NECAP Test Administration Workshop Grades 3–8 & 11 Dates: September 3, 4, 9, & 11, 2008 New Hampshire Department of Education and Measured Progress

NECAP Test Administration Workshop

Grades 3–8 & 11

Dates: September 3, 4, 9, & 11, 2008

New Hampshire Department of Education

and

Measured Progress

Table of ContentsPart One

3-4 Responses to Frequently Asked Questions During Workshops

5-7 Contact Information8 Purpose of Workshop9 NH’s 2008-2009 Testing Schedule10 Fall NECAP Important Dates11 New to NECAP This Year12 New to NH This Year13 Student Participation in NECAP14 Which Content Areas Should Be Included in

NH-Alt Portfolios15 State-Approved Special Considerations16 Accommodations18-22 Math Test Design23-26 Reading Test Design27-29 Writing Test Design30-33 Preparing Students for NECAP34-35 Use of Optional Report Fields36 School Test Coordinator Responsibilities37-38 Test Security 39 Breaches in Test Security

Part Two

42-49 Accommodations and Modifications50-54 Scheduling Test Sessions55 Test Materials56-62 Student Labels63-65 Preparing Student Test and Answer Booklets66 Prior to Test Administration67 Preparing Test Administrators68 During Testing – Monitoring for Correct

Administration69-71 Students Who Move During Testing72 After Testing – Preparing Test Material for

Return73-75 Verifying Student Information on Student

Answer Booklets76 Principal’s Certification of Proper Test

Administration77 Principal/Test Coordinator Questionnaire78 Preparing Test Materials for Return to MP79 Shipping Test Material Back to MP80 NECAP Resource Materials Available on the

NHDoE Website81 NECAP, GLE, & GSE Support

Please refer to page numbers while within the Power Point application – I could not get page numbers to print over the presentation template.

Responses to Frequently Asked Questions during workshops

Students in grade 3 and 4 may write in their test booklet Students may ask for single words to be read aloud in mathematics and writing E Other accommodations MUST be approved by Gaye Fedorchak (

[email protected]). Non-approved E Other accommodations will be treated in the same was as F modifications and will result in minimum scores being assigned.

State-approved special considerations include medical exemptions and a death in the family. A form to request this status is available on the NHDoE website. Contact Tim Kurtz ([email protected]) should you have questions.

In general, if a student did not complete an alternate assessment last year, then the student must participate in NECAP this October.

Exchange students in grade 11 do not need to participate (enrollment status11). If they do, we will issue a parent report, but scores will not be rolled up into school, district, or state reports.

Grade level is determine solely by the Beginning of Year (BOY) file. Do not share test materials or labels between schools. Graph paper may be used in Sessions II and III of the mathematics test.

mailto:[email protected]


Responses to Frequently Asked Questions during workshops – page 2

Your questions go here…

NH DOE Staff Contacts for NECAP Information

Tim KurtzOffice of Curriculum and AssessmentPhone: (603) 271-3846E-Mail: [email protected]

Gaye FedorchakAlternate Assessment & Accommodations SupervisorPhone: (603) 271-7383E-Mail: [email protected]

Susan Morgan Access for ELLs® SpecialistPhone: (603) 271-3719E-Mail: [email protected]

Jiffi RainieContact for NHSWADLNH Statewide Assessment Distribution ListPhone: (603) 271-7450E-mail: [email protected]

Position open at this time. English/Language Arts SupervisorPhone: (603) 271-2035E-mail:

Position open at this time. Mathematics SupervisorPhone: (603) 271-3844E-Mail:

Jan McLaughlin Science CoordinatorPhone: (603) 271-3856E-Mail: [email protected]

Deb Fleurant Bias and Sensitivity and Title IPhone: (603) 271-3838E-mail: [email protected]







Harold Stephens: NECAP Program DirectorPhone - 1-603-749-9102 ext. 2235E-mail – [email protected]

Amanda Smith: NECAP Program ManagerPhone - 1-603-749-9102 ext. 2259E-mail – [email protected]

Elliot Scharff: NECAP Program ManagerPhone - 1-603-749-9102 ext. 2126E-mail – [email protected]

Measured Progress Service Center1-877-632-7774

Mellicent Friddell: NECAP Program AssistantPhone - 1-603-749-9102 ext. 2355E-mail – [email protected]

Tina Haley: NECAP Program AssistantPhone - 1-603-749-9102 ext. 2427E-mail – [email protected]

Kellie Beaulieu: NECAP Program AssistantPhone - 1-603-749-9102 ext. 2156E-mail – [email protected]

Measured Progress Service Center1-877-632-7774

The purpose of this workshop is to ensure that…

Students and staff are prepared for a positive and productive assessment experience.

