1 NECAP Test Administration Workshop Grades 3–8 & 11 Dates: September 9, 10, 11, 2009 New Hampshire Department of Education and Measured Progress

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NECAP Test Administration Workshop

Grades 3–8 & 11

Dates: September 9, 10, 11, 2009

New Hampshire Department of Education

and

Measured Progress

Table of ContentsPart One

3-4 Responses to Frequently Asked Questions During Workshops

5-6 Contact Information7 List of handouts8 Purpose of Workshop9 NH’s 2009-2010 Testing Schedule10 Fall NECAP Important Dates11 New to NECAP This Year12 Student Participation in NECAP13 NH-Alternate Assessment: Who Takes What

and When14 State-Approved Special Considerations15 Accommodations16 Test Design Overwiew17-20 Math Test Design21-24 Reading Test Design25-27 Writing Test Design28-29 Preparing Students for NECAP30-31 Use of Optional Report Fields32 School Test Coordinator Responsibilities33-34 Test Security 35 Breaches in Test Security

Part Two

37 Checklist for Principals and Test Coordinators38-45 Accommodations and Modifications46-50 Scheduling Test Sessions51 Test Materials52-58 Student Labels59-61 Preparing Student Test and Answer Booklets62 Prior to Test Administration63 Preparing Test Administrators64 During Testing-Distributing Materials and

Monitoring Test Administration65-67 Students Who Move During Testing68 After Testing – Preparing Test Material for Return69-71 Verifying Student Information on Student Answer

Booklets72 Principal’s Certification of Proper Test

Administration73 Principal/Test Coordinator Questionnaire74 Preparing Test Materials for Return to MP75 Shipping Test Material Back to MP76 NECAP Resource Materials Available on the

NHDoE Website77 NECAP, GLE, & GSE Support

Please refer to page numbers while within the Power Point application – I could not get page numbers to print over the presentation template.

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Responses to Frequently Asked Questions during workshops

Students in grade 3 and 4 may write in their test booklet Students may ask for single words to be read aloud in mathematics and writing (O) Other accommodations MUST be approved by Gaye Fedorchak

([email protected]). The Fall 2009 form to request this status is available on the NHDoE website. Non-approved (O) Other accommodations will be treated in the same way as (M) modifications and will result in minimum scores being assigned.

State-approved special considerations include medical exemptions and a death in the family. The Fall 2009 form to request this status is available on the NHDoE website. Contact Tim Kurtz ([email protected]) should you have questions.

In general, if a student did not complete an alternate assessment last year, then the student must participate in NECAP this October. Call Tim for possible exceptions to this rule

Exchange students must participate (enrollment status11). If they do not, the AYP participation rate will be negatively impacted.

Grade level is determine solely by the Beginning of Year (BOY) enrollment file. Do not share test materials or labels between schools. Graph paper may be used in Sessions II and III of the mathematics test.

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Responses to Frequently Asked Questions during workshops – page 2

The new accommodation P3 (read the test to the student for math and writing) requires the test to read in English.

The new NECAP Accommodation Guides includes an appendix that provides guidance on linguistic supports that have been shown to be helpful to ELL students.

State Approved Special Considerations now includes 6 categories: medical, emotional, death in the family, incoming students who miss the NH-Alt test window, students who participate in another state’s state assessment system, and NH-Alt students taking the ACCESS for ELLs® test.

The new NECAP Accommodations Guide has a section on Allowable Supports that are not Accommodations. This section helps to identify the types of teacher/student interactions allowed during testing.

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NH DOE Staff Contacts for NECAP Information

Tim KurtzOffice of Curriculum and AssessmentPhone: (603) 271-3846E-Mail: [email protected]

Gaye FedorchakAlternate Assessment & Accommodations SupervisorPhone: (603) 271-7383E-Mail: [email protected]

Susan Morgan Access for ELLs® SpecialistPhone: (603) 271-3719E-Mail: [email protected]

Jiffi RainieContact for NHSWADLNH Statewide Assessment Distribution ListPhone: (603) 271-7450E-mail: [email protected]

Position open at this time. English/Language Arts SupervisorPhone: (603) 271-2035E-mail:

Position open at this time. Mathematics SupervisorPhone: (603) 271-3844E-Mail:

Jan McLaughlin Science CoordinatorPhone: (603) 271-3856E-Mail: [email protected]

Deb Fleurant Bias and Sensitivity and Title IPhone: (603) 271-3838E-mail: [email protected]

Note: Please send current list of contacts for your school(s)

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Measured Progress Service Center1-877-632-7774

Harold Stephens: NECAP Program DirectorPhone – 1-603-749-9102 ext. 2235E-mail – [email protected]

