents will be based on the findings and recommendations resulting from the previously conducted pavement management inventory and the curb inventory to be conducted as part of this scope of work. Construction drawings, permitting and cost estimating are excluded from this scope of work. The bid schedule will include blanks for bidders to input unit prices for each pay item listed in the bid schedule but will not contain extended totals or a total bid price as the project quantities cannot be established at this time. A maximum and minimum expected quantity for each pay item may be indicated on the bid schedule if needed to encourage more competitive pricing. A pre-determined annual escalation value may also be applied to all unit prices if needed to encourage competitive pricing. The City will prepare the “front end” bidding and contracting documents as this work is excluded from this contract. The goal of the bid documents is to award a construction contract to one or two contractors, based on the bid results, to perform on-call city-wide road and curb repairs for a 3-year period with an option to extend the contract an additional 2-years at the City’s discretion. All task orders resulting from this on-call contract will be based on the unit price pay items established in the technical bid documents. Subtask 3 – Dolphin Drive Improvements – Design & Construction Administration - $15,922.00 Dolphin Drive requires improvements to the roadway surface and the related drainage system. Runoff currently ponds in the gutters and does not drain to the inlets. The asphalt surface and valley curbing are also showing visual signs of distress from aging and because of the drainage problems. The asphalt will likely be removed full depth, base course re-worked, and a new asphalt surface placed. The existing valley curb will be removed and replaced. The Consultant shall redesign the roadway area and related drainage system to improve drainage. This effort includes construction plans and specifications, and a construction cost estimate. Subtask 3A – Design / Construction Documents: $9,672.00 Subtask 3A will be to develop construction drawings, technical specifications, and a cost estimate based on the approved concept for Dolphin Drive. Subtask 3A deliverables will include a complete construction package for bidding (excluding front end bidding and contracting documents), and a final construction cost estimate. Subtask 3B - Construction Administration and Technical Support: $6,250.00

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Subtask 3B will be to provide construction administration services which includes: 1. Visit the construction site a total of four (4) times during active construction

periods to monitor construction activities and construction conformance with plans.

2. Provide shop drawing review, Request for Information response, and Request for Change response. No more than six (6) shop drawings, ten (10) RFIs and two (2) change requests will be reviewed.

3. Revise drawings and specifications as needed during the construction period. 4. Advise City on technical questions or issues related to the design and/or the

construction process. Subtask 4 – 125th Avenue Beautification – Construction Administration - $5,884.00 The 125th Avenue Beautification consists of the demolition of existing gravel/shell driveway, drainage elements, trees and landscaping and miscellaneous site elements. The project also includes the construction of new concrete pavement on Lagoon Lane, a new shell roadway on 125th, concrete curbing and landscaping elements on 125th to improve function and aesthetics. The project lies within the 125th Avenue right of way east of Lagoon Lane. This work order authorization is for the Consultant to provide Construction Administration Assistance during the construction period. Tasks to include: Subtask 4A - Construction Administration and Technical Support: $5,884.00 1. Visit the construction site a total of four (4) times during active construction

periods to monitor construction activities and construction conformance with plans.

2. Provide shop drawing review, Request for Information responses, and Request for Change responses. Fee estimate is based on reviewing six (6) shop drawings, ten (10) RFIs and two (2) change requests.

3. Revise drawings and specifications as needed during the construction period. 4. Advise City on technical questions or issues related to the design and/or the

construction process. Subtask 5 – 127th Avenue Beautification – Survey, Concept, Design - $19,638.00 The 127th Avenue Beautification consists of the demolition of existing gravel/shell driveway, drainage elements, trees and landscaping and miscellaneous site elements. The project also includes the construction of new concrete pavement on Lagoon Lane, a new shell roadway on 127th, concrete curbing and landscaping elements on 127th to

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improve function and aesthetics. The project lies within the 127th Avenue right of way east of Lagoon Lane. This work order authorization is for the Consultant to provide a pre-design survey, concept and construction plans and specifications to be issued to procure bids. Tasks to include: Subtask 5A – Pre-Design Survey: $4,500.00 1. Set horizontal and vertical control throughout the project corridor for the purpose

of collecting the topographic and subsurface utility engineering information. 2. Collect all aboveground features within the limits shown on said graphic. All

drainage structures located with the project site plus one generation beyond the project site will be collected horizontally and vertically.