Standardized testing procedures are consistent across all schools.

Accommodations are provided appropriately for students who need them.

Secure Test Materials remain secure at all times. Test materials are returned according to specifications to

expedite the return of test results. Test Coordinators and Test Administrators are prepared to carry

out all of their responsibilities.

Please Note: The workshop will be presented in two parts, the first for everyone and the second for new test coordinators or experienced test coordinators who would like a review.

New Hampshire’s 2008-2009 Testing Schedule*

September 08-09 NH-Alt Assessment participation decisions made by IEP teams (connected to May 2009 NECAP Science test and October 2009 NECAP test)

October 1–23: NECAP Reading, Writing, and Mathematics Testing in grades 3-8 & 11 (NECAP test materials picked up on October 24)

November 7: 07-08 NH-Alt portfolios and reports sent to districts (connected to May 2008 NECAP Science test and October 2008 NECAP test)

January 12 – Feb. 27: ACCESS Testing for ELL Students K-12

January 21 (tentative) : Release of October 2008 NECAP results for grades 3-8 & 11

April 17: Last day to enter evidence into 08-09 NH-Alt portfolio(NH-Alt portfolios picked up on May 8)

May 11–28: NECAP Science testing in grades 4, 8, & 11 (test materials picked up on May 29)

* See http://www.ed.state.nh.us/education/doe/organization/accountability/documents/TestCoordinatorMemo08-09v3.0.pdf

Fall NECAP Important Dates:

September 17–21: Test materials and Student ID Labels shipped to schools

October 3: Last day to request Other Accommodations (E)

October 3 (noon): Last day to order additional labelsContact: [email protected]

October 1–23: Test administration window

October 23: Last day to request Medical Exemptions (State Special Consideration)

October 24: UPS pick-up of test materials at schools for return to Measured Progress (materials need to be ready at 8 AM)

New to NECAP This Year New to NECAP page added to Manual Online Principal’s Certification of Proper Test Administration (see page 22 of

the manual for more details) Online Principal/Test Coordinator Questionnaire (see page 22 of the manual

for more details) Frequently Asked Questions (see Appendix D in the manual) Removal of the Alternate Assessment bubble from page 2 of the Student

Answer Booklet – Do NOT turn in booklets for student who participated in NH-Alt during 2007-2008.

Line for student’s name added in the upper left-hand corner of the front cover of the Student Answer Booklet

Writing Planning Box – reformatted at Grade 11 to be reminders – will not be scored.

For students with two test booklets, we can now merge across sessions within a content area. Test form numbers should be the same.

If you want a foreign exchange students or a NH-Alt student to try out the test, please contact Tim Kurtz. Parent letters will be issued, but results will not be rolled into school, district, or state reports.

New to NH This Year

Updated NH Medical Exemptions form for 2008-2009* NH Participation Guidelines for 2008-2009* Most out-of-district students will be included in accountability

reporting this year. So, be sure you make sure all OOD students are tested.

*See: http://www.ed.state.nh.us/education/doe/organization/curriculum/NECAP/2008NECAPMaterialsandInformationPage.htm

Who should be tested* (page 3)

All students enrolled in the school (grades 3, 4, 5, 6, 7, 8, or 11) as of October 1, 2008.

Exceptions are students who…

• Completed a May 2008 NH-Alt portfolio representing learning and progress during the 2007–2008 school year. NECAP answer booklets should not to be returned for these students.

• Are English Language Learners new to the U.S. after October 1, 2007 who take the ACCESS test of English language proficiency. They do not have to take the Reading and Writing tests. They must take the Mathematics test (and the spring Science test).

• Qualify for state-approved special considerations

* See: http://www.ed.state.nh.us/education/doe/organization/curriculum/NECAP/2008NECAPMaterialsandInformationPage.htm

Before Testing

Student Participation in October NECAP

NH-Alternate Assessment:Who Takes What and When?

NH-Altduring 2008-2009

for Alternately-Assessed

Students in Grade:

What content areas are assessed?

Reading Math Writing Science

2 - -

3 - -

4 5 - -

6

7 -

8 - - - 10 -

11 - - -

Where can I get more info on NH-Alt? Go online to:

www.ed.state.nh.us/assessment. Then choose “NH-Alternate Assessment”.

http://www.ed.state.nh.us/assessment

NH State-Approved Special Considerations:Students can be excused from assessment for certain medical emergency conditions, which may include:

A serious and fully incapacitating medical emergency or condition that extends across the entire test window

Acute illness or recovery from a serious injury that is fully incapacitating and extends across entire test window (Students with broken arms can usually participate with accommodations.)