Amanda Smith: NECAP Program ManagerPhone – 1-603-749-9102 ext. 2259E-mail – [email protected]

Carole Soule: NECAP Program ManagerPhone – 1-603-749-9102 ext. 2450E-mail – [email protected]

Elliot Dunn: NECAP Program ManagerPhone – 1-603-749-9102 ext. 2126E-mail – [email protected]

Sarah Halaby-Weston: NECAP Program ManagerPhone – 1-603-749-9102 ext. 2485E-mail – [email protected]

Mellicent Friddell: NECAP Program AssistantPhone – 1-603-749-9102 ext. 2355E-mail – [email protected]

Tina Haley: NECAP Program AssistantPhone – 1-603-749-9102 ext. 2427E-mail – [email protected]

Kellie Beaulieu: NECAP Program AssistantPhone – 1-603-749-9102 ext. 2156E-mail – [email protected]

Workshop Handouts

Participation Guidelines for HS Participation Guidelines for E/M Schools Allowable NECAP Supports Accommodations Crosswalk Stop Sign Policy State Approved Special Considerations

(SASC) O-Other Accommodation Form Test Coordinator Manual

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The purpose of this workshop is to ensure that…

Students and staff are prepared for a positive and productive assessment experience.

Standardized testing procedures are consistent across all schools.

Accommodations are provided appropriately for students who need them.

Secure test materials remain secure at all times. Test materials are returned according to specifications to

expedite the return of test results. Test Coordinators and Test Administrators are prepared to carry

out all of their responsibilities.

Please Note: The workshop is designed for new test coordinators and new building administrators.

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New Hampshire’s 2009-2010 Testing Schedule

September 09-10 NH-Alt Assessment participation decisions made by IEP teams (connected to May 2010 NECAP Science test and October 2010 NECAP test)

September 22: 08-09 NH-Alt reports and May 2009 NECAP Science reports available for schools and districts (connected to May 2009 NECAP Science test and October 2009 NECAP test)

September 25: Scored NH-Alt portfolios that were assembled in 08-09 are returned to schools

October 1–22: NECAP Reading, Writing, and Mathematics Testing in grades 3-8 & 11 (NECAP test materials picked up on October 23)

Mid Jan. – late Feb: ACCESS Testing for ELL Students K-12

January 25 (tentative) : Release of October 2009 NECAP results for grades 3-8 & 11

April 16: Last day to enter evidence into 09-10 NH-Alt portfolio(NH-Alt portfolios picked up on May 7)

May 10–27: NECAP Science testing in grades 4, 8, & 11 (test materials picked up on May 28)

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Fall NECAP Important Dates:

September 21: All Test materials and Student ID Labels delivered to schools by this date

October 2: Last day to request Other Accommodations (O)

October 2 (noon): Last day to order additional labelsContact: [email protected]

October 1–22: Test administration window

October 22: Last day to request Medical Exemptions (State Special Consideration)

October 23: UPS pick-up of test materials at schools for return to Measured Progress (materials need to be ready at 8 AM)

Note: October 12 is Columbus Day

Contact Tim by this date!

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New to NECAP This Year

Maine joins NECAP Revised NECAP Table of Standard Accommodations Writing Pilot in Grades 5 & 8 Online Test Administrator Questionnaire – Appendix D in the Test

Administrator Manual Returning hazardous materials policy Test Coordinator and Test Administrator Training CD’s shipped to schools. Optional School Test Materials Tracking Form – Appendix G in the

Principal/Test Coordinator Manual Optional Student Enrollment Update Record – Appendix H in the

Principal/Test Coordinator Manual If you want a NH-Alt student to try out the test, please contact Tim Kurtz.

Parent letters will be issued, but results will not be rolled into school, district, or state reports.

Improved Reporting Tool will be unveiled in January, 2010 Student responses to the grade 11 common writing prompt will be returned

to schools with test results.

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Who should be tested (page 3)

All students enrolled in the school (grades 3, 4, 5, 6, 7, 8, or 11)* as of October 1, 2009.

Exceptions are students who…

• Completed a May 2009 NH-Alt portfolio representing learning and progress during the 2008–2009 school year. NECAP answer booklets should not to be returned for these students.

• Are English Language Learners new to the U.S. after October 1, 2008 who take the ACCESS test of English language proficiency. They do not have to take the Reading and Writing tests. They must take the Mathematics test (and the spring Science test as well).

• Qualify for state-approved special considerations.

Before Testing

Student Participation in October NECAP

*Important: See official participation guidelines for details! Grade 11 is tricky!

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NH-Alternate Assessment:Who Takes What and When?

