SAP lntroduction Module 1. SAP 2007 / SAP University Alliances Introductory Accounting Objectives...

SAP lntroduction

Module 1

SAP 2007 / SAP University Alliances Introductory Accounting

Objectives

SAP 2007 / SAP University Alliances Introductory Accounting

ERP

SAP 2007 / SAP University Alliances Introductory Accounting

SAP

SAPSAP Stands for Stands for

SSystems, ystems, AApplications and pplications and PProducts in Data Processingroducts in Data Processing

SAP 2007 / SAP University Alliances Introductory Accounting

R/3

SAP 2007 / SAP University Alliances Introductory Accounting

Central DBCentral DB(Stores all Data and Applications Programs)

R/3 Client/Server: Three-Tier Architecture

Presentation

Application

Database

Input / Output Input / Output of data to of data to usersusers

Access to DB:Access to DB:Read / Writedata

SAP 2007 / SAP University Alliances Introductory Accounting

Applications in the R/3

R/3Client/Server

ABAP/4

SD

MM

PP

QM

RM

HR IS

OC

PS

AM

CO

FI

SAP 2007 / SAP University Alliances Introductory Accounting

R/3 Clients

SAP AG 1999

Customizing data

Usermaster data

Client

Applicationdata

R/3 Clients

A client:

Is a unit of the R/3 System that is technically, organizationally,and commercially self-contained

Has its own set of user master data, applicationdata, and Customizing based on table keyranges

Technical implementationof clients:

All users must log into a specificclient within an R/3 System

Application data (master andtransaction data) belongs only toone specific client

SAP 2007 / SAP University Alliances Introductory Accounting

What is an IDES System

SAP 2007 / SAP University Alliances Introductory Accounting

Navigating in SAP

SAP 2007 / SAP University Alliances Introductory Accounting

SAP Logon Screen

SAP 2007 / SAP University Alliances Introductory Accounting

User Logon Screen

SAP 2007 / SAP University Alliances Introductory Accounting

Client• This is a numeric field.

• This number defines a whole business entity.

User• Enter the name of the SAP user.

• Users of SAP system are client-specific, which means that having a user identification n one client will only allow access to that particular client.

SAP 2007 / SAP University Alliances Introductory Accounting

Password Rules• Letters

• Numbers

• Easy to remember

• 3-8 Characters long

• No 3 Characters can be the same

• Do not start with a ? or an !

• Do not use previous 5 passwords

Language• SAP supports multi-national character sets and languages on the same

system, at the same time.

• Default languages are English and German.

SAP 2007 / SAP University Alliances Introductory Accounting

SAP Easy Access Structure

SAP 2007 / SAP University Alliances Introductory Accounting

Application Tool-bar E

nter

icon

C

omm

and

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S

ave

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Bac

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Exi

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Can

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Pri

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Find

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and

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Cre

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w se

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Cre

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SAP 2007 / SAP University Alliances Introductory Accounting

Navigating Menus

To expand or reduce the menu tree for each item

Click on

SAP 2007 / SAP University Alliances Introductory Accounting

When you get to this level, where you see this

Open it by double clicking or pressing the

enter key.

You are presented with a data entry screen

Transaction or Data Entry Symbol

SAP 2007 / SAP University Alliances Introductory Accounting

Screen Features

Status Bar

Title Bar

Menu Bar

Application Toolbar

Entry Fields

CustomizingDisplay Options

SAP 2007 / SAP University Alliances Introductory Accounting

Entering Data

SAP 2007 / SAP University Alliances Introductory Accounting

Field Types

SAP 2007 / SAP University Alliances Introductory Accounting

SAP Fields

Field Name

Entry Field

SAP 2007 / SAP University Alliances Introductory Accounting

Reporting

SAP 2007 / SAP University Alliances Introductory Accounting

Sessions

An SAP session is a window in which the user may perform a particular task.

A User may have up to nine sessions open at one time.

SAP 2007 / SAP University Alliances Introductory Accounting

On-line Help

SAP 2007 / SAP University Alliances Introductory Accounting

System Messages

SAP 2007 / SAP University Alliances Introductory Accounting

Logging Off

For security purposes it is important to log off SAP at the end of the day or whenever you leave your PC. Your username is linked with every transaction you perform to provide an audit trail. When reviewing transactions or running reports the user name of the person responsible for entering or maintaining system information is displayed.