A recent death in the family

Conditions that do not qualify: Chronic medical fragility, or Acute illness or injury that does not extend across

entire test window. Missed test sessions can be made up.

Rule of Thumb: If the student can receive instruction, the student can participate in state assessment.

Medical Emergency Forms and Procedural Information are available online. (Go to www.ed.state.nh.us/assessment, then choose “NECAP”, then “Fall 2008-09 Materials and Information”.) For questions contact Tim Kurtz.




How should students be tested with October NECAP*

All students are eligible for accommodations.

Refer to the NECAP document: “Accommodations: Guidelines, and Procedures - NH 2008”

You will need to plan for:

Accommodation Team decision making time

Training staff to administer accommodation

Scheduling students, staffing, and rooms

* See: http://www.ed.state.nh.us/education/doe/organization/curriculum/NECAP/2008NECAPMaterialsandInformationPage.htm

Before Testing

Accommodations

NECAP Test Design:

Structure of Content Area Tests

Illustrating Distribution of Emphasis (PSSM, 2000)

Distribution of Emphasis for Mathematics

Mathematics Content Strands

2(3)* 3(4) 4(5) 5(6) 6(7) 7(8) 10(11)

Number and Operations 55% 50 50 45 30 20 15

Geometry andMeasurement 15% 20 20 25 25 25 30

Functions and Algebra15% 15 15 15 30 40 40

Data, Statistics, & Probability 15% 15 15 15 15 15 15

Total 100% 100 100 100 100 100 100

* 2(3) indicates end-of-grade 2 GLEs are tested at the beginning of grade 3

Session INo Calculator or tools

Mathematics Grades 3 & 4 Test Design

Three 45-minute sessions (Schedule 90 minutes each)*

12 multiple choice(one point each)

5 Short Answer(one point each)

6 Short Answer(two points each)




Session IICalculator and tool active

Session IIICalculator and tool active




*All students are allowed an additional 45 minutes without an accommodation. Additionally, extended time accommodations are available for all students and must be made prior to testing.










Session IIICalculator and tool active



2 Constructed Response

(four points each)


(four points each)


(four points each)

*All students are allowed an additional 45 minutes without an accommodation. Additionally, extended time accommodations are available for all students and must be made prior to testing.

Mathematics Grades 5-8 Test Design

Three 45-minute sessions (Schedule 90 minutes each)*

Mathematics Test Design Grade 11Two 60-Minute Sessions (Schedule 90 minutes each)*

*All students are allowed an additional 30 minutes without an accommodation. Additionally, extended time accommodations are available for all students and must be made prior to testing (true for mathematics, reading, and writing).




4 Short Answer and 3

Constructed Response

(alternating with two points each for SA and four points each for CR)




4 Short Answer and 3

Constructed Response

(alternating with two points each for SA and four points each for CR)

Distribution of Emphasis for Reading

Reading Content Clusters

2(3)* 3(4) 4(5) 5(6) 6(7) 7(8) 10(11)

Word Identification 20% 15 - - - - -

Vocabulary 20% 20 20 20 20 20 20

Initial UnderstandingLiterary

20% 20 20 20 15 15 15

Initial UnderstandingInformational

20% 20 20 20 20 20 20

Analysis and InterpretationLiterary

10% 15 20 20 25 25 25

Analysis and InterpretationInformational

10% 10 20 20 20 20 20

Total 100% 100 100 100 100 100 100

*2 (3) indicates end-of-grade 2 GLEs are tested at the beginning of grade 3

2 stand-alone vocabulary multiple choice (1pt) 1 Literary or Informational passage 4 multiple choice questions (1 pt) 1 constructed response question (4 pts)

1 Literary or informational passage8 multiple choice questions (1 pt)2 constructed response questions (4pts)

Short Reading Passage

Long ReadingPassage

All Text is AuthenticLiterary passages include poetry, traditional narratives, and modern narratives.

Informational passages include content areas and practical text.

Reading Test Design Grades 3-8: Same design for each of the three 45-minute sessions (Schedule 90 minutes each session)*

*Students are allowed an additional 45-minutes per session without an accommodation.