3. Sufficient ground elevations will be recorded to create a digital terrain model and 1‐foot contours.

4. The survey will be based on the North American Datum of 1983 (NAD83), West Zone and elevations will be referenced to the North American Vertical Datum 1988 (NAVD 88).

5. Survey the location of the apparent right-of-way of Lagoon Lane and 127th Avenue within the defined project limits.

Subtask 5B – Concept: $4,500.00 The deliverable for Subtask 5B will be a preliminary concept of work required including items to be demolished, proposed hardscaping and landscaping areas and drainage concept. This information will be shown on a single 11X17 graphic. Conceptual level cost estimate will be provided. Subtask 5C will proceed upon OWNER approval of the concept. Subtask 5C – Construction Plans, Technical Specifications & Cost Estimate: $10,638.00 Subtask 5C consists of developing construction drawings, technical specifications, and an engineer’s construction cost estimate. The drawings and technical specifications will be developed for bid issuance to procure a contractor for construction. Subtask 6 – Rehabilitation of 115th Avenue – Survey & Concept - $12,534.00 115th Avenue is a two-lane residential street with an outer bike lane in each direction and closed drainage consisting of a valley gutter on each side. It is understood that 115th Avenue will most likely be resurfaced by milling and overlaying the bike lanes and the two travel lanes from 3rd Street E (west end) to 9th Street E (east end). The roadway is showing signs of structural related pavement distresses and may require full-depth

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reconstruction in some areas. The profiles and/or pavement grades in the vicinity of the existing sanitary pump station may need to be adjusted slightly to improve rideability. Drainage improvements are not anticipated. This work order authorization is for the Consultant to provide a pre-design survey and a design concept. Tasks to include: Subtask 6A – Pre-Design Survey: $7,500.00 1. Set horizontal and vertical control throughout the project corridor for the purpose

of collecting the topographic and subsurface utility engineering information. 2. Collect all aboveground features within the limits shown on said graphic. All

drainage structures located with the project site plus one generation beyond the project site will be collected horizontally and vertically.

3. Sufficient ground elevations will be recorded to create a digital terrain model and 1‐foot contours.

4. The survey will be based on the North American Datum of 1983 (NAD83), West Zone and elevations will be referenced to the North American Vertical Datum 1988 (NAVD 88).

5. Survey the location of the apparent right-of-way of Lagoon Lane and 127th Avenue within the defined project limits.

Subtask 6B – Concept: $5,034.00 The deliverable for Subtask 5B will be a preliminary concept of work required including items to be demolished, proposed drainage concept and proposed roadway rehabilitation concept. This information will be shown on a single 11X17 graphic. A conceptual level cost estimate will be provided. Subtask 6C will proceed upon OWNER approval of the concept. Subtask 7 – Rehabilitation of 115th Avenue – Design - $11,598.00 115th Avenue is a two-lane residential street with an outer bike lane in each direction and closed drainage consisting of a valley gutter on each side. It is understood that 115th Avenue will most likely be resurfaced by milling and overlaying the bike lanes and the two travel lanes from 3rd Street E (west end) to 9th Street E (east end). The roadway is showing signs of structural related pavement distresses (alligator cracking / rutting) and may require full-depth reconstruction in some areas. The profiles and/or pavement grades in the vicinity of the existing sanitary pump station may need to be adjusted slightly to improve rideability. Drainage improvements are not anticipated. Consultant will begin the design effort after the survey is completed and the concept has been approved by the Owner (completion of Subtask 6).

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For Subtask 7, the Consultant will develop construction drawings, technical specifications, and an engineer’s construction cost estimate. The drawings and technical specifications are being prepared for bid issuance to procure a contractor for construction. Assumptions:

A single draft submittal will be prepared for all subtasks above, if a deliverable is required, and submitted in the form of an electronic PDF document, followed by one round of review comments by Owner, followed by the final deliverable.