NH-Altduring 2009-2010

for Alternately-Assessed

Students in Grade:

What content areas are assessed?

Reading Math Writing Science

2 - -

3 - -

4 5 - -

6

7 -

8 - - - 10 -

11 - - -

Where can I get more info on NH-Alt? Go online to:

www.ed.state.nh.us/assessment. Then choose “NH-Alternate Assessment”.

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State-Approved Special Considerations (SASC):Students can be excused from assessment for certain emergency conditions, which may include:

A serious and fully incapacitating medical emergency or condition that extends across the entire test window (Students with broken arms can usually participate with accommodations.)

A serious and fully incapacitating emotional trauma of a nature that extends across the entire test window.

A recent death in the family

Conditions that do not qualify: Chronic medical fragility, or Acute illness or injury that does not extend across the remainder

of the test window. Missed test sessions can be made up.

Rule of Thumb: If the student can receive instruction, the student can participate in state assessment.

SASC Forms and Procedural Information are available online. (Go to www.ed.state.nh.us/assessment, then choose “NECAP”, then “Fall 2009 Materials and Information”.) Contact Tim Kurtz with questions.

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How students will participate using accommodations

All students are eligible for accommodations.

Refer to the NECAP document: “NECAP Accommodations Guide (REVISED 2009)

You will need to plan for:

• Accommodation Team decision-making time

• Training staff to administer accommodation

• Scheduling students, staffing, and rooms

Before Testing

Accommodations

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NECAP Test Design Overview:

Tests are made up of three categories of items: Common items – items that are the same on all forms of the test as a grade

level. The test items are used to generate student scores that are aggregated at the school, district, and state level.

Equating items – items that are the same one year to the next. These items are spread out across the various forms, and are used to equate test results across years so that we can report results on the original scale. In some sense, these are the most important items on the test. Besides equating, the results of these items are used to produce the sub-score analysis presented in the public school, district, and state reports.

Field test items – items that are new. These items are spread across the various forms and being tested to see if they work “properly”. The results are not used in any students, school, district, or state reporting.

Note: Only the writing tests at grades 5 and 8 differ from this design. At this time, these tests are made up of common items only.

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Distribution of Emphasis for Mathematics

Mathematics Content Strands

2(3)* 3(4) 4(5) 5(6) 6(7) 7(8) 10(11)

Number and Operations 55% 50 45 40 30 20 15

Geometry andMeasurement 15% 20 20 25 25 25 30

Functions and Algebra15% 15 20 20 30 40 40

Data, Statistics, & Probability 15% 15 15 15 15 15 15

Total 100% 100 100 100 100 100 100

* 2(3) indicates end-of-grade 2 GLEs are tested at the beginning of grade 3

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Session INo Calculator or tools

Mathematics Grades 3 & 4 Test Design

Three 45-minute sessions (Schedule 90 minutes each)*

12 multiple choice(one point each)

5 Short Answer(one point each)

6 Short Answer(two points each)




Session IICalculator and tool active

Session IIICalculator and tool active




*All students are allowed an additional 45 minutes without an accommodation. Additionally, extended time accommodations are available for all students and must be made prior to testing.

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Session IIICalculator and tool active



2 Constructed Response

(four points each)


(four points each)


(four points each)

*All students are allowed an additional 45 minutes without an accommodation. Additionally, extended time accommodations are available for all students and must be made prior to testing.

Mathematics Grades 5-8 Test Design

Three 45-minute sessions (Schedule 90 minutes each)*

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Mathematics Test Design Grade 11Two 60-Minute Sessions (Schedule 90 minutes each)*

*All students are allowed an additional 30 minutes without an accommodation. Additionally, extended time accommodations are available for all students and must be made prior to testing (true for mathematics, reading, and writing).




4 Short Answer and 3

Constructed Response

(alternating with two points each for SA and four points each for CR)




4 Short Answer and 3

Constructed Response

(alternating with two points each for SA and four points each for CR)

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Distribution of Emphasis for Reading

Reading Content Clusters

2(3)* 3(4) 4(5) 5(6) 6(7) 7(8) 10(11)

Word Identification 20% 15 - - - - -

Vocabulary 20% 20 20 20 20 20 20

Initial UnderstandingLiterary

20% 20 20 20 15 15 15

Initial UnderstandingInformational

20% 20 20 20 20 20 20

Analysis and InterpretationLiterary

10% 15 20 20 25 25 25

Analysis and InterpretationInformational

10% 10 20 20 20 20 20

Total 100% 100 100 100 100 100 100

*2 (3) indicates end-of-grade 2 GLEs are tested at the beginning of grade 3

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2 stand-alone vocabulary multiple choice (1pt) 1 Literary or Informational passage 4 multiple choice questions (1 pt) 1 constructed response question (4 pts)

1 Literary or informational passage8 multiple choice questions (1 pt)2 constructed response questions (4pts)

Short Reading Passage

Long ReadingPassage

All Text is AuthenticLiterary passages include poetry, traditional narratives, and modern narratives.

