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NECAP Test Administration Webinar
Grades 3–8
September 14, 2009
NECAP Test Administration Website: http://www.maine.gov/education/lsalt/necap/admininfo.html
Maine Department of Education
and
Measured Progress
The purpose of this workshop is to ensure that
Students and staff are prepared for a positive and productive assessment experience.
Standardized testing procedures are consistent across all schools.
Accommodations are provided appropriately for students who need them.
Secure test materials remain secure at all times. Test materials are returned according to
specifications to expedite the return of test results. Test Coordinators and Test Administrators are
prepared to carry out all of their responsibilities.
NECAP Important DatesSeptember 15-19: Test materials and first round Student Labels
shipped to schools
October 1: Deadline for schools to update Infinite Campus State Edition with accurate
student data for additional labels
October 9: Additional student labels shipped to schools
October 1-22: NECAP Test administration window
October 22: Last day to request Medical Exemptions (State Special Consideration)
October 23: UPS pickup test materials for return to Measured Progress (materials need to be ready at 8 AM)
NECAP Test Administration Website: http://www.maine.gov/education/lsalt/necap/admininfo.html
New to Maine This Year
Maine joins NECAP for reading and mathematics at grades 3-8 and writing at grades 5 & 8.
NECAP Grade Level Expectations (GLEs) will be assessed.
Writing Pilot in Grades 5 & 8 – no scores “Teaching” and “Testing” years Alternate Assessment to NECAP administered during
“Teaching” Years of grades 2-7 Revised Table of Standard Accommodations – MEA to
NECAP Crosswalk online All students enrolled as of October 1, 2009 should be
tested.
New to Maine This Year
Training CDs shipped with materials for use in training Test Administrators in your schools. There is also a Test Coordinator training CD.
Since all NECAP Manuals are somewhat generic for use in all four states, please read the accompanying Maine-specific information that highlights what is different for Maine: no ordering extra labels, explanation of accommodation codes, no use of Optional Reports grid on p. 2, difference in handling the accommodation for computer-generated responses, no high school NECAP test.
2 labels per student at grades 5-8, one for test booklet, one for answer booklet (except writing).
Additional labels will be sent automatically. “Optional Reports” Box will NOT be utilized this year.
New to Maine This Year Reference materials on walls or desks that could
result in a student being advantaged or disadvantaged by their testing environment must be covered or removed during testing to ensure standardized administration.
No dictionaries or thesauruses allowed during writing test.
Completion of writing test in pencil, not pen Scratch paper allowed in mathematics (be careful!) NECAP provides: mathematics reference sheets for
grades 5-8,“tool kits” for grades 3-5, plastic rulers and protractors. NECAP hundreds charts and multiplication tables are available on the website. No NECAP reference materials are allowed for Math Session 1, except for reference sheets at grades 5-8.
No Student Questionnaire question for local use.
New to Maine This Year PCPA must be completed online with numbers of test
and answer booklets returned, etc. Online Principal/Test Coordinator Questionnaire – to
be completed during completion of PCPA Online Test Administrator Questionnaire – Appendix D
in the Test Administration Manual NECAP results will be made public immediately upon
receipt in schools in January; a two week review period for AYP purposes will still be in place.
The MEA science will continue to measure the grade 5 and grade 8 “teaching” year, but the window has moved to May 10-21, 2010. The science alternate assessment will also occur during the “teaching” years of grades 5 and 8.
Test Coordinator’s Responsibilities (page 2 )
Primary responsibilities: serve as the school’s contact person with Measured Progress, ensure that ICSE is updated by Oct. 1 for additional student
labels, coordinate all test-related activities, prepare test administrators to administer NECAP according to
directions in the Test Administrator Manual, observe and monitor test administration in your school, oversee the inventory, distribution, collection, and return of ALL test
materials, and overall, help the principal maintain test security and ensure
compliance with test administration procedures.
