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TEAM MANUAL
2016 Trail World Championships Saturday, October 29th
2
TransPeneda–Gerês (Portugal)
TABLE OF CONTENTS
1. GENERAL INFORMATION 04
1.1. Portugal 04
1.2. Peneda-Gerês National Park 05
2. ORGANISATION STRUCTURE 07
2.1. IAU 07
2.2. ITRA 07
2.3. Portuguese Athletics Federation 08
2.4. Local Organisation Committee 08
3. ARRIVALS 10
3.1. Arrivals by air 10
3.2. Arrivals by road 10
3.3. Visa Requirement 10
4. TRANSPORT 10
4.1. Transfer to Braga city (Bom Jesus) 10
4.2. Bus shuttle service 11
3
4.3. Transportation for coaches / officials to the refreshment stations 11
4.4. Additional option – Car Rental 11
5. ACCOMMODATION 12
5.1. General Information 12
5.2. Official Accommodation 12
5.3. Costs and IAU Quota 13
5.4. Payment procedures 14
5.5. Meals 14
5.6. Meeting rooms 14
6. ACCREDITATION 15
6.1. General 14
6.2. Accreditation procedure 15
6.3. Loss of an accreditation card 15
6.4. Access areas for teams 15
7. TECHNICAL INFORMATION AND COMPETITION REGULATIONS 16
7.1. General 16
7.2. General programme 16
7.3. Titles 18
7.4. Race Information 18
7.5. Refreshments and Aid Stations 19
7.6. Entries 19
7.7. Team ranking 19
7.8. Technical Meeting 20
7.9. Bibs numbers 20
7.10. Cut-off times 20
7.11. Mandatory, Advisable and Authorised Gear 21
7.12. Controls, cheat and consequences 22
7.13. Disqualification 23
7.14. Penalties 23
7.15. Protests and appeals 24
8. OPENING AND CLOSING CEREMONIES 24
8.1 Opening ceremony 24
4
8.2 Award and Closing Ceremonies 24
9. MEDICAL SERVICES AND DOPING CONTROL 25
9.1 General 25
9.2 Medical 25
9.3 Doping control 26
ANNEX 28
Map & Photo Points 28
1. GENERAL INFORMATION
1.1. Portugal
Official name: Portuguese Republic
Area: 92,212 km2
Population: 10 427 301
Official language: Portuguese
Recognized regional languages: Mirandese
Type of government: Unitary semi-presidential republic
Elevations: Highest: Mount Pico, Azores (2 351 m)
Major religion: Catholicism
Life expectancy: Women: 84 | Men: 78
GDP: €179,410 billion
Labour distribution: Services: 74.4% | Industry: 23.1% |
Fisheries and agriculture: 2.4%
Foreign trade: Main trade partners: Spain, Germany,
France and Great Britain
Currency: Euro €. All international credit cards are
valid and widely accepted throughout
Portugal.
Local time: GMT + 1 (Summer Time)
GMT + 0 (Winter Time)
Water: Tap water is completely safe for drinking
Driving: Right-hand traffic
Electricity: Voltage: 220/230 V | Frequency: 50 Hz |
Plugs: type C and F
Mobile phone network: 4G, 3G, Edge, GSM and GPRS
Mobile phone companies: MEO, NOS and Vodafone
Business hours: Business hours of the main establishments:
Weekdays Saturdays Mondays
5
Banks 8:30 am – 3 pm Closed Closed
Post offices 9:00 am – 6 pm Closed Closed
Shops 9:00 am – 7 pm Some are open Some are open
Shopping centres 10:00 am – 11:00 pm 10:00 am – 00:00 am 10:00 am – 11:00 pm
1.2. Peneda-Gerês National Park
The Peneda-Gerês National Park (PGNP) is the only national park in Portugal (although
many natural parks, protected landscapes, and reserves exist across the nation). It is
located in the Norte region, in the northwest of Portugal; specifically in the districts of
Viana do Castelo, Braga, and Vila Real.