Deliverables for construction documents (Subtasks 3 & 5) will be plans, technical specifications and a cost estimate. Front-end bidding and contracting documents are excluded for this scope of work.

Owner will provide to Consultant the latest version of the “Treasure Island Pavement Network Evaluation” spreadsheet which will be used by Consultant to perform Subtask 1.

Permitting of any kind is excluded from this scope of work. Bid phase services and construction phases services are excluded except on

Subtasks 3 & 4. Geotechnical investigations are excluded from this scope of work. Construction staking and as-built surveys are excluded from this scope of work.

Compensation to the Consultant: This work order authorization is for the Consultant to provide the six (6) Subtasks as described above. For the Scope of Services described in this work assignment, Michael Baker International, Inc. shall be compensated a Total Lump Sum of $ 82,702.00 in accordance with the terms of this agreement. This includes lump sum expenses. A single subconsultant will be used to perform all surveying for this contract – Subtasks 5 & 6.

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City of Treasure Island City-Wide Roadway Rehabilitation Engineering

Subtask 1 Subtask 2 Subtask 3 Subtask 4 Subtask 5 Subtask 6 Subtask 7 TOTAL

Curb Investigation*,

Inputs & Repairs

City-Wide Roadway

Construction Contract Bid Docs

Dolphin Drive Design & CA

Services

125th CA Services

127th Design Survey, Concept

& Design

115th Design Survey & Concept

115th Design (T&M NTE)

CONTRACT TYPE LUMP SUM LUMP SUM LUMP SUM LUMP SUM LUMP SUM LUMP SUM T&M NTE

CLASSIFICATION RATES HOURS

Senior Project Manager $221.00 0

Project Manager $191.00 12 4 20 8 20 4 8 64

Senior Engineer $166.00 40 8 24 8 20 8 20 100

Engineer $112.00 12 32 16 32 12 32 92

Designer $98.00 40 40 12 40 16 32 132

Technician or Inspector $76.00 8 8

Clerical $58.00 8 8 16

TOTAL HOURS 100 24 124 44 120 40 92 412

TOTAL LABOR $13,460.00 $3,436.00 $15,772.00 $5,824.00 $15,108.00 $5,004.00 $11,568.00 $38,492.00

DIRECT EXPENSES

Reproduction $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Mileage $200.00 $30.00 $150.00 $60.00 $30.00 $30.00 $30.00 $530.00

TOTAL EXPENSES $200.00 $30.00 $150.00 $60.00 $30.00 $30.00 $30.00 $530.00

Subconsultant - Surveyor $0.00 $0.00 $0.00 $0.00 $4,500.00 $7,500.00 $0.00 $12,000.00

TOTAL COSTS $13,660.00 $3,466.00 $15,922.00 $5,884.00 $19,638.00 $12,534.00 $11,598.00 $82,702.00

*Manhours estimated for the investigation effort (Subtask 1) are based on two persons (one driver and one assesser) per assessment day, 27 total miles of roadway, 7 miles inspected per day (4 days total).

EXHIBIT "B" - Fee Summary Sheet

StaffHour&FeeEstimate_City Road Rehab Engr_11-20-18 Page 1 of 1 11/21/2018

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Page 1




SUBJECT: Rear Loader Purchase

___________________________________________________________________________

BACKGROUND

The Sanitation Division has three rear loader trucks. Two were purchased for replacement in

2017 and vehicle No. 390 is the last one scheduled for replacement. Vehicle No. 390 is a 2013

Mack rear loader purchased in December 2013 for $213,987.

Figure 1- Rear Loader No. 390

Rear loaders in the Sanitation Division are used to collect garbage and yard waste from

commercial customers and multi-family residents. Rear loader No. 390 has over 52,560 miles

and approximately 7,240 hours of run time. This truck would have experienced over 325,800

miles if the truck was traveling approximately 45 MPH for 7,240 hours. Since FY 2014, over

$70,000 has been spent on maintenance and repairs, which does not include staff labor.

