Position Description Template€¦ · Web viewPOSITION OBJECTIVE(S): To coordinate and project manage the overall delivery of Council building and selected open space related capital

POSITION TITLE: PROJECTS AND CONTRACTS ENGINEER

POSITION NO: 2AD104

DIVISION: CITY INFRASTRUCTURE

DEPARTMENT: CAPITAL WORKS

SECTION: N/A

STATUS: PERMANENT FULL TIME

CLASSIFICATION: BAND 7

OCCUPANT: VACANT

LOCATION: BROADMEADOWS MUNICIPAL OFFICES AND VARIOUS OTHER LOCATIONS WITHIN THE MUNICIPALITY

DATE: 4 SEPTEMBER 2013

POSITION OBJECTIVE(S):

To coordinate and project manage the overall delivery of Council building and selected open space related capital works projects and other special projects from planning and design through to construction completion, commissioning and hand over in accordance with Council policies, strategies and priorities.

Building related capital works projects could range from minor upgrades of facilities to major refurbishment works or construction of new facilities. Other special projects are various and could include specialist services installations and upgrades, external municipal urban infrastructure features, any projects requiring planning and/or building permits.

Coordinate concept plans, detailed designs, specifications, feasibility estimates, tendering, project management and supervision of Councils Capital Works Program.

KEY RESPONSIBILITIES AND DUTIES:

1. Project Management and Project Delivery: Responsibility for delivery of multi-million dollar developments. Effective and efficient management of technical, professional and specialist providers

towards development of facilities projects. Effective development and preparation of project briefs that clearly define the project

requirements and outcomes. Accurate provision of overall project cost estimates and project delivery timelines. Complete preparation and development of concept plans, project designs & tender

documents in accordance with project briefs, within the budget allocations and to Council standards.

Appropriate coordination of contract tendering or quotation processes in accordance with Council tendering guidelines.

Thorough assessment and evaluation of tenders and preparation of tender reports including all correspondence arising from the tender and contract process.

Position Description Template - For current version refer to the Intranet. Printed copy for immediate use only – printed 19 May 2023.Approved By: EMT Approval Date: 11 March 2011Author: Human Resources Review Date: 11 March 2013

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Thorough and detailed contract management and administration of projects to ensure that works are constructed within budget, to agreed timelines and to appropriate Council standards.

Detailed implementation and maintenance of appropriate contract management and administration records to ensure an appropriate audit trail at all times.

Concise and regular reporting on the status of projects detailing budget, expenditure, program and issues of adverse concern.

Effective engagement and management of external professional service providers such as quantity surveyors, architects, engineers and consultants.

Effective monitoring of construction projects to ensure that contractors are managing the works with due regards to their OH&S plans and in accordance.

Accurate and concise specialist technical, contractual and administrative advise in relation to building and construction related issues.

Timely support and assistance in the identification and development of future capital projects for inclusion within the capital works program.

Implementation and development of improved processes and procedures related to project management and project delivery.

2. Monitor the performance and quality of the Department’s service delivery: Develop processes and procedures to ensure continuous improvement and innovation. Monitor and report on the Department’s PARS Performance. Implement ongoing productivity improvements. Assist in the coordination of the Department’s benchmarking programs. Prepare Council reports on performance by service providers. Coordinate customer satisfaction surveys and analyse the results, where required. Coordinate external audits and ensure internal audits on Contractors are completed. Prepare contract management manuals for all major in-house and external contracts under

responsibility. Provide advice to the Manager Capital Works on construction and contract management

issues and individual contracts. Monitor progress of each project and ensure timelines and budgets are met. Provide performance reports on the progress of projects and inform Council. Oversee contractors, infrastructure and/or stakeholders design team and relevant

authorities of any requirements or issues relating to engineering designs. Develop systems that monitor progress of the annual design program. Prepare reports on the status of projects. Assist in the provision of information that may be distributed to Council, staff and the

community relating to the Capital Works Program.