The park was created on 8 May 1971 due to its national and international scientific
interest, with the aim to protect the soil, water, flora, fauna, and landscape, while
preserving its value to the existent human and natural resources. Education and
tourism are also goals of the park.
The PGNP is one of the most beautiful and inhospitable places of this country: it
encloses waterfalls, a rich fauna and flora, castles, gastronomy, handcraft, friendly and
wonderful people, community villages, ancient culture…
The PGNP is also a Transboundary Biosphere Reserve, declared on 27 May 2009, by
UNESCO.
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The park is a vast amphitheatre-shaped space sculpted during the Variscan orogeny by
geological forces, wind and water, and extends from the Castro Laboreiro to the
Mourela plateaus, encompassing the Serra da Peneda, Serra do Soajo, Serra Amarela
and the Serra do Gerês. These form a barrier between the ocean plains to its west and
the plateaus in the east. The highest peaks are Peneda (1340 m), Soajo (1430 m),
Amarelo (1350 m), Gerês (1545 m) and Altar dos Cabrões (1538 m) located on the
border with Spain, continuing into this territory as part of the Serra do Xurés.
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2. ORGANIZATION STRUCTURE
2.1. International Association of Ultrarunners (IAU)
IAU President
Name Dirk Strumane
Tel.: +32 57 36 69 45 (home) +32 50 22 12 33 (office)
Mobile: +32 474 266 952
Email: [email protected]
IAU Secretary
Name: Hilary Walker
Tel.: +44 7884 473 336
Email: [email protected]
Logistic & Financial Coordinator
Name: Liesbeth Jansen
Tel.: +31 59 7432972
Mobile: +31 62 2490053
Email: [email protected]
General Project Coordinator
Name: Paco Rico
Tel.: +34 616 508 228
Email: [email protected]
2.2. International Trail Running Association (ITRA)
ITRA President
Name: Michel Poletti
Mobile: +33 608 029 468
Email: [email protected]
Technical and Communication Coordinator
Name: José Carlos Santos
Tel.: (+351) 910 265 526
Email: [email protected]
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2.3. Portuguese Athletics Federation
Address: Largo da Lagoa, 15 – B
2799-538 Linda-a-Velha
Portugal
Tel.: (+351) 21 414 60 20
Fax.: (+351) 21 414 60 21
Email: [email protected]
Website: www.fpatletismo.pt
2.4. Local Organization Committee
Race Director
Name: Carlos Sá
Tel.: (+351) 922 059 193
Email: [email protected]
Protocol Director
Name: Ana Pereira
Tel.: (+351) 924 135 846
Email: [email protected]
Accommodation Director
Name: Luísa Vilas Boas
Tel.: (+351) 936 345 806
Email: [email protected]
Medical Director
Name: Pedro Amorim
Tel.: (+351) 965877728
Email: [email protected]
President
Name: Carlos Sá
Tel.: (+351) 922 059 193
Email: [email protected]
Transport Director
Name: José Carlos Araújo
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Tel.: (+351) 966 285 293
Email: [email protected]
Communications Director
Name: Rodrigo Rato
Tel.: (+351) 933 511 474
Email: [email protected]
Rescue Manager
Name: Capitão Cláudio Quelhas
Tel.: (+351) 968 284 131
Email: [email protected]
Safety and Route Manager
Name: Sargento Caridade
Tel.: (+351) 966 484 169
Email: [email protected]
Website: http://carlossanatureevents.com/
LOC headquarters will be located at:
• During October 25th, 26th, 27th, 28th and 30th
Elevador Hotel (“Sala Lazer”)
Monte do Bom Jesus
4710-455 Braga
Portugal
• During the competition (October 29th)
Arcos de Valdevez Municipal tourism office
Campo Trasladário
4970-593 Arcos de Valdevez
Portugal
3. ARRIVALS
3.1. Arrivals by air
The only official Airport is Oporto. Teams will be met there by representatives of the
LOC through a welcome desk.