POLICY / PURPOSE

To approve the planned and budgeted replacement of a Sanitation rear loader.




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Goal 4: Preserve, protect and promote the City’s Beach and environment. Goal 6: Hire, develop,

support and retain a diverse workforce that is focused on customer service and delivering high

quality services to the City.


The City obtained a bid from the Florida Sheriffs Association from Nextran Truck Centers for

one new 2020 Mack LR64R Low Entry “Terra Pro” Chassis with a Heil Dura Pack 5000, 25

cubic yard rear loader for $244,600.

Figure 2 - Proposed Rear Loader No. 386, in “Treasure Island blue”

Vehicle No. 390 will be kept for use by the Sanitation Division as a backup for occurrences

when one of the other vehicles are being maintained. Most of the vehicle’s back end has been

rebuilt.

FUNDING

The replacement of Vehicle No. 390 - Rear Loader Sanitation Truck was budgeted in the FY

2019 Budget in the Solid Waste Fund, account 430-5340-64200 in the amount of $290,000.

RECOMMENDATIONS

Staff recommends Commission authorization to purchase a replacement rear loading Sanitation

truck in the amount of $244,600.

ATTACHMENTS

Attachment A - Price from Nextran Truck Centers through a FSA Contract

MOTION

I move that the City Commission approve / deny staff’s recommendation to purchase a

replacement sanitation truck for the amount of $244,600 from Nextran Truck Centers.

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Page 1




SUBJECT: Vehicle Purchasing - Public Works Department

___________________________________________________________________________

BACKGROUND

In addition to one rear loader, Public Works has three vehicles scheduled for replacement this

fiscal year.

Vehicle No. 219

Vehicle 219 is a 2005 Ford Explorer purchased by the Police Department in February 2005 for

$23,787. It was retired by the Police Department in FY 2014 and is currently available to all City

staff for use as a “pool” vehicle. It is also commonly used by Public Works field staff. The

vehicle’s interior is deteriorating and has approximately 129,369 miles. Over $2,500 has been

spent on repairs and maintenance since FY 2012, not including staff labor.

Figure 1 - Vehicle No. 219

Vehicle No. 222

Vehicle 222 is a 1999 Ford F-150 pick-up truck purchased in January 1999 for $15,414. The

truck is used daily by staff within the Municipal Services Division. The truck currently has about

47,000 miles and is over 19 years old. Because of its age, the plastics within the interior have




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become brittle and are falling apart. There is a list of repairs to be made and staff recommends

replacement. Approximately, $1,700 has been spent on maintenance and repairs since FY

2011.


Vehicle No. 205

Vehicle 205 is a 2006 Ford 1-Ton Crew Cab pick-up truck purchased in February 2006 for

$21,816. The truck is used daily by staff within the Municipal Services Division. The truck

currently has approximately 83,400 miles and over $7,800 has been spent on maintenance and

repairs since FY2011, not including staff labor.


POLICY / PURPOSE

To approve the planned and budgeted replacement of three public works vehicles.

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Goal 4: Preserve, protect and promote the City’s Beach and environment. Goal 6: Hire, develop,

support and retain a diverse workforce that is focused on customer service and delivering high

quality services to the City.


Staff obtained quotes off the Florida Sheriffs Association State Contract from Coggin Ford for

the three replacement vehicles. Vehicle Nos. 205 and 222 are utilized on a daily basis by the

Municipal Services Division. All three are in dire need of replacement due to the age, mileage

and deterioration caused by rust and wear and tear. The vehicles currently in use will be taken

to auction once the replacements have been delivered.

Replacement of Vehicle Nos. 219 and 222

Vehicles 219 and 222 are proposed to be replaced with 2019 V6 Ford F-150 pickup trucks.

They are four wheel drive, capable of performing beach duties and pulling equipment trailers.

Although 219 will remain a “pool” vehicle, it will now have full Public Works capabilities for use in

daily activities as needed. The replacement cost for each vehicle is $26,716. In the approved FY

2019 budget, $28,600 and $28,000 was budgeted for the planned replacement of Vehicle Nos.

219 and 222, respectively.