1 Literary or Informational passage 4 multiple choice questions (1 pt) 1 constructed response question

(4 pts)

6 stand-alone vocabulary multiple choice (1 pt)

1 Literary or informational passage8 multiple choice questions (1 pt)

2 constructed response questions (4pts)

Reading Test Design Grade 11 Session 1: Literary and Informational

60-Minute Session (Schedule 90 minutes)*



Long ReadingPassage


1 Literary or Informational passage 4 multiple choice questions (1 pt) 1 constructed response question

(4 pts)

1 Literary or Informational passage 4 multiple choice questions (1 pt)

1 constructed response question (4 pts)

Reading Test Design Grade 11 Session 2: Literary and Informational

60-Minute Session (Schedule 90 minutes)*



1 Literary or informational passage8 multiple choice questions (1 pt)

2 constructed response questions (4pts)

Long ReadingPassage

Long ReadingPassage 1 Literary or informational passage

8 multiple choice questions (1 pt)2 constructed response questions

(4pts)

Distribution of Emphasis for WritingWritingContent Clusters

2(3)* 3(4) 4(5) 5(6) 6(7) 7(8) 10(11)

Structures of Language

Less emphasis

Less emphasis

Less emphasis

Response to Literary or Informational Text

Greater emphasis

Greater emphasis

Greater emphasis

Narrative Greater emphasis

Less emphasis

N/A

Informational WritingReportsProceduresPersuasive

Greater emphasis

(reports only)

Greater emphasis

Greater emphasis

Conventions Less emphasis

Less emphasis

Less emphasis

Expressive WritingN/A N/A

Greater emphasis

* 2(3) indicates end-of-grade 2 GLEs are tested at the beginning of grade 3

May have response to text stimulus

Prompt

Scored Planning Box (3 pts) - may be used to plan or to check writing

Extended Response (12 pts):

5th Graderesponse to literary text OR

response to informational text OR report OR narrative

8th Graderesponse to literary text OR

response to informational text OR report OR persuasive

Constructed Response (4 pts)3rd of 3 not in Session II

Constructed Response (4 pts)2nd of 3 not in Session II

Constructed Response (4 pts)1st of 3 not in Session II

10 Multiple Choice (1 pt):Conventions & Structures

Session I

Writing Test Design Grades 5 and 8 Two 45-minute sessions at grades 5 and 8 (Schedule 90

minutes each)* Session II


Session I

Writing Test Design Grade 11Two 60-minute sessions (Schedule 90 minutes each)*

Session II



Prompt

Planning Reminders - may be used to plan or check writing


•response to literary or informational text; OR •expressive writing; OR•Informational writing


Prompt

Planning Reminders - may be used to plan or to check writing


•response to literary or informational text; OR •expressive writing; OR•Informational writing

Discussion and Recommendations:

Discussion Topics: Preparing students for testing Introducing the test to students Encouraging appropriate participation Scheduling sessions Scheduling staff Providing accommodations Using the optional reports codes Other ideas, strategies, issues and options

Preparing Students and Staff for a Successful NECAP Experience

Test Preparation:What is supported by research?

Langer, J.A. (2001) American Educational Research Journal

Studied two approaches…

1) Treated test preparation as a separate activity, involving practice tests and test taking hints.

2) Integrated test preparation with the curriculum by analyzing test demands and reformulating curriculum as needed to be sure that students would develop the knowledge and skills needed for strong performance on tests.

Test Preparation:What is supported by research?

Findings…

1) Low performing schools treated tests as an additional hurdle separated from curriculum –

implemented the first approach

2) High performing schools had teachers and administrators who deconstructed and analyzed test items and content standards –

implemented the second approach and obtained

higher levels of literacy.

Our suggestions for the use of Practice Tests, Released Items, and Teacher Tips

1) Practice Tests are most useful for familiarizing students with test format, item types, and test taking strategies.

2) Released Items are most useful when they are embedded in relevant instructional content throughout the school year.

3) Released student work samples and scoring materials can be used to illustrate and discuss more and less successful responses to test questions.

4) Released items and released student work samples can be used to examine possible student misconceptions.

5) Share the information from the Teacher Tips document.

The best test preparation is good teaching and building a positive learning environment

in the classroom.

Using the Optional Reports Codes:

For districts and schools to group students for analysis at the local level

Groupings based on any factor of interest to the school/district (e.g. class, teacher, feeder school, instructional program)

Six rows = six factors of interest per student

No more than one circle bubbled per row

Schools/districts develop their own coding system or choose not to use field

Keep a record of the key used (NH DOE and MP will not have copies of your key)

Data is included in the student-level data file of NECAP results (district-level). No actual “report” is produced.

