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DRAFT PROGRAMME OF WORK
GBS ANNUAL CYCLE 2010
Table of Contents
Page
1. Objectives 2
2. The Annual GBS Cycle 2
3. Coordination mechanism 3
4. GBS Annual review 7
5. Media and non-state actor involvement 9
6. Timetable of the GBS events 10
List of Annexes
Annex 1: PFM Review Areas and Mechanisms for Review
Annex 2: TOR for the Joint GBS Secretariat
Annex 3: Guidance for CWGs on GBS
Annex 4: Format for CWG GBS progress report (incl. format for summary of progress
against PAF)
Annex 5: Format for GBS Annual Review Report
Annex 6: Revised Performance Assessment Framework (PAF) for GBS Review 2009
Annex 7: Template for key issue concept note
Annex 8: Guidance note on Satisfactory Sector/Programme Reviews
Annex 9: Sector Review Template
Annex 10: TOR for the Facilitators of the GBS Annual Review Event
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1. Objectives and Underlying Principles
The objective of the GBS annual review cycle is to monitor and assess Government and
GBS Partners‟ performance in meeting their commitments as agreed in the GBS
Partnership Framework Memorandum (PFM) of January 2006. Being a year-long process
rather than a one-time event, the GBS review constitutes of an annual cycle of ongoing
dialogue, culminating in the GBS Annual Review meeting in November based on which
GBS Partners provide their financial commitments for the next three years. The annual
review process is aligned with the Government‟s planning, budgeting and MKUKUTA
review cycles. It includes an assessment of progress in implementing MKUKUTA as
well as progress in the areas identified in the Performance Assessment Framework (PAF).
This programme of work for the GBS Annual Cycle 2010 outlines GBS review areas,
review mechanisms and reporting requirements; milestones and timelines; the GBS
dialogue structure; and organizational arrangements for the GBS Annual Review event in
November 2010. It is set in the context of the current developments of aligning GBS to
the greatest extent possible with the PER process in order to avoid transaction costs and
parallel structures and processes. In the spirit of alignment, the work programme is aimed
to utilize as much as possible the existing dialogue structures at reform, sector and cluster
level for ongoing GBS dialogue throughout the year.
2. THE GBS ANNUAL REVIEW CYCLE
The GBS annual review cycle constitutes an annual cycle of ongoing dialogue at sector,
reform and MKUKUTA cluster level, culminating in the GBS Annual Review meeting in
November, based on which GBS Partners provide their financial commitments for the
next three years. The annual review process is aligned with the Government‟s planning,
budgeting and MKUKUTA review cycles.
The key milestones of the 2010 GBS Annual Review Cycle are as follows:
MKUKUTA/PER Cluster Working Group Meetings on GBS to monitor
progress against the PAF and PFM to be scheduled and conducted in May,
August, September and October 2010.
A semi-annual TROIKA Plus meeting between Government, represented by
Permanent Secretaries and GBS Partners Troika+ will review progress against
PAF periodically and decide on key issues in August/September.
The GBS Annual Review Meeting from November 2010.
A semi-annual TROIKA Plus meeting will finalize the GBS Annual Review
Report including agreed actions from key issue sessions and the PAF for the
GBS cycle 2010 in November 2009.
Indicative GBS commitments for FY 2010/11 by GBS Partners 3 weeks after
GBS Annual Review Meeting.
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Confirmed GBS commitments for FY 2011/12 by GBS Partners 6 weeks after
finalization of the GBS Annual Review Report and the PAF 2011.
Key underlying processes feeding into the GBS Annual Review Cycle:
The Public Expenditure and Financial Accountability Review (PEFAR) process
Budget process including Budget Guidelines and Budget Execution Reports
MKUKUTA/MKUZA Review and MKUKUTA Annual Implementation Report
PER/MKUKUTA Consultative meetings
Sector and core reform reviews.
3. Coordination mechanism
DECISION-MAKING
Troika+ meetings will be the main decision-making body of the GBS annual review cycle.
The semi-annual Troika+ and Permanent Secretary level representation will decide on
key issues for the Annual Review and agree on the PAF 2011 contents. Preceding the
Troika+ meetings Joint GBS Secretariat meetings will take place to prepare the agenda.
Monitoring of progress against the PAF, key issues proposals and preparatory analytical
work will be carried out in PER Main and CWG meetings.
GBS DIALOGUE IN PER MAIN AND CWGS
Responsibilities of CWGs on GBS
As stated in the Partnership Framework Memorandum, Government and GBS Partners
recognize the importance of “regular, open, respectful, and frank dialogue” for the
“smooth and effective operation of GBS”. Underlying review processes at reform, sector
and cluster level provide the main avenues for information generation, detailed discussion
and dialogue, whereby information and analysis will be drawn as much as possible from
the MKUKUTA monitoring system. CWGs will coordinate and consolidate inputs from
sectors and reform programmes. The GBS Annual Review will then bring the analysis
together, reporting on findings from CWGs, and focus on key issues as identified by
CWGs.
In order to meet the requirements of the GBS process CWGs will in addition to their PER
related responsibilities implement, track progress, and hold regular dialogue on the
agreed actions (underlying processes, temporary process actions and progress against
outcome indicators) outlined in the PAF. More guidance on the role of CWGs work is
provided in Annex 3. CWG leads take responsibility for coordinating CWG members‟
inputs in, following up and reporting on the implementation of the activities agreed in the
PAF.
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CWGs LEADERSHIP
CWG LEAD CWG DEPUTY LEAD DP CO-LEAD
CWG 1: Ms. Faini
Mr. Mwaimu Yuzuro Ozeki
JICA
CWG 2:Mrs. Mwasha
Director Poverty Eradication Division
MOFEA
John Moore
Canada
CWG 3:Mr. Mathias
Kabunduguru
Director Policy and Planning
PO - PSM
Mr. Singi Madata
Reform Coordination Unit,
State House
Darren Welch
DfID
CWG 4 & 5: Mr. B.
Shallanda,
Director Policy Analysis
MOFEA
Mrs. Monica Mwamunyange
Ahadi Msangi (PFM)
Paolo Zacchia
Simon Gill
World Bank
Joint GBS Secretariat Cluster Support
Cluster 1- Allice Matembele, Alex Mpangala and Angus Miller.
Cluster II- Omar Mkima, Andambike Mololo and Paulina Mroso.
Cluster III- Alex Mwakisu, Neema Mkwizu and Elikana Balandya.
Cluster IV- Mukajungu Kamuzora, Adrian Njau and Elikana Balandya.
Role of the Joint Government-DP GBS Secretariat
On the basis of the GBS work programme, the Joint Government-DP GBS Secretariat
will undertake continuous follow up with PER CWG leads on their GBS work
programme implementation (see annex 2 - ToR for the Joint GBS Secretariat), while the
PER Secretariat will undertake PER related follow-up.
CWG meetings on GBS
With the understanding that regular dialogue in PER/MKUKUTA CWGs addresses the
broader PER agenda, PER/MKUKUTA CWGs hold quarterly meetings specifically on
GBS in addition to their usual meeting schedule within the PER –May, August,
September and October. These meetings serve to discuss GBS related issues and take
stock of progress against the PAF.
The main agenda of these four CWG meetings will be the following:
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(a) May – week of 24 – 28:
2010 GBS annual work programme
Agree on specific dates for underlying processes/sector reviews
Review progress against the temporary process actions outlined in the PAF
and prepare consolidated quarterly progress report to the PER main. For PER
Macro/PFM this will also include the assessment of quarterly budget
execution reports.
Assessment of quarterly budget execution reports (PER Macro/PFM).
(b) August – week of 23 – 27
Review progress against the temporary process actions in the PAF
Assess performance of the outcome indicators, drawing on the MKUKUTA
monitoring system Propose key issues for dialogue at the Annual Review and
submit to Joint GBS Secretariat
Keep track of GBS Partner performance in adhering to their disbursement
schedule (PER Macro, Resource Allocation and Public Financial
Management)
(c) September – week of 27 – 30
Discuss and prepare PER CWGs‟ Annual GBS progress reports in the
required format (see Annex 4) as inputs into the GBS Annual Review
Report, which will be presented and discussed at the GBS Annual
Review
Present a one page concept note on the agreed key issues and agree on
analytical work which could serve as background for key issue
discussion at GBS Annual Review.
Review progress against the temporary process actions in the PAF
(d) October – week of 18 - 22
Finalize the CWG reports, including assessment of underlying processes,
TPAs and outcome indicators.
Finalize the key issue presentations for the GBS annual review
Propose TPAs and outcome indicators for PAF 2011
Outputs of the CWG meetings on GBS:
Minutes of CWG meetings on GBS
PAF updates agreed
Progress Report assessing the Government‟s and GBS Partners‟ performance
against the PAF, which is incorporated into the GBS Annual Review Report
Selection of maximum of five key issues (if possible, a joint list of key issues –
otherwise separate Government and GBS Partner proposals) and submission of
issues to Joint GBS Secretariat following the May meeting, so before the August
meeting.
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Revisions of the PAF matrix for 2011 in the CWG‟s relevant PAF area
After each meeting, CWG leads submit to PER Main a consolidated CWG progress
report on PAF implementation. In addition, they provide PER Main minutes of their
meetings. Adherence to the CWG meeting schedule will be monitored by the GBS
Secretariat and the PER Main. CWG leads will make follow up on outstanding issues
between the meetings when needed.
PER Main meetings
Specific PER Main meetings may be allocated after GBS meetings of PER/MKUKUTA
CWGs discussing PER CWG progress on the PAF, implementation status updates of
PER/MKUKUTA CWG work programmes, and other GBS related issues. They may thus
serve as a wider forum for ongoing GBS dialogue.
PER Main meetings will be the main coordination body for assessing progress across the
CWGs in PAF implementation.