Help teachers create an environment that will motivate students to do their best.
Test Security (page 2)
All Student Test Booklets and Student Answer Booklets are secure and may not be copied or duplicated in any way or kept by the school after testing is completed.
Using secure test material to prepare students in any way for this test administration is a violation of test security and testing procedure.
Test Security relies on the professional integrity of everyone in our schools across all four states. No student should be advantaged or disadvantaged based on how or where the test is administered.
Test Security Procedures Ensure that all school staff who will be involved with the
assessment understand the importance of test security and adherence to standard test administration procedures. This includes special educators and special education technicians.
Keep testing materials in a locked location when not in use. Do not remove testing materials from the school.
Inventory test booklets when they arrive at your school. Keep an on-going inventory of materials as they are distributed and returned each day. Although not required, it may be beneficial to have test administrators sign tests in and out each day.
Never leave students alone with testing materials. Do not allow students to carry test materials unescorted from room to room.
Complete and submit the Principal’s Certification of Proper Test Administration form. Keep a copy on file.
Breaches in Test Security Teachers must report any concerns about breaches
in test security to the test coordinator, principal and/or superintendent.
The test coordinator/principal is responsible for reporting breaches both to the district superintendent and to Susan Smith at the ME DOE (207-624-6775).
The superintendent is responsible for ensuring that all breaches in test security be reported to the ME DOE.
Before Testing: Who should be tested (page 3)
All students enrolled in the school (grades 3, 4, 5, 6, 7, or 8) as of October 1, 2009.
Exceptions are students who will not be participating in the standard NECAP administration because they …
• Completed an alternate assessment (PAAP) representing learning and progress during the 2008–2009 school year, or third grade students who would have participated in PAAP in second grade if it had been required, or students scheduled to complete a PAAP this year. NECAP answer booklets should not be returned for these students.
• Are English Language Learners new to the U.S. after October 1, 2008 who took or will take the WIDA ACCESS for ELLs® English language proficiency test or another proficiency test. They do not have to take the Reading and Writing tests. They must take the Mathematics test.
• Qualify for state-approved special considerations.
ME State-Approved Special Considerations:Students can be excused from the assessment because of special considerations which may include:
Medical reasons Personal crisis Family emergency Court order
Rule of Thumb: If the student can receive instruction, the student can participate in state assessment.
Procedure for approval of special considerations:
Each student must be registered in MEDMS. A Request for Special Consideration form, signed by your
principal, must be submitted to ME DOE for approval. This form is available on the ME DOE website.
Requests are due no later than 10/22/09 Schools will receive written notification of approval or denial
Special Consideration Forms are located on the MDOE NECAP website.
How students will participate using accommodations
All students are eligible for accommodations.
Refer to the NECAP document: “NECAP Accommodations Guide (REVISED 2009). This guide covers these topics:
— Other Accommodations (O)— Modifications (M)— Documenting Accommodations
You will need to plan for:
• Accommodation Team decision-making time
• Training staff to administer accommodation
• Scheduling students, staffing, and rooms
Before Testing: Accommodations
Accommodations Accommodations do not change what we expect students to
know and be able to do.
Test accommodations are based on individual student needs and classroom assessment practice; they are not for the use by an entire classroom or category of students.
They should not give students unfair advantages; rather they are meant to remove barriers that may exist due to a student’s learning style or disability.
Test administrators must be trained in their use. This includes special education assistants and substitutes.
Students should have experience using the accommodation(s). Preferably, they should be accommodations the student uses in day-to-day classroom instruction and assessment.
Appendix F—NECAP Table of Standard Accommodations (pages 34-37) Revised in 2009 – Reflect many of Maine’s 08-09 Accommodation
Codes:
T for Timing (T1 through T4)
S for Setting (S1 and S2)
P for Presentation formats (P1 through P11)
R for Response formats (R1 through R7)
O for Other (O1 and O2)
M for Modifications (M1, M2, and M3)
Crosswalks to original MEA accommodations – available on ME DOE website
•This is a transition year for Maine, so Maine students will be allowed to use any accommodation from the March 2008-09 MEA list that was approved for them by a team (October 2009 only), or one from the 09-10 NECAP list that has been approved.