Informational passages include content areas and practical text.

Reading Test Design Grades 3-8: Same design for each of the three 45-minute sessions (Schedule 90 minutes each session)*

*Students are allowed an additional 45-minutes per session without an accommodation.

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1 Literary or Informational passage 4 multiple choice questions (1 pt) 1 constructed response question

(4 pts)

6 stand-alone vocabulary multiple choice (1 pt)

1 Literary or informational passage8 multiple choice questions (1 pt)

2 constructed response questions (4pts)

Reading Test Design Grade 11 Session 1: Literary and Informational

60-Minute Session (Schedule 90 minutes)*



Long ReadingPassage


1 Literary or Informational passage 4 multiple choice questions (1 pt) 1 constructed response question

(4 pts)

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1 Literary or Informational passage 4 multiple choice questions (1 pt)

1 constructed response question (4 pts)

Reading Test Design Grade 11 Session 2: Literary and Informational

60-Minute Session (Schedule 90 minutes)*



1 Literary or informational passage8 multiple choice questions (1 pt)

2 constructed response questions (4pts)

Long ReadingPassage

Long ReadingPassage 1 Literary or informational passage

8 multiple choice questions (1 pt)2 constructed response questions

(4pts)

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Distribution of Emphasis for WritingWritingContent Clusters

2(3)* 3(4) 4(5) 5(6) 6(7) 7(8) 10(11)

Structures of Language

Less emphasis

Less emphasis

Less emphasis

Response to Literary or Informational Text

Greater emphasis

Greater emphasis

Greater emphasis

Narrative Greater emphasis

Less emphasis

N/A

Informational WritingReportsProceduresPersuasive

Greater emphasis

(reports only)

Greater emphasis

Greater emphasis

Conventions Less emphasis

Less emphasis

Less emphasis

Expressive WritingN/A N/A

Greater emphasis

* 2(3) indicates end-of-grade 2 GLEs are tested at the beginning of grade 3

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May have response to text stimulus

Prompt

Planning reminders - may be used to plan or to check writing

Extended Response (12 pts):

5th Graderesponse to literary text OR

response to informational text OR report OR narrative

8th Graderesponse to literary text OR

response to informational text OR report OR persuasive

Constructed Response (4 pts)3rd of 3 not in Session II

Constructed Response (4 pts)2nd of 3 not in Session II

Constructed Response (4 pts)1st of 3 not in Session II

10 Multiple Choice (1 pt):Conventions & Structures

Session I

Writing Test Design Grades 5 and 8 Two 45-minute sessions at grades 5 and 8 (Schedule 90

minutes each)* Session II


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Session I

Writing Test Design Grade 11Two 60-minute sessions (Schedule 90 minutes each)*

Session II



Prompt

Planning Reminders - may be used to plan or check writing


•response to literary or informational text; OR •expressive writing; OR•Informational writing


Prompt

Planning Reminders - may be used to plan or to check writing


•response to literary or informational text; OR •expressive writing; OR•Informational writing

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Discussion and Recommendations:

Discussion Topics: Preparing students for testing Introducing the test to students Encouraging appropriate participation Scheduling sessions Scheduling staff Providing accommodations Using the optional reports codes Other ideas, strategies, issues and options

Preparing Students and Staff for a Successful NECAP Experience

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Our suggestions for the use of Practice Tests, Released Items, and Teacher Tips

1) Practice Tests are most useful for familiarizing students with test format, item types, and test taking strategies.

2) Released Items are most useful when they are embedded in relevant instructional content throughout the school year.

3) Released student work samples and scoring materials can be used to illustrate and discuss more and less successful responses to test questions.

4) Released items and released student work samples can be used to examine possible student misconceptions.

5) Share the information from the Teacher Tips document.

The best test preparation is good teaching and building a positive learning environment

in the classroom.

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Using the Optional Reports Codes:

For districts and schools to group students for analysis at the local level

Groupings based on any factor of interest to the school/district (e.g. class, teacher, feeder school, instructional program)

Six rows = six factors of interest per student

No more than one circle bubbled per row

Schools/districts develop their own coding system or choose not to use field

Keep a record of the key used (NH DOE and MP will not have copies of your key)

Data is included in the student-level data file of NECAP results (district-level). No actual “report” is produced.

