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Welcome to RAIN!Presented by: the folks in RDA
with today’s emcee, Melanie HawkinsDate: April 17 2014
Research Administration Information Network
RAIN Agenda
• Introduction• Updates & timely information:
Special Guest: EdCOMM Research & Academic HR RFDS RGC SPA RATE Special Guest: CFS ORIO
SVPRTTBDCRBOCTOUSR
• Q & A
RAIN: 4-17-2014 2
Melanie Hawkins
Special Guest
EdCOMM– Educational Communications
3RAIN: 4-17-2014
Echo360Use the link below to access live and previously
recorded RAIN meetings.
RAIN EchoCenterhttps://
echo360ess.ohsu.edu:8443/ess/portal/section/c58e97c7-22c9-4fea-87c4-7f67596b1126
4RAIN: 4-17-2014
EdCOMM: Educational CommunicationsTony Pruitt
5RAIN: 4-17-2014
Echo360
Training Videoshttps://echo360ess.ohsu.edu:8443/ess/portal/section/0ec78e21-c5d3-4435-bdf1-3d087709ff97
EdCOMM: Educational CommunicationsTony Pruitt
6RAIN: 4-17-2014
Questions?
Contact EdCOMM at:
503-494-7722http://www.ohsu.edu/edcomm/services/index.shtml
EdCOMM: Educational CommunicationsTony Pruitt
HR–Research and Academic Human
Resources
7RAIN: 4-17-2014
HR: Research & Academic Human ResourcesJennifer Crosby-Meurisse
8RAIN: 4-17-2014
New Performance Evaluation• One of two tools to integrate the new OHSU
Core Competencies• Other tool is a 360 evaluation• New performance evaluation launch is April 28th
Who is expected to use the new evaluation?• All employees except for faculty and Healthcare
employees.
HR: Research & Academic Human ResourcesJennifer Crosby-Meurisse
9RAIN: 4-17-2014
New Performance Evaluation
What’s different?• New name: Performance Planning & Evaluation Tool• Evaluation is PDF fillable form vs. Word document• Incorporates the new OHSU Core Competencies• New performance ratings • Intended to be more user friendly than the old form
HR: Research & Academic Human ResourcesJennifer Crosby-Meurisse
10RAIN: 4-17-2014
New Performance Evaluation
Learn more about its functionalities and process flow at an information session!
Open sessions on:• April 30th, 1:30-3pm, in UHS 8B60• May 6th, 10:30-12pm, in CHH 12181• May 13th, 10:30-12pm, West Campus, VGTI
Conference Room• May 29th, 10-11:30am, in Mac Hall 2201
HR: Research & Academic Human ResourcesJennifer Crosby-Meurisse
11RAIN: 4-17-2014
HR: Research & Academic Human ResourcesJennifer Crosby-Meurisse
12RAIN: 4-17-2014
New OHSU Core CompetenciesEach competency features behaviors specific to these five organizational roles when at work:
• Leading Self
• Leading Others
• Leading Leaders
• Leading the Function
• Leading the Organization
HR: Research & Academic Human ResourcesJennifer Crosby-Meurisse
13RAIN: 4-17-2014
Questions?
For more information about the new Core Competencies, take a look at these internal resources:
• April 10th Staff News post.• https://o2.ohsu.edu/corecompetencies.
RFDS–Research Funding and Development
Services
14RAIN: 4-17-2014
RFDS: Research Funding & Development Services
Volunteers needed for Research Week
Katie Wilkes
15RAIN: 4-17-2014
Volunteers needed for check-in desk, setting up poster sessions, and moderating oral presentation sessions.
Go here to see what shifts are available and to sign up.
All volunteers will get a Research Week T-shirt!
RFDS: Research Funding & Development Services
Three Minute Thesis Competition
Katie Wilkes
16RAIN: 4-17-2014
Cheer on OHSU students as they present their research project in three minutes or less.
Wednesday, March 7 at 4 p.m., OHSU Auditorium
Students must register to participate by April 21.
RFDS: Research Funding & Development Services
Research Week Keynotes
Monday, May 5, 1 p.m., OHSU Auditorium
Gary Gibbons, M.D., Director of the National Heart, Lung, and Blood Institute at the National Institutes of Health
Title: "Charting our Future Together: Setting an Agenda for the NHLBI"
Katie Wilkes
17RAIN: 4-17-2014
RFDS: Research Funding & Development Services
Research Week Keynotes
Tuesday, May 6, 4 p.m., OHSU Auditorium
Jeff Lichtman, M.D., Ph.D., Jeremy R. Knowles Professor of Molecular and Cellular Biology and the Ramon Y. Cajal Professor of Arts and Sciences at Harvard University
Title: "Connectomics: What, Why and How?"