•There is an MEA-NECAP Crosswalk posted on the website. The italicized NECAP codes included in the crosswalk are those that must be used on the student answer booklet.
Maine-Specific Accommodations
Maine-Specific AccommodationsThe following 08-09 MEA accommodations will be allowed this year, although they are not approved NECAP accommodations and will not be allowed after 2009:
• T5 – flexibility in order of tests• P11 – simplified English for ELL students• R9 – side by side placement of test booklets• R10 – teacher rewriting word for word over student writing in CR answers.
These four codes must be coded as O1 on the NECAP student answer booklet, since they have no corresponding NECAP code, but do NOT need prior approval from MDOE. These accommodations will not be allowed in future years.
Maine-Specific Accommodations
P3 – “READ ALOUD” Accommodation = M2
• The old MEA Accommodation P3 is in a unique category this year. NECAP normally does not allow any portion of the reading test to be read aloud. However, for Maine students who have been approved for the old MEA P3, the questions and answers in the reading sessions of the test MAY be read aloud this year. Reading passages may NEVER be read aloud.
• For this year only, since there is no P3 code for reading in the NECAP accommodations box on p. 2 of the Student Answer Booklet, Maine schools must code the MEA P3 accommodation as the NECAP M2. Although this code is included in the NECAP Modification section, M2 will NOT be treated as a modification for Maine students, and student work WILL be scored and counted.
• NECAP states are reviewing this accommodation and will make a final decision before next spring.
Maine-Specific Accommodations
R4 – “Computer-Generated Responses”
• In our April NECAP workshops, we explained that NECAP requires that all computer-generated responses be copied into student answer booklets. Since that time, it has been clarified that Maine schools can continue to return their “CGR” responses as always. • This means that CGR response pages must:
• include student name, school, MEDMS ID, content area and question number on each page,• be stapled together in one corner for each student ,• be inserted in the student’s answer booklet,• be returned in the “Special Handling” envelope.
Maine Accommodations
Starting with the October 2010 NECAP test, all accommodations for Maine students must be chosen from the NECAP approved list.
NECAP Accommodations Guide takes the place of the old MEA Policies and Procedures for Accommodations :
Available at http://www.maine.gov/education/lsalt/necap/admininfo.html
Using the NECAP Table of Standard Accommodations, school teams may choose in advance, and use without state approval, any standard accommodation listed in categories T, S, P, or R.
After testing is finished, all accommodations actually used during testing must be recorded on page 2 of the Student Answer Booklet, using the NECAP codes.
Accommodations
Accommodations (page 4)Requests for the use of Other Accommodations (O)
• Contact ME DOE (Susan Smith) in advance of testing for permission to use any accommodation not included on the approved list. The only exception to this permission requirement is for the four MEA accommodations (T5, P11, R9 and R10) that are now coded O1.
• Accommodation(s) must be consistent with those used in student’s regular classroom or student has experience using the accommodation prior to the assessment.
• If the requested accommodation is found to be comparable to a standard accommodation, written approval will be given.
• Student work done using category T, S, P, R or approved O accommodations will be fully credited and scored.
Modifications (page 4)• If state review determines that your request for an
“Other” accommodation will change what the test measures, the state will respond in writing that use of this procedure will produce a test “modification” and must therefore be coded as a “Modification (M).”
• Maine has never allowed modifications on the MEA. This category is included in NECAP policy for certain situations, such as when an IEP includes modifications.
• Use of a “Modification (M)” will result in no credit given for student work during test sessions in which this modification was used, except for M2 for this year in Maine.
