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Welcome to…RAIN(the meeting formerly known as SPIN)
Presented by: the folks in RDA, with today’s emcee, Arundeep PradhanDate: March 17, 2011
Agenda
• Intros• Updates & timely information from the units:
Dana Director
Office of VPR Guest: OHSU Library RGC SPA TTBD
ORIO Research HR RATE CTO CRBO Guest: OHSU Foundation
• Q & A
2RAIN: 03.17.2011
• VPR– Office of the Vice President for Research
3RAIN: 03.17.2011
Office of the VPR
Government Shutdown?
Rachel Dresbeck
4RAIN: 03.17.2011
Guest Speaker:Emily Ford, Associate ProfessorOHSU Library Main Operations
5RAIN: 03.17.2011
Guest: OHSU Library, Main Operations
• NIH Public Access Policy Support (PMCID)– http://bit.ly/dFWngt
• Author Benefits– http://bit.ly/bQiB61
• Author Rights/Course content– http://bit.ly/f884kz
• Digital Resources Library– http://drl.ohsu.edu/
• General Information– http://bit.ly/gZmRrH
Emily Ford
6RAIN: 03.17.2011
Research Publishing Support Services:
• RGC– Research Grants & Contracts
8RAIN: 03.17.2011
RGC: OHSU Research Grants & Contracts
• New Staff• Restriction of Carry-Forward on Sub-Outs
– Please advise PI’s and fiscal managers to inform sub-out PIs of the intent to restrict carry-forward on amendments prior to sending Subaward/Amendment form to RGC. This will help eliminate an unpleasant reaction at the collaborating institution.
Jesse Null
9RAIN: 03.17.2011
• SPA– Sponsored Projects Administration
10RAIN: 03.17.2011
SPA: OHSU Sponsored Projects Administration
• Effort Reporting– The Jul10-Dec10 Effort Period closed on Monday,
February 14th.– 2,787 Employee Effort Statements were generated
by Oracle. These statements have been distributed out to the Department Effort Coordinators around campus.
– The deadline for statements to be returned is April 18th.
James Trotter
11RAIN: 03.17.2011
SPA: OHSU Sponsored Projects Administration
• Oracle Issues with the Jul10-Dec10 Effort Statements – Some individuals were assigned by Oracle to an
incorrect Primary Org to their statement.– This issue affected approximately 14% out of all the
statements generated.– Department Effort Coordinators need to check their
packets to be sure they received all the people the expected. If you are missing people, or have people you didn’t expect, please contact Amber Roberts at [email protected].
James Trotter
12RAIN: 03.17.2011
SPA: OHSU Sponsored Projects Administration
• Oracle Issues with the Jul10-Dec10 Effort Statements – For another small population of individuals, Oracle
included the 5 digit Foundation funds account string in addition to the 4 digit Foundation Clearing Fund on the ECS which skews the LD % calculation.
• Hand corrections will need to be done, removing the duplicating line (the 5 digit foundation fund line) and adjusting the percentages so that they are correct.
• Please run the Discoverer report (OGADW Employee Effort Report Distribution by Period) for any employees with ECS that have foundation accounts so that you are able to see the correct distributions. Please attach a print out of the report as backup to the corrections to the ECS.
James Trotter
13RAIN: 03.17.2011
SPA: OHSU Sponsored Projects Administration
• Oracle Issues with the Jul10-Dec10 Effort Statements – The SPA Institutional Effort Coordinator and
Information Systems group, as well as ITG are working on isolating what caused these two issues. They will be fixed before the statements for the Jan11-Dec11 effort period are generated.
– Unfortunately, re-running the effort statements is not an option available for this effort period.
– If you have any questions, please email Amber Roberts at [email protected].
James Trotter
14RAIN: 03.17.2011
SPA: OHSU Sponsored Projects Administration
• Hot Topics– Medical Research Foundation (MRF)
• Increased scrutiny of no-cost extension requests
– American Recovery and Reinvestment Act (ARRA)
• Thoughts from the Grapevine
– OHSU’s A-133 audit• Audit has been completed and report issued• No findings identified
James Trotter
15RAIN: 03.17.2011
• ORIO– OHSU Research Integrity Office
16RAIN: 03.17.2011
ORIO: OHSU Research Integrity OfficeBill Dale, Ph.D.Phil Streeter, Ph.D.
