Welcome to…RAINPresented by: the folks in RDA

with today’s emcee, Dana DirectorDate: April 19, 2012

Research Administration Information Network

Agenda

• Intros

• Updates & timely information from the units:

Dana Director

Guest – ITG CTO RGC SPA RATE ORIO

Research HR

TTBD

CRBO

Office of the VPR

• Q & A

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• Guest – Internet Technology Group

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ITG: Internet Technology Group

Unified Communications (UC)

New Voice Mail 5/19/12

Natasha Farvan, Unified Communications Program Manager

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ITG: Internet Technology Group

• New Voice Mail Go Live Saturday 5/19– ~12,000 phones, ~8,054 voice mail boxes

• For a good user experience pre-enroll beginning 5/4– Setup your voice mail– Record a greeting– Record your name in your own voice!

Natasha Farvan, Unified Communications Program Manager

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ITG: Internet Technology Group

Communication• Instructions & Communication forthcoming• Unified Communications SharePoint Site

– Live on Friday the 13th of April– Authoritative Source of Information– Place to submit questions

• What you can do to help?– Encourage your staff to pre-enroll before 5/19 go live

Natasha Farvan, Unified Communications Program Manager

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• CTO– Clinical Trials Office

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CTO: Clinical Trials OfficeDarlene Kitterman

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• RGC– Research Grants & Contracts

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RGC: Research Grants & Contracts

RGC Staffing Announcements (A.K.A. - we are sad)

 • Jesse Null is leaving RGC as of April 20 • Heather Winters has resigned with her last day being May 9

 • Grant & Contract Manager position has been posted and closed. 

Initial interviewing has just begun.

 • Two Grant and Contract Administrator positions have been posted

and closed. Interviews for these positions have been scheduled.

Deborah Golden-Eppelein

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RGC : Research Grants & ContractsDeborah Golden-Eppelein

Just In Time (JIT) Changes

• Changes to electronic JIT business process effective April 20, 2012.

• Clarification that investigators receiving an impact score of 40 or less will be asked to provide JIT through an automated email from NIH. 

• Impact score is NIH wide and doesn't actually tie to individual institute paylines. 

• The JIT link will be active for all grants, but investigators must wait until requested to submit the JIT package.

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Just In Time (JIT) Changes (cont’d)

Important to Remember:  This process change will mean that the likelihood of an award cannot be solely tied to the fact that JIT is requested, as many of us have been accustomed to.

Notice of Requirement for Electronic Submission of Just-in-Time Information and Related Business Process Changes Beginning April 20, 2012:

http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-101.html

RGC Research, Grants & ContractsDeborah Golden-Eppelein

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• SPA– Sponsored Projects Administration

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SPA: OHSU Sponsored Projects Administration

Oracle/Discoverer Updates

• Two New OGA Reports– ZGMS: Award Status Report-By Expenditure Category– ZGMS: Award Status Report-By Expenditure Type

– Replaces ZGMS: Award Status Report

– In PDF Format

– Can be Run by Award and ORG

– With or Without Payroll Accruals

• Discoverer– Customer Name added to IBS Report

– Should simplify pCard Reconciliations

James Trotter

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SPA: OHSU Sponsored Projects Administration

CFS Updates:

•IPAs will be transitioning to CFS 7/1/12

•Object codes to be used for Internal Sales to Grants

– 4692 for internal sales-supplies– 4693 for internal sales-services– 4694 for internal sales-other

James Trotter

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SPA: OHSU Sponsored Projects Administration

Effort Statements

• Were due Tuesday, April 17th, 2012

• Please submit any outstanding forms

• Escalation Process Reminder (try to avoid this!)

