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  • POST WORKSHOP REPORT

    Lifeline Sectors Response Coordination Workshop

    Lifeline Sectors Response Coordination Workshop

    This Workshop is designed to support the development of regional information sharingbased exercise drills/modules in the electric, food and fuel/petroleum sectors for the purpose of accelerating

    public and private sector response and recovery activities along the East Coast.

    November 14, 2014

    In Partnership With:Regional Catastrophic Planning Team (RCPT) NY/NJ/CT/PARegional Catastrophic Planning Team (RCPT) National Capital Region (VA/DC/MD/DE/PA/WV)Multi-State Fleet Response Working GroupEast Coast Corridor Coalition (EC3)All Hazards Consortium

    POST WORKSHOP REPORT

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    Lifeline Sectors Response Coordination Workshop - Post Workshop Report

    Subject: CATEX 2014 Workshop: Thank You and Follow-up

    Dear Workshop Participants,

    We would like to thank you all for participating in the CATEX 2014 Lifeline Sectors Response Coordination Workshop on September 4, 2014. Specifically, we would like to thank Consolidated Edison for hosting this Workshop at their beautiful Learning Center facility in Long Island City, New York.

    Based on feedback, the Workshop provided insight into many issues facing the electric, fuel, and food sectors. Most of you provided valuable feedback on the recommendation forms or subsequent emails following the Workshop. Going forward, the sector working groups will re-convene and begin to prioritize the operational issues that were discussed at the Workshop, and begin to define the short, mid, and long-term information sharing solutions that could help address each issue. As was discussed at the Workshop, this regional integrated planning process is somewhat of a new approach to addressing these issues, but will engage both public and private sectors in the solution development process a strategy which has already been proven effective in the electric sector during 2013.

    During the Workshop, it was recommended to provide education to all attendees on the power restoration process and some of the complexities that impact the speed with which power is restored following a disaster. Working together, the electric sector and some of the states in the mid-Atlantic and Northeast region developed a webinar series to address this educational need. Below is a link to a webpage that contains three recorded webinars focused on the topics as outlined below.

    LINK: Power Sector Webinar Serieshttp://www.fleetresponse.org/resources/webinars/the-power-sector-webinar-series

    Webinar #1 Understanding the Mutual Aid Investor Owned Utilities process and how the electric sector shares people, trucks and costs in responding to power outages

    Webinar #2 Understanding the national power grid and how it impacts timeframes for power restoration to occur Webinar #3 A case study showing Consolidated Edisons challenges and logistical efforts in New York City

    to restore power following SuperStorm Sandy

    Best regards,

    The Catex 2014 Planning Team

    http://www.fleetresponse.org/resources/webinars/the-power-sector-webinar-series/

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    Lifeline Sectors Response Coordination Workshop - Post Workshop Report

    Introduction.............................................................................................................................................Background...........................................................................................................................................CATEX 2014 Lifeline Sectors Response Coordination Workshop Agenda...........................................Welcome and Administration Comments...............................................................................................Electric Sector Demonstration...............................................................................................................Multi-Sector Briefings............................................................................................................................ Fuel Sector...................................................................................................................................... Food Sector..................................................................................................................................... Electric Sector................................................................................................................................. Key Planning Outcomes........................................................................................................................ Sector Operational Issues Discussion................................................................................................... Fuel Sector Finding Discussion....................................................................................................... Food Sector Finding Discussion..................................................................................................... Electric Sector Finding Discussion................................................................................................. Wrap Up Session................................................................................................................................. Session Findings & Next Steps...................................................................................................... Summary........................................................................................................................................ Appendix A: Agenda.............................................................................................................................Appendix B: Workshop Participants....................................................................................................Appendix C: Presentations..................................................................................................................Appendix D: 2014 Drill Read Ahead / Resources...............................................................................

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    Table of Contents

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    Lifeline Sectors Response Coordination Workshop - Post Workshop Report

    This report is designed to provide an overview of the CATEX 2014 Workshop held at The Learning Center (TLC) of the Consolidated Edison Company of New York in Long Island City, New York on September 4, 2014. The Workshop brought together operations professionals in the public and private sector to focus on expediting power and supply-chain restoration following large scale weather events such as SuperStorm Sandy.

    More than just a tabletop exercise, this Workshop is part of a long-term process to identify specific sector operational issues and bring states and company operations professionals together to prioritize these issues and establish the short, mid, and long-term solutions which will expedite information sharing across the region.

    This report will provide an overview of the people, organizations, topics, findings, and recommendations gathered at the Workshop as well as establish a methodology that will be used in future planning efforts.

    SuperStorm Sandy hit the East Coast in 2012 and impacted over 20 states. Many organizations and groups have conducted workshops to explore lessons learned, best practices, gaps, and recommendations for improvements. At the same time several urban areas were involved in the Regional Catastrophic Preparedness Grant Program (RCPGP) that looked at improving planning and coordination across a region of states.

    Out of this grant program evolved a regional, corridor based exercise series called CATEX, which brought together multiple states and companies in the electric sector during 2013 to look at and resolve operational issues in order to expedite power restoration. The New York - New Jersey - Connecticut - Pennsylvania urban area Regional Catastrophic Planning Team (RCPT) has sponsored the CATEX Workshop for 2014 from the above RCPGP funding, expanding the original effort to include the electric sector, food sector, and fuel sectors in the Northeast. The September 4th workshop was part of the CATEX 2014 planning process and was focused on expediting regional information sharing across multiple sectors and states in order to expedite power restoration and supply-chain movement.

    Introduction

    Background

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    Lifeline Sectors Response Coordination Workshop - Post Workshop Report

    Appendix A contains the detailed agenda for the CATEX 2014 Lifeline Sectors Response Coordination Workshop.

    The initial session was a demonstration on CATEX 2013 and focused on elements of regional electric sector response that are currently being conducted through the Regional Fleet Movement Coordination Process as well as a detailed discussion on the electric sectors Regional Mutual Assistance Group (RMAG) resource coordination process. Understanding these processes are critical for all emergency management directors so that they are aware of the available information being developed to enable pre-planning within the emergency operations center for responding to electric outages.

    Next were the Multi-Sector Briefings focused on the preparation activities 24 hours before landfall of SuperStorm Sandy for each of the three participating lifeline sectors (electric, food, fuel). Most of the discussion showed some of the mature processes put in place to enable this internal preparation. The discussion revealed that coordination between private sectors and states was minimal at this point.

    Following the Multi-Sector Briefings were the specific Sector Finding Discussions. These sector

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