Katie Wilkes
18RAIN: 4-17-2014
RFDS: Research Funding & Development Services
Research Week Keynotes
Wed., May 7, 12 p.m., OHSU Auditorium
Jim Austin, Ph.D., editor of Science Careers, a publication of Science magazine and the American Association for the Advancement of Science
Title: "I'm not here on business baby, I'm only here for fun"
Katie Wilkes
19RAIN: 4-17-2014
RFDS: Research Funding & Development Services
Research Week Keynotes
Thursday, May 8, 12 p.m., OHSU Auditorium
Chittaranjan Yajnik, M.D.,FRCP, director of the diabetes unit, King Edwards Memorial Hospital & Research Centre in Pune, India
Title: “Developmental origins of health and disease research in Pune, India”
Katie Wilkes
20RAIN: 4-17-2014
RFDS: Research Funding & Development Services
View the full Research Week schedule here.
We hope to see you there – please help spread the word!
Katie Wilkes
21RAIN: 4-17-2014
22RAIN: 4-17-2014
Questions?
http://www.ohsu.edu/funding
http://www.ohsu.edu/researchnews
RFDS: Research Funding & Development ServicesKatie Wilkes
RGC–Research Grants and Contracts
RAIN: 4-17-2014 23
Updated RGC Website
• New and revised Frequently Asked Questions (FAQs) and additional updates throughout the website.
24RAIN: 4-17-2014
Danny Stockdale
RGC: Research Grants & Contracts
InfoEd Community Page• This will be used as the sole
communication center for all things InfoEd.
• Access the online RATE InfoEd Community Page, Join the Community, and signup for Alerts!
25RAIN: 4-17-2014
Danny Stockdale
RGC: Research Grants & Contracts
26RAIN: 4-17-2014
Questions?
Contact RGC:
503-494-7784http://
www.ohsu.edu/xd/research/administration/research-grants-contracts/
Danny Stockdale
RGC: Research Grants & Contracts
SPA– Sponsored Projects Administration
27RAIN: 4-17-2014
SPA: Sponsored Projects Administration
Uniform Guidance
2 CFR 200 Effective 12/26/2014
A Few Potential Changes:
• Direct Charging of Administrative Costs
• Voluntary Cost Sharing cannot be used as a factor during merit review unless required in FOA.
• Direct Charging of Temporary Dependent Care Costs
Nancy Duncan
28RAIN: 4-17-2014
SPA: Sponsored Projects Administration
Uniform Guidance
200.415 Required Certifications (FFR and Invoices)
“By signing this report……..I am aware that any false, fictitious, or fraudulent information or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise.”
Nancy Duncan
29RAIN: 4-17-2014
SPA: Sponsored Projects Administration
Effort Reminder
Forms were due to SPA April 15.
Currently:
• 29 Pending LD adjustments awaiting certified effort statements
• 8 ECS awaiting LD adjustments
Nancy Duncan
30RAIN: 4-17-2014
SPA: Sponsored Projects Administration
Oracle Grants Accounting (OGA)
New OGA Project Status
– Archived & IM Purged
OGA Survey Monkey– Goal for survey is May/June 2014
– Email ‘SPA OGA Help’ with suggestions for improvement or questions for the survey!
Nancy Duncan
31RAIN: 4-17-2014
SPA: Sponsored Projects Administration
SPA Staffing Change
Please welcome our new Subrecipient Monitor!
Fadi Opgenorth
Starting May 19th
Nancy Duncan
32RAIN: 4-17-2014
33
Questions?
Contact SPA
494-0355
SPA: Sponsored Projects AdministrationNancy Duncan
RAIN: 4-17-2014
Special Guest
CFS– Central Financial Services, Central
Disbursements
34RAIN: 4-17-2014
CFS: Central Financial Services, Central Disbursements
Introducing…
Research Subjects Reloadable Debit Cards!
- for FY15
RAIN: 4-17-2014 35
Mary Justice
CFS: Central Financial Services, Central Disbursements
University Benefits
• Reduction in Costs – Time Savings
• Increased Subject Retention
• Increased Controls
– Accurate 1099 reporting
– Reduction in risks
RAIN: 4-17-2014 36
Mary Justice
Research Subject Benefits
• Card holder access to funds include:
- Bank Withdrawals, PIN Based Transactions, ATM Access
• Worldwide acceptance of the card
• No bank account required
• 24/7 customer service
37RAIN: 4-17-2014
CFS: Central Financial Services, Central Disbursements
Mary Justice
Research Staff Benefits
• Time Saver- Ability to make payments quicker using preloaded
payment schedule or pay by visit.- Unique Travel Tool automatically calculates mileage
and correct reimbursement rate.