Replacement of Vehicle No. 205

Vehicle 205 is proposed to be replaced with a 2019 V8 Ford F-250 Crew Cab pickup truck for a

cost of $30,236. In the approved FY 2019 budget, $35,000 was budgeted for its planned

replacement.

FUNDING

The replacement of Vehicle Nos. 205, 219 and 222 are budgeted in FY 2019 in the Municipal

Services Division for a total of $91,600 in account 430-5410-64200.

RECOMMENDATIONS

Staff recommends Commission authorization to purchase three replacement Public Works

vehicles for a total cost of $83,668.

ATTACHMENTS

Attachment A - Price quotes from Coggin Ford through a FSA Contract.

Attachment B - Vehicle specifications

MOTION

I move that the City Commission approve / deny staff’s recommendation to purchase three

Public Works replacement vehicles for the total amount of $83,668 from Coggin Ford.

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QUOTE

COGGIN FORD DATE: OCTOBER 25 2018

FSA18-VEH26.0

BILL TO: MICHAEL HELFRICH9650 Atlantic Boulevard PUBLIC WORKS DIRECTORJacksonville, FL 32225 CITY OF TREAUSURE ISLANDPhone: 904.725.3060 x1277 120-108TH AVEFax: 904.723-6122 TREASURE ISLAND FL 33706

AMOUNT

FSA18-VEH26.0

24,579.00$

INCLUDED

INTERIOR COLOR: GRAY VINYL INCLUDED

-$

-$

SUGGESTED OPTION TO ADD -$

TAILER TOW PACKAGE 598 598.00$

-$

POWER LOCKS AND WINDOWS 914 914.00$

SPRAY IN BELINER 625 625.00$

ALUM CROSS BOX 565 -$

-$

-$

-$

26,716.00$

-$

-$

-$

SUBTOTAL 26,716.00$

Customers Approval for above work:______________________________ TAX RATE

SALES TAX -

OTHER

TOTAL 26,716.00$

EXTERIOR COLOR: WHITE

SPEC#56 F150 EXTENDED CAB PU 4X4 (X1E)

2019 F150 EXTENDED CAB PU 4X4

COTRACT#

Total

Subtotal

ELECTRIC BRAKE CONTROLLER 269

Make all checks payable to COGGIN FORD. If you have any questions concerning this invoice, contact Nichole Miller at (904) 725-3060 at [email protected] 904-705-5954

THANK YOU FOR YOUR BUSINESS!

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QUOTE

COGGIN FORD DATE: OCTOBER 25 2018

FSA18-VEH26.0

BILL TO: MICHAEL HELFRICH9650 Atlantic Boulevard PUBLIC WORKS DIRECTORJacksonville, FL 32225 CITY OF TREAUSURE ISLANDPhone: 904.725.3060 x1277 120-108TH AVEFax: 904.723-6122 TREASURE ISLAND FL 33706

AMOUNT

FSA18-VEH26.0

28,099.00$

INCLUDED

INTERIOR COLOR: GRAY VINYL INCLUDED

-$

-$

SUGGESTED OPTION TO ADD -$

TAILER TOW PACKAGE 598 598.00$

-$

POWER LOCKS AND WINDOWS 914 914.00$

SPRAY IN BELINER 625 625.00$

ALUM CROSS BOX 565 -$

THIRD KEY (NON FOB) 100 -$

ALL WEATHER FLOOR MATS 325 -$

-$

30,236.00$

-$

-$

-$

SUBTOTAL 30,236.00$

Customers Approval for above work:______________________________ TAX RATE

SALES TAX -

OTHER

TOTAL 30,236.00$

EXTERIOR COLOR: WHITE

SPEC#64 F250 CREW CAB PU 4X4

2019 F250 CREW CAB PU 4X4

COTRACT#

Total

Subtotal

ELECTRIC BRAKE CONTROLLER 269

Make all checks payable to COGGIN FORD. If you have any questions concerning this invoice, contact Nichole Miller at (904) 725-3060 at [email protected] 904-705-5954

THANK YOU FOR YOUR BUSINESS!