• Any “Other” Accommodation not registered as “approved” by the ME DOE will be treated as a “Modification (M)” after this year.
NECAP Test Design:
Structure of Content Area Tests
Distribution of Emphasis for Mathematics
Mathematics Content Strands
2(3)* 3(4) 4(5) 5(6) 6(7) 7(8)
Number and Operations 55% 50 45 40 30 20
Geometry andMeasurement 15% 20 20 25 25 25
Functions and Algebra15% 15 20 20 30 40
Data, Statistics, & Probability 15% 15 15 15 15 15
Total 100% 100 100 100 100 100
* 2(3) indicates end-of-grade 2 GLEs are tested at the beginning of grade 3
Session INo Calculator or tools
Mathematics Grades 3 & 4 Test Design
Three 45-minute sessions (Schedule 90 minutes each)*
12 multiple choice(one point each)
5 Short Answer(one point each)
6 Short Answer(two points each)
16 multiple choice(one point each)
4 Short Answer(one point each)
4 Short Answer(two points each)
Session IICalculator and tool active
Session IIICalculator and tool active
4 Short Answer(one point each)
3 Short Answer(two points each)
16 multiple choice(one point each)
*All students are allowed an additional 45 minutes without an accommodation. Additionally, extended time accommodations are available for all students and must be made prior to testing.
Session INo Calculator or tools
13 multiple choice(one point each)
3 Short Answer(one point each)
3 Short Answer(two points each)
14 multiple choice(one point each)
14 multiple choice(one point each)
3 Short Answer(one point each)
3 Short Answer(two points each)
Session IICalculator and tool active
Session IIICalculator and tool active
3 Short Answer(one point each)
3 Short Answer(two points each)
2 Constructed Response
(four points each)
2 Constructed Response
(four points each)
2 Constructed Response
(four points each)
*All students are allowed an additional 45 minutes without an accommodation. Additionally, extended time accommodations are available for all students and must be made prior to testing.
Mathematics Grades 5-8 Test Design
Three 45-minute sessions (Schedule 90 minutes each)*
Distribution of Emphasis for Reading
Reading Content Clusters
2(3)* 3(4) 4(5) 5(6) 6(7) 7(8)
Word Identification 20% 15 - - - -
Vocabulary 20% 20 20 20 20 20
Initial UnderstandingLiterary
20% 20 20 20 15 15
Initial UnderstandingInformational
20% 20 20 20 20 20
Analysis and InterpretationLiterary
10% 15 20 20 25 25
Analysis and InterpretationInformational
10% 10 20 20 20 20
Total 100% 100 100 100 100 100
*2 (3) indicates end-of-grade 2 GLEs are tested at the beginning of grade 3
2 stand-alone vocabulary multiple choice (1pt) 1 Literary or Informational passage 4 multiple choice questions (1 pt) 1 constructed response question (4 pts)
1 Literary or informational passage8 multiple choice questions (1 pt)2 constructed response questions (4pts)
Short Reading Passage
Long ReadingPassage
All Text is AuthenticLiterary passages include poetry, traditional narratives, and modern narratives.
Informational passages include content areas and practical text.
Reading Test Design Grades 3-8: Same design for each of the three 45-minute sessions (Schedule 90 minutes each session)*
*Students are allowed an additional 45-minutes per session without an accommodation.