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3.2. Arrivals by road
Teams coming by road shall proceed directly to the LOC headquarters.
3.3. Visa Requirement
Many teams need a visa to come to Portugal (please see the procedure in the GIS).
4. TRANSPORT
4.1. Transfer to Braga city (Bom Jesus)
Teams can take the transport rented by them or can take the bus directly to Braga city
(and once at the bus station, directly to the hotel) for 8€ per person. The payment
should be made in the moment of entering in the bus. The ride is of about 56km and
will last about 1 hour. The welcome desk will be open from October 25 till October 30,
2016.
Bus timetable
Porto Airport → Braga
5:00
am
8:30
am
9:30
am
10:30
am
12:45
am
3:30
pm
5:45
pm
8:30
pm
10:30
pm
00:45
pm
More info: http://www.getbus.eu/index.php?lang=en&seccao=2
4.2. Bus shuttle service
LOC will manage the following transportation for the delegations:
• Hotel/Opening ceremony and return
• Hotel/Start line
• Finish line/Hotel
Braga → Porto Airport
4:00
am
6:00
am
8:00
am
9:30
am
11:30
am
2:00
pm
4:30
pm
6:45
pm
9:30
pm
11:15
pm
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• Hotel/Transfer to airport on Sunday 30th
4.3. Transportation for coaches / officials to the aid stations
LOC will manage the transportation for coaches/officials/medical team, from the start
line to the aid station 1, then to aid station 3 and then to the finish line. If you have 2
support teams, another bus will offer the possibility to go to aid station 2 and then to
the finish line.
4.4. Additional option – Car Rental
For more comfort and flexibility during your stay, you have the option of renting a car.
It will be the only solution for coaches to go to all the Aid stations (following the speed
of your different runner).
Online reservation is available on www.firstrent.pt
Phone number: (+351) 707 224 466
Rate includes unlimited mileage, theft protection (TP), collision damage waiver (CDW),
road service charge and VAT.
More information about car rentals can be found here: http://www.ana.pt/
5. ACCOMMODATION
5.1. General Information
All delegations will stay at the Bom Jesus Hotels, a green nook of Braga city, located
just 2 km (an approximately 8 min drive) from the city centre.
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The start line is located 36 km from the place where all the delegations will be
accommodated. The transfer to the start line is guaranteed by the LOC, by bus.
5.2. Official Accommodation
Bom Jesus Hotels
Templo Hotel (4 stars)
Elevador Hotel (4 stars)
Parque Hotel (4 stars)
Lago Hotel (3 stars)
João Paulo II Hotel (3 stars)
Address: Monte do Bom Jesus 4715-056 Braga Portugal Tel.: +351 253 603 470
5.3. Costs and IAU Quota
The organizing Committee will offer full board accommodation, free of charge, for a
maximum 2 male and 2 female athletes per delegation for a defined number of nights.