3. Manage the delivery of building related capital works and other related projects: Ensure the development of Project Management Plans in accordance with Policies and

Strategies. Ensure Capital Work Projects are completed on time and according to Budget. Prepare Contract specifications and related documentation and supervise as required to

ensure compliance. Prepare and where appropriate present reports to Council, other Government agencies and

relevant Committees. Negotiate, Prepare & recommend contract variations where required. Monitor financial performance of projects & contracts. Convene, lead and / or attend Project Control Groups as required.


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4. Initiate and facilitate the development and enhancement of projects: Investigate and assess potential projects with regard to Council policies and strategies. Develop concepts and Strategies appropriate to particular projects. Seek sources of funding and prepare Grant submissions. Draft policies and strategies relating to Infrastructure Projects functions. To assist in the co-ordination of the planning processes for the preparation of the Capital

Works Program on an ongoing cycle, to support the Corporate Vision as stated in the Council Plan.

Assist with the implementation of the annual Capital Works Program to achieve the project outcomes.

Assess “Project Briefs” against the procedures and guidelines developed for the purpose, to enable the project to be staged as necessary and developed for inclusion in the overall program.

Assist with the assessment of “Business Cases” of projects to enable submission to the Executive Corporate Management Team for review and if approved included on the priority listing of the 10-Year Capital Works Program.

Assist in the preparation of the draft Capital Works Program for Council Consideration. Assist with the implementation of the Council Plan objectives. Assist in the cooordination of works on behalf of Council and assist other staff in the

management of contracts. Conduct research to ensure best practice.

5. Maintain Strategic links with Council Departments, Senior Management and other Stakeholders:

Maintain Strategic and Operational links with Building and Planning, and Community Planning and Development Departments.

Provide leadership and direction to cross functional Project Teams. Convene, lead and/or attend Community meetings as required. Ensure the Department is properly and appropriately promoted and marketed within

Council and the Community.

6. Provide High level technical support and direction to all Units within the Capital Works Department:

Research and investigate features and constraints to service delivery. Assist in the design and preparation of Management and Business Plans and relevant

Policy Manuals. Devise and implement strategies and programs to carry out work. Where necessary, the

development of new techniques and modifications to existing techniques to meet demands of the Council.

Review Capital Work Projects techniques employed with regard to cost effectiveness. Provide detailed reports to the Manager, EMT and Council where required. Manage numerous external providers, consultants and contractors.

7. Control Project Budgets: Prepare draft Budgets and Budget reports for consideration by the Manager. Monitor approved Budget. Ensure Projects are completed within Budget.


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ORGANISATIONAL CONTEXT

VisionHume City Council will be recognised as a leader in achieving social, environmental and economic outcomes with a common goal of connecting our proud community and celebrating the diversity of Hume.

MissionTo enhance the social, economic and environmental prosperity of our community through vision, leadership, excellence and inclusion.

Our Hume Values & Guiding Behaviours:RespectI will: Actively listen and communicate openly with others Value individual differences and the contribution of others Treat people fairly and ensure others do the same

Customer FocusI will: Take responsibility for delivering services and

solutions in a timely manner Respond to internal and external customers professionally and respectfully Engage with, listen and seek to understand the needs and expectations of the customer/resident

CollaborationI will: Support and assist others by sharing information, knowledge and resources Cooperate with others and set and achieve common goals Actively participate and contribute to the team

InnovationI will: Explore and act on better ways of doing things Be open minded and encourage new ideas from others Actively learn and develop to improve the work I do for the organisation

ENVIRONMENTAL SUSTAINABILITY

Hume City Council has a strong and enduring commitment to environmental sustainability, and prides itself on its leadership on a range of environmental issues. Council’s Sustainable Environment Department leads Council activities in this area, however all Council departments have a direct responsibility for implementing environmental sustainability actions across all Council operations and services to the community.

Council’s Live Green Work Green employee behaviour change program encourages staff participation in reducing the environmental impact of Council operations. Staff are encouraged to join the environmental leadership team, the Green Team, guiding action in this area.