This is probably the last year we will make the Optional Reports Code available to schools

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Test Coordinator’s Responsibilities (page 2)

Primary responsibilities: serve as the school’s contact person with Measured Progress, ensure that i4SEE has received the required information for new

students so that additional student labels are ordered, coordinate all test-related activities, prepare test administrators to administer NECAP according to

directions in the Test Administrator Manual, observe and monitor test administration in your school, oversee the inventory, distribution, collection, and return of ALL test

materials, and overall, help the principal maintain test security and ensure

compliance with test administration procedures.

Help teachers create an environment that will motivate students to do their best.

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Test Security (page 2)

All Student Test Booklets and Student Answer Booklets are secure and may not be copied or duplicated in any way or kept by the school after testing is completed.

Using secure test material to prepare students in any way for this test administration is a violation of test security and testing procedure.

Test Security relies on the professional integrity of everyone in our schools across all three states. No student should be advantaged or disadvantaged based on how or where the test is administered.

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Test Security Procedures Ensure that all school staff who will be involved with the assessment

understand the importance of test security and adherence to standard test administration procedures. This includes special educators and special education assistants.

Keep testing materials in a locked location when not in use. Do not remove testing materials from the school.

Inventory test booklets when they arrive at your school. Keep an on-going inventory of materials as they are distributed and returned each day. Although not required, it may be beneficial to have test administrators sign tests in and out each day.

Never leave students alone with testing materials. Do not allow students to carry test materials unescorted from room to room.

Complete and submit the Principal’s Certification of Proper Test Administration form. Keep a copy on file.

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Breaches in Test Security

Teachers must report any concerns about breaches in test security to the test coordinator and/or principal.

The test coordinator/principal is then responsible for reporting breaches to the district superintendent and to Tim Kurtz at the NH DOE (603-271-3846).

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End of Part One of the Workshop

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Checklists for Principals and Test Coordinators (page iv)

Before Testing During Testing After Testing

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NECAP Accommodations Guide covers these topics:

—Determining how students will participate using accommodations

—Documenting and bubbling in accommodation codes

Student Participation and Accommodations

Determining How Students Will Participate Using Accommodations (page 4)

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Accommodations

Who is eligible for testing accommodations?

ALL students

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Accommodations Accommodations do not change what we expect students to

know and be able to do.

Test accommodations are based on individual student needs and classroom assessment practice; they are not for the use by an entire classroom or category of students.

They should not give students unfair advantages; rather they are meant to remove barriers that may exist due to a student’s learning style or disability.

Test administrators must be trained in their use. This includes special education assistants and substitutes.

Students should have experience using the accommodation(s). Preferably, they should be accommodations the student uses in day-to-day classroom instruction and assessment.

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Appendix F—NECAP Table of Standard Accommodations (pages 34-37) Revised in 2009 – New Accommodation Codes:

T for Timing (T1 through T4)

S for Setting (S1 and S2)

P for Presentation formats (P1 through P11)

R for Response formats (R1 through R7)

O for Other (O1 and O2)

M for Modifications (M1, M2, and M3)

Crosswalks to original NECAP accommodations – available on NH DOE website

NECAP Accommodations Guide also revised in 2009 – available on NH DOE website

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Accommodations: Guidelines and Procedures – NH 2009

Available at www.ed.state.nh.us/assessment.Using the NECAP Table of Standard

Accommodations, school teams may choose in advance, and use without state approval, any standard accommodation listed in categories T, S, P, or R.

After testing is finished, all accommodations actually used during testing must be recorded on page 2 of the Student Answer Booklet.

Accommodations

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Accommodations (page 4)

Requests for the use of Other Accommodations (O)

Contact NH DOE (Gaye Fedorchak) for permission in advance of testing.

Accommodation(s) must be consistent with those used in student’s regular classroom or student has experience using the accommodation prior to the assessment.

If the requested accommodation is found to be comparable to a standard accommodation, written approval will be given.

Student work done using category T, S, P, R or approved O accommodations will be fully credited and scored.

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Modifications (page 4)

If state review determines that your request for an other accommodation will change what the test measures, the state will respond in writing that use of this procedure will produce a test “modification” and must therefore be coded as a “Modification (M)”

Use of a “Modification (M)” will result in no credit given for student work during test sessions in which this modification was used.

Any “Other” Accommodation not registered as “approved” by the NH DOE will be treated as a “Modification (M)”.

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Accommodations

Expanded information, guidance and forms for choosing, planning, requesting, and using accommodations is available at: www.ed.state.nh.us/assessment in a printable manual called:

Accommodations: Guidelines and Procedures – NH 2009 Form: Request for Use of Other Accommodations

Contact: Gaye Fedorchak at: [email protected] or call (603) 271-7383 for more information.