– 5/15 email to Division Manager

– 5/22 email to Division Manager

– 5/31 email to Chair

– 6/14 email to Director/Dean

James Trotter

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• RATE

– Research Administration Training & Education

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Enrollment open:

4/26 - RDA 101 Intro to Research Administration

5/1 - Essentials of Grant Administration

6/19 - InfoEd

More information at the RATE webpage:

http://www.ohsu.edu/xd/research/administration/rate_courses.cfm

RATE: Research Administration Training & EducationMargaret Gardner

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RATE: Research Administration Training & EducationMargaret Gardner

NEW - Essentials of Grant Administration

– Lifecycle - from finding funding to closeout!

– Presented by diverse group of content experts

– 2 consecutive Tuesdays, May 1 & May 8

http://www.ohsu.edu/xd/research/administration/rate_courses.cfm

• ORIO– OHSU Research Integrity Office

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ORIO: OHSU Research Integrity Office

• Transition in IRB Management• Joint OHSU-VA IRB

– Joint effort of ORIO and OCTRI– MOU between OHSU and VA– OHSU IRB #3: VA Membership

• Bill Hoffman, VA IRB Co-Chair

• Craig Okada, Wayne Clark, Michael Conlin, Al Dolgins

– Submitted via OHSU eIRB + VASQ (VA Supplemental Questionnaire)

– First review: May 8

– Pilot period: 3 months

– Analyst Contact: Trish Lindstrom, 4-7887

Janet BillupsKathryn Schuff

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ORIO: OHSU Research Integrity Office

New OHSU/VA IRB agreement• Previously- studies went to both IRBs• Starting June- studies will go to joint IRB• All studies to this board will be entered into

eIRB

Susan Bankowski

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ORIO: OHSU Research Integrity Office

Integrity Week – Cultivating Integrity

April 30th to May 4th

Information tables around campus: • Center for Health and Healing Atrium• Kohler Café• Vollum Institute 2M• Mackenzie Hall Café• Marquam Caféhttp://www.ohsu.edu/xd/about/services/integrity/about/news/integrityweek.cfm

Ames Elliot

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ORIO: OHSU Research Integrity Office

Town Hall Meeting April 30th Retrospective review, sponsored travel and

disclosures, oh my!  Revised regulations for conflict of interest in research

• Revised regulations go into effect August 24th. Come hear all you need to know about the changes, and give us your feedback about the proposed procedures. Send us your questions now! manningk@ohsu.edu

• Speakers: Kara Drolet and Mark Slifka• 11am to 12:30 pm UHS 8B60 (broadcast to VGTI Seminar Room)

Ames Elliot

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ORIO: OHSU Research Integrity Office

Town Hall Meeting May 1st Doing it right in a world gone digital: Acceptable

use of cameras, cell phone and other portable devices in clinic areas

• Speakers: John Rasmussen • 10 to 11am• UHS 8B60

Ames Elliot

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ORIO: OHSU Research Integrity Office

Town Hall Meeting May 2ndHelp us help you: IRB updates for PI’s• Speaker: Susan Bankowski• 11am to noon• UHS 8B60

Ames Elliot

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ORIO: OHSU Research Integrity Office

Town Hall Meeting May 3rdLet’s Take a Walk Across the IACUC Webpage: An

excursion that might make life a bit easier!• Speaker: Bill Dale• 10:30-11:30

Meet Your IACUC Analyst – get your questions about eIACUC and IACUC review answered

• Speakers: IACUC Analysts• 11:30- noon • UHS 8B60

Ames Elliot

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ORIO: OHSU Research Integrity Office

• HOW TO’s posted to websitehttp://www.ohsu.edu/xd/research/about/integrity/iacuc/index.cfm

• IACUC Policy comment time ends 8 am on Tuesday April 24th

Tumor burden

Chemotherapy

Mouse housing densities  

• Environmental enrichment for the analysts

Bill Dale

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Wrap Up

Q & A

Next Meeting:

May 17, 2012 9:30 AMSend agenda item requests to: rain@ohsu.edu

Or use the feedback form at:

http://www.ohsu.edu/xd/research/administration/rain.cfm

Everyone

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