Distribution of Emphasis for Writing
WritingContent Clusters
2(3)* 3(4) 4(5) 5(6) 6(7) 7(8)
Structures of Language
Less emphasis
Less emphasis
Response to Literary or Informational Text
Greater emphasis
Greater emphasis
Narrative Greater emphasis
Less emphasis
Informational WritingReportsProceduresPersuasive
Greater emphasis
(reports only)
Greater emphasis
Conventions Less emphasis
Less emphasis
Expressive Writing N/A N/A
* 2(3) indicates end-of-grade 2 GLEs are tested at the beginning of grade 3
May have response to text stimulus
Prompt
Planning reminders - may be used to plan or to check writing
Extended Response (12 pts):
5th Graderesponse to literary text OR
response to informational text OR report OR narrative
8th Graderesponse to literary text OR
response to informational text OR report OR persuasive
Constructed Response (4 pts)3rd of 3 not in Session II
Constructed Response (4 pts)2nd of 3 not in Session II
Constructed Response (4 pts)1st of 3 not in Session II
10 Multiple Choice (1 pt):Conventions & Structures
Session I
Writing Test Design Grades 5 and 8 Two 45-minute sessions at grades 5 and 8 (Schedule 90
minutes each)* Session II
*Students are allowed an additional 45-minutes per session without an accommodation.
Scheduling Test Sessions (page 5)
All testing, including accommodated sessions and make-up sessions, must occur within the testing window (October 1 — October 22, 2009).
Test sessions must be scheduled and given in the order presented in the student’s test booklet.
Make-up testing may begin as soon as a student returns to or enters a school.
All grade level classrooms in the school must follow the same testing schedule. To the extent possible, districts should coordinate testing in order to avoid possible breaches in test security. Schools do not need to report their testing schedule to the ME DOE.
Scheduling Test Sessions
NECAP test sessions are designed to be completed in approximately:
• 45 minutes for grades 3 through 8
Test sessions may be no shorter than these minimum time limits.
All students are allowed additional time.• 45 minutes for grades 3 through 8
Additional time, if needed, can be given to all students without an accommodation. However, only those students with an “Extended Time” accommodation (T-1) may be permitted more than 90 minutes to complete a session.
If all students finish before the 90-minute window has ended, testing may be concluded for that session.
Testing Schedules (pages 6-8)
Grades 3 through 8
3 Reading and 3 Mathematics Sessions
2 Writing Sessions (at grades 5 and 8 only)
1 Student Questionnaire
Test Materials (pages 10-13)
• Inventory Test Materials Check all materials needed for each grade are received. Count materials actually received and compare to
number reported on Material Summary Form. Locate green instructions sheet for completing the
Principal’s Certification of Proper Test Administration online form.
Save the original boxes and RS labels for shipping materials back to Measured Progress.
• Quantities of Student Test Booklets and Student Answer Booklets
• Quantities of Other Materials• Packaging of Test Materials• Storing and Access to Test Materials
Student ID Labels (page 13)
• Labels are generated through MEDMS/Infinite Campus State Edition.
• 1 label provided for students in Grades 3 and 4 (one integrated Student Test Booklet)
• 2 identical labels provided for students in Grades 5-8 (one for Student Answer Booklet, one for Reading/Mathematics Student Test Booklet). No label is required for the separate Writing Student Test Booklet (grades 5 and 8 only)
Sample Student ID Label
Student ID Labels: Missing Labels
Missing labels for students enrolled in your school:• All students enrolled in your school must
be entered into MEDMS/Infinite Campus by end of day on October 1, 2009. This information will be sent to MP and additional labels will be printed and automatically sent to your school before the end of testing.
Student ID Labels: Incorrect Information
Student ID labels containing incorrect information:• 2 fields MUST be correct in order to use
label (student name and school name)
• If either of these 2 fields are incorrect, DO NOT USE the label. Instead throw it away.
• Student ID labels with incorrect grade or date of birth can still be used.
Student ID Labels Student ID labels for students NOT in your
school:• Labels are NOT transferable between schools.• Throw away any labels provided for students not
enrolled in your school.• DO NOT forward these labels on to other schools.• DO NOT affix these labels to Student Answer
Booklets.
Labels for students who participated in the PAAP in 2008-2009, 3rd grade students who would have participated last year, or those students who will participate this year:
• Throw away any labels for these students• DO NOT affix these labels to Student Answer
Booklets
Student ID Labels For students who do not receive a student ID label
with testing materials:
• Maine schools will automatically receive additional labels based on the difference in student enrollment in MEDMS/IC from August 14 (the date of the label file) and October 1, 2009. These labels will be mailed from Measured Progress on October 9th.