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Respect Customer Focus

Collaboration Innovation

Respect Customer Focus

Collaboration Innovation

CONTINUOUS IMPROVEMENT/BEST VALUEAssist in the implementation and maintain continuous improvement system standards and procedures.

RISK MANAGEMENT:Contribute to a positive risk management culture by complying with the Risk Management policy, assisting with the implementation of the Risk Management Strategy and reporting risk management concerns and improvements to their supervisors and/or managers.

Demonstrate Council's commitment to implementing best practice risk management processes.

WORKPLACE HEALTH AND SAFETY (WHS)Employees are required to participate in the WHS process by: Following established safe working instructions, procedures and policies. Taking reasonable care for their own Workplace Health and Safety and that of others. Seeking assistance when unsure of practices, procedures and policies to perform a task. Reporting all incidents, injuries, near misses, damage to property and hazards as soon as

practicable to their supervisor and the WHS Team. Actively participating and contributing to inspections, audits, team meetings and training. Ensure that relevant WHS legislation is complied with.


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POLICE RECORDS CHECK:The incumbent must have and maintain a current Police Records Check: YES NO

WORKING WITH CHILDREN CHECK:The incumbent must have and maintain a current ‘Working with Children Check’: YES NO

OTHER DUTIES:Responsibilities and duties included in this Position Description are subject to the Multi-skilling provisions of the relevant Award and/or the Hume City Council Enterprise Agreement.

ORGANISATIONAL RELATIONSHIPS:Reports to: Coordinator Major Projects

Supervises: Project Managers

Architects

Consultants

Superintendents

Contractors

Contracts Supervisors

Internal Contacts: Councillors, EMT, other Departments within Council

External Contacts: Contractors, Community Groups, State Sporting Bodies, Professional Associations, Government Departments, Industry Bodies, Service Authorities, Residents, Traders

ACCOUNTABILITY AND EXTENT OF AUTHORITY:The incumbent is responsible and accountable for: Displaying and promoting Our Hume Values & Guiding Behaviours Maintaining a knowledge of and working within Organisation Policies and Procedures

including WHS, EEO and Code of Conduct. The incumbent is directly accountable to the Coordinator Major Projects. Representing Council in achieving the outcomes as outlined in the key results area. Effective delivery of selected Capital Works facilities projects from inception through to

completion and handover. Completion of projects delivered on time, on budget and to an acceptable standard. Management of external resources and specialist services associated with individual

projects. Providing input and development of policy particularly in relation to the specialist fields of

project management, building related capital works and contract management. The extent of authority allows the position a broad level of direct responsibility for projects

within the defined project parameters in accordance with Council policies, objectives and budgets. Regular reporting to the Manager Capital Works.

Know and understand the system that you work in and help the organisation improve outcomes and provide high value to customers (internal and external) by improving systems, processes and relationships with a commitment to the philosophy of business excellence.

The occupant is accountable to the Coordinator Major Projects and the Manager Capital Works for the performance of the roles and duties of this position, including assigned budgets, staff and program performance in achieving the goals of the Capital Works


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Program that conforms within the business plan. Ability to use discretion in the application of standard procedures and policies. The

occupant will also have discretion to priorities and plan work outputs to meet with the requirements of the position. Any clarification of priorities can be obtained from the Coordinator Major Projects.

Accountable for carrying out duties having regard for the safety of self, contractors, other staff and the general public, and also having regard for the safe and accountable use of all relevant plant and equipment.

Equal employment opportunity principles must be observed at all times. Expected to be aware of avenues of communication within the organisation particularly

Council policies, Local Laws, staff newsletters, Consultative Committees and staff representatives.

All work undertaken must comply with organisations quality procedures. Under the direction of the Coordinator Major Projects is authorised to convey procedures

and practices to statutory authorities, staff members and customers. Responsible for the supervision of all parties involved in the delivery of projects. Compliance with Customer Service Charter and related protocols and standards.