Due Date for O-Other Accommodation Requests: October 2, 2009

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Scheduling Test Sessions (page 5)

All testing, including accommodated sessions and make-up sessions, must occur within the testing window (October 1 — October 22, 2009).Note: We recommend that you test early in test window to allow for makeups due to H1N1 absences

Test sessions must be scheduled and given in the order presented in the student’s test booklet.

Make-up testing may begin as soon as a student returns to or enters a school.

All grade level classrooms in the school must follow the same testing schedule. To the extent possible, districts should coordinate testing in order to avoid possible breaches in test security. Schools do not need to report their testing schedule to the NH DOE.

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Scheduling Test Sessions

NECAP test sessions are designed to be completed in approximately:

45 minutes for grades 3 through 8 60 minutes for grade 11

Test sessions may be no shorter than these minimum time limits.

All students are allowed additional time. 45 minutes for grades 3 through 8 30 minutes for grade 11

Additional time, if needed, can be given to all students without an accommodation. However, only those students with an “Extended Time” accommodation (T-1) may be permitted more than 90 minutes to complete a session.

If all students finish before the 90-minute window has ended, testing may be concluded for that session.

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Testing Schedules (pages 6-9)

Grades 3 through 8

3 Reading and 3 Mathematics Sessions

2 Writing Sessions (at grades 5 and 8 only)

1 Student Questionnaire

Grade 11

2 Writing Sessions

2 Reading and 2 Mathematics Sessions

1 Student Questionnaire

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Sample Testing: Grades 3, 4, and 5MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY

Week 19/30 – 10/2

October 1

AM Open Open OpenGr. 3, 4 &5 Reading 1

Gr. 3, 4 &5 Reading 3

PM Open Open OpenGr. 3, 4 & 5 Reading 2

Gr. 3, 4 &5 Math 1

Week 2:10/5 – 10/9

AMGr. 3, 4 & 5

Math 2Gr. 5 Writing 1 (make ups) (make ups) (make ups)

PMGr. 3, 4 & 5

Math 3Gr. 5 Writing 2 (make ups) (make ups) (make ups)

Week 310/12 – 10/16

AM Columbus Day (make ups) (make ups) (make ups) (make ups)

PM Columbus Day (make ups) (make ups) (make ups) (make ups)

Week 410/19 – 10/23

AM (make ups) (make ups) (make ups) (packing)All materials

ready for 8 AM pick-up

PM (make ups) (make ups) (make ups) (packing)

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Sample Testing: Grade 11MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY

Week 19/30 – 10/2

October 1

early AM Open Open Open Writing 1 Open

late AM Open Open Open Writing 2 Open

Week 2:10/5 – 10/9

early AM Open Reading 1 Math 1 (make ups) Open

late AM Open Reading 2 Math 2 (make ups) Open

Week 310/12 – 10/16

AM Columbus Day Open (make ups) (make ups) Open

PM Columbus Day Open (make ups) (make ups) Open

Week 410/19 – 10/23

AM (make ups) (make ups) (make ups) (packing)All materials

ready for 8 AM pick-up

PM (make ups) (make ups) (make ups) (packing)

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Test Materials (pages 10-13)

• Inventory Test Materials Check all materials needed for each grade are received. Count materials actually received and compare to

number reported on Material Summary Form. Locate green instructions sheet for completing the

Principal’s Certification of Proper Test Administration online form.

Save the original boxes and RS labels for shipping materials back to Measured Progress.

• Quantities of Student Test Booklets and Student Answer Booklets

• Quantities of Other Materials• Packaging of Test Materials• Storing and Access to Test Materials

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Student ID Labels (page 13)

• Labels are created for students based on August i4see submissions.

• 1 label provided for students in Grades 3 and 4 (one integrated Student Test Booklet)

• 2 identical labels provided for students in Grades 5-8 (one for Student Answer Booklet, one for Reading/Mathematics Student Test Booklet). No label is required for the separate Writing Student Test Booklet (grades 5 and 8 only)

• 2 identical labels provided for students in Grades 11 (one for Student Answer Booklet, one for Writing/Reading/Mathematics Student Test Booklet)

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Sample Student ID Label

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Student ID Labels: Missing Labels

Missing labels for students enrolled in your school:• You may order additional labels for students

enrolled in your school who did not receive a label by following the procedure outlined on page 14 of the Principal/Test Coordinator Manual

• Additional labels must be ordered through i4see by noon on October 2, 2009.