The main agenda items for PER Main meetings on GBS will include:
- Update on budget preparation
-Update on status of PAF implementation
-Update on timing and outcomes of sector reviews
The PER Main will be attended by members from the Government, DPs and non-
state actors. Whereas Government membership consists of the lead and deputy lead
MDAs of the four CWGs (and sector/thematic areas leads when required); DPs are
represented by DP lead (and/or deputy lead) from the respective CWGs (and
sector/thematic areas leads when required). Non-state actors membership will
follow a similar arrangement (i.e. non-state actors participating in CWGs select
leads to represent them in the PER Main meetings).
The GBS-DP Chair (assisted by DP-CWGs leads) will be the spokesperson in the
PER-Main meetings on all issues related to GBS.
Participation and membership in CWG meetings for GBS dialogue
These meetings will be attended by regular members of the PER/GBS, whereby they
consist of members from the Government, DPs and non-state actors. Whereas
Government membership is comprised by the lead and deputy lead MDAs of the
underlying sectors and thematic areas under a particular cluster, DPs are represented in
the cluster by lead DPs from the sectors and thematic areas under the respective cluster.
Each CWG has a lead and deputy lead from Government central ministries. Non-state
actors should have a similar arrangement.
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Joint GBS Secretariat representatives that have been assigned to the respective CWGs
will also be present (for any guidance, if required, and follow up) and may, if necessary,
assist PER CWG leads in arranging or facilitating CWG meetings.
4. GBS Annual Review
As proposed in the new dialogue structure, an Annual National Policy Dialogue
mechanism consisting of PER Consultative meeting, Poverty Policy Week and GBS
Annual Review will take place from November 2010. In the proposed sequence of events,
the national stakeholder meetings will precede the GBS Annual Review. Discussions in
these national stakeholder events will also cover issues that are relevant to GBS Partners
in the areas of budget, macroeconomic stability, resource allocation and poverty
reduction and service delivery.
The GBS annual review cycle will culminate in a GBS Annual Review event in
November 2010, which will serve as the forum for the Government and GBS Partners to
agree on a joint overall assessment of their performance relative to the PAF and to
discuss key issues that require further attention. This joint review will serve as the
primary basis for GBS Partners to determine their GBS disbursements for the next
financial year. In their assessment, Government and GBS Partners should use, wherever
applicable, the findings from the draft MKUKUTA Annual Implementation Report. The
draft report‟s timely availability prior to the GBS Annual Review for discussion in the
CWGs is therefore of great importance.
The GBS Annual Review 2010will have two pillars;
(1) A consolidated presentation of progress and challenges in the implementation of
the PAF over the last twelve months by each CWG.
(2) Substantive discussion on a limited list of jointly pre-agreed Key Issues. Key
Issues (i) are key in that they could jeopardize the achievement of Government
objectives of growth and poverty reduction and (ii) require proper addressing or
else they could have implications for GBS functioning and funding over the
medium term as they a) are sufficiently large in nature to warrant raising to a
higher level, or b) are issues that are not able to be resolved at the CWG level. As
implied in the new dialogue structure, key issues dealing with budget,
macroeconomic stability, resource allocation and poverty reduction and service
delivery could be covered in the preceding national consultative forums.
Objectives of the GBS Annual Review
Specifically, the GBS Annual Review serves as a forum for the Government and GBS
Partners to jointly:
Assess and discuss progress against Government priorities (as identified in
MKUKUTA) of economic growth and poverty reduction on the basis of CWG
progress reports and identified key issues;
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Assess Government and GBS Partner performance against the PAF and
commitments outlined in the Partnership Framework Memorandum on the basis
of CWG progress reports and identified key issues;
Identify next steps on key issues and progress reports, including updated PAF
matrix, if needed
Based on the joint assessment, GBS Partners give an indication of their disbursement
schedule within three weeks after the Annual Review and firm commitments within 6
weeks following receipt of the Annual Review Report.
Outputs of the GBS Annual Review 2010
The GBS Annual Review 2010 will produce the following outputs:
GBS Annual Review 2010 Report incl. CWG progress reports, Executive
Summary which provides a joint overall assessment of Government and GBS
Partner performance relative to the PAF and Partnership Framework
Memorandum, summary of key issue discussions that outlines agreed next steps
and the PAF for 2010.
Agreed PAF for GBS cycle 2010
Joint press release for the wrap-up session of the GBS Annual Review
Role of the Joint Government-DP GBS Secretariat and the facilitators
The GBS Secretariat will take responsibility for following up with CWG leads on the
timely submission of all information that is needed to produce the above listed outputs
and for consolidating the GBS Annual Review Report with the assistance of the
facilitator(s), who will have documented experience in writing aid review memoires. The
facilitator(s) will prepare the meeting minutes of the GBS Annual review Sessions. The
facilitator(s) will also prepare meeting summaries at the end of each day of the GBS
Annual Review, which highlight main findings (progress and challenges), as well as
agreements or recommendations on the way forward. They will be presented at the
beginning of the following day‟s session. This will help to facilitate the preparation and
agreement of the executive summary of the GBS Report, which contains the joint overall
performance assessment and agreed / recommended next steps.
The facilitator(s) prepare the first draft of the executive summary based on agreed daily
meeting summaries, which will be commented by Government CWG members and by
GBS Partners before being endorsed by the Permanent Secretary - Ministry of Finance &
Economic Affairs and the Troika Plus from the DP GBS group.
GBS Annual Review structure and level of participation
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The proposed structure of the GBS Annual Review and level of participation are as
follows:
GBS Annual Review Structure consists of:
1) Launch of the PER- MKUKUTA Consultative meeting and GBS Annual Review in
November 2010
2) Summary of progress against PAF 2010.
3) Key Issue sessions with high level participation from Government and GBS Partners.
4) Wrap-up of GBS Annual Review.
Guidance on the conduct of key issues sessions and key issues selection procedure
CWGs (GOT and GBS DPs) identify at their August meeting a maximum of 5
key issues and prepare a 1-2 page concept note (see Annex 7 for the contents of
the note). If an agreement between Government and DPs cannot be achieved,
Government and DP CWG leads prepare separate lists.
Government and GBS Partners submit key issue proposals to the Joint GBS
secretariat
The Joint GBS secretariat considers the proposals and makes a recommendation
for approval by the Troika + in September
Key issue background papers shared by end September to guide preparation of
each key issue. Government and GBS partners work together on the content for
each key issue, providing the technical information and analysis well in advance
of the annual review
Government and GBS partners make joint presentations not exceeding 20
powerpoint slides. The session will end with agreed messages to address the key
issue in the next year‟s cycle.
5. Media and non-state actor involvement
In order to ensure adequate media coverage of the GBS Annual Review, press officials
will be involved in the launch and wrap up meetings of the GBS Annual Review event
and the Government (Ministry of Finance and Economic Affairs) will make a press
statement at the launch and wrap up of the event. The press personnel will also be briefed
on the GBS process by receiving a media pack and meeting with MOFEA in order to
improve the reporting in the local media. In addition, a joint press release between
Government and GBS Partners will be issued at the end of the review.
Press release before the GBS Annual review
Press release after the Annual Review
Press release of firmed commitments 6 weeks after the finalization of GBS AR
Report
Non-state actors will be invited one month before the annual review to nominate one
representative to speak on their behalf for each key issue session and in break-out
sessions on technical issues.
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6. Timetable of GBS events
Event Timing Main outputs
CWG meetings May Review of work programme
Review of progress against PAF
2010 and agreed messages from
PAF 2008
Troika+ meeting with all
concerned PS‟s
June Assessment of progress against
PAF 2009 and outstanding issues
from PAF 2008
CWG meetings August Review of progress against PAF
2009 and discussion on key issues
CWG meetings September Review of progress against PAF
2009 and presentation of concept
notes key issues
MoFEA produces a draft
MKUKUTA Annual
Implementation Report
September
Key issue papers are shared
with key stakeholders
Late September Draft key issue papers
Roundtable of key issue
papers
October Draft agreement on key issue
challenges and ways forward
CWG meetings October Finalization of CWG progress
reports and PAF 2009 assessment
GBS Annual Review November Annual review report finalized 3
weeks after the AR, DPs GBS
commitments within 3 weeks after
the AR
Troika+ meeting with all
concerned PS‟s
1-2 weeks after
Annual Review
Agreement of annual review report
and PAF 2011
GBS Partners communicate
GBS disbursements for FY
2011/2012 and firm up
commitments for next 3 years
6 weeks after
finalization of AR
report
Completion of the 2010 GBS cycle
Annex 1 PFM Review Areas and Mechanisms for Review
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PFM Review Areas and Mechanisms for Review
The GBS annual review cycle focuses on assessing Government and GBS Partner
performance in meeting their responsibilities as spelled out in the Partnership Framework
Memorandum. The table below lists those responsibilities as review areas and outlines
the mechanisms through which they can be implemented or assessed.
Government responsibilities as specified in the PFM
Review mechanisms
Manage GBS Partners‟ contributions to the national budget in support of MKUKUTA implementation, and keep adequate financial records of the contributions
Consistent with GBS Technical Note, MOFEA provides quarterly internal audit reports, an annual external audit reports of GBS accounts (deposits in GBS forex account and transfers to consolidated revenue fund) and the annual audit report of the National Audit Office (NAO) to GBS Partners
Ensure implementation of MKUKUTA in accordance with standards of performance jointly agreed with the GBS Partners and outlined in the PAF
Implementation of the MKUKUTA takes place through on-going sector and national processes and is reported through the MKUKUTA monitoring system. MKUKUTA/PER CWGs monitor and assess progress against PAF and report on it at GBS Annual Review.
Government prepares timely MKUKUTA Annual Implementation Report to feed into domestic processes and the GBS Annual Review. Relevant findings of the MKUKUTA Annual Implementation Report are discussed by the MKUKUTA/PER CWGs.
Monitor and report on the implementation of MKUKUTA
Ensure that total expenditures and sector allocations effectively reflect economic growth and poverty reduction commitments and account fully for the use of funds
The Public Expenditure and Financial Accountability Review (PEFAR) process provides an important review mechanism of expenditures, sector allocations and budget accountability. Dialogue on budget guidelines and budget execution takes place through the MKUKUTA/PER Macro.