JUDGEMENT AND DECISION MAKING:The incumbent is accountable for: Authority is limited by the freedom to act within Budgets and objectives set by Council and

other relevant Community and Council Committees. This position also provides supervision and direction to staff and contractors.

Judgement sufficient to assess the suitability of known specialised project management theory and practices for the building environment and where appropriate modify and further develop strategies for ongoing improvement. This position provides specialist advice.

An ability to select appropriate methods, processes and equipment for the completion of tasks as required, including any improvements to methods, procedures and equipment related to the position using experience and knowledge acquired and the advice and guidance available.

Capable of basing decisions on the objectives of the team and organisation. Design standards to meet the expectations of Council and to be within the resources

available to the organisation. Expected to identify areas of improvement that will benefit the organisation, and where

possible implement changes to effect those improvements. An ability to exercise initiative and sound judgement.

SPECIALIST KNOWLEDGE AND SKILLS:The following knowledge and skills are required to be utilised: Thorough knowledge of Building Code of Australia, project & time management, statutory

regulations, principles and practice. Demonstrated experience in the development and management of Councils Capital Works

Program. Experience in preparing and executing tender and contract documentation. Demonstrated experience and knowledge of budgeting processes. Thorough knowledge of Council processes involved in the preparation of committee

reports, agendas and outward correspondence or the ability to acquire the same. Experience in performance monitoring and reporting to the Capital Works Department. Demonstrated experience in continuous improvement and planning for solutions to new

problems and opportunities.


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Demonstrated experience in the delivery of Environmental Sustainable Building Design (Green Buildings) for Australian Government Buildings.

Understanding of the legal and political context of Local Government. High level ability to interpret and apply legislation, particularly the Local Government Act

1993, or the ability to acquire the same. Clear understanding of key responsibilities of self and others in the team. High level of skill in building construction and project supervision. Knowledge of Councils G.I.S, asset management software, AutoCAD, Microsoft Project and

Microsoft Office software (particularly Word and Excel). Ability to manage long and short term construction projects, including supervision of

infrastructure design team members, contractors and budgets, in accordance with Council specifications and community needs.

MANAGEMENT SKILLS:The following management skills are required to be utilised: An ability to manage human and physical resources to achieve objectives in the most cost

efficient way within the time and resources available, including:Setting priorities, and Planning and organising tasks.

An ability to plan and organise work of staff and/or stakeholders design team, so that tasks are achieved within deadline of up to 12 months and set outcomes are achieved under pressure situations.

Demonstrated experience in dealing with elected representatives, other government agencies, community-based organisations and the public.

Demonstrated staff management skills and the ability to lead and coordinate a team of staff towards a common goal.

An ability to manage highly technical consultants and contractors. Capable of responding positively to change and recognising the need for change and

adapting systems accordingly. Capable of managing project budgets and supervising staff and contractors where required. An ability to draft policy and strategies relating to Infrastructure Projects functions. An ability to maximise the use of all available resources observing all relevant policies and

practices. Demonstrated leadership skills and experience, including the ability to implement Human

Resource policies and procedures.

INTERPERSONAL SKILLS:The following interpersonal skills are required to be demonstrated: Well developed written and oral communication skills including:

Oral communication skills to enable clear understanding of technical matters to individuals, to groups and to members of the Hume City Council community.

Written communication skills to enable the drafting of technical reports to Council and correspondence both internally and externally.

The ability to gain cooperation and assistance from members of the public, fellow staff, contractors and authorities to enable Work Team responsibilities to be met.

The ability to develop correspondence and reports from original ideas. The ability to gain co-operation and assistance from other employees, other government

authorities and members of the public. The ability to motivate supervised staff and the local community.


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The ability to discuss and resolve problems with other staff and the public.

QUALIFICATIONS AND EXPERIENCE:The following qualifications and experience are required for the position: Tertiary qualifications in engineering, building, project management or equivalent together

with extensive year’s relevant experience in the project management and delivery of building related capital works.

Extensive experience in negotiating superior outcomes in building projects related disputes. Experience and understanding of Local Government processes are highly desirable. Current drivers licence is essential.