Travel to Portugal takes less than 4 hours: 3 nights (Thursday 27th, Friday 28th and
Saturday 29th October)
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ALG – AND – AUT – BEL – CRO – CZE – DEN – MKD – FRA – GER – GIB – HUN – IRL – ITA – LUX – MON –
NED – POL – POR – SVK – SLO – ESP – SWI – GBR
Travel to Portugal takes between 4 and 9 hours: 4 nights (Wednesday 26th, Thursday
27th, Friday 28th and Saturday 29th October)
ALB – ANG – BLR – BUL – CPV – EST – FIN – GRE – ISL – ISR – LAT – LIB – LTU – NOR – ROM – RUS – SRB –
SWE – TUR – UKR
Travel to Portugal takes more than 9 hours: 5 nights (Tuesday 25th, Wednesday 26th,
Thursday 27th, Friday 28th and Saturday 29th October)
ARG – AUS – BRA – BRU – BDI – CMR – CAN – COM – CGO – COD – CRC – ECU – GAM – HKG – JPN – JOR
– KEN – KOR – KGZ – LES – MAD – MEX – MGL – NAM – NEP – NZL – NIG – NGR – PHI – QAT – RSA – SLE
– SRI – TPE – USA – URV – ZIM
Accommodation for additional athletes, other delegation members and any eventual
additional nights will be charged at the following rates:
4 star Hotel – 100€* in double occupancy/140€* in single occupancy (limited to a
reduced number of single rooms available)
3 star Hotel – 80€*in double occupancy/120€* in single occupancy (limited to a
reduced number of single rooms available)
*Price per person and per night which includes:
Full-board accommodation
Standard room services (Air conditioning, hair dryer, phone, tv, Direct Dial
Telephone)
Accommodation facilities (Elevator, laundry, the parking lot)
Leisure facilities (Gym, sauna)
Free access to indoor heated pool with waterfall, jacuzzi, Turkish bath and
cardio-fitness room of Templo Hotel
10% of discount on SPA treatments in Templo Hotel.
5.4. Payment procedures
July 15th - 20% of the total amount
September 26th - the rest 80% of the total amount
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Each proof of payment must be sent to: [email protected]
Payment should be done by bank transfer or credit card*:
VIVER PENEDA-GERÊS-ASSOCIAÇÃO DE PROMOÇÃO DO AMBIENTE E ACTIVIDADES NA NATUREZA Bank account: (Crédito Agrícola Bank) 40269547791 IBAN code: PT50 0045 1040 40269547791 85 BIC/SWIFT: CCCMPTPL
*www.carlossanatureevents.com
5.5. Meeting rooms
Arrangements can be made for team meeting rooms through the information desk in
the hotel. Requests shall be made at reasonable time in advance.
5.6. Meals
Breakfast Lunch Dinner
Tuesday 25th 7:00 pm Hotel
Wednesday 26th 8:00 am Hotel 12:30 am Colunata 7:00 pm Colunata
Thursday 27th 8:00 am Hotel 12:30 am Colunata 7:00 pm Colunata
Friday 28th 8:00 am Hotel 12:30 am Colunata 7:00 pm Colunata
Saturday 29th 3:00 am Hotel 2:00 pm Arcos de Valdevez
7:30 pm Colunata
Sunday 30th 8:00 am Hotel 11:00 am Colunata
6. ACCREDITATION
6.1. General
Each team member will receive an accreditation card, which must be worn at
all times and should be clearly visible.
Security personnel will control all areas.
The accreditation card is not transferable and does not allow the holder to take
another person beyond checkpoints.
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Photos are not required for the accreditation card system.
6.2. Accreditation Procedure
Accreditation cards will be prepared in advance of the event, based on the
information provided by the Member Federation in the final entry.
No changes will be accepted after the final entry deadline (except in case of
lesion or last-minute illness of one of the team members).
Accreditation cards will be distributed to the team leader at Colunata, on 27th
and 28th October (see ‘‘General Programme” section).
Before the 27th October accreditation cards will be distributed at Templo Hotel
(see ‘‘General Programme” section).
If a delegation arrives out of the secretariat opening hours, they must go
directly to their hotel. Hotel staff will contact someone from the LOC, who will
meet the delegation for the accreditation procedure.
There will be 5 types of accreditation card: Athletes; Press; Officials; Medical
Team and Organization.
6.3. Loss of an Accreditation Card
Any lost or damaged accreditation cards should be reported to the
Accreditation Office at Colunata.
Duplicate cards can be obtained where proof of identity can be established.
6.4. Access areas for teams
Cards will be distributed to the coaches for the refreshments and aid stations.
Access to the Doping Control: one pass will be given to the athlete upon
notification and an additional pass for an accompanying person. Passes will be
collected once they enter the Doping Control Station.
7. TECHNICAL INFORMATION AND COMPETITION REGULATIONS
7.1. General
The IAU reserves all rights related to the World Trail Championships.