MOFEA provides annual audit report of NAO on the Public Accounts of Tanzania to GBS Partners after submission to Parliament, which is due 9 months after the end of the fiscal year covered. Paymaster General provides a structured response to Controller Auditor General as stipulated in the Public Audit Act.
Strengthen public financial management and public procurement, which shall be
MKUKUTA/PER CWGs, in particular MKUKUTA/PER Macro, Resource
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assessed annually through the PAF Allocation and Public Financial Management monitor and assess progress in public financial management and procurement against PAF and report on it at GBS Annual Review
Ensure open and fruitful dialogue on the MKUKUTA, sector strategies, MTEFs, and Budget Guidelines by guaranteeing the timely availability of all necessary documentation to relevant stakeholders, including GBS Partners
On-going dialogue processes at sector, reform and cluster level are reviewed and improved through the PER and JAST processes. Government ensures relevant documents at each level are shared timely with all stakeholders.
Lead annual reviews in order to – in conjunction with GBS Partners – monitor and report on GBS performance in accordance with the PAF matrix.
Government calls for and organizes GBS Annual Review
GBS Partner responsibilities as specified in the PFM
Review mechanism
Establish an agreed disbursement schedule GBS Lead Partner submits agreed disbursement schedule of all GBS partners to MOF. This includes:
(1)Within three weeks of the conclusion of the Annual Review, the GBS Chair will communicate to the Government planned GBS contributions of GBS Partners for the next three years (FYs n+1, n+2 and n+3)
(2)Within six weeks following receipt of the Final Report of the Annual Review, the GBS Lead Partner will confirm to the Government GBS Partners‟ GBS disbursement schedules for the next financial year (n+1).
Endeavour to coordinate their disbursements in line with the Government‟s budgetary requirements, including providing timely GBS in the first half of the financial year, and, whenever possible, in the first quarter
PAF matrix contains an indicator on development partners performance and this is reported on at the GBS Annual Review
Endeavour to provide the Government with three-year advance information on planned GBS contributions and to minimize year-to-year fluctuations of pledged amounts
MKUKUTA/PER Macro, Resource Allocation and Public Financial Management monitors GBS Partners‟ planned contributions and reports on GBS Partner performance at GBS Annual Review
Maintain a GBS Partners‟ decision-making DPs communicate their representative to
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structure, including a GBS Partners‟ Secretariat and nominate one GBS Partner to act as their representative
the Government and share their TOR with the Government.
Eliminate bilateral conditions and bilateral administrative and reporting requirements
Joint GBS Secretariat establishes and maintains a matrix of bilateral conditions
Increasingly mount joint missions, undertake joint analysis, and use joint procedures
DP GBS Secretariat collects and coordinates information on joint missions, joint analysis and use of joint procedures and shares information with the Joint GBS Secretariat.
Participate in Government-led Annual Reviews and provide such information as may be necessary, to monitor and report on GBS performance in accordance with the PAF
Participation of GBS Partners and information sharing will be coordinated through the DP GBS Chair and the DP GBS Secretariat.
Endeavour to deliver more aid through GBS
GBS DPs formulate plans to increase the proportion of GBS in the context of implementing JAST. MOFEA records composition of aid by DP and reports on it at GBS Annual Review. MOFEA and GBS DPs will encourage non-GBS DPs to shift to providing GBS as stipulated in the JAST.
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Annex 2 Terms of Reference of the Joint GBS Secretariat
Objective
The overall objective of the Joint GBS Secretariat is to facilitate the smooth functioning
of the GBS process, including the ongoing GBS dialogue throughout the year, the
implementation of Government and DP commitments related to GBS, as well as the GBS
Annual Review.
Membership and leadership
The Joint GBS Secretariat is composed of designated Government officials from the
Ministry of Finance and Economic Affairs and the GBS Partner Secretariat (PRBS
Secretariat) including the Lead of the GBS Coordination Group1. Selected members of
the PER and the MKUKUTA Secretariats are also associated with the Joint GBS
Secretariat in order to allow for easier information flow between the three Secretariats
and for strengthening linkages between the GBS, PER and MKUKUTA processes.
The Ministry of Finance and Economic Affairs of the Government of Tanzania chairs the
Joint GBS Secretariat.
Main responsibilities
Main responsibilities of the Joint GBS Secretariat are to:
Coordinate and administer the GBS process;
Monitor and follow up on the implementation of activities as agreed in the
Performance Assessment Framework (PAF), GBS Partnership Framework
Memorandum (PFM), the GBS Annual Review and other agreements relevant
to the GBS facility.
Ensure communication between the Government and GBS Development
Partners;
Specific Tasks
Specific tasks under the main responsibilities are the following:
1. Prepare the GBS Annual Cycle Work Programme and coordinate agreement on it
between Government and GBS Partners.
2. Monitor and follow up on GBS work programme implementation and link with
the different dialogue structures in place at the reform, sector and MKUKUTA
cluster level through:
1 This is the designated technician of the GBS lead agency and/or any other designated technician of the
GBS Troika+.
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a. regular direct communication with CWGs leads or MDAs responsible for
specific PAF actions
b. following up on CWG submission of quarterly status updates to the
Ministry of Finance and Economic Affairs (MOFEA) and their annual
CWG progress reports to the GBS Annual Review.
c. attending GBS specific CWG meetings and assist in facilitating these
meetings, if required by the CWG lead
d. attending other relevant meetings of the PER and other processes, as
deemed necessary (e.g. PER Main meetings that focus on GBS, PER
Consultative Meeting etc.)
e. reporting on CWG progress in GBS work programme implementation at
Joint GBS Secretariat meetings
3. Follow up on other fundamental requirements for the implementation of the GBS
process, such as audit requirements and other documents as specified by the GBS
Partnership Framework Memorandum, in particular the MKUKUTA Annual
Implementation Report.
4. Prepare, organize, coordinate and facilitate the GBS Annual Review:
a. Coordinate joint Government and GBS Partner inputs into the GBS
Annual Review, such as CWG progress reports, CWG progress
presentations, proposed key issues, questions for key issues sessions, etc.
b. Review Government and GBS Partner proposals of key issues for the GBS
Annual Review and make recommendations to the Permanent Secretary –
MOFEA and the Troika Plus for their endorsement of the key issues
c. Make all organizational and logistical arrangements for GBS Annual
Review meetings, including the preparation and dissemination of
invitations and the provision of all necessary documents to respective
participants
d. Supervise the work of the GBS Annual Review facilitators
e. Provide all necessary administrative assistance during the GBS Annual
Review to ensure a smooth event
f. Coordinate Government and GBS Partner agreement on joint documents
such as the joint press release and the Executive Summary.
g. Coordinate the finalization of the GBS Annual Review (GBS Annual
Review Report and up-dated PAF for the next GBS cycle) in close liaison
with the CWGs.
5. Follow up on the timely submission of planned and confirmed disbursement
schedules by GBS Partners and their actual GBS disbursements throughout the
year.
6. Ensure regular communication on the GBS process and facility between the
Government and GBS partners
a. Ensure a forum for permanent exchange on issues arising at the technical
level;
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b. Organize and facilitate meetings of the Permanent Secretary - MOFEA,
with the Troika Plus on issues relevant to the GBS facility and process.
7. Any other task as assigned by agreement of the Permanent Secretary- MOFEA
and the Troika Plus.
Meetings
The Joint GBS Secretariat meets on a monthly basis every second Tuesday of the month
or more often, if required. The Chair of the Joint GBS Secretariat calls for the meetings,
which are prepared by the Government side of the Secretariat. The Government side also
prepares minutes of Joint GBS Secretariat meetings and circulates them for comments to
the DP side before they are approved in the next Joint GBS Secretariat meeting.
Troika + minutes will be prepared and agreed by the joint GBS secretariat
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Annex 3 Guidance on GBS for Cluster Working Groups (CWG)
Government leadership
All Cluster Working Groups are led by the Government of Tanzania. This means that the
Government takes leadership in producing all required outputs in co-operation and
agreement with GBS Partners and in presenting relevant outputs at the GBS Annual
Review.
Responsibilities of the Government CWG Lead are the following:
Collect information on dates for sector reviews with assistance from Joint
GBS/PER secretariat, ensure annual outcome indicators are included in the PAF
and follow-up to agreed actions in AR report.
Circulate, with support of the Joint GBS Secretariat, the GBS Work Programme
with all annexes including the GBS Work Calendar for CWGs, to all CWG
members, in particular to MDAs that are responsible for specific PAF actions.
This is done immediately after the launch of the GBS cycle in April. If required,
Government CWG leads, with support of the Joint GBS Secretariat, also provide
clarifications to CWG members on the GBS Work Programme.
Call and organise CWG meetings on GBS to review the status of implementing
PAF actions and prepare inputs for the GBS Annual Review in close collaboration
with the Joint GBS Secretariat. Submit minutes of CWG meetings on GBS to the
Ministry of Finance and Economic Affairs.
Coordinate GBS (PAF) related work of the CWG with inputs from relevant CWG
members and submit outputs of the CWG (Quarterly Status Up-dates, Progress
Report against the PAF, proposed revisions of the PAF, Key Issues of the CWG).
Present the CWG summary assessment of progress against the PAF at the GBS
Annual Review, followed by GBS DP Lead commentary.
Coordinate the preparation of and submit CWG progress report on GBS, which is
incorporated into the GBS Annual Review Report by 23 December 2010
Coordinate and submit CWG inputs to other parts of the GBS Annual Review
Report, e.g. comments on the Joint Statement / Executive Summary or GBS
Annual Review meeting minutes.