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Student ID Labels: Incorrect Information

Student ID labels containing incorrect information:• 2 fields MUST be correct in order to use label

(student name and school name)• If either of these 2 fields are incorrect, DO NOT

USE the label. Instead throw it away. Follow the procedure for ordering additional student labels to obtain a replacement.

• Student ID labels with incorrect grade or date of birth can still be used.

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Student ID Labels: Wrong School

Student ID labels for students NOT in your school:• Labels are NOT transferable between schools.• Throw away any labels provided for students

not enrolled in your school.• DO NOT forward these labels on to other

schools.• DO NOT affix these labels to Student Answer

Booklets.

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Student ID Labels: NH-Alt students

May 2009 NH-Alt students who want to “try out” the October 2009 NECAP test• Write and bubble in student’s complete name.• Write and bubble in SASID number.• If you happen to receive a label for one of these students,

you may use it.

You should not have received Student ID labels for students who submitted a NH-Alt portfolio in May 2009.• If you did, DO NOT affix these labels to Student Answer

Booklets except as noted above for NH-Alt students who will “try out” the October 2009 NECAP test.

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Student ID Labels: Ordering Labels

Ordering Additional Student Labels

• Schools may order additional labels for students who did not receive labels in the original shipment.

• Schools may also order additional labels for students with an incorrect student or school name.

• All orders must be submitted to your i4see contact by noon on October 2, 2009.

• If an order for additional labels is not placed by October 2, 2009, you must fill in the student name, state assigned student ID, and birth date on page 1 of the student answer booklet.

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Prior to Test Administration (pages 15-19)

Preparing Test and Answer Booklets for Testing

• Count enough booklets for each administrator and the group of students to whom they will administer the test.

• Affix student ID labels to the appropriate booklets (see additional information on page 16 of Principal/Test Coordinator Manual).

• Braille booklets, large-print booklets, and writing test booklets do not require a label.

• For students without a label, fill in the student name, state assigned student ID, and birth date on page 2 of the student answer booklet.

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Place labels here upon receipt

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Prior To Test Administration

Detailed information on these topics is provided on pages 17-19 of the Principal/Test Coordinator Manual.

• Designating Test Administrators

• Preparing Test Administrators

• Equipment and materials permitted during test administration

• Equipment and materials prohibited during test administration

• Ancillary Test Materials

Walls ... It is the test administrator’s responsibility to ensure that students use only permitted materials during testing!

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Preparing Test Administrators (page 17)

Create a plan for applying Student ID labels or coding student identification information.

Explain purpose of “Optional Reports for School Use” field.

Discuss additional materials needed: scratch paper, rulers and protractors, Mathematics toolkits for grades 3,4, and 5 (punch out before testing), and Mathematics reference sheets for grades 5-8 & 11.

Discuss additional optional materials: calculator, Post-Its, highlighter (grades 5-8 & 11 Student Test Booklets only), and NECAP multiplication table and 100s chart.

Explain security procedures.

Explain testing schedule.

Explain guidelines for classroom environment.

Encourage completion of Test Administrator Questionnaire.

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Test Administration (page 20)

Distributing Test Materials• Keep test materials in a secure locked storage

area except during testing sessions.• Provide an extra test booklet to each test

administrator for demonstration purposes.

Monitoring Test Administration• Test administrators may not comment on

students’ work. Test administrators may not help students in any way except during the General Instructions, Student Questionnaire, or as specified in the Test Administrator Manual.

DURING TESTING

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Students Who Move During Testing (page 20)

If a student withdraws from your school:• Do not forward the booklets to the student’s

new school.• When possible, please contact the new

school to notify them of any content areas the student has already completed.

• Every effort should be made to have NH students complete all test sessions. (FLASH – We can now merge sessions within content areas, but prefer not to do so since different form numbers can cause problems).

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Students Who Move During Testing

If a student enrolls in your school after October 1:• Determine which, if any, content areas were

completed by the student in the student’s prior NH school.

• Administer all remaining content area sessions.• Order Student ID Labels for new students

through i4see before noon on October 2.• Complete appropriate student information on

page 1 of Student Answer Booklet if no label is obtained for student.

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Students Who Move During Testing

School must fill in appropriate bubble on page 2 of Student Answer Booklet indicating reason for booklet being returned totally or partially blank.

• Any student who withdraws from school before October 1st does not need a Student Answer Booklet returned.

• If student ID label has already been affixed to a Student Answer Booklet, write “VOID” on it and return it with other unused materials.

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Collecting Materials After Testing (page 21)• List on page 21 of Principal/Test Coordinator Manual

Special Materials• Braille and Large-Print Tests: Make sure that all non-

standard student-generated work has been transcribed into a regular Student Answer Booklet and use designated envelopes to return materials.