They shall be organised in accordance with regulations of the IAU, ITRA and IAAF.
The World Championships are open exclusively to runners entered by their Federation, member of the IAU.
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The Trail World Championships will include a single race, men and women running together.
7.2. General programme
Tuesday 25th/Wednesday 26th/Thursday 27th
Welcome at Oporto International Airport and transfer to Braga city and then to Bom
Jesus Hotels
Tuesday 25th
4:00 – 7:00 pm Secretariat opening for accreditation procedure
7:00 pm Dinner at Hotel do Templo
Wednesday 26th
8:00 am Breakfast at each hotel
11:00 – 12:00 am Secretariat opening for accreditation procedure
12:30 am Lunch at Colunata
2:30 pm Transfer using LOC transportation Bom Jesus – Gerês (optional)
4:00 – 7:00 pm Secretariat opening for accreditation procedure
5:30 pm Transfer back to the hotels
7:00 pm Dinner at Colunata
Thursday 27th
8:00 am Breakfast at each hotel
11:00 am Secretariat opening for accreditation procedure
12:30 am Lunch at Colunata
2:30 pm Transfer using LOC transportation Bom Jesus – Braga city centre (optional);
free afternoon, using public transports
7:00 pm Secretariat closing
7:00 pm Dinner at Colunata
Friday 28th
8:00 am Breakfast at each hotel
9:00 am Secretariat opening for accreditation procedure and anti-doping control
11:00 am Secretariat closing
11:00 am Technical meeting
12:00 am Press conference
12:30 am Lunch at Colunata
2:30 pm Bus transfer of all the delegations from the hotels to the opening ceremony
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4:00 pm Opening ceremony
6:30 pm Bus transfer back to the hotel
7:00 pm Dinner at Colunata
Saturday 29th
3:00 am Breakfast at each hotel
3:30 am Departure to Rio Caldo bridge (start line) - 45min ride by bus
05:00 am Start of the Trail World Championships; Transportation of the Support Team
1 from the Start to Vila do Gerês; Transportation of the Support team 2 from the Start
to Lindoso
9:00 am Start of the Open Race 16 km (Arcos de Valdevez)
10:15 am Cut-off time Trail World Championships (Aid Station 1); Transportation for
support team 1 from Vila do Gerês to Mezio
10:30 am Start of the Open Race 55km relay (Vila do Gerês – Arcos de Valdevez)
10:30 am Start of the Open Race 55km (Ambos os Rios - Arcos de Valdevez)
1:40 pm Arrival of the frontrunners to the finish line at Arcos de Valdevez
2:00 pm Starting of the lunch service in Arcos de Valdevez
3:00 pm Cut-off time Trail World Championships (Aid Station 2) and other races;
Transportation of the Support Team 2 from Lindoso to the Finish line
3:30 pm Arrival of the frontrunners of the open races
4:30 pm Flower ceremony of the Trail World Championships
5:00 pm Award ceremony of the open races
5:30 pm Start of the transfer back to hotel
7:00 pm Cut-off time Trail World Championships (Aid Station 3); Transportation of the
Support Team 1 from Mezio to the Finish line
8:00 pm Dinner at Colunata
9:00 pm Arrival of the last runners
Sunday 30th
8:00 am Breakfast at each hotel
10:00 am Award and closing ceremony at Colunata
11:00 am Light lunch
12:00 am Start of the transfer by bus from the hotel to Braga bus station
Departure to the Oporto Airport from Braga bus station, according to the timetable
7.3. Prizes and Titles
In the Prizing ceremony medals will be given to the first three positions, (Team and
individual, male and female). Teams will be awarded with 7 medals (6 athletes and
Team Manager)
Individual titles
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Trail World Champion men
Trail World Champion women
Team titles
Trail World champion men
Trail World champion women
7.4. Race Information
Date: October 29th
Start time: 5:00 am
Max time: 16 hours (official race ends at 9:00 pm)
Course: Trail
Distance: 85.5 km
Total height: 5000 m of vertical gain
Film section on the web site:
http://carlossanatureevents.com/evento.aspx?idevento=CM
There will also be 3 Open Races. The 55 km (relay) race starts at 10:30 am and is
limited to 250 teams (3 runners each); the 55 km race starts at 10:30 am and is limited
to 500 runners; the 16 km race starts at 9:00 am and the number of runners is
unlimited.