GBS Partner Leads have the following responsibilities:
Coordinate inputs of GBS Partner members in CWGs on GBS specific issues
Support Government CWG lead in preparing / coordinating CWG outputs
Forge consensus among GBS Partner members in CWGs on relevant outputs or
comments on such outputs
Final draft
18
Serve as focal point for the Government in communication with GBS Partner
members of a particular CWG
Outputs
CWGs will be responsible for the following key products:
I. Up-dates of PAF progress
II. Selection of a maximum of five key issues within the CWG (August)
III. CWG Progress Report assessing the Government‟s and DP‟s performance against
the PAF (October)
IV. Proposed revisions of the PAF for the areas relevant to the CWG
(September/October)
V. Finalized CWG Progress Report for inclusion in the GBS Annual Review Report
(December)
I. Status Up-dates:
Advice on Content:
This will be a short narrative up-dating on the status of the implementation of the PAF
2010. CWGs are particularly encouraged to highlight challenges and areas of
underperformance in order to ensure remedial action before the GBS Annual Review.
Advice on Process:
Government CWG lead requests MDAs responsible for specific PAF actions to
provide a status up-date.
PAF action provided to Joint GBS Secretariat 1 week in advance of the CWG
meeting on GBS.
Joint GBS Secretariat compiles MDA inputs on status up-dates and circulates
them to all members of the CWG 2-3 days in advance of the meeting.
CWG meeting discusses progress and challenges, verifies PAF up-dates and
agrees on the way forward.
Government CWG lead submits status up-date and minutes of the CWG meeting
on GBS to the Ministry of Finance and Economic Affairs.
II. CWG Progress Report against the PAF
In order to assess performance against the PAF for the GBS Annual Review, CWGs will
submit a consolidated CWG Progress Report against the PAF, following the structure of
the attached template (Annex 4: Format for CWG GBS Progress Report). This Report is
incorporated into the GBS Annual Review Report.
Final draft
19
The report is prepared jointly by the CWG. It may be however that there are divergences
in the assessment of progress between Government and GBS DP members. Divergences
should be clearly identified and reflected in the text. Advice on the content is provided in
the Annex 4.
III. Selection of a maximum of five key issues (August)
The GBS Annual Review will include high level sessions on a limited number of selected
key issues. Key Issues (i) are key in that they could jeopardize the achievement of
Government objectives of growth and poverty reduction and (ii) if not properly addressed
could have implications for PRBS functioning and funding over the medium term as they
a) are sufficiently large in nature to warrant raising to a higher level, or b) are issues that
are not able to be resolved at the CWG level.
Each CWG submits the key issue proposals to Joint GBS Secretariat following the May
meeting. From the submitted list of key issues by the CWGs, Government and GBS
Partners will select a maximum of 5 key issues for the GBS Annual Review.
Advice on Content:
The proposed key issues should be submitted using the template provided in the
Annex 7.
The concept note should explain why the proposed key issue would be relevant to
be discussed at the GBS Annual Review, considering the above outlined
characteristics of key issues.
It should also outline specific questions or issues (e.g. challenges that require
recommendations on the way forward) to be addressed on each key issue at the
GBS Annual Review.
Advice on Process:
August CWG meetings will discuss key issues and submit a one page concept
note (see example in Annex 7) at the September Cluster meeting.
IV. Proposed revisions of the PAF for relevant CWG areas (September/October)
The CWG will propose amendments to the PAF for the GBS annual cycle 2009 in
advance of the GBS Annual Review. Principles for proposing amendments of the PAF
are the following:
Maintain the current structure of the PAF (Underlying Processes, Temporary
Process Actions and Outcome Indicators)
If possible, simplify the PAF.
Final draft
20
For the suggestion of new outcome indicators, rely on the new MKUKUTA and
MKUZA indicators
Advice on Process:
MDAs and GBS partners make suggestions on PAF revisions for areas relevant to
their CWG and submit these revisions to CWG lead at least two weeks in advance
of the September meeting on GBS.
Government CWG lead compiles suggestions on PAF revisions and circulates
them to all CWG members for review at least one week in advance of the
September meeting on GBS.
CWG meeting discusses and agrees on proposed revisions to the PAF. If
Government and GBS Partner members‟ views on revisions differ, they may
however prepare separate proposals
Government CWG lead submits proposed PAF revisions by early October 2008 to
the Joint GBS Secretariat (GBS Partner CWG lead submits separate GBS Partner
proposal to Joint GBS Secretariat, if Government and GBS Partners have been
unable to agree on a joint proposal).
Joint GBS Secretariat finalizes the proposals from CWGs, assists the CWG and
sector leads in reaching agreement on the areas of the PAF where no agreement
has been reached and prepares a draft PAF matrix, which is to be approved by a
Troika + meeting one week in advance of the GBS Annual Review.
Based on key issue discussions in the Annual Review, revisions that may be
needed in the PAF will be agreed on by a Troika + PS meeting after 2 weeks
from the completion of the Annual Review.
(a) Finalized Progress Report for the GBS Annual Review Report (November)
After the GBS Annual Review Meeting, CWGs may revise their Progress Reports
(Output II) based on discussions at the GBS Annual Review. This may be done in a
meeting or through written communication between CWG members. The Government
CWG lead coordinates the finalization of the Progress Report and submits it for inclusion
in the Final GBS Annual Review Report.
Annex 4 Format for CWG Progress Reports
Final draft
21
INSTRUCTIONS:
Based on sector progress reports each Cluster Working Group will produce a
consolidated CWG progress report following the instructions below. CWG reports
should focus on progress made and challenges remaining and report on underlying
processes assessed as part of PAF assessment, temporary process actions and
outcome indicators for each sector under the Cluster.
Advice on Content:
The following section provides guiding questions and other advice for the development
of the content of the Progress Report:
1. Summary (maximum 1 page + summary matrix):
1. Have the underlying processes been satisfactory? (see guidance note on
satisfactory sector or programme reviews in annex 8)
2. How many of the 2009 PAF outcome indicators and temporary process actions
have been met?
3. What have been the key areas of good performance?
4. What have been the key areas of weak performance?
5. Based on the above, what is the overall assessment of developments in the PAF
area (please choose “satisfactory” or “not satisfactory”)?
In addition to a text summary, CWGs should add a matrix that summarizes progress
against the PAF.
2. Detailed performance assessment for 2009 (maximum 5 pages):
Wherever possible, sources of information providing evidence for the detailed
performance assessment should be listed (e.g. reports, meetings).This section should
include the following:
a. Review of areas of good and weak performance and suggestions for remedial actions
to overcome observed key challenges (maximum 2 pages). Questions to be addressed
include: What are the key factors enhancing performance and the key factors hindering
performance? What are the key lessons learned? What are the key challenges looking
ahead? As much as possible concrete examples of achievements/lack of results should be
used.
b. Review of the relevant underlying processes (maximum 1 page). Have the underlying
processes been satisfactory (see Annex 8 for Guidance on the definition of satisfactory
sector and programme reviews)? Indicate whether they have been “satisfactory”; or “not
satisfactory”. If not satisfactory, what is needed to ensure the development of satisfactory
review processes?
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22
c. Review of temporary process actions (maximum 1 page). An assessment of the status
of Temporary Process Actions (using the following terms: “on track/achieved”, “delayed
but good progress”, “at risk” or “off track/not achieved”) should be given. If at risk or off
track, the following should be clarified, noting that the final assessment should only be
“achieved” or “not achieved”:
impediments
steps needed for completion
likely timeframe for completion
It should be highlighted whether a particular Temporary Process Action has to be rolled
over to the next year or can be considered completed and covered under an underlying
process.
d. Review of progress on outcome indicators (maximum 1 page). Based on Government
provision of the values for the outcome indicators, the CWG will assess the results in the
light of targets and baselines established in the PAF. For each indicator, the report will
clearly state whether it has been met, and if not, what the key reasons are for the
underperformance.
Advice on Process:
CWG lead with support of the Joint GBS Secretariat circulates CWG Progress
Report template to all CWG members at least 4 weeks in advance of the CWG
meeting on GBS in October.
MDAs that are responsible for specific PAF actions in collaboration and
agreement with the responsible GBS partners provide inputs for the CWG
progress report to Government CWG lead at least two weeks in advance of the
October meeting on GBS. They include relevant findings from the draft
MKUKUTA Annual Implementation Report, which is expected to be available
mid September. Divergent views on aspects of the assessment between
responsible MDAs and responsible GBS Partner may be indicated in the progress
report.
Government CWG lead compiles MDA inputs into a first draft CWG progress
report and circulates it to all CWG members for review at least one week in
advance of the October meeting on GBS.
CWG members provide written comments on the first draft CWG progress report
to the Government CWG lead 2-3 days in advance of the CWG meeting.
CWG meeting assesses overall progress and challenges in the CWG, discusses the
first draft CWG progress report including CWG members‟ comments, and agrees
on way forward for finalizing a joint draft report prior to the GBS Annual Review.
Government CWG lead coordinates the finalization of the joint draft CWG
progress report and its submission by October 2009 to the Joint GBS Secretariat.
[Title]
Progress Report of CWG ... Against the Performance Assessment Framework
Final draft
23
(PAF) for GBS Annual Review 2009
Contributors
[GOT and GBS DP Leads, other CWG members by names of individuals or agencies]
Date
[of this version of document]
i) SUMMARY ASSESSMENT [max. 1 page]
Overall Assessment [This is a summary of progress made and challenges faced under the Cluster, including ratings of underlying processes.]