• If MEDMS/IC enrollment is NOT updated by October 1, 2009, students will not receive a label and you must fill in the student name, state assigned student ID, and birth date on pages 1 of the Student Answer Booklet. This would apply also to students who move into your school after October 1.
Place labels here upon receipt
Prior to Test Administration (pages 15-19)
Preparing Test and Answer Booklets for Testing
• Count enough booklets for each administrator and the group of students to whom they will administer the test.
• Affix student ID labels to the appropriate booklets (see additional information on page 16 of Principal/Test Coordinator Manual).
• Braille booklets, large-print booklets, and writing test booklets do not require a label.
• For students without a label, fill in the student name, state assigned student ID, and birth date on page 2 of the student answer booklet.
Preparing Test and Answer Booklets for Testing
• DO NOT separate the Student Answer Booklets from the Student Test Booklets (grades 5 – 8)
• If the booklets do become separated, you will need to match the form number on the front cover of the Student Test Booklet with the bracketed portion of the number printed on the bottom right corner of the Student Answer Booklet.
• The unique serial numbers on test booklets and answer booklets are not designed to match.
Optional Reports (page 16)
The Optional Reports Box will NOT be used in Maine this year.
Designating Test Administrators (page 17)
A sufficient number of trained test administrators are needed to fulfill these responsibilities:
• Administration of test sessions simultaneously at a grade level throughout the school
• Students should be tested in surroundings that will provide them with the opportunity to do their best work
• Students that require accommodations must be supervised by trained test administrators (refer to NECAP Accommodations Guide)
• Makeup sessions must be supervised by trained test administrators
Preparing Test Administrators• Create a plan for applying Student ID labels or
coding student identification information
• Explain purpose of “Optional Reports for School Use” field
• Discuss additional materials needed:—Scratch paper —Rulers and protractors—Mathematics toolkits for grades 3, 4 and 5 (punch out
before testing)—Mathematics reference sheets for grades 5-8
• Discuss additional optional materials and when they are allowed:—Calculator (sessions 2 and 3 only)—Multiplication table and 100s chart (sessions 2 and 3 only)—Post-Its (anytime, but NOT on returned answer booklets)—Highlighter (grades 5-8 Student Test Booklets only)
Preparing Test Administrators
• Explain security procedures
• Explain testing schedule including make-up testing
• Explain guidelines for classroom environment, including—Equipment and materials permitted during
test administration—Equipment and materials prohibited during
test administration
• Encourage completion of Test Administrator Questionnaire
Preparing Test Administrators
Important reminders for test administrators:
Test administrators may not comment on students’ work in any way, except during the general instructions, Student Questionnaire, or as specified in the Test Administrator Manual. Using the current year’s test materials to familiarize students with test items is a violation of test security and testing procedures.
All test items and all student responses in the NECAP are secure and may not be released, copied, or duplicated in any way, or kept at the school once testing is completed.
Preparing Students and Families
• Notify parents/guardians and students of purpose for and use of the test and testing schedule for your school, discourage absences during test administration, and explain the need for make-up testing.
• Explain the importance of test security.
• Notify students that they may bring a book to read in case they finish working before the end of the test session.
Test Administration (page 20)
Distributing Test Materials• Keep test materials in a secure locked storage
area except during testing sessions.• Provide an extra test booklet to each test
administrator for demonstration purposes.
Monitoring Test Administration• Test administrators may not comment on
students’ work. Test administrators may not help students in any way except during the General Instructions, Student Questionnaire, or as specified in the Test Administrator Manual.
DURING TESTING
Students Who Move During Testing (page 20)
If a student withdraws from your school:• Do not forward the booklets to the student’s
new school.• When possible, please contact the new
school to notify them of any content areas the student has already completed.