School Test Coordinator’s Responsibilities (page 2 in your manual)

Primary responsibilities: serve as the school’s contact person with Measured Progress, ensure that any required additional student labels are ordered, coordinate all test-related activities, prepare test administrators to administer NECAP according to

directions in the Test Administrator Manual, observe and monitor test administration in your school, oversee the inventory, distribution, collection, and return of ALL test

materials, and overall, help the principal maintain test security and ensure

compliance with test administration procedures.

Help teachers create an environment that will motivate students to do their best.

Test Security (page 2)

All Student Test Booklets and Student Answer Booklets are secure and may not be copied or duplicated in any way or kept by the school after testing is completed.

Using secure test material to prepare students in any way for this test administration is a violation of test security and testing procedure.

Test Security relies on the professional integrity of everyone in our schools across all three states. No student should be advantaged or disadvantaged based on how or where the test is administered.

Test Security Procedures Ensure that all school staff who will be involved with the assessment

understand the importance of test security and adherence to standard test administration procedures. This includes special educators and special education assistants.

Keep testing materials in a locked location when not in use. Do not remove testing materials from the school.

Inventory test booklets when they arrive at your school. Keep an on-going inventory of materials as they are distributed and returned each day. Although not required, it may be beneficial to have test administrators sign tests in and out each day.

Never leave students alone with testing materials. Do not allow students to carry test materials unescorted from room to room.

Complete and submit the principal’s affirmation of test security document. Keep a copy on file.

Breaches in Test Security

Teachers must report any concerns about breaches in test security to the test coordinator and/or principal.

The test coordinator/principal is then responsible for reporting breaches to the district superintendent and to Tim Kurtz at the NH DOE (603-271-3846).

End of Workshop Part One

Checklists for Principals and Test Coordinators (page iii)

Before Testing During Testing After Testing

Accommodations: Guidelines and Procedures – NH 2008 covers these topics:

—Determining how students will participate using accommodations

—Documenting and bubbling in accommodation codes

Student Participation and Accommodations

Determining How Students Will Participate Using Accommodations (page 4)

Accommodations

Who is eligible for testing accommodations?

ALL students

Accommodations

Accommodations do not change what we expect students to know and be able to do.

Test accommodations are based on individual student needs and classroom assessment practice; they are not for the use by an entire classroom or category of students.

They should not give students unfair advantages; rather they are meant to remove barriers that may exist due to a student’s learning style or disability.

Test administrators must be trained in their use. This includes special education assistants and substitutes.

Students should have experience using the accommodation(s). Preferably, they should be accommodations the student uses in day-to-day classroom instruction and assessment.

Appendix FTable of Standard Test Accommodations (Page 33)

Accommodations: Guidelines and Procedures – NH 2008

Available at www.ed.state.nh.us/assessment.Using the Table of Standard Test

Accommodations, school teams may choose in advance, and use without state approval, any standard accommodation listed in categories A, B, C, or D.

After testing is finished, all accommodations actually used during testing must be recorded on page 2 of the Student Answer Booklet.

Accommodations


Accommodations (page 4)

Requests for the use of Other Accommodations (E)

Contact NH DOE (Gaye Fedorchak) for permission in advance of testing.

Accommodation(s) must be consistent with those used in student’s regular classroom or student has experience using the accommodation prior to the assessment.

If the requested accommodation is found to be comparable to a standard accommodation, written approval will be given.

Student work done using category A, B, C, D, or approved E accommodations will be fully credited and scored.

Modifications (page 4)

If state review determines that your request for an other accommodation will change what the test measures, the state will respond in writing that use of this procedure will produce a test “modification” and must therefore be coded as a “Modification (F)”

Use of a “Modification (F)” will result in no credit given for student work during test sessions in which this modification was used.

Any “Other” Accommodation not registered as “approved” by the NH DOE will be treated as a “Modification (F)”.

Accommodations

Expanded information, guidance and forms for choosing, planning, requesting, and using accommodations is available at: www.ed.state.nh.us/assessment in a printable manual called:

Accommodations: Guidelines and Procedures – NH 2008 Form: Request for Use of Other Accommodations

Contact: Gaye Fedorchak at: [email protected] or call (603) 271-7383 for more information.

Due Date: October 3, 2008.



Scheduling Test Sessions (page 5)

All testing, including accommodated sessions and make-up sessions, must occur within the testing window (October 1 — October 23, 2008).