2. DETAILED ASSESSMENT [max. 5 pages]
2.1. Areas of good and weak performance [max. 2 pages]
Main Sources of Information
[list documents, surveys, meetings etc. that provide evidence for the assessment]
[provide assessment on areas of good performance and weak performance with suggestions for remedial actions to overcome observed key challenges, addressing guiding questions provided in Annex 3 – Additional Guidance on GBS for Cluster Working Groups]
2.2. Underlying Processes [max. 1 page]
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24
a) Underlying Process 1: … [put name of first underlying process as in PAF]
Assessment "Satisfactory" or "Unsatisfactory" [choose one]
Main Sources of Information
[list documents, surveys, meetings etc. that provide evidence for the assessment on the first underlying process]
[provide detailed assessment on the first underlying process, addressing guiding questions]
b) Underlying Process 2: … [put name of second underlying process as in PAF]
Assessment "Satisfactory" or "Unsatisfactory" [choose one]
Main Sources of Information
[list documents, surveys, meetings etc. that provide evidence for the assessment on the second underlying process]
[provide detailed assessment on the second underlying process, addressing guiding questions]
……etc. [continue with further underlying processes if applicable]
[insert proposed PAF revisions to the underlying processes, e.g. the formulation of temporary process actions for unsatisfactory underlying processes – see Annex 8: Guidance Note on Satisfactory Sector Reviews]
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25
2.3. Temporary Process Actions [max. 1 page]
a) Temporary Process Action 1: … [put name of first temporary process action as in PAF]
Assessment "On Track/Achieved", "Delayed but Good Progress", "At Risk" or "Off Track" [choose one]
Main Sources of Information
[list documents, surveys, meetings etc. that provide evidence for the assessment of the first temporary process action]
[provide detailed assessment on the first temporary process action, addressing issues listed as guidance – for final assessment, choose “Achieved” or “Not achieved”]
b) Temporary Process Action 2: … [put name of second temporary process action as in PAF]
Assessment "On Track/Achieved", "Delayed but Good Progress", "At Risk" or "Off Track" [choose one]
Main Sources of Information
[list documents, surveys, meetings etc. that provide evidence for the assessment of the second temporary process action]
[provide detailed assessment on the second temporary process action, addressing issues listed as guidance - for final assessment, choose “Achieved” or “Not achieved”] Groups ]
…..etc. [continue with further temporary process actions if applicable]
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26
2.4. Outcome Indicators [max. 1 page]
a) Outcome Indicator 1: … [put name of first outcome indicator as in PAF]
Assessment "On Track/Achieved", "At Risk" or "Off Track/Not Achieved" [choose one]
Indicator Values Baseline 2005: …
Status 2007: …
Target 2010: …
Main Sources of Information
[list documents, surveys, meetings etc. that provide evidence for the assessment on the first outcome indicator]
[provide detailed assessment on the first outcome indicator, addressing issues listed as guidance]
b) Outcome Indicator 2: … [put name of second outcome indicator as in PAF]
Assessment "On Track/Achieved", "At Risk" or "Off Track/Not Achieved" [choose one]
Indicator Values Baseline 2005: …
Status 2007: …
Target 2010: …
Main Sources of Information
[list documents, surveys, meetings etc. that provide evidence for the assessment on the second outcome indicator]
[provide detailed assessment on the second outcome indicator, addressing issues listed as guidance]
…..etc. [continue with further outcome indicators if applicable]
Final draft
27
Final draft
28
Annex 5: Format for GBS Annual Review Report 2010
1. Executive Summary / Joint Statement
1.1. Overall Assessment
1.2. Summary of Performance Against PAF 2010
1.3. Summary Findings from GBS Annual Review Key Issues Sessions, including
agreed key messages
2. Introduction
3. Objectives of GBS Annual Review 2010
4. Detailed Progress against PAF matrix
5. Cluster Working Groups Reports
5.1. CWG 1: MKUKUTA Cluster 1 - Growth and Reduction of Income Poverty
5.2. CWG 2: MKUKUTA Cluster 2 - Improvement of Quality of Life and Social
Well-Being.
5.3. CWG 3: MKUKUTA Cluster 3 - Governance and Accountability
5.5. CWG 4 & 5: PER Macro, Resource Allocation and Public Financial
Management
6. Assessment of the Performance of GBS Partners
7.
8. Joint Press Release
9.
10. Annex I – Revised PAF matrix 2011
11. Annex II – List of Participants
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29
Annex 6: Revised Performance Assessment Framework (PAF) for GBS Review 2010
ANNEX 10
PAF 2010 – 15 MARCH 2010
S/N CLUSTER WORKING GROUP ONE
UNDERLYING PROCESS
1 Energy Sector Review (MEM)
2 Agriculture Sector Review (MAFS)
3 BEST Programme Review (PMO)
4 Joint Infrastructure Sector Annual Review (MOID)
5 Natural Resources Sector Review focusing on Wildlife and Forestry (MNRT)
TEMPORARY PROCESS ACTIONS
1 Government to ensure a construction contract has become effective and the contractor has
mobilized by August 2010 which ensure that additional power generation capacities of at
least 160 MW will be operational by December 2011 ( MEM)
2 Draft new Statistics Bill enhancing autonomy of the NBS is submitted to Cabinet by
December 2010.
3 Government to implement key actions of Natural Resources (forestry, wildlife and fisheries)
accountability and transparency action plans following the timetable specified in the M&E
framework. (MNRT & MLD)
4 GoT will present a time bound ROADMAP to improve the Business Environment in
Tanzania by March 2010 and implement selected critical short term priority actions detailed
in this plan by October 2010. (PMO)
5 Finalise an Agricultural Marketing Strategy by July 2010 on the basis of a ToR agreed by
Cluster by the first week of March, and implement key measures to improve the marketing
Final draft
30
environment for private sector by December 2010. (MITM)
6 Phased elimination of all local crop cess taxes from 5% to 3% to 0% within two fiscal years
to be included in the Finance Bills FY 2010/11 and 2011/12, and offset by a transfer while
the overhaul of local taxation is carried out (PMO)
7 Draft bill and regulatory framework for PPP submitted to the Parliament by April 2010 and
implementation of PPP policy including operational PPP Agency by November 2010 (PMO)
OUTCOME INDICATORS
S/N Outcome
Indicators
Baselin
e 2005
2008 Target
2009
Actual
2009
Targe
t 2010
Targe
t 2011
Targe
t 2012
MKUKU
TA
Target
1 Income
Poverty rate
for Mainland
and Zanzibar
(MOFEA)
TBA
on
basis of
Nation
al
Panel
Survey
7. 8. 9. 10. 11. 12. 13.
2 Total
electricity
installation
capacity and
utilization,
MW and %
(MEM)
889
MW
62%
1,046
MW
75%
1,091
MW
79%
1,092
MW
70%
1,137
MW
71%
1,297
MW
72%
1,297
MW
77%
14.
3 % of
population
with access to
electricity
(MEM)
8.2% 9.8% 10.9% 14% 14.5% 15% 15.5% 20%
Final draft
31
4 % of trunk and
regional roads
network in
good and fair
condition
(MOID)
82% 90% 92% 95% 93%2 94% 95%
15.
5 % of rural
roads that are
passable (good
and fair)
(MOID)
50% 57% 60% 58.5% 60 %3 65% 70% 75%
6 Time taken for
a container
from off-
loading until
clearing from
port (import
data) (MOID)
20.1
days
22.6
days
18
days
21.8/18
days
16
days
12
days
10
days
12
days
7 Hectares of
land under
irrigation
(MOWI)
249,99
2
289,7
45
316,42
5
317,24
5
340,44
5
370,44
5
400,44
5
430,445
8 Fertilizer
consumption4
119,21
1
149,4
86
208,22
9
275,21
9
280,00
0
326,25
4
362,14
0
16.
17.
9 Increased ratio
2 The 2010 target is lower than the actual 2009 figure as the trunk and regional roads network has just been increased by 3000 km. New roads are reclassified from a lower class. 3 Due to budget constraints and increased road rehabilitation to be covered the target might not be reached. This figure is suggested to be based on a supplementary condition survey to be carried out by the districts in September/October. 4 Please note that projections for fertilizer for 2011 and 2012 will be revised based on the actuals for 2009 and 2010.
Final draft
32
of farm gate to
export price
from the 2009
baseline as
established by
the Coffee and
Cashew
boards5
Cashew6
69.9 69.9 73 73 73.7 74.1 74.4 18.
19. Arabica Coffee
(North)7
49 53 74 82 83 83 84 20.
21. Arabica coffee
(South)
56 66 73 82 83 83 84 22.
23. Robusta
37 53 84 96 82 85 85 24.
10 Enabling
environment
for private
sector led
growth
improved as
reflected in
“Doing
Business”
ranking
150
(Doing
Busine
ss (DB)
2006)
127
(DB
2009)
120
(DB
2010)
131 120
(DB
2011)
99
(DB
2012)
99
(DB
2013)
25.
5 Baseline data and targets are preliminary. GOT and DPs will jointly undertake technical work to finalize and agree on the definitions, the baselines, and the targets by end April 6 Arabica Coffee Conversions:1 Kg of Patchment equals to 800 grams of clean coffee 7 Robusta Coffee Conversions:1 Kg of dry cherry equals to 500 grams of clean coffee General Note for crops: TIME SERIES projections based on trend analysis indicate a gradual increase. Figures for 2009 and 2010 target are higher as a result of increased subsidy (EPA funds and WB loan)
Final draft
33
(PMO)
11 The number of
days taken by
the
commissioner
of lands to
approve a
transfer of a
certificate of
rights
occupancy and
the lands
registry to
register the
transfer
reduced from
28 to 14 by
2011 (MLH)
28
(2007) 26. 24 14-21 19 14 14
27.
12 Total value of
revenue
received from
concessions
and licenses (if
any) for
forestry,
fishing,
wildlife and
minerals (Tsh
billion) (MLD,
MEM, MNRT)
Forestr
y
&
beekee
ping
TSh
21.6
(2007/0
8)
Fisheri
es Tsh
2.2
(2005/0
28. Forestr
y &
beekee
ping
TSh
23.7,
Fisheri
es TSh
8.5,
Wildlif
e TSh
29.2,
Minera
Forestr
y &
beekee
ping
TSh
23.7,
Fisheri
es TSh
8.5,
Wildlif
e
(Actual
collecti
Forestr
y &
beekee
ping
TSh
23.8,
Fisheri
es TSh
8.5,
Wildli
fe TSh
21.4,
Miner
Forestr
y &
beekee
ping
TSh
29.1,
Fisheri
es Tsh
9.1,
Wildli
fe
TSh
21.9,
Forestr
y
&
beekee
ping
TSh
32.1,
Fisheri
es Tsh
10.3,
Wildli
fe
Ths
29.