17RAIN: 03.17.2011
• Bill Dale, RIO for Animal Care and Use on CWC- IACUC administration - protocol processing- compliance issues
• Phil Streeter, IACUC Chair & Associate Professor, Department of Pediatrics
- chairs both IACUCs on CWC- assists in oversight of all IACUC activities- helps to assure compliance with
federal requirements
ORIO: OHSU Research Integrity OfficeBill Dale, Ph.D.Phil Streeter, Ph.D.
18RAIN: 03.17.2011
• Our Goal…To develop a program that assures the highest standards of
animal care and use while being sensitive and responsive to the needs of OHSU’s scientific community.
• Communication is key!- feedback is encouraged- we are available to discuss our vision for the OHSU animal use program with your department
Bill Dale: 4-9644; [email protected] Streeter: 4-1762; [email protected]
ORIO: OHSU Research Integrity OfficeBill Dale, Ph.D.Phil Streeter, Ph.D.
19RAIN: 03.17.2011
• Barbara Cox, Ph.D., Scientific Liaison- Acts as intermediary between OHSU scientific staff,
ORIO, and IACUC- Primary objectives:
• enhance customer satisfaction with animal use program• help facilitate the work of IACUC, ORIO
- Specific objectives:• foster positive relations• enhance communication• educate scientific staff during lab visits• facilitate animal use to enhance the research enterprise
Further Details Forthcoming!
OIO: Policy Update OHSU Integrity Office
OHSU Visiting Scientist & Other Affiliates Policy:• Updated links to checklists• Includes a link to OHSU Healthcare Member
Compliance Matrix• Added the requirement that all Visiting clinicians have
an excluded/debarred screening completed
Find it here: http://www.ohsu.edu/xd/about/services/integrity/policies/
upload/Visiting-Scientists-Policy.pdf
Questions? Contact the Integrity Office at 4-8849
Amy Cline
20RAIN: 03/17/2011
• Research HR– Research Human Resources
21RAIN: 03.17.2011
Research HR: Research Human Resources
• What is the ROP?• What has been ROP’d so far?• ROP Trends and Results• Next Steps
Jennifer Crosby-Meurisse
22RAIN: 03.17.2011
What is the ROP?• The Research HR team wanted to identify needs and
satisfaction regarding the workplace from the research ranked employees’ perspective.
• We wanted to find a way to fully connect with the research-ranked staff members in a meaningful way.
• We wanted to hear directly from them and be able to have a proactive and comprehensive plan for next fiscal year to 1) deliver what is most needed to our research-ranked staff member community and 2) stop the reactive approach to HR needs and issues for this population in Research and across OHSU.
Research HR: Research Human ResourcesJennifer Crosby-Meurisse
RAIN: 03.17.2011
What has been ROP’d in so far?• November - January, we conducted 16 focus groups (four
being at West Campus) with 91 randomly selected research-ranked employees.
• Based on the information gathered in those focus groups, we developed a comprehensive survey
• The survey was sent out to our 1651 researcher ranked employees across OHSU.
• We received 466 responses to this 30-minute survey – that is a 42% response rate.
• After we received the results from the survey, we analyzed the trends from the focus groups and the overall survey.
Research HR: Research Human ResourcesJennifer Crosby-Meurisse
RAIN: 03.17.2011
ROP Trends and Results• We heard praises from the research ranked staff members
regarding their work and job satisfaction, OHSU employee benefits as well as their PIs, lab manager or other managers that influenced their work.
• We heard that there was opportunity for change or improvement with regards to their work space, overall communication, inclusion and collaboration, availability of training and development, and that they would like their PIs/lab managers to have opportunities for leadership classes to better hone their people management skills.
Research HR: Research Human ResourcesJennifer Crosby-Meurisse
RAIN: 03.17.2011
ROP – Next Steps• We are currently sharing the results with leaders across
the Research enterprise, administration, as well as faculty and the research ranked employees. We are also taking in feedback and suggestions based on the outcomes.