Test sessions must be scheduled and given in the order presented in the student’s test booklet.

Make-up testing may begin as soon as a student returns to or enters a school.

All grade level classrooms in the school must follow the same testing schedule. To the extent possible, districts should coordinate testing in order to avoid possible breaches in test security. Schools do not need to report their testing schedule to the NH DOE.

Scheduling Test Sessions

NECAP test sessions are designed to be completed in approximately:

45 minutes for grades 3 through 8 60 minutes for grade 11

Test sessions may be no shorter than these minimum time limits.

All students are allowed additional time. 45 minutes for grades 3 through 8 30 minutes for grade 11

Additional time, if needed, can be given to all students without an accommodation. However, only those students with an “Extended Time” accommodation (B-3) may be permitted more than 90 minutes to complete a session.

If all students finish before the 90-minute window has ended, testing may be concluded for that session.

Testing Schedules (pages 6-9)

Grades 3 through 8

3 Reading and 3 Mathematics Sessions

2 Writing Sessions (at grades 5 and 8 only)

1 Student Questionnaire

Grade 11

2 Writing Sessions

2 Reading and 2 Mathematics Sessions

1 Student Questionnaire

Sample Testing: Grades 3, 4, and 5MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY

Week 19/29 – 10/3

October 1

AM Open Open OpenGr. 3, 4 & 5 Reading 1

Gr. 3, 4 &5 Reading 3

PM Open Open OpenGr. 3, 4 & 5 Reading 2

Gr. 3, 4 &5 Math 1

Week 2:10/6 – 10/10

AMGr. 3, 4 & 5

Math 2Gr. 5 Writing 1 (make ups) (make ups) (make ups)

PMGr. 3, 4 & 5

Math 3Gr. 5 Writing 2 (make ups) (make ups) (make ups)

Week 310/13 – 10/17

AM (make ups) (make ups) (make ups) (make ups) (make ups)

PM (make ups) (make ups) (make ups) (make ups) (make ups)

Week 410/20 – 10/24

AM (make ups) (make ups) (make ups)(make ups)

All materials ready for 8 AM

pick-up

PM (make ups) (make ups) (make ups) (make ups)

Sample Testing: Grade 11MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY

Week 19/29 – 10/3

October 1

early AM Open Open Writing 1 Reading 1 Math 1

late AM Open Open Writing 2 Reading 2 Math 2

Week 2:10/6 – 10/10

early AM Open Open (make ups) (make ups) Open

late AM Open Open (make ups) (make ups) Open

Week 310/13 – 10/17

AM Open Open (make ups) (make ups) Open

PM Open Open (make ups) (make ups) Open

Week 410/20 – 10/24

AM (make ups) (make ups) (make ups)Packing

All materials ready for 8 AM

pick-up

PM (make ups) (make ups) (make ups) Packing

Test Materials (pages 10-13)

• Inventory Test Materials Check all materials needed for each grade are received. Count materials actual received and compare to

number reported on Materials Summary form. Locate green instructions sheet for completing the

Principal’s Certification of Proper Test Administration online form.

Save the original boxes for shipping materials back to Measured Progress.

• Quantities of Student Test Booklets and Student Answer Booklets

• Quantities of Other Materials• Packaging of Test Materials• Storing and Access to Test Materials

Student ID Labels (pages 13-14)

• Labels are created for students based on August i4see submissions.

• 1 label provided for students in Grades 3 and 4 (one integrated Student Test Booklet)

• 2 identical labels provided for students in Grades 5-8 (one for Student Answer Booklet, one for Reading/Mathematics Student Test Booklet). No label is required for the separate Writing Student Test Booklet (grades 5 and 8 only)

• 2 identical labels provided for students in Grades 11 (one for Student Answer Booklet, one for Writing/Reading/Mathematics Student Test Booklet)

Sample Student ID Label

Student ID Labels: Missing Labels

Missing labels for students enrolled in your school:• You may order additional labels for students

enrolled in your school who did not receive a label by following the procedure outlined on page 14 of the Principal/Test Coordinator Manual

• Additional labels must be ordered through i4see by noon on October 3, 2008.

Student ID Labels: Incorrect Information

Student ID labels containing incorrect information:• 2 fields MUST be correct in order to use label

(student name and school name)• If either of these 2 fields are incorrect, DO NOT

USE the label. Instead throw it away. Follow the procedure for ordering additional student labels to obtain a replacement.

• Student ID labels with incorrect grade or date of birth can still be used.