Final draft
34
6)
Wildlif
e Tsh
11.6
(2007/0
8)
Minera
ls USD
60
million
(2007/0
8)
ls Tsh
45.5,
Oil &
Gas
TSh
14.7
on up
to Sept
2009)
TSh
15.8),
Minera
ls Tsh
45.5.
Oil &
Gas
Tshs
14.7
als
Tsh
47.8,
Oil &
Gas
Tsh
15.6
Miner
als
TSh
50 Oil
& Gas
TSh
17.0
22.4,
Miner
als
Tsh.
52.0
Oil &
Gas
TSh
17.34
CLUSTER WORKING GROUP II (CWG 2)
UNDERLYING PROCESS
1 Education Sector Review (MOEVT)
2 Health Sector Review (MOHSW)
3 Water Sector Review (MOWI)
4 HIV and AIDS Sector Review (TACAIDS)
5 Review of Environment as a cross cutting issue8 (VPO)
TEMPORARY PROCESS ACTIONS
1 Education Sector Human Resources Situational Analysis carried out according to the agreed
TOR with the data collection initiated by June 2010 and first draft finalized by November 2010
(MOEVT)
2 Capacity building plans based on the water sector capacity development framework are in place
by March 2010 and on budget by June 2010 for all MOWI departments, minimum 75% of all
LGAs; and minimum 90% of all other implementing agencies (such as Urban Water Authorities,
Water Basins)(MOWI)
8 The review of environment will focus on the implementation of the water catchment and land degradation strategies.
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35
3 An analytical framework is established (related to MTEF and PER) to monitor the allocation and
disbursement of funds to key Health Sector Strategic Plan - 3 areas (LGA, HRH, MCH,
Eds/Medical supplies) (MOHSW, PMORALG)
4 At least 3 out of 5 MDAs (Agriculture, Health, Infrastructure, Water, and Energy & Minerals)
have finalized environmental action plans for the sector and ministries by September 2010 and
ensures that the action plans are in accordance with the guidelines for such action plans as
described in the Environmental Management Act 2004 (VPO)
OUTCOME INDICATORS
S/
N
Outcome
Indicators
Baseli
ne
2005
2008 Target
2009
Actual
2009
Target
2010
Target
2011
Targ
et
2012
MKUK
UTA
Target
1 Number of
Districts
allocating budget
to EMA
implementation
(VPO)
0 11 50 121 132 133 133
2 Percentage of
cohort
completing
Standard VII
(MOEVT)9
66.9% 65.0% 69% 62.4% 63% 65% 67% 90%
(primar
y)
3 Percentage of
cohort
completing
Ordinary - Level
Secondary
87.3% 94.4% 86 % 84.9% 86% 87% 88%
9 Actual gender disaggregated data is available in the 08/09 annual performance report and will be available in every subsequent annual performance report. Regional disaggregation is part of the sector dialogue.
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36
Education (Form
IV) (MOEVT)10
4 Percentage of
cohort
completing
Advanced - Level
Secondary
Education (Form
VI) (MOEVT)11
98.2% 73.2% 95% 103.4
%
95% 96% 97%
5 Transition rate
from Standard
VII to Form I
Gender
disaggregated
(MOEVT)12
Averag
e36.1%
B:36.6
G:35.6
Average
56.7%
B: 63.5
G: 49.6
49 % 51.6% 54 % 56 % 58% 50%
6 Gross enrolment
in Higher
Education
(MOEVT)
0.27% 1.23%
(Total
82,428)
1.6% 2.5% 2.8 % 3.2% 3.6% 2.0%
7 Qualified teacher
/ pupil ratio in
primary
(MOEVT)
1:73 1:63 1:63 1:60 1:60 1:58 1:56 1:45
8 Qualified teacher
/ pupil ratio in
secondary
schools
1:51 1:51 1:48 1:57 1:55 1:53 1:51
10 Gender disaggregated data will be available after the completion of actual data collection 11 Gender disaggregated data will be available after the completion of actual data collection 12 Regional disaggregation is part of the sector dialogue.
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37
(MOEVT)
9 Sustaining the
high proportion
(equal to or
above 85%) of
children that
receive three
doses of vaccine
against
diphtheria,
pertussis, tetanus,
and Hepatitis B
under two years
(MOHSW)13
81% 85% 85% 86% 85% 85% 85% 85%
10 Proportion of
births taking
place at health
facilities as a
proxy of births
attended by
skilled
H/Workers
(MOHSW)14
41% 51% 60% 52% 60% 65% 67%
11 Sustaining the
high (80%)
Tuberculosis
completion
82.6% 84,8% 80 % 87.4% 85 % 85 % 85% 80%
13 Regional disaggregation is part of the sector dialogue. 14 Regional disaggregation is part of the sector dialogue.
Final draft
38
treatment rate
(MOHSW)15
12 Number of
people with
advanced HIV
infection
receiving ARV
combination
therapy, gender
disaggregated
(MOHSW)16
20,588
Male
7,466
Female
13,122
69,250
Male
62,861
Female
114,897
193,978 248,28
0
Male
80,000
Female
146,00
0
350,000 440,00
0
13 Percentage of the
population that
has access to
clean and safe
water from a
piped or
protected source
(MOWI)
Rural/
Urban
53%/
73%
Rural/
Urban
57.1%/
79.9%
61.9% /
85%
58.3%
/ 83%
60% /
84%
65% /
90%
Rural /
Urban
65% /
90%
CLUSTER WORKING GROUP III (CWG 3)
UNDERLYING PROCESS
1 Public Service Management Reform Programme (POPSM)
2 Accountable governance (POPSM)
3 Anti-corruption (incl. NACSAP and agreed anti-corruption reporting frameworks)
(GGCU/PCCB)
4 Local Government Reform Programme (PMO RALG)
5 Legal Sector Reform Programme (MOCAJ)
TEMPORARY PROCESS ACTIONS
15 Regional disaggregation is part of the sector dialogue. 16 The figures are cumulative figures of all persons ever put under ARV treatment.
Final draft
39
1 The Government implements the approved LSRP M&E framework with annual data collection
on all LSRP relevant MKUKUTA indicators and 50% of all outcome indicators. (MOCAJ)
2
Government to strengthen governance reform implementation by Sept. 2010 by:
i) Operationalising common procedure for implementation of core Government reforms based
on the recommendation adopted by the JCC of 13th November 2009 (RCU – STATE HOUSE)
ii) Identifying for each reform programme, based on current institutional practice, at least 2
measurable indicators that are result (impact) instead of process (input) based, to be used for
annual reporting on progress on core reforms by 1 October 2010.
(RCU – STATE HOUSE)
3 Review and develop proposals for the amendment of the local Government Finance Act, 1982
attendant memorandum, regulations and manuals to provide for enhanced autonomy in
budgeting and planning as well as ensuring more efficient, accountable and transparent financial
management shared with key stakeholders by June 2010 (PMORALG)
4 (i)The Government to maintain efforts to fight both petty and grand corruption at all levels and
provide quarterly updates in line with PCCA, 2007
(ii)NACSAP M&E framework to be in place by June 2010 (PCCB)
5 The Government will, by December 2010, issue to LGAs a circular which will inform them
about Government's decision to fold the recurrent grants into one for personal emoluments (PE)
and one for other charges (OC) for each LGA effective from the financial year 2011/12. (PMO
RALG)
6 (i)The Government shall put in place measures, including incentives, to ensure adequate staffing
in persistently understaffed areas by June 2010 to be implemented in FY 2010/11.
(ii)The Government shall reduce overall expenditure on duty facilitating allowances and
honoraria in Ministries, Departments and Agencies and promote positive use of allowances in
underserved areas in line with the principles of MTPP by June 2010 (POPSM)
OUTCOME INDICATORS
S/
N
Outcome
Indicators
Baselin
e 2005
2008 Target
2009
Actual
2009
Target
2010
Target
2011
Target
2012
MKUKUT
A
Target
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40
1 Percentage of
total
government
budget allocated
directly to
LGAs, which
does not go
through
ministerial
votes and is
calculated on a
formula basis,
identifying
separately the
contribution of
CDCF funds
(PMORALG)
16.1%
17% 23% N/A17
25% 25%
2 Percentage of
court cases
outstanding for
2 years or more
(MOCAJ)
27.9
(2004)
25.9% 25.9% 25.9% 23% 20%
CLUSTER WORKING GROUP IV (CWG 4)
UNDERLYING PROCESS
1 Public Financial Management Reform Program (MOFEA)
2 Annual Audit Cycle (MOFEA NAO)18
3 Macroeconomic Stability (Latest PSI review) (MOFEA)
17 Percentage of total government budget allocated directly to LGAs equals 25.6% for 2009, but consultation is on-going to specify whether the transfers „are not going
through ministerial votes‟ and/or „are calculated on a formula-basis‟. 18 As stipulated in the Public Audit Act, CAG reports for central and local government and public bodies submitted to Parliament within 9 months from end of financial
year and PMG provides a structured response
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4 Assessment of Development Partners Performance (Predictability of Direct Budget Support)
(MOFEA)
5 Effective PER policy dialogue to inform the budget process (MOFEA)
6 DPs and GoT on adhere to JAST Principles, PFM, Accra Agenda for Action in terms of reducing
funding on project/basket and increasing funding on GBS (MOFEA)
TEMPORARY PROCESS ACTIONS
1 Implementation of the agreed time-bound action plan derived from the NAO audit of IFMS.
(only actions implementable in 1 year) (ACGEN)
2 Adoption of the Due Diligence study, including recommendation to transform the Office of the
Treasury Registrar into an Autonomous Body, and relevant steps taken to start implementing
said recommendation.