• Every effort should be made to have the student complete all test sessions in a content area before the student withdraws. We can merge sessions within content areas, but prefer not to do so since different form numbers can cause problems.
Students Who Move During Testing
If a student enrolls in your school after October 1:
• Determine if any content areas were completed by the student in the student’s prior school.
• Administer all remaining content area sessions if your testing schedule permits.
• Complete appropriate student information on page 1 of Student Answer Booklet if no label is available.
Students who move during testing
School should fill in appropriate bubble on page 2 ofStudent Answer Booklet indicating reason for bookletbeing returned partially blank
• Any student who withdraws from school before October 1st does not need a Student Answer Booklet returned. The student’s label may be discarded.
• If student ID label has already been affixed to a blank Student Answer Booklet, write “VOID” on it and return it with other unused materials
Collecting Materials After Testing
• List on page 21 of Principal/Test Coordinator Manual
• Ensure that all test/answer booklets have been collected from all identified test administrators
Special Materials
• Braille and Large-Print Tests: Make sure that all non-standard student generated work have been transcribed into a regular Student Answer Booklet and use designated envelopes to return materials
• Special Handling Envelope: examples of materials for inclusion into this envelope are torn booklets, responses written with anything other than a #2 pencil, damaged test booklets, and any booklet that contains computer generated responses.
AFTER TESTING
• Student ID Labels have been properly affixed in the lower right corner of the front cover of the Student Answer Booklets
OR• The student name, MEDMS/IC number and birth date on front
cover of the Student Answer Booklet has been completed by authorized school personnel
AND• Page 2 (Only if applicable):
— Accommodations used by students during testing are appropriately coded for each content area
— Reason why a Student Answer Booklet is being returned blank in one or more sessions is
coded
— Homeschooled field has been coded
— Optional Reports field has been coded
Verifying Student Information on Student Answer Booklets (page 22)
Completing Principal’s Certification of Proper Test Administration (page 23)
Before sealing the cartons for return of test materials:
• Locate green instruction sheet shipped with materials and go to http://iservices.measuredprogress.org to complete a Principal’s Certification of Proper Test Administration form for each tested grade.
• Submit the form electronically AND print a copy for your records.
• Repeat the process for each grade tested at your school• A signed hard copy of the form is not required to be
returned with test materials.• Numbers for each grade needed to complete the form:
— number of students enrolled,— number of students tested, — number of booklets received,— number of used booklets being returned, and— total number of booklets being returned.
Completing Principal/Test Coordinator Questionnaire (page 23)
• The questionnaire is to be completed online as part of the Principal’s Certification of Proper Test Administration form.
• You will not need to log in separately to complete the questionnaire.
• Questions are also included in the Principal/Test Coordinator Manual as Appendix E.
• This year the Test Administrator Questionnaire will need to be completed online. See a Test Administrator Manual for details.
Preparing Test Materials for Return (page 24)
Preparing Answer Booklets• Follow chart on page 24 of the Principal/Test Coordinator Manual
Preparing Other Test Materials• Follow the process on page 24 of the Principal/Test Coordinator Manual
Do not return the following materials:— Material Summary Form— Packing Slips *Secure Material*— Mathematics tool kits and envelopes— Mathematics reference sheets— Rulers and protractors— Principal/Test Coordinator Manual and Test Administrator Manuals— Student Questionnaires (students answered in their answer booklets)
Shipping Test Materials Back (page 25)
• Instructions for packaging test materials for return to Measured Progress are on page 25 of
Principal/Test Coordinator Manual.
• Use original shipping boxes.
• Pack materials for only one grade per box.
• UPS one-day pickup will be on October 23 starting at 8:00 AM.
• This is the only scheduled pickup. Do not call UPS for a pickup if your materials are not picked up on October 23. Instead, call the NECAP Service Center at 1-877-632-7774.