Student ID Labels: Wrong School

Student ID labels for students NOT in your school:• Labels are NOT transferable between schools.• Throw away any labels provided for students not

enrolled in your school.• DO NOT forward these labels on to other

schools.• DO NOT affix these labels to Student Answer

Booklets.

Student ID Labels: NH-Alt students

May 2008 NH-Alt students who want to “try out” the October 2008 NECAP test• Write and bubble in student’s complete name.• Write and bubble in SASID number.• If you happen to receive a label for one of these students,

you may use it.

You should not have received Student ID labels for students who submitted a NH-Alt portfolio in May 2008.• If you did, DO NOT affix these labels to Student Answer

Booklets except as noted above for NH-Alt students who will “try out” the October 2008 NECAP test.

Student ID Labels: Ordering Labels

Ordering Additional Student Labels

• Schools may order additional labels for students who did not receive labels in the original shipment.

• Schools may also order additional labels for students with an incorrect student or school name.

• All orders must be submitted to your i4see contact by noon on October 3, 2008.

• If an order for additional labels is not placed by October 3, 2008, you must complete the student information on pages 1 and 2 of the Student Answer Booklet.

Prior to Test Administration (pages 15-18)

Preparing Test and Answer Booklets for Testing

• Count enough booklets for each administrator and the group of students to whom they will administer the test.

• Affix student ID labels to the appropriate booklets (see additional information on page 15 of Principal/Test Coordinator Manual).

• Braille booklets, large-print booklets, and writing test booklets do not require a label.

• For students who do not have a label and will not be receiving a label, please complete appropriate student information on the front cover and page 2 of the Student Answer Booklets.

Place labels here upon receipt

PRIOR TO TEST ADMINISTRATION

Detailed information on these topics is provided on pages 16-18 of the Principal/Test Coordinator Manual.

• Designating Test Administrators

• Preparing Test Administrators

• Equipment and materials permitted during test administration

• Equipment and materials prohibited during test administration

• Ancillary Test Materials

Preparing Test Administrators (pages 17-18)

Create a plan for applying Student ID labels or coding student identification information.

Explain purpose of “Optional Reports for School Use” field. Discuss additional materials needed:

scratch paper, rulers and protractors, Mathematics toolkits for grades 3,4, and 5 (punch out before

testing), and Mathematics reference sheets for grades 5-8 & 11.

Discuss additional optional materials: calculator, Post-Its, highlighter (grades 5-8 & 11 Student Test Booklets only), and multiplication table and 100s chart.

Explain security procedures. Explain guidelines for classroom environment. Encourage completion of Test Administrator Questionnaire.

Test Administration (page 19)

Distributing Test Materials• Keep test materials in a secure locked storage

area except during testing sessions.• Provide an extra test booklet to each test

administrator for demonstration purposes.

Monitoring Test Administration• Test administrators may not comment on

students’ work. Test administrators may not help students in any way except during the General Instructions, Student Questionnaire, or as specified in the Test Administrator Manual.

DURING TESTING

Students Who Move During Testing (page 19)

If a student withdraws from your school:• Do not forward the booklets to the student’s

new school.• When possible, please contact the new

school to notify them of any content areas the student has already completed.

• Every effort should be made to have the student complete all test sessions in a content area before the student withdraws. (FLASH – We can now merge sessions with content areas, but prefer not to do so since different form numbers can cause problems).

Students Who Move During Testing

If a student enrolls in your school after October 1:• Determine if any content areas were completed

by the student in the student’s prior school.• Administer all remaining content area sessions.• Order Student ID Labels for new students

through i4see before noon on October 3.• Complete appropriate student information on

page 2 of Student Answer Booklet if no label is obtained for student.

Students Who Move During Testing

School must fill in appropriate bubble on page 2 of Student Answer Booklet indicating reason for booklet being returned partially blank.

• Any student who withdraws from school before October 1st does not need a student answer booklet returned.

• If student ID label has already been affixed to a Student Answer Booklet, write “VOID” on it and return it with other unused materials.

Collecting Materials After Testing (page 20)• List on page 20 of Principal/Test Coordinator Manual

Special Materials• Braille and Large-Print Tests: Make sure that all non-

standard student-generated work has been transcribed into a regular Student Answer Booklet and use designated envelopes to return materials.

• Special Handling Envelope: examples of materials for inclusion in this envelope are torn booklets, responses written with anything other than a #2 pencil, damaged test booklets, and any booklet with computer-generated responses.

AFTER TESTING

For Answer Booklets WITH Student ID Labels verify that:

• Student ID Labels have been properly affixed in the lower right corner of the front cover of the Student Answer Booklets.