3 Implementation of PFM action plan based on agreed assessment criteria
4 PEFA for Zanzibar carried out and results shared with key stakeholders by September 2010
5 Complete a comprehensive study on revision of the Public Corporations Act to harmonize the
legislation relating to public corporations, and ensure strengthened corporate governance and
accountability consistently across parastatals by January 2011.
OUTCOME INDICATORS
S/
N
Outcome
Indicators
Baseli
ne
2005
2008 Targe
t 2009
Actual
2009
Target
2010
Target
2011
Targe
t
2012
MKUK
UTA
Target
1 NAO reaches
level 3 of
Afrosai
capability model
by 2010 (NAO)
Audit
manu
al
which
is in
line
with
INTO
SAI
prepa
red
The
Public
Audit
Act
was
enacte
d on
June
11
Finalization of
review on risk-based
auditing Finalization
of independent
quality assurance
review
1)Reco
mmend
ations
on risk-
based
auditing
introdu
ced to
all
auditees
2)Imple
Final draft
42
mentati
on of
recomm
endatio
ns from
indepen
dent
quality
assuran
ce
review
2 Average level of
compliance of
procuring
entities with the
Procurement Act
2004 to reach
80% by 2011
(PPRA)
39%
(2006/
2007)
43% 55% 50% 65% 80% 80%
3 Credible cash
flow and
procurement
plans in 9
MDAs (Health,
Education,
Infrastructure
Development,
Water, MoFEA,
Agriculture,
Energy and
Minerals,
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43
Livestock
Development
and
PMORALG)
agreed with
MoFEA for the
FY 10/11 budget
and execution
monitored19
(MOFEA)
4 Approved
budget broadly
in line with
policy objectives
(MKUKUTA,
sector policy
priorities) also
as measured by
percentage of
total resources
net of debt
service allocated
to MKUKUTA
interventions.
(MOFEA)
(68)
(2007/
08)
(68) (70) YES
(68)
YES
(68)
YES
(68)
5 Expenditure
outturns
deviation
compared to
original
18% 16.7
%
14.50
%
13.1% 12.9% 11.9% 10.9%
19 (i) Assessment will be based on quarterly releases, and (ii) releases will consider implementation status and standard requirements such as certificates in Infrastructure
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44
approved budget
(recurrent MDA
only- vote
level), excluding
salary
adjustments,
contingency and
debt service
(MOFEA)
6 Fiscal Deficit
(after grants)
as % of GDP
consistent with
PSI targets
(MOFEA)
6% 0.0% 4.4% 4.7% 5.7 % 4.7% 4.3% 3%
7 Inflation rate consistent with PSI targets (MOFEA)
4.5% 9.3% 7% 10.7% 6.%-8% 5% 5% 4%
8 Deviation of
actual disbursed
budget support
from the forecast
provided by
budget support
partners at least
six weeks after
receiving the
report from the
<5%
<5% <5% <5%
30.
31.
<5% 32.
<5% <5% <5%
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annual review of
budget support
20
9
Percentage of
total GBS flow
disbursed within
the first and
second quarter
of the
Government
fiscal year21
90% 90% 90%
10 Quarterly GBS
disbursement
estimates have
been agreed with
donors before
the beginning of
the fiscal year
YES NO YES YES YES 10
20 Excluding variable tranches 21 Except for DP‟s entering into a new bilateral agreement
ANNEX 7 TEMPLATE FOR KEY ISSUE CONCEPT NOTE
Key issue:
[Name here]
Brief description of the issue:
[Describe the key issue briefly; background, key features and why it has become “a key
issue” for budget support (potential showstopper, cross-cutting, persistent problem in
MKUKUTA/budget implementation etc.)]
Expected outcome of the key issue discussion:
[The key issue discussion should have objective(s), which should be known in advance. Why
do we talk about this key issue? What do we want to have as an outcome of the discussions;
how do we structure the session to ensure the targets are met in terms of presentation and
responsibilities (GoT/DP side).
Ideally, a key issue dialogue should take place well in advance of the annual review and the
conclusions would be presented in the AR. However, as most likely a session and preliminary
discussions in the lead up to annual review will not in itself be sufficient enough to fully
solve the issue, it is important that clear commitments are made on both sides, that next steps
are planned, i.e. how the follow up is made, and decided what process will ensure that agreed
outcomes are met prior to next year‟s annual review.]
Supporting analytical work:
[Evidence has shown that a good key issue session needs supporting analytical work. List
here the work already completed or planned and how it will support the substantive
discussions in the session. If not completed yet, give dates when work should be completed –
to ensure it is available well in advance of the AR.]
Government/DP lead(s) on key issue preparation:
[List here those DPs willing to lead work on this as well as those involved in producing
supporting analytical work.]
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ANNEX 8: DEFINITION OF SATISFACTORY SECTOR REVIEW
GUIDANCE NOTE FOR
SECTOR, THEMATIC AREA AND PROGRAMME REVIEWS
A PROPOSED DEFINITION OF „A SATISFACTORY REVIEW‟
IN TERMS OF CONTENTS AND PROCESS
1.0 INTRODUCTION:
1.1 Purpose of the Guidance Note:
The Public Expenditure Review (PER) is a key guiding process for the Government in
implementing the reform agenda across public financial management processes. The
PER is the process for participation of all stakeholders in the development of policy
and its effective implementation at sector and cluster level to ensure the goals for the
National Growth and Poverty Reduction Strategy (MKUKUTA) are met. The
implementation of the MKUKUTA and reporting on the Performance Assessment
Framework (PAF) governing General Budget Support (GBS) and the Joint Assistance
Strategy for Tanzania (JAST) centre on the alignment, update and regular review of
Cluster Strategies and performance. In addition to programme reviews, sector and
thematic area working groups also produce periodic reviews. All of these reviews are
an important element of the PER as inputs into the budget and continue to be central
in the Cluster-based approach for monitoring MKUKUTA.
The sector/programme reviews are also essential for the appraisal of targets under the
Performance Assessment Framework (PAF) in the GBS annual cycle. It is therefore
important to have clearly defined criteria for determining whether a review has been
„satisfactory‟. This note sets out the definition and functions of a review and criteria
for judging the results of the review.
This note therefore consists of two separate parts:
a) Section 1 and Section 2 provide generic guidance and criteria for conducting
successful sector/programme reviews developed for the consumption of all
development stakeholders in a given sector of thematic area.
b) Section 3 and Section 4 provide specific guidance to the GBS process by outlining
the process for determining whether the sector/programme review was
satisfactory to meet the requirement of the GBS Partnership Framework
Memorandum and the Performance Assessment Framework (PAF). These
sections are addressed to the Government of Tanzania and its GBS partners.
1.2 What is a sector, thematic area or programme review?
A sector, thematic area or programme review is a periodic event to assess sector or
programme performance against agreed results and targets. It brings together findings
and outputs from ongoing sector and programme dialogue throughout the year and
related planning and budgeting, monitoring and evaluation processes. Sector, thematic
area and programme reviews also assesses the quality of the ongoing stakeholder
dialogue throughout the year. These reviews are relevant for the Government in its
implementation of MKUKUTA, going beyond the interventions specifically identified
in the PAF. For many if not all sector- and thematic area- working groups and
programmes, full realization of the terms of reference for a review remains some way
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off. Getting review processes to function as envisaged is a major challenge for all of
the participants: Government, Development Partners (DP) and domestic stakeholders.
1.3 General Objectives of a Sector, Thematic Area or Programme Review:
(b) Planning and budgeting: As integral components of the national planning and
budgeting processes, sector, thematic area, and programme reviews are expected
to provide a feedback on sector performance and a forum for discussing sector
policy and expenditure plans. In combination with integration at the cluster level,
reviews provide essential input to national policy, plans and budgets; and they
are expected to provide the base for performance monitoring and policy
dialogue for all stakeholders.
(c) Accountability: Sector, thematic area, and programme reviews allow
stakeholders to hold each other to account and also to evaluate ongoing
stakeholder consultation processes, that are based on publicly available
information and that allow for broad based domestic feedback and analysis. As
such reviews are potentially a key supplement to existing systems for domestic
accountability. They can contribute to a broad public awareness of sector issues
that will facilitate the role of formal institutions of accountability, especially
Parliament. This allows accountability to DPs to be fulfilled in a way that is
supportive of broad accountability to all stakeholders. For GBS, domestic
review processes provide the preferred mode of linkage between Government
performance and the PAF matrix and for assessing overall MKUKUTA
performance.
2.0 CRITERIA FOR A SATISFACTORY SECTOR, THEMATIC AREA OR
PROGRAMME REVIEW:
A sector, thematic area or programme review should be based on regular stakeholder
dialogue throughout the year. The reference in the PAF matrix to a “satisfactory
review” implies the following:
2.1 Timing
(a) Reviews should be held regularly. Each sector shall decide on the appropriate
time format for its sector review. Sector reviews and timing will also be decided
in conjunction with the relevant Cluster Working Groups (CWGs). If in a given
year no review event takes place, the Government will share the relevant
information on sector performance coming out of the regular progress
assessments and related dialogue that take place within respective sectors,
thematic areas or programmes as part of the annual planning and budgeting
process with the other stakeholders.
(b) Timing should be harmonized with other events.
(c) Timing should allow for review outcomes to be fed into other processes such as
planning and budgeting, MKUKUTA monitoring, PER, and GBS. This includes
that review agendas should focus on outputs or recommendations that can be
taken forward to the budget preparation process.
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(d) The length of a review event should be such that it allows for adequate time for
consultation and discussion. This will be decided by the Government in
agreement or consultation with other regular members of programme dialogue
and sector and thematic area working groups.
2.2 Stakeholder Participation and Leadership:
(a) The Government calls for, invites participants, organises, and chairs the reviews.
(b) Relevant documentation will be shared with all stakeholders in good time to
allow the participants to effectively prepare for and participate in the review
with meaningful contributions. In the preparation for the review event, members
of sector, thematic area and programme working groups will agree on the time
frame for making information and documentation available to all participants.
