New Spreadsheets EraBy Khaled Al-Sham’aa

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Why Google Docs?Import existing docs, or create new ones

from scratch.Edit documents, spreadsheets and

presentations from anywhere.Share docs online and collaborate instantly.Store docs securely online.Eliminate confusing email attachments and

version-control issues.

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Getting StartedImport and export these file types: xls, csv,

txt and ods. You can also export data to a PDF or an HTML file.

Format your cells and edit formulas so you can calculate results and make your data look the way you want it.

Chat in real time with others who are editing your spreadsheet.

Embed a spreadsheet, or a section of a spreadsheet, in your blog or website.

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Creating a SpreadsheetTo start using Google Spreadsheets, simply

sign in with your Google Account. (If you use Gmail, you already have an account).

To create a new spreadsheet, go to http://docs.google.com, click the Create new drop-down menu, and select Spreadsheet.

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Uploading a Spreadsheet (1) You can upload an existing spreadsheet to

Google Spreadsheets at any time. Here’s how:

1. Click the Upload button at the top of the sidebar in your Docs list page.

2. Click Browse and select the spreadsheet.3. Click Open.4. Click Upload File. The uploaded file appears

in your Docs list.

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Uploading a Spreadsheet (2)

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Saving a SpreadsheetClick the Save button in the top right corner

of the spreadsheet, enter a name for the spreadsheet in the window that appears, and click OK. When your spreadsheet is saved, it will appear in your Docs list.

Google Docs auto-saves your spreadsheet multipletimes each minute.

Formulas and Functions

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Access from anywhereBecause your docs are stored securely online.

You can access them from anywhere, from any computer with an Internet connection and a standard browser.

It’s easy to export or download your spreadsheet in a variety of formats, including XLS, HTML, PDF, CSV, TXT and others – just open your spreadsheet and select Download as option from File menu. You’ll see file types, select a file type for download, then click OK.

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Collaborate with others (1)You can share your spreadsheet with your co-

workers by click the Share drop-down menu in the top right corner of the page and follow these instructions:1. Select Invite people …2. Select To edit or To view, depending on your

preference.3. Enter the email addresses that you’d like to

add.4. If you’d like to add a message to your

invitation, enter some text and click Send. To skip sending an invitation, click Add without sending invitation.

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Collaborate with others (2)In the share dialog, you can check who has

access to your spreadsheet, remove collaborators and viewers, and change editing rights.

By click Revision tab in your spreadsheet you can track who changed what, and when.

50 people may simultaneouslyedit and/or view a spreadsheet.

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Publish to the webOnce you’re done creating and editing your

spreadsheet, you can publish it to a webpage. Just click the Share drop-down menu on the top right and choose Publish as webpage. Then, click Publish now.

Then, everyone you choose can access your spreadsheet by entering the URL you send them into their browser’s address bar.

You can un-publish at any time.

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Embedding and GadgetsOnce you publish your spreadsheet a unique

URL is generated.You can use this URL to embed the

spreadsheet on your website or blog.You can insert gadgets to display your

spreadsheet data in a more visual way. From your spreadsheet, simply select Insert > Gadget. Then, the Add a Gadget window appears, where you can select gadgets in a number of categories, including charts, tables, and maps.

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Charts Gadget

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Collect data with forms (1)With Google Docs, you can quickly create a

form to send out to your colleagues, and keep track of the answers in one spreadsheet:

1. Click the Form drop-down menu and select Create a form.

2. In the form template that opens, you can add any questions using a variety of question types (multiple choice, checkboxes, etc.)

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Collect data with forms (2)You can embed your form in an email, and

respondents’ answer will be added automatically to a spreadsheet, so collecting the data you need is a snap.

3. Click Email this form once you’ve finished adding your questions.

4. Add the email addresses of the people to whom you want to send this form.

5. Click Send.

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Thank youNo connectivity? No problem. Click on the

Offline link to access your docs when you’re not connected to the Internet.

Learn more at: http://docs.google.com/support

Join the Google Docs Help Group to ask questions and learn more about how others are using Google Docs: http://groups.google.com/group/GoogleDocs