At any time, the organisation reserves the right to change the route or change the
schedule of the event. It also reserves the right to cancel the event in case of
dangerous climate conditions.
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7.5. Refreshments and Aid Stations
At every of the 3 Aid Stations (Gerês, Lindoso and Mezio), there will be a food and drinks area
open for everyone (open races and Trail World Championships participants)
Trail World Championships participants can choose between going straight into the area where
their supporting staff will be (reserved area for the Trail World Championships participants and
their staff and not accessible to the runners of the open races), or to pick up some drinks or
food from this “open” area in the first place.
There will also be 2 other water only supply points at Fafião and Soajo and the runners will also
be able to find extra water points along the course.
Plan to carry enough water and food to be self-sufficient between each aid station.
7.6. Entries
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The final entries by name must be made by the Federation of the country of the
athlete before September 26th.
7.7. Team ranking
A team will appear in the team results if it has 3 ranked athletes on arrival.
Delegations who have entered 7, 8 or 9 runners, must nominate the six who
will compete for the team result.
The result will be done by adding the times of the 3 three athletes from those
nominated by the team.
The winning team will be the one that scores the lowest total time by adding
the times of its first 3 athletes on the team.
In case of a tie, it will be decided in favour of the best third of each team.
7.8. Technical Meeting
The Technical Meeting will be held on Friday October 28th at 11:00 am, in the Elevador
Hotel. Open to two delegates by team, it will be conducted in English and chaired by
the General Project Coordinator Mr. Francisco Rico and by the Technical Coordinator
Mr. José Santos.
The provisional Agenda is:
Welcome
Presentation of the International Officials and Competition Officials
Information regarding technical matters: course, departure, refreshment
(stations and personal drinks, cut off times, security, finish, respect of rules and
penalties
Information regarding medical and anti-doping matters
Information regarding logistical matters (local transportation, return to the
airport …)
Information regarding protocol matters (Award and Closing Ceremony)
Answering of questions submitted in writing by the delegations
7.9. Bibs numbers and chips
For the competition, each athlete must wear 2 bibs, which is compulsory: one at the front, one at the back. The bib´s numbers should be visible all the time. A third bib will be given to be used or not accordingly with the athlete’s race strategy (for instance to be used on a spare backpack).
21
The bibs will be given to the team leader during Accreditation Procedure.
LOC will forbid participation for any athlete using a different bib from his own.
A chip to use in the shoes will be distributed to the athletes
7.10. Cut-off times
The maximum time allowed for the entire race will be 16 hours.
LOC has considered 3 points and has calculated the split time needed to be
respected in order to enable participants to reach the finish in the maximum
time imposed.
To be authorised to continue the event, competitors must leave each of these
checkpoints before the time limit set (whatever is the time of arrival at the
checkpoint).
Athletes who exceed the maximum time of 16h will be disqualified.
Athletes will be stopped if they don’t leave the following points by the specific time:
Any competitor disqualified has to return his bib. If he wants to continue on route it
will be on his own responsibility and in complete autonomy (careful the signs might
have been removed).
7.11. Mandatory, advisable and authorised gear
Mandatory gear:
22
Waterproof jacket adult size and no minimum thickness required (the runners
can choose the model but all seams must be taped/sealed) knowing that the
course passes through mountainous terrain. You are allowed to use a
waterproof jacket of any color; it does not have to be in the official color(s) of
your country. However, the bib must be visible – it is recommended to use a
bib holder.
