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POSITION CONTROL

TIPS

BUDGET OFFICEUNC Wilmington  

NBAPBUDPRIOR TO 7/1/2017

The Position Mod is the “Revised” side of NBAPBUD and used when posting “One-Time” Position Budget and FTE Actions.

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NBAPBUDBEGINNING 7/1/2017

Although campus will continue to see the “Revised” budget and “Revised” FTE on NBAPBUD, the “Revised” budget and “Revised” FTE will no longer be utilized.

“One-Time” Position Budget and FTE Actions WILL NOT be posted on NBAPBUD.

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NBAPBUDON OR BEFORE 7/1/2018

“Revised” budget and “Original” and “Revised” FTE will no longer appear on NBAPBUD.

FTE will still appear on reports as a two-decimal FTE and must be reported by the Budget Office as a two-decimal FTE.

FTE will be equal to, and reported as, the NBAPBUD “Budget FTE” divided by 100 multiplied by the NBAPBUD “Percent” and rounded to 2 decimals. (i.e. (1.0000/100)*51.67=.5167 rounded to .52 FTE).

This FTE calculation should always be used in determining FTE changes requested either by SRCI Flex or Budget Revision Template.

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POSITION ACTIONSSAME ACCOUNT AND PROGRAM CODES

PRIOR TO 7/1/2017 ELSS Forms are used to submit “One-Time” Position Budget Actions for

GENERAL FUNDS ONLY between positions with the same salary account codes and program codes.

No benefits need to be included for “One-Time” Position Budget Actions between the same salary account codes and program codes.

For FTE changes on split-funded positions, a 3.30 MUST be submitted.

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POSITION ACTIONSSAME ACCOUNT AND PROGRAM CODES

BEGINNING 7/1/2017 NO MORE ELSS FORMS! As a replacement budget revision mechanism for the ELSS, for “One-Time”

Budget Actions on general funds between the same account code and program code, a Budget Revision Template should be completed and emailed to budgetoffice@uncw.edu.

o NOTE: This Budget Revision Template will continue to be used for NON-GENERAL FUND Budget Revisions that cannot be entered in Banner.

No benefits need to be included for “One-Time” Position Budget Actions between the same account code and program code on GENERAL FUNDS ONLY.

For FTE changes on split-funded positions, 3.30s MUST be submitted up to 11/30/2017. As of 12/1/2017, a budget revision form will need to be completed.

o REMEMBER: FTE must be calculated as the NBAPBUD “Budget FTE” divided by 100 multiplied by the NBAPBUD “Percent” and rounded to 2 decimals. (i.e. (1.0000/100)*51.67=.5167 rounded to .52 FTE).

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The “Trans Description” column is limited to 35 characters. As with journal entries, this description appears when searching in FGIBDST and FGITRND. Therefore, the departments have the flexibility to enter the description that best fits the transaction.

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SRCI BUDGET REVISIONS (FLEX FORMS)PRIOR TO 7/1/2017

SRCI Budget Revisions (Flex Forms) are used for general funds ONLY to submit both “Continuing” and “One-Time” Budget Actions that cross account codes and/or program codes including actions between salary account codes, operating account codes or between salary and operating account codes.

Position numbers are listed on the SRCI Budget Revisions (Flex Forms) for all salary actions whether “Continuing” or “One-Time”.

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SRCI BUDGET REVISIONS (FLEX FORMS)BEGINNING 7/1/2017

SRCI Budget Revisions (Flex Forms) will be used (as they are currently) for general funds ONLY to submit both “Continuing” and “One-Time” Budget Actions that cross account codes and/or program codes including actions between salary account codes, operating account codes or between salary and operating account codes.

NO POSITION NUMBERS ARE REQUIRED ON SRCI BUDGET REVISIONS (FLEX FORMS) FOR “ONE-TIME” POSITION BUDGET ACTIONS.

For all Salary Budget Actions, the benefit budget rules still apply. If the SRCI Budget Revision (Flex Form) contains budget actions for a

combination of employee classes, some of whom are subject to Social Security and/or retirement and some of whom are NOT subject to Social Security or retirement, the department MUST include supporting documentation detailing what is included in the benefits budget actions requested.

