Advanced Excel, Day 5

Advanced Excel, Day 5By Khaled Al-Sham’aa

2

Import data from the Web (1)Data ribbon - Import External Data - From

Web

Import data from the Web (2)A mini-browser

opens inside of Excel, use to navigate to the web page containing data that you would like to download

4

Import data from the Web (3)You will notice that

there are many yellow arrows on the page. These arrows point to each table on the page.

Click on a yellow arrow to select that table. Once you select the table(s), the yellow arrow(s) turn to green checkmarks.

5

Import data from the Web (4)When you click the Import button, the Import

Data dialog is displayed. By default, the data will be imported at the current cell pointer location. You can change this.

6

Import data from the Web (5)Click the OK button, after a few seconds, the

data from the web page loads into the worksheet.

7

Import data from the Web (6)