TASK ANALYSISIn the course of his/her duties, a person in this position may be expected to work in or be exposed to the following conditions or activities as marked.

Condition/Activity Constant Frequent Occasional N/A

Manual handling weights -above 10kgs -below 10kgs

( )( )

( )( )

( )( )

( )( )

Manual handling frequency ( ) ( ) ( ) ( )Repetitive manual work ( ) ( ) ( ) ( )Repetitive bending/twisting ( ) ( ) ( ) ( )Working with arms above head ( ) ( ) ( ) ( )Lifting above shoulder height ( ) ( ) ( ) ( )Using hand tools – vibration/powered ( ) ( ) ( ) ( )Operating precision machinery ( ) ( ) ( ) ( )Close inspection work ( ) ( ) ( ) ( )Wearing hearing protection ( ) ( ) ( ) ( )Wearing eye protection ( ) ( ) ( ) ( )Working in dusty conditions ( ) ( ) ( ) ( )Working in wet/slippery conditions ( ) ( ) ( ) ( )Wearing gumboots ( ) ( ) ( ) ( )Wearing safety shoes/boots (steel cap) ( ) ( ) ( ) ( )Working with chemicals/solvents/detergents

( ) ( ) ( ) ( )

Washing hands with soap (hygiene) ( ) ( ) ( ) ( )Working at heights ( ) ( ) ( ) ( )Working in confined spaces ( ) ( ) ( ) ( )Working in chillers (+4 degrees C) ( ) ( ) ( ) ( )Performing clerical duties ( ) ( ) ( ) ( )Working on a keyboard ( ) ( ) ( ) ( )Driving cars and/or trucks ( ) ( ) ( ) ( )Other (please specify)_______________________ ( ) ( ) ( ) ( )

________________________

Other special features (e.g. nature of chemicals, travelling requirements, etc):____________________________________________________________________________________________________________________________________________


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VARIATION TO CONDITIONS OF EMPLOYMENT:These conditions of employment, your duties and your location may be varied by Council during the term of your employment.

The Terms and Conditions in this Position Description are to be read in conjunction with the General Terms and Conditions of Employment.

AGREEMENT:

I hereby accept and agree to the duties in this Position Description. I understand that this Position Description is to be read in conjunction with the General Terms and Conditions of Employment and I agreed to abide by the terms and conditions stipulated therein.

Name (Please print):

Signature: Date:

SELECTION CRITERIA:

Selection will be based on the following Selection Criteria, however, reference will also be made to other listed skills, knowledge and attributes as required in the Position Description:

1. Tertiary qualifications in engineering, building, project management or equivalent with extensive experience in the project management and delivery of building related capital works projects.

2. Proven and demonstrated ability to deliver capital projects on time, on budget and to an acceptable standard.

3. Extensive experience in contract preparation and supervision.

4. Extensive experience in civil works and building projects.

5. Extensive experience in project management including all phases from initial concept through to completion.

6. Understanding of implementation of Quality Management procedures into business organisations.

7. High level of communication skills, including written, verbal and presentation.

8. Proven ability to coordinate activities/functions as well a work independently.

9. Proven experience in managing contractors and capital works projects.

10. Capacity to work within multi discipline teams and contribute to quality outcomes and where required show leadership.

11. Ability to advocate, discuss and resolve issues effectively with various parts of Council organisation to enhance their understanding of the projects being managed.

12. Ability to apply problem solving skills involving the improvement to existing processes or development of new processes and methods to provide the most appropriate solution to achieve desired outcomes.


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13. Ability to prepare cost estimates in relation to building works, and manage budgets for each project to ensure works are completed within budget allocations.

14. Understanding of public sector procurement processes.

15. Experience and understanding of the Building Industry and Local Government processes are highly desirable.

16. Current Victorian Driver’s Licence.


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Documents

Position Description Template€¦ · Web viewPOSITION OBJECTIVE(S): To coordinate and project manage the overall delivery of Council building and selected open space related capital