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Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricingmay vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. Seesalesperson for the most current information. Prepared by: Elizabeth Miller Date: 11/01/2018

Coggin Ford9650 Atlantic Boulevard, Jacksonville, Florida,322258230Office: 904-725-3060

2019 F-150, SuperCab Styleside4x4 SuperCab Styleside 6.5' box 145" WB

XL(X1E)Price Level: 920

Warranty

BasicDistance 36000 miles Months 36 months

PowertrainDistance 60000 miles Months 60 months

Corrosion PerforationDistance Unlimited miles Months 60 months

Roadside AssistanceDistance 60000 miles Months 60 months

Warranty - Standard Equipment & Specs

1

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Code Description MSRP

Base Vehicle

X1E Base Vehicle Price (X1E) $35,670.00

Packages

100A Equipment Group 100A Base N/C

Powertrain

99B Engine: 3.3L V6 PDFI Included

446 Transmission: Electronic 6-SpeedAutomatic

Included

X26 3.73 Axle Ratio Included

STDGV GVWR: 6,500 lbs Payload Package Included

Wheels & Tires

STDTR Tires: P265/70R17 OWL A/T Included

64C Wheels: 17" Silver Steel Included

Seats & Seat Trim

A Vinyl 40/20/40 Front Seat N/C

Other Options

145WB 145" Wheelbase STD

STDRD Radio: AM/FM Stereo w/6 Speakers Included

53B Class IV Trailer Hitch Receiver Included

PAINT Monotone Paint Application STD

96W Spray-In Bedliner $595.00

Fleet Options

85A XL Power Equipment Group

- Option Discount

$1,170.00

-$500.00

53A__ Trailer Tow Package (Fleet) $595.00

Interior Colors

Selected Options

2

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AG_02 Medium Earth Gray N/C

Primary Colors

YZ_01 Oxford White N/C

SUBTOTAL $37,530.00

Destination Charge $1,495.00

TOTAL $39,025.00

Selected Options (cont'd)

3

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2019 F-250, SD Crew Cab4x4 SD Crew Cab 6.75' box 160" WB SRW

XL(W2B)Price Level: 930

Warranty

BasicDistance 36000 miles Months 36 months

PowertrainDistance 60000 miles Months 60 months

Corrosion PerforationDistance Unlimited miles Months 60 months

Roadside AssistanceDistance 60000 miles Months 60 months

Warranty - Standard Equipment & Specs

1

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Base Vehicle

W2B Base Vehicle Price (W2B) $39,545.00

Packages

600A Order Code 600A N/C

Powertrain

996 Engine: 6.2L 2-Valve SOHC EFI NAV8 Flex-Fuel

Included

44S Transmission: TorqShift-G 6-SpdAuto w/SelectShift

Included

X37 3.73 Axle Ratio Included

STDGV GVWR: 10,000 lb Payload Package Included

Wheels & Tires

TD8 Tires: LT245/75Rx17E BSW A/S (4) Included

64A Wheels: 17" Argent Painted Steel Included

Seats & Seat Trim

A HD Vinyl 40/20/40 Split Bench Seat Included

Other Options

160WB 160" Wheelbase STD

90L Power Equipment Group $1,125.00

85S Tough Bed Spray-In Bedliner $595.00

PAINT Monotone Paint Application STD

587 Radio: AM/FM Stereo Included

Emissions

425 50-State Emissions System STD

Interior Colors

AS_01 Medium Earth Gray N/C

Selected Options

2

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Primary Colors

Z1_01 Oxford White N/C

SUBTOTAL $41,265.00

Destination Charge $1,495.00

TOTAL $42,760.00

Selected Options (cont'd)

3

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Page 1



FROM: Ruth A. Nickerson, City Clerk

SUBJECT: 2019 Commission Meeting Schedule

___________________________________________________________________________

BACKGROUND

The New Year is right around the corner. I am requesting the City Commission review and

approve the proposed Meeting Schedule for 2019.

POLICY / PURPOSE

Affirming the Meeting Schedule for 2019 will allow for precise planning by the City Staff

and the City Commission.