• Special Handling Envelope: examples of materials for inclusion in this envelope are torn booklets, responses written with anything other than a #2 pencil, damaged test booklets, and any booklet with computer-generated responses.

AFTER TESTING

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For Answer Booklets WITH Student ID Labels verify that:

• Student ID Labels have been properly affixed in the lower right corner of the front cover of the Student Answer Booklets.

• Page 2 (only if applicable):—accommodations used by students during testing are

appropriately coded for each content area,

—the reason why a Student Answer Booklet is being returned blank in one or more sessions is coded,

—the homeschooled field has been coded, and

—the Optional Reports field has been coded.

Verifying Student Information on Student Answer Booklets (page 22)

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Verifying Student Information on Student Answer Booklets

For answer booklets WITHOUT Student ID Labels verify that:

• the appropriate information on front cover of the Student Answer Booklet has been completed (written and bubbled) by authorized school personnel

StateInformation to complete on the answer booklet (only for students without a label)

NH Student name, state assigned student ID, and birth date

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For answer booklets WITHOUT Student ID Labels verify that:

• Page 2 (only if applicable):—accommodations used by students during testing are

appropriately coded for each content area

—the reason why a Student Answer Booklet is being returned blank in one or more sessions is coded

—the homeschooled field has been coded

—the Optional Reports field has been coded

Verifying Student Information on Student Answer Booklets

Remember: In general, a student answer booklet should be returned for each student enrolled on October 1 (except those students who participated in the Alternate Assessment during school year 2008-2009)

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Completing Principal’s Certification of Proper Test Administration (page 23)

Before sealing the cartons for return of test materials:

• Locate green instruction sheet shipped with materials and go to http://iservices.measuredprogress.org to complete a Principal’s Certification of Proper Test Administration form for each tested grade.

• Submit the form electronically AND print a copy for your records.

• Repeat the process for each grade tested at your school• A signed hard copy of the form is not required to be

returned with test materials.• Numbers for each grade needed to complete the form:

— number of students enrolled,— number of students tested, — number of booklets received,— number of used booklets being returned, and— total number of booklets being returned.

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Completing Principal/Test Coordinator Questionnaire (page 23)

• The questionnaire is to be completed online as part of the Principal’s Certification of Proper Test Administration form.

• You will not need to log in separately to complete the questionnaire.

• Questions are also included in the Principal/Test Coordinator Manual as Appendix E.

• This year the Test Administrator Questionnaire will need to be completed online. See a Test Administrator Manual for details.

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Preparing Test Materials for Return (page 24)

Preparing Answer Booklets• Follow chart on page 24 of the Principal/Test Coordinator Manual

Preparing Other Test Materials• Follow the process on page 24 of the Principal/Test Coordinator Manual

Do not return the following materials:— Material Summary Form— Packing Slips *Secure Material*— Mathematics tool kits and envelopes— Mathematics reference sheets— Rulers and protractors— Principal/Test Coordinator Manual and Test Administrator Manuals— Student Questionnaires (students answered in their answer booklets)

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Shipping Test Materials Back (page 25)

• Instructions for packaging test materials for return to Measured Progress are on page 25 of

Principal/Test Coordinator Manual.

• Use original shipping boxes. • Pack materials for only one grade per box.

• UPS one-day pickup will be on October 23 at 8:00 AM.

• This is the only scheduled pickup. Do not call UPS for a pickup if your materials are not picked up on October 23. Instead, call the NECAP Service Center at 1-877-632-7774.

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NECAP Resource Materials Available on the NH DOE Website

Student Support and Testing Materials NECAP Practice Tests and supporting materials Released Items and Support Materials from Fall 2005, 2006, 2007, and

2008 Tips for Students Math Reference Sheets NECAP Multiplication Table and NECAP 100s Chart

Manuals NECAP Accommodations Guide NECAP Principal/Test Coordinator Manual NECAP Test Administrator Manuals

Reference Materials Assessment Update Memos

Sample Parent Letter NECAP Interpretation Materials Grade-Level Expectations in NH Curriculum Frameworks

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NECAP, GLE, & GSE Support

For: Teacher Support Materials for GLEs and GSEs, go online to:

www.ed.state.nh.us/curriculum, then choose a content area.

(GLE & GSE support materials and NECAP Practice Tests are available at this location.)

For:Teacher Tips, Calculator Policy, Released Items, and Accommodation information, go online to:

www.ed.state.nh.us/assessment, then choose “NECAP”.

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Questions and Answers

Documents

1 NECAP Test Administration Workshop Grades 3–8 & 11 Dates: September 9, 10, 11, 2009 New Hampshire Department of Education and Measured Progress