Welcome to Training for Processing Biweekly Payroll for Operations and Technical Assistants

Welcome to Training for Processing

Biweekly Payroll

for Operations and Technical Assistants

Introductions

Gail Holzer, Payroll Manager

Karen Ferry, Payroll Administrator

Carol Windler, Biweekly Payroll

Kendra Merriman, Assistant Comptroller

Gail Carlton, Human Resource Information Supervisor

Purpose of Training

Provide knowledge needed to accurately process biweekly payroll for Operations and Technical Assistants.

New Employees Classified as

Operations and Technical Assistants

• Form 19 A/P (employee contract) should NOT be used

• Offer letter should have hourly rate only, do NOT state annual pay in offer letter

Biweekly Payroll Change (Form 10B)

• Used for new Operations and Technical Assistants after 12/25/05

• New Position Codes

5011C12 for Operations Assistants (40A)

5011S12 for Technical Assistants (70A)

Biweekly Payroll Change (Form 10B) (con’t)

• Annual Rate

Hourly Rate X Normal Hours X 26

• Normal Hours – Scheduled work hours for the biweekly pay period

• Full-Time Equivalency (FTE)

Normal Hours / 80

Timecards • Same as biweekly timecards except BLUE • Use the following link to request a supply of blue timecards

https://www.purdue.edu/frehoper/Forms/suppreq.htm• Communicate to employees when timecards are due to

Supervisor/Business Office• All hours should be tracked to 10th of an hour• Vacation and Sick Leave should be recorded on the timecard• Holiday should be recorded on the timecard• Personal Business Days and Other Leave with Pay should be

recorded on the timecard as Other Leave with Pay

Vacation and Sick Leave

• Same as other AP Staff (vacation accrued monthly)

• Manually track in Business Office

• Balances will not display on paystub or on leave reports

• Include in REGULAR HOURS on the timeslip submitted to Payroll

Personal Business Days and

Other Leave With Pay

• Same as other AP Staff

• Manually track Personal Business Days in the Business Office

• Include in REGULAR HOURS on the timeslip submitted to Payroll

Timeslips• Generated with other biweekly timeslips• Submit to Payroll the same time as service/clerical

are submitted• Vacation/Sick to be included in REGULAR

HOURS on timeslip• Holiday Pay to be recorded as HOLIDAY on

timeslip• Personal Business Days and Other Leave With Pay

included in REGULAR HOURS on timeslip

Timeslips – On-Going (con’t)

• Record Regular, Holiday, Overtime on timeslips• Record Terminal Vacation and Separation Pay as Other

Leave with Pay on timeslips• When Total Hours < Normal Hours then timeslip should have

comment if it is correct to pay < normal hours• Can charge to all valid accounts (including SPS and gift funds)• PAIS is not needed • Use monthly object codes

Overtime• Overtime is paid for hours in excess of 8 in

one day or forty in one workweek

Contact InformationGail Holzer, Payroll Manager

- 62227 gholzer@purdue.eduKaren Ferry, Payroll Administrator

- 41695 kdferry@purdue.eduCarol Windler, Biweekly Payroll

- 41698 cawindler@purdue.eduGail Carlton, Human Resource Information Supervisor

- 47137 gcarlton@purdue.edu