• Page 2 (only if applicable):• accommodations used by students during testing

are appropriately coded for each content area,

• the reason why a Student Answer Booklet is being returned blank in one or more sessions is coded,

• the homeschooled field has been coded, and

• the Optional Reports field has been coded.

Verifying Student Information on Student Answer Booklets (page 21)

Verifying Student Information on Student Answer Booklets

For answer booklets WITHOUT Student ID Labels verify that:

• the appropriate information on front cover of the Student Answer Booklet has been completed by authorized school personnel

• the student demographic information on the upper right corner of page 2 of the Student Answer Booklet has been completed

State

Required on the Student Answer Booklet for students without a label

Page 1 Page 2

NHStudent name, state assigned student ID, and birth date

No student demographic information is required

RI Student name and birth dateGender, primary race/ethnicity, LEP, IEP, SES, Migrant, 504 Plan, Title 1A

VT Student name and birth dateGender, primary race/ethnicity, LEP, IEP, SES, Migrant

For answer booklets WITHOUT Student ID Labels verify that:

• Page 2 (only if applicable):• accommodations used by students during testing are

appropriately coded for each content area,

• the reason why a Student Answer Booklet is being returned blank in one or more sessions is coded,

• the homeschooled field has been coded, and

• the Optional Reports field has been coded.

Verifying Student Information on Student Answer Booklets

Completing Principal’s Certification of Proper Test Administration (page 22)

Before sealing the cartons for return of test materials:

• Locate green instruction sheet shipped with materials and go to http://iservices.measuredprogress.org to complete a Principal Certification of Proper Test Administration form for each tested grade.

• Submit the form electronically AND print a copy for your records.

• A signed hard copy of the form is no longer required to be returned with test materials.

• Numbers for each grade needed to complete the form: — number of students enrolled,— number of students tested, — number of booklets received,— number of used booklets being returned, and— total number of booklets being returned.

Completing Principal/Test Coordinator Questionnaire (page 22)

• This year the questionnaire will be completed online as part of the Principal’s Certification Form.

• You will not need to log in separately to complete the questionnaire.

• Questions are also included in the Principal/Test Coordinator Manual as Appendix E.

• Test Administrator Questionnaire still needs to be completed on the Test Administrator Questionnaire Answer Sheets.

Preparing Test Materials for Return (page 23)

• Preparing Answer Booklets

• Preparing Other Test Materials

• Do not return the following materials:— Materials Summary Form— Packing Slips *Secure Material*— Mathematics tool kits and envelopes— Mathematics reference sheets— Rulers and protractors— Principal/Test Coordinator Manual and Test Administrator Manuals—Test Administrator Questionnaires (return completed answer sheets only)—Student Questionnaires (students answered in their answer booklet)

Shipping Test Materials Back (page 24)

• Instructions for packaging test materials for return to Measured Progress are on page 24 of

Principal/Test Coordinator Manual.

• Use original shipping boxes. • Pack materials for only one grade per box.

• UPS one-day pickup will be on October 24 at 8:00 AM.

• This is the only scheduled pickup. Do not call UPS for a pickup if your materials are not picked up on October 24. Instead, call the NECAP Service Center at 1-877-632-7774.

NECAP Resource Materials Available on the NH DOE Website

Student Support and Testing Materials NECAP Practice Tests and supporting materials Released Items and Support Materials from Fall 2005, 2006, and 2007 Tips for Students Math Reference Sheets NECAP Multiplication Table and NECAP 100s Chart

Manuals Accommodations: Guidelines and Procedures – NH 2008 NECAP Principal/Test Coordinator Manual NECAP Test Administrator Manuals

Reference Materials Assessment Update Memos Sample Parent Letter NECAP Interpretation Materials Grade-Level Expectations in NH Curriculum Frameworks

NECAP, GLE, & GSE Support

For: Teacher Support Materials for GLEs and GSEs, go online to:

www.ed.state.nh.us/curriculum, then choose a content area.

(GLE & GSE support materials and NECAP Practice Tests are available at this location.)

For:Teacher Tips, Calculator Policy, Released Items, and Accommodation information, go online to:

www.ed.state.nh.us/assessment, then choose “NECAP”.

http://www.ed.state.nh.us/curriculum




Questions and Answers

Documents

NECAP Test Administration Workshop Grades 3–8 & 11 Dates: September 3, 4, 9, & 11, 2008 New Hampshire Department of Education and Measured Progress