• We hope to have one last update for you once we have determined what programs, offerings, changes, and additions we will add in FY 12 and 13 which should be very soon!
Research HR: Research Human ResourcesJennifer Crosby-Meurisse
RAIN: 03.17.2011
• What is RATE?– Research Administration Training & Education
27RAIN: 03.17.2011
RATE: Research Administration Training & Education
• Latest developments:– Internal xTrain “Getting Started Guide” at:
http://www.ohsu.edu/research/rda/spa/nrsa.shtml
• If you are working with NRSA training grants as a PI, administrator or Trainee, you now need your own electronic Commons account.
– New NIH xTrain tools have been added at:http://era.nih.gov/training_career/index.cfm
• See Quick Reference Sheets in the Training Materials section.
Margaret Gardner
28RAIN: 03.17.2011
RATE: Research Administration Training & Education
• More developments:– Research Administration Information
Network (RAIN) webpage is live: http://www.ohsu.edu/xd/research/administration/rain.cfm
• Link to the live streaming feed
• Archive of previous agendas, PowerPoint presentations and video recordings
• List of contributing RDA departments
Margaret Gardner
29RAIN: 03.17.2011
RATE: Research Administration Training & Education
• But wait! There’s more:– Post-Award Education Program (PEP)
• New West Campus PEP schedule starts March 30th - registration is now open!
• Updated xTrain content included in Training Grants & Fellowship Basics course this April
• Spots still available for current Marquam Hill courses
• Spring 2011 Schedules for both campuses posted at: http://www.ohsu.edu/research/rda/spa/spatraining.shtml
» Register by emailing [email protected]
Margaret Gardner
30RAIN: 03.17.2011
RATE: Research Administration Training & Education
Questions? Suggestions?
• Contact:Margaret GardnerRDA Education [email protected]@ohsu.edu
Margaret Gardner
31RAIN: 03.17.2011
• CTO– Clinical Trials Office
• ISIS– OCTRI Investigator Support & Integration Services
32RAIN: 03.17.2011
• Volunteer for CRMS Function Area Subcommittees– Budgeting– Contracting– Billing– Participant Tracking & Invoicing– Approvals
• Departmental• Hospital/ancillaries
– Reporting– Interfaces
ISIS: OCTRI Investigator Support & Integration ServicesDarlene Kitterman, Director
33RAIN: 03.17.2011
• Preaward Office Finder: http://www.ohsu.edu/xd/research/administration/
ISIS: OCTRI Investigator Support & Integration ServicesDarlene Kitterman, Director
34RAIN: 03.17.2011
Guest:Amanda Horton, Associate DirectorCorporate & Foundation Relations
OHSU Foundation
35RAIN: 03.17.2011
Guest: OHSU Foundation: Corporate & Foundation RelationsAmanda Horton, Associate Director
36RAIN: 03.17.2011
• Collins Medical Trust grants– local foundation– up to $30,000/one year grants– faculty, postdocs eligible
• What they fund– medical research/medical education for health professionals– pilot projects/seed funding
• Key changes– Only 15 OHSU applicants per submission– Open Application Period
Guest: OHSU Foundation: Corporate & Foundation RelationsAmanda Horton, Associate Director
37RAIN: 03.17.2011
• Annual deadlines
Open Application Period
RGCDeadline
OHSUFDeadline
CMTDeadline
Feb 15 - April 19 April 19 April 22 May 1
June 15 - Aug 19 August 19 August 24 September 1
Oct 15 - Dec 16 December 16 December 21 January 1
38RAIN: 03.17.2011
Guest: OHSU Foundation: Corporate & Foundation RelationsAmanda Horton, Associate Director
• Where to find info– RFDS Funding Database– http://ozone.ohsu.edu/research/rda/funding/fopdetail.php?fopID=909
• Resources– Submission Guidelines– Proposal Example– Clearance Form– Frequently Asked Questions– OHSUF Office of Corporate & Foundation Relations
• Questions? – Amanda Horton, [email protected], 503.412.6367
Wrap Up
Q & ANext Meeting:
April 21, 2011 9:30 AM
Send agenda item requests to: [email protected]
Everyone
39RAIN: 03.17.2011