Survival blanket (140 x 200 cm minimum
0.5 liter minimum water container (bottle or bladder);
Visible bib number (IMPORTANT, it must be worn on the front and at the back
of the runner at all times, otherwise no claims will be possible for any mistake
in ranking);
Whistle;
Head lamp (not torch) with extra batteries that should be carried from the
beginning till the end of the race.
A fully-charged mobile phone, with the race director’s and race doctor’s phone
numbers saved.
Reusable cup: There will not be any glasses or cups provided at the aid
stations.
Chip (to be used in the shoes)
Food reserve
Allowed gear
Poles (can be collected or dropped off only at any of the 3 Aid Stations)
MP3
GPS watch
If the weather is bad, LOC highly recommends that you change the gear you will use and
carry accordingly. You will be running on a course in the mountains. Plan to wear technical
clothing + long pants + head band / beanie + gloves.
7.12. Controls and checks
Starting area: Only accessible by athletes who are on the start list. A control will be carried out on mandatory gear. A Bibs control will also be made to assure that the bib number corresponds to the name and that it is correctly positioned. Entry in this area is prohibited to all those who do not meet the above requirements.
Checkpoints during the course: Different checkpoints will be positioned
throughout the course to ensure a perfect regularity of the race (with the
electronic computer control and manual control bib). All these controls will
then be re-checked on arrival.
23
The LOC will set up a team of referees who will be spread over the entire route.
This team will take note of violations and notify the Race Jury who is composed
of 3 members (1 IAU + 1 ITRA + 1 LOC) and has the authority to penalize or
disqualify these athletes.
In case of withdrawal, athletes are kindly requested to send their bib number
via SMS to the LOC number on your bib to avoid unnecessary researches.
During the race a mandatory gear control could occur. In this case, athletes are
obliged to follow the referee’s guidelines. Controls will be applied equally to all
athletes.
There will also be an aleatory gear control at the end of the race.
Assistance to the runners by the team staff: Assistance to the runners can only
be made at the 3 main Aid Stations (Gerês Lindoso and Mezio) and at arrival.
Only 2 members of the staff with the proper accreditation will be allowed in
each of these areas and they will be placed at their Country´s assistance table,
identified with the Country´s flag. Assistance outside these areas or made by
unauthorized people will be penalized.
7.13. Disqualification
Following infractions will lead to a disqualification:
Refusal to equipment checking;
Lacking any piece of the mandatory gear;
Refusal to accept the anti-doping control or the ITRA health policy procedures;
Departure from a control point after the time barrier;
No compliance of the course track
Transferring his/her number to another runner without having informed the
organization.
7.14. Penalties
Following infractions will lead to a 1h penalty:
No compliance with volunteers, organization staff, referees and other runners
Not assisting another runner in distress;
Receiving any kind of assistance outside the 3 authorized areas or made by
unauthorized people;
Throwing away rubbish;
Not wearing the race bib visible and in the correct manner.
Be accompanied on the course by someone outside the current race
24
7.15. Protests and appeals
Race Jury will be composed of 3 members (1 IAU + 1 ITRA + 1 LOC).
Any litigation or claims must be addressed to the Race Jury.
All claims must be made to the Race Jury with a deposit of US$100 or 70€.
They must be made within a maximum of 30 minutes just after the
announcement of results.
The forms will be provided at the Technical Meeting.
All the omitted situations in this manual will be judged by the Race Jury
8. OPENING AND CLOSING CEREMONIES
8.1. Opening Ceremony
Location: Avenida da Liberdade – Braga city centre
Date: Friday, October 28th
Time: 4:00 pm
Transportation: Buses will leave the hotels from 2:30pm.
All athletes are warmly invited to take part in the official dress of the team.
8.2. Award and Closing Ceremony
Location: Colunata
Date: Sunday, October 30th
Time: 10:00 am
All athletes are warmly invited to take part in the official dress of the team.