To support the Values stated in the City’s Strategic Plan: Fairness, Integrity, Proactivity,

Respect and Responsiveness.


Discussing the upcoming year’s meeting schedule will allow the Commission an opportunity to

recognize any potential conflicts in advance. The September meeting dates will be subject to

change due to the specific requirements of our Budget Hearing Schedule which are unknown at

this time.

During the Workshop there was a discussion regarding cancelling and/or rescheduling a few of

the proposed scheduled meetings. This will need to be affirmed before the meeting schedule is

finalized for 2019.

FUNDING

None

RECOMMENDATIONS



December 18, 2018 Item No. H.1

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To approve a Meeting Schedule for 2019.

ATTACHMENTS

Proposed schedule for 2019 City Commission Meetings.

H.1

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2019 Commission Meeting Schedule

January 15, 2019

February 5, 2019

February 19, 2019

March 5, 2019

March 19, 2019

April 2, 2019

April 16, 2019

May 7, 2019

May 21, 2019

June 4, 2019

June 18, 2019

July 02, 2019

July 16, 2019

August 6, 2019

August 20, 2019

September 3, 2019

September 17, 2019

October 1, 2019

October 15, 2019

November 5, 2019

November 19, 2019

December 3, 2019

December 17, 2019

Approved by the City Commission on December 18, 2018

______________________________________________ Mayor Lawrence Lunn

______________________________________________ Ciy Clerk Ruth Nickerson

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Page 1




SUBJECT: Causeway Bridge Lighting

___________________________________________________________________________ BACKGROUND

The East and West Causeway Bridges were put into service in 2005 and the Bascule

Bridge north and south spans came on line in 2006 and 2007. Inspections of the bridges

in recent years identified the need to replace the lights and the poles for all three bridges.

During a high wind conditions, one of the light fixtures broke and fell to the concrete

pedestal. Public Works inspected the bridge lighting and determined that the fixture had a

stress fracture on the hanger. Public Works secured the other fixtures to make them safe.

In addition, the existing lamps are High Pressure Sodium (HPS) and will be replaced with

Light Emitting Diode (LED).

The non-bridge lighting has been replaced with new decorative poles, fixtures and LED

lamps. These were performed by Duke Energy in 2016.

In June 2017, the Public Works Department issued a work authorization to AECOM to finialize

bid documents to replace various bridge lighting. Due to the cost of replacement, the Public

Works Department with the assistance of AECOM prepared the bid documents in a manner that

would allow for a phased approach.

There are 19 poles and 38 fixtures to be replaced on the Bascule Bridge. There are 5 poles and

5 fixtures to be replaced on the east fixed bridge. And 8 poles and 8 fixtures on the west fixed

bridge.

In the FY 2019 budget, the Commission approved the Capital Improvement Plan (CIP) that

included the Treasure Island Bridge Lighting Replacement project to be funded in the amount of

$256,300.00 utilizing assigned millage rate to support the Treasure Island Causeway and

bridge.




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POLICY / PURPOSE

The purpose of this contract is to continue having sufficient lighting on the City’s bridges to

ensure safe passage by pedestrians and motor vehicles.


GOAL 3: Proactively maintain and improve infrastructure that meets the future needs of the City.


On September 28, 2018, the Treasure Island Causeway Bridge Lighting Invitation to Bid (ITB

18-18-11) was advertised to potential bidders. On October 10, 2018 a non-mandatory pre-bid

meeting was held in the Public Works Conference room. Two contractors attended the meeting.

On November 9, 2018, at 2:00 pm, three bids we opened in the public (See Exhibit 1). The

following are the bid tabulations:

1. Himes Electric Company $297,303.08 2. Riley Electric $270,166.61 3. Everingham Electric $239,800.00

Everingham Electric was the apparent low bid for this Invitation to Bid. Public Works performed

a reference check on the quality of the work performed by Everingham Electric. All references

gave this company high marks in quality, on-time and under budget.

FUNDING

Funding for this project was budgeted in the FY 2019 Budget in the Causeway Program within

the General Fund, account 001-5411-63000 in the amount of $256,300.00.