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Increases for positions 1470 and 7923

ONE-TIME INTERIM SALARY INCREASE PROCEDURES

PRIOR TO 7/1/2017 One-Time Interim Salary Increases are budgeted by position on a “One-Time”

basis and appear on the “Revised” budget and FTE side of NBAPBUD.

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For One-Time Interim Salary Increases budgeted by submitting a SRCI Budget Revision (Flex Form), the narrative MUST indicate the Budget Action is for an “interim salary increase”.

The SRCI Budget Revision (Flex Form) should always include:o Position Numbero Salary Budgeto Social Security Budgeto Retirement Budgeto Medical Premium Budget (if necessary)o NO FTEo Attached HR 3.30

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ONE-TIME INTERIM SALARY INCREASE PROCEDURES

BEGINNING 7/1/2017 One-Time Interim Salary Increases WILL NOT appear on NBAPBUD. For One-Time Interim Salary Increases funded on general funds and budgeted

by submitting a SRCI Budget Revision (Flex Form), the narrative MUST indicate the Budget Action is for an “interim salary increase”.

The SRCI Budget Revision (Flex Form) should always include:o NO POSITION NUMBERS SHOULD BE INCLUDEDo Salary Budgeto Social Security Budgeto Retirement Budgeto Medical Premium Budget (if necessary)o NO FTE

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TIME-LIMITED POSITION PROCEDURES

PRIOR TO 7/1/2017 Time-Limited Positions are budgeted by position on a “One-Time” basis and

appear on the “Revised” budget and FTE side of NBAPBUD.

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912120=Time-Limited Account

For Time-Limited Positions budgeted by submitting a SRCI Budget Revision (Flex Form), the narrative MUST indicate the Budget Action is for a “Time-Limited” position.

The SRCI Budget Revision (Flex Form) should always include:o Position Number (or “NEW” for a new position)o Time-Limited Account Code (911120 or 912120)o Salary Budgeto Social Security Budgeto Retirement Budgeto Medical Premium Budgeto FTEo Attached HR 3.30

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TIME-LIMITED POSITION PROCEDURESBEGINNING 7/1/2017

Time-Limited Position Budget and FTE WILL NOT appear on NBAPBUD. For Time-Limited Positions funded on general funds and budgeted by

submitting a SRCI Budget Revision (Flex Form), the narrative MUST indicate the Budget Action is for a “Time-Limited” position.

The SRCI Budget Revision (Flex Form) should always include:o NO POSITION NUMBERS SHOULD BE INCLUDEDo Time-Limited Account Code (911120 or 912120)o Salary Budgeto Social Security Budgeto Retirement Budgeto Medical Premium Budgeto FTE (ONLY INCLUDE FOAP – NO POSITION NUMBER)

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COST-SHARE FUNDED POSITION PROCEDURESPRIOR TO 7/1/2017

Cost-Share funded positions are budgeted by position on a “One-Time” basis and appear on the “Revised” side of NBAPBUD with no FTE posted to the Cost-Share Fund.

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XXXCXX=Cost-Share Fund

For Cost-Share Funded Positions budgeted by submitting a SRCI Budget Revision (Flex Form), the narrative MUST indicate the Budget Action is for a “Cost-Share” position.

The SRCI Budget Revision (Flex Form) should always include:o Position Numbero Cost-Share Fund Code (XXXCXX)o Salary Budgeto Social Security Budgeto Retirement Budgeto Medical Premium Budgeto NO FTE SHOULD BE INCLUDEDo Attached SPARC Form 10-Grant Cost Share

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COST-SHARE FUNDED POSITION PROCEDURESBEGINNING 7/1/2017

Cost-Share Position Budget WILL NOT appear on NBAPBUD. For Cost-Share Funded Positions budgeted by submitting a SRCI Budget

Revision (Flex Form), the narrative MUST indicate the Budget Action is for a “Cost-Share” position.

The SRCI Budget Revision (Flex Form) should always include:o NO POSITION NUMBERS SHOULD BE INCLUDEDo Cost-Share Fund Code (XXXCXX)o Salary Budgeto Social Security Budgeto Retirement Budgeto Medical Premium Budgeto NO FTE SHOULD BE INCLUDEDo Attached SPARC Form 10-Grant Cost Share

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