Continued…
38RAIN: 4-17-2014
CFS: Central Financial Services, Central Disbursements
Mary Justice
39RAIN: 4-17-2014
More Research Staff Benefits• Tracking
- Payments by ‘Study’ reports - reports all transactions related to a specific study or grant account.
• Happier Subjects- No more waiting for a check to be cut!
CFS: Central Financial Services, Central Disbursements
Mary Justice
Questions?
Contact: Mary Justice
503-494-4714
RAIN: 4-17-2014 40
CFS: Central Financial Services, Central Disbursements
Mary Justice
RATE– Research Administration Training and
Education
41RAIN: 4-17-2014
RATE: Research Administration Training & EducationMargaret Gardner
42RAIN: 4-17-2014
Featured Courses
Training Grants & Fellowships
Pre-Award Focus: Federal Budget Basics
Post-Award Focus: Federal Grant Management
Click here for details, dates & times, and enrollment links.
RATE: Research Administration Training & EducationMargaret Gardner
43RAIN: 4-17-2014
Reminder:
RATE Community Site Sign up for Alerts Participate in Discussions You already have a profile!
Explore the RATE Community site here.
ORIO–OHSU Research Integrity Office
RAIN: 4-17-2014 44
ORIO IRB: Institutional Review Board
eIRB Upgrade: eIRB7
Upgrade Process Has Begun• 10 years since the last eIRB iteration.
• Current system served us well but is outdated.
• eIRB7 incorporates ongoing process improvement efforts, supports toolkit documents that meet current criteria for regulatory review and approval.
David Holmgren
45RAIN: 4-17-2014
What does eIRB7 mean for all of us?
• Follows our recent IRQ Chop rollout in the mission to eliminate unnecessary, duplicative items
• Reliance on complete and accurate protocols and other study documents.
• Simpler application process.
• Streamlined, clearer regulatory documentation.
46RAIN: 4-17-2014
ORIO IRB: Institutional Review Board
David Holmgren
When will eIRB7 go live?
Tentatively 2015.
How can you help?
We will look to you, the research community, for feedback:• To get your involvement, answer your questions,
address your concerns.• To enlist your help in testing the system.
Please stay tuned for more details to come.47RAIN: 4-17-2014
ORIO IRB: Institutional Review Board
David Holmgren
IRB Brown Bag Sessions
Identifiability
Thursday April 24th
11:30 a.m. to 12:30 p.m. in UHS 8B60
IRB ensures compliance in determining how covered entities may use/disclose protected health
information (PHI). Come learn what is required when using PHI in research.
48RAIN 4-17-2014
ORIO IRB: Institutional Review Board
David Holmgren
IRB Classroom Training11:30 to12:30 p.m. in CHH 3178
Introduction to IRB ReviewJoin us May 1st or June 5th.
Details for IRB Training Online
49RAIN 4-17-2014
ORIO IRB: Institutional Review Board
David Holmgren
ORIO: OHSU Research Integrity Office
Integrity Booster Completion
Impact on Cognos-Researcher Snapshot• Reminder: all employees, students and volunteers
are required to complete the newest Integrity Booster.
• If a researcher has not yet completed the current Integrity Booster, the field for Integrity Booster completion date in Cognos will be blank.
David Holmgren
50RAIN: 4-17-2014
ORIO: OHSU Research Integrity Office
Integrity Booster Completion
Impact on Grants• Will not be held up for completion of current Booster• CoI regulations require completed booster after 8/24/12
How do you find the last completion date? – Researchers can view their own historical records by
clicking Integrity Booster course title in Big Brain, then clicking “view historical records”.
– Contact the Integrity Office for assistance.
David Holmgren
51RAIN: 4-17-2014
52
Questions?
David Holmgren
503-494-7887
www.ohsu.edu/researchintegrity
RAIN 4-17-2014
ORIO: OHSU Research Integrity Office
Wrap Up
Q & A
Next RAIN Meeting:
May 15, 2014, 9:30 – 11:00am
Send agenda item requests to: [email protected] use the RAIN Feedback Form
Everyone
RAIN: 4-17-2014 53