9. MEDICAL SERVICES & DOPING CONTROL
9.1 General
The health policy is managed jointly by the International Trail Running Association
(ITRA), and the local organization committee (LOC). This health policy has neither the
aim nor competence to replace the current national and international regulations in
the anti-doping fight but aims to strengthen the medical supervision. The health policy
will be implemented by a medical commission, consisting of doctors, which can take
25
advice from experts as it considers appropriate and which will be able to express a
consultative opinion to the race jury on the medical condition of athletes.
Each runner agrees:
To inform the LOC’s medical director in the case of the use of a prescription
subject to a Therapeutic Use Exemption (TUE). In this regard, one can find a
procedure to follow in the health space, available free of charge to all runners,
on the International Trail Running Association’s (ITRA) website: www.itra.run.
This information is to be declared upon the day of registration in the case of a
TUE already requested or previously obtained. If not, it must be made by the
8th day following the request for a TUE and imperatively before the start of the
race. In the event of an emergency treatment during the race, the runner is
required to ask the doctor for a TUE. The latter will then add it to the runner’s
ITRA health space.
To give any urinary and/or blood, and/or capillary samples and associated tests
requested by the LOC´s medical director, with the understanding that expenses
incurred for the collection of these samples and the associated analyses are the
direct responsibility of the Organization.
To answer to any summons which the medical director issues on the basis of
the information which has been collected from them by the medical director,
so as to decide upon their capacity, or not, to participate in the race for which
they are registered. At the conclusion of the interview, the medical director can
propose to the race Jury, that the runner is excluded from the race.
9.2 Medical
Aid stations (doctors, ambulances, rescue workers) are located in various parts
of the course. These posts are radio or telephone linked with the PC of the
race.
Aid stations are intended to provide assistance to anyone in danger with the
means of the organisation (according to severity, the request for intervention
of public services is not excluded).
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It’s up to the runner in difficulty or seriously injured to call the rescue:
- In person at an aid station
- Calling PC racing
- By asking another runner to call for help
If unable to contact the PC running or controller, call the emergency
organisation directly and only in case of emergency life (#112).
Each runner has to provide assistance to any person in danger and inform
emergency services.
It is reminded that the hazards of all kinds related to the environment and the
race can make you wait for help for longer than expected (between 5 and 25
minutes in normal times - which can go up to 40 minutes in some cases).
Your safety will depend on the quality of the equipment you put in your bag.
A runner using a doctor or a rescuer submits to their authority and undertakes
to accept their decisions.
Doctors are empowered to disqualify (by invalidating the race number) any
competitor "deemed" unfit to continue the event and to evacuate by any
means runners they consider to be in danger.
If necessary, the mountain rescue official will lead and implement all
appropriate means, including helicopter. Costs resulting from the use of these
exceptional means will be borne by the rescued person. It is the sole
responsibility of the runner to form and present a dossier to his personal
insurance within the deadline.
9.3 Doping control
Doping control shall be conducted in accordance with IAAF Rules and
Regulations and carried out by the FPA (Portuguese Athletics Federation)
Doping Control Delegate. Both urine and blood samples may be collected
immediately before and during the competition.
Athletes selected for doping control shall be informed by anti-doping officers.
Athletes will be required to sign a confirmation of notification. Athletes who
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are going to be tested may invite a team official to accompany them to the
Doping Control Centre (DCC).
A selected athlete will be allowed a maximum of one hour to report to the DCC
but should report as soon as possible from the time of official notification. All
selected athletes will be accompanied by a trained chaperone or Doping
Control Officer from the time of notification until arrival at the DCC. Athletes
who are required to use prescribed medication for the treatment of a medical
condition should clearly indicate them on the official form at the Doping
Center.
Athletes are reminded that refusal to provide a sample can render them liable
to disqualification and may lead to further disciplinary action.
The selection of athletes for control will be made on a final position and/or
random basis by the Doping Control Delegate
ANNEX
Map & Photo Points