MOTION

I move that the City Commission approve / deny the execution of a contract award to

Everingham Electric in the amount of $239,800.00 for the replacement of the Treasure Island

Causeway Bridge Lighting.

ATTACHMENT(S)

Exhibit 1 - Bid Tabulation and Everingham Electric Bid Proposal Form

Exhibit 2 - Everingham Electric Contract for ITB-1718 -11, Treasure Island Causeway Bridge

Lighting

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Page 1

DATE: December 7, 2018


FROM: Cathy Hayduke, Recreation Director

SUBJECT: Donation from Chamber of Commerce

___________________________________________________________________________ BACKGROUND

The Treasure Island and Madeira Beach Chamber of Commerce hosts an annual golf

tournament and benefit presented by Caddy’s on the Beach Treasure Island. The event is

held each October at the Bayou Club in Largo. This is the Chamber’s largest annual

fundraiser benefiting the Treasure Island and Madeira Beach Recreational Programs.

POLICY / PURPOSE

Commission approval to accept the donation from Treasure Island and Madeira Beach

Chamber of Commerce for the Recreation Department Scholarship Fund.


The City of Treasure Island established a Recreation Program Scholarship Fund to

provide scholarships for summer and winter camp participants whose families are

experiencing financial hardships. The Treasure Island and Madeira Beach Chamber of

Commerce is generously donating proceeds from the annual golf tournament to the

Recreation Program Scholarship Fund.

FUNDING

The City established a Recreation Program Scholarship Fund, account 001-202200 to assist

families otherwise unable to afford the registration fees for summer and winter camp.

MOTION TO APPROVE/DENY

I move to accept the generous donation from the Treasure Island and Madeira Beach

Chamber of Commerce to the Recreation Department to continue to provide scholarships




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to summer and winter camp participants whose families are experiencing financial

hardships.

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Page 1

DATE: December 5, 2018


FROM: Paula Cohen, Community Improvement Director

SUBJECT: Stambaugh Settlement

___________________________________________________________________________

BACKGROUND

The fire at 110 90th Avenue occurred on Memorial Day weekend, 2016. The structure was left

inhabitable after the fire. The Code Enforcement Board ordered demolition of the fire-damaged

structure. When the owners failed to comply, the code enforcement board placed a lien on 110

90th Avenue at $150.00 per day beginning on 03-28-17. The code enforcement lien was

recorded on 04-06-17.

On October 6, 2017, John E. Stambaugh, Jr. (one of the 2 owners of 110 90th Avenue) filed for

bankruptcy under Chapter 13 of the Bankruptcy Code in the United States Bankruptcy Court for

the Middle District of Florida, Tampa Division. (Case No. 8:17-bk-09474-CPM)

After a number of hearings in bankruptcy court and an emergency order requiring the demolition

to be completed, the property was cleared and the City of Treasure Island issued a certificate of

completion for the demolition of 110 90th Avenue on October 17, 2018.

POLICY / PURPOSE

The purpose of this item is to authorize the Mayor to sign the Settlement Agreement and

Release to settle Case No. 8:17-bk-09474-CPM.


This type of decision is not addressed in the Strategic Plan.


John E. Stambaugh, Jr. alleged the property at 110 90th Avenue was homesteaded. The $150

per day code enforcement fine ran for 567 days. The court strongly suggested the City settle




H.4

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this matter or risk an adverse ruling that could potentially affect other local government code

environment matters.

H.4

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FUNDING

As described in this Agreement, the Stambaugh Parties provided a settlement payment check in

the amount of $10,000 payable to the City of Treasure Island during the hearing in bankruptcy

court on December 4, 2018. The check is being held in trust by Lewis, Longman, and Walker,

P.A.

RECOMMENDATION

Staff recommends the City Commission authorize the Mayor to sign the Settlement Agreement

and Release.

ATTACHMENTS

- Letter from to Brian P. Rush, Esq. of Woodlief & Rush, P.A. to Jennifer Cowan, Esq. and Kathleen DiSanto, Esq.

- Settlement Agreement and Release

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