NECAP Resource Materials
NECAP materials are available on the DOE Website: http://www.maine.gov/education/lsalt/necap/index.html
Links located on left side of page:• NECAP Standards• Administration Information• Content-related Information• Letters• Presentations (including content-specific April
presentation)• Released Items
NECAP Resource Materials
Student Support and Testing Materials
• NECAP Practice Tests and Released Items, both with supporting materials; mathematics released item mapping
• Tips for Teachers to Share with Students: for use with all students prior to testing
• Math Reference Sheets, NECAP Multiplication Table, and NECAP Hundreds Chart
Manuals
• NECAP Accommodations Guide
• NECAP Principal/Test Coordinator Manual
• NECAP Test Administrator Manuals
Alternate Assessment to the NECAP:The Personalized Alternate Assessment Portfolio (PAAP) for the grades 2-7 teaching years.
• Administration Window• PAAP Training • Alternate GLEs• PAAP Blueprint Changes• Task Tryouts• Registration Information• PAAP Scoring• PAAP Reporting
Adequate Yearly Progress (AYP)
2009-10 AYP Reports will be based on student learning during the preceding 2008-09 “teaching” year, so the following data will be used:
• NECAP tests administered in October 2009– Teaching Year WIDA ACCESS for ELLs results
• PAAPs administered during 2008-09 (except for this year’s third graders)
Schools will have a two week review period to review assessment data.
An update on AYP reporting will be provided later in the fall.
AYP Reports will be released in Spring 2010.
All AYP-related questions should be directed to Rachelle Tome at [email protected].
Maine’s 2009-2010 Assessment ScheduleOct 1 – 22 NECAP Reading, Writing and Mathematics Testing in
Grades 3-8 (Test Materials picked up on October 23)
Oct 14 PSAT for grades 10 and 11
Dec 1 – Feb 5 WIDA ACCESS for ELLs® English language proficiency test for Grades K-12
Dec 1 – Apr 30 Personalized Alternate Assessment Portfolios (PAAP) for Grades 2-7, 10, and 11 (Portfolios picked up on May 3)
Jan 25 (tent) Release of October 2009 NECAP Results for Grades 3-8
Mar 29 – Apr 9: Maine High School Assessment (MHSA) mathematics augmentation and science for 3rd year high school students
May 1 SAT for 3rd year high school students followed by “Maine Purposes Only” testing the following week
May 10 – 21MEA Science Test at grades 5 and 8
June 5 SAT makeup date
The most important number you need to know:
NECAP Service Center1-877-632-7774
ME DOE Assessment Staff Contact Information
Dan Hupp, Assessment Director
Susan Smith, MEA/NECAP Coordinator
1-207-624-6775
Susan Fossett, PAAP/Accommodations Coordinator
1-207-624-6774
Diana Doiron, ELA Grades 3-5
Patsy Dunton, ELA Grades 6-8 & 11
1-207-624-6625
Michele Mailhot, Mathematics
Anita Bernhardt, Science
1-207-624-6835
Sandra McKechnie, Program Assistant
1-207-624-6770
MEDMS Helpdesk
1-207-624-6896
NECAP Service Center1-877-632-7774
Tim Crockett, Vice President1-603-749-9102 ext. [email protected]
Harold Stephens, NECAP Program Director1-603-749-9102 ext. [email protected]
Amanda Smith, NECAP Program Manager1-603-749-9102 ext. [email protected]
Carole Soule, NECAP Program Manager1-603-749-9102 ext. [email protected]
Sarah Halaby-Weston, NECAP Program Manager1-603-749-9102 ext. [email protected]
Mellicent Friddell, NECAP Program Assistant1-603-749-9102 ext. [email protected]
Tina Haley, NECAP Program Assistant1-603-749-9102 ext. [email protected]
Kellie Beaulieu, NECAP Program Assistant1-603-749-9102 ext. [email protected]
Questions and Answers