(c) The Government identifies and invites all relevant stakeholders in consultation
with the DP and non-state actor members of the working groups. Agreement on
the balance of representation of different stakeholder categories is sought among
working group members.
(d) Invitation of DPs is through the relevant DP sector or programme lead.
Invitation of non-state actors will also be through the relevant umbrella
organisation or NSA sector lead where one exists. Each of these will bear
responsibility for inviting their own constituencies and for organising their
participation.
2.3 Review Agenda
The review should take stock of developments in the sector, thematic area, or
programme and assess performance against agreed results and targets. Taking into
account contributions of different stakeholders to each of the following review areas,
the tasks for the review include to:
(a) Monitor and review budgets in terms of their alignment with policies, strategies
or relevant strategic plans, and MKUKUTA. Monitor and review the
implementation of sector, thematic area or programme activities and budget
execution.
(b) Monitor, review and report on progress on MKUKUTA goals and targets, using
RIMKU where possible.
(c) Monitor, assess and report on results and outcomes in the sector/thematic area,
detailing progress, challenges and constraints in implementing policies, strategic
plans and programme plans, including progress on sector or programme
indicators.
(d) Monitor, follow up on, and review sector or thematic area performance in terms
of M&E systems, including progress on public sector core reforms and their
specific application to the sectors.
(e) Monitor and assess the functioning of public financial management systems (e.g.
procurement, auditing…);
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(f) Review actions on previous year recommendations;
(g) Identify priorities and actions for the coming year;
(h) Assess the quality of ongoing dialogue within the working group and
consultation with other stakeholders.
The review should be undertaken making best use of existing information recognising
the importance of reliable and timely information for the review process22
. The
guidance note fully recognizes that sector/thematic area reviews are integral parts of
MKUKUTA monitoring system, and therefore seeks to rely on rather than duplicate
relevant elements of the existing Poverty Monitoring systems.
A sector, thematic area or programme-specific Performance Assessment Framework
may be used to assess the quality of the performance of a sector/thematic area in the
above listed review areas across the year; a generic example is offered in the Annex to
this document. The framework should include an assessment of both process and
performance on agreed targets and results under three categories of:
ii) Budgeting and Financing;
iii) Progress on agreed targets and results; and
iv) Accountability.
2.4 Review Outputs and Follow-Up:
(a) The findings of the review will be documented in a review report that will be
produced under Government leadership, in consultation with the stakeholders
that participated in the review.
(b) Issues arising from review processes will be taken up by stakeholders in the
sector, thematic area or programme dialogue over the coming year. Stakeholders
responsible for following up on a certain issue should communicate to others on
their progress.
3.0 PROCESS FOR DETERMINING WHETHER A SECTOR, THEMATIC AREA
OR PROGRAMME REVIEW HAS BEEN SATISFACTORY
3.1 The GBS Annual Review will identify which sector, thematic area or programme
will be assessed under the PAF in the coming year. The respective review will then
be included as an underlying process in the revised PAF for the next GBS Annual
Review. Interim measures or indicators may be specified for those sectors and
programmes that do not yet have adequate reviews, with the intention that such
reviews should be developed as soon as possible.
3.2 The quality of a sector, thematic area or programme review will be determined after
the review by the stakeholders that participated in the review event, using the above
outlined criteria, the review report, and an agreed sector assessment framework (see
outline example in Annex 1) to determine whether progress over the year in the
22
Examples of information which can feed into the review event: Sector PER studies, other sector specific surveys commissioned to further support the review process, PHDR…
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sector, thematic area or programme is satisfactory in terms of (1) budget/financing,
(2) outcomes and results and (3) accountability.
3.3 The sector, thematic area, or programme review report and the stakeholder
assessment on its quality will be forwarded to the relevant Cluster Working Group
(CWG), where it will be discussed along with updates on any subsequent remedial
action taken. On this basis, the CWG will make its own judgment on the quality of
the review and will include it in the CWG progress report for the GBS Annual
Review as part of its assessment on progress against the PAF.
3.4 The CWG will provide its judgment on the quality of a review through its CWG
progress report to the GBS Annual Review, where performance and review quality
may be further discussed. The judgment will be finalised through endorsement of
the GBS Annual Review Report, which includes the CWG report.
4.0 WHAT IF A REVIEW IS UNSATISFACTORY?
If a given sector, thematic area, or programme review fails to meet the criteria
outlined above, and follow up actions after the review have failed to remedy these
shortcomings, next steps will need to be decided in the subsequent GBS Annual
Review:
(a) In preparation for the GBS Annual Review, the identified concerns will be
discussed by the Cluster Working Group and a summary note, outlining the key
issues and proposing specific actions to improve areas which led to unsuccessful
review outcome, prepared. The proposed specific actions can be used as
temporary process actions that need to be undertaken by the sector or thematic
area working group, or programme, over the coming year to fill the gap left by
the source of the highlighted concerns.
(b) The note will then be presented at the GBS Annual Review elaborating the
following:
(i) The specific issues that have led to an unsatisfactory review in the sector,
thematic area or programme concerned;
(ii) The temporary process actions that have been identified for the sector,
thematic area or programme to address in order to improve performance
over the coming year.
(c) During the GBS Annual Review, the outcome of the sector, thematic area or
programme review will be discussed further, and agreed temporary process
actions (where appropriate) will be incorporated in the PAF for the following
year.
(d) If the following year‟s GBS Annual Review concludes that there has been a lack
of progress in addressing these temporary actions over the year, there may be
funding consequences. Any such consequences would normally follow only
after assessing the corrective actions taken in the year following an
unsatisfactory review, giving a lead time of approximately eighteen months
between an initial performance problem and implications for financing.
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Decisions in this regard may, however, only take effect in financial year n+1 and
should take into consideration the reasons for the lack of progress on temporary
process actions and put these temporary process actions into the context of
overall progress against the PAF.
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Annex 8
PERFORMANCE ASSESSMENT FRAMEWORK
FOR SECTORS/THEMATIC AREAS OR PROGRAMMES:
Subject Assessment
A: Financing/Budget
A1 Budgets are consistent with the sector, thematic area or programme
strategy, plan and priorities.
A2 Budget execution/budget allocation is in line with approved budgets.
B Progress on agreed targets and results
B1
Progress on performance indicators, targets and outcomes as
identified in strategic plans, indicator frameworks and the
MKUKUTA for the concerned year.
B2 Progress on achieving milestones agreed in the past review.
B3 Response mechanisms to constraints are functioning.
C Accountability
C1 Quality of working group dialogue and stakeholder consultations
throughout the year.
C2 Information sharing (timeliness and relevance).
C3
Quality of the review event against criteria as outlined in the
guidance note under timing, participation, agenda, output and
follow-up.
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Annex 10 Terms of Reference for the facilitators/rapporteurs of the GBS Annual Review
2009
1. Objectives
The objectives of the consultancy are to:
i. Facilitate the smooth functioning of the GBS annual review event and ensure
timely and adequate reporting from the event. The review event involves meetings
between development partners and the Government of Tanzania.
ii. In undertaking this function, the facilitators/rapporteurs should be impartial.
There will be an international and national facilitator/rapporteur during the 2009 GBS
Annual Review. Both facilitators/rapporteurs are expected to call upon a team of
assistants to support them in the process. Both facilitators/rapporteurs and their teams
will cooperate in an optimal manner.
2. Scope and Methodology
The national and international facilitators/rapporteurs will:
Meet with the Joint GBS Secretariat, Cluster Working Group Leads from DPs and
the GoT in the run up to the GBS Annual Review event to agree on how to best
fulfill tasks and finalize the facilitators/rapporteur work programme.
Review the Progress Reports and other documents resulting from the CWGs
preparatory work for the Annual Review.
Attend all sessions during the GBS Annual review and facilitate the discussions in
an impartial manner. Facilitators are expected to ensure that the panels respond
first to each key issue presentation. The facilitators will then facilitate a question
and answer session where they are expected to retain a swift moving, energetic
pace.
Time keeping is of paramount importance in each session and the facilitators and
their teams will be responsible for strict adherence to the scheduled timing.
Attend all Sessions of the Annual Review and take minutes.
After each session of the Annual Review, prepare a summary of the proceeding
including agreed actions and next steps which will be submitted for endorsement
to the plenary at the end of the session.
Draft the Executive Summary of the Annual Review report with all agreed actions
and next steps ;
Draft the GBS Annual Review Report and assist the Joint GBS Secretariat in
finalizing it.
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3. Output and Reporting
The national and international facilitators/rapporteurs will report to the Joint GBS Secretariat
and the Chair of the PRBS donor group.
4. Outputs
i. Smooth facilitation of each session of the GBS Annual Review in an impartial
manner with excellent time keeping.
ii. Endorsement of the agreed actions and next steps from each key issue session by
the plenary at the end of the session, and summaries of each session at the GBS
Annual Review., .
iii. Draft Annual Review 2009 Report should be drafted during the GBS Annual
Review event..The final report will, in addition to the executive summary contain
all agreed actions and next steps from the Annual Review. The report will include
CWGs progress reports and other findings resulting from the key issue plenary
discussions.
iv. Minutes of the GBS Annual Review meetings to be submitted to the Joint GBS
Secretariat and the Chair of the PRBS donor group one week after the review
event.
v. Final Draft GBS Annual Review Report including the Executive Summary to be
presented to the Joint GBS Secretariat and the Chair of the PRBS donor group one
week after the review event.
5. Timing and Logistics
A team of two facilitators/rapporteurs will be recruited for the GBS Annual Review
2009. One will be national and the other one international. Both will be in charge of
facilitation and reporting and they are responsible for coordinating their work in an
optimal manner.
The consultancy will be for 10 working days each, (2 days for the familiarization of
the GBS process, 3 days for the review event and 5 days for finalization of the GBS
annual review report).
The annual review event is scheduled for 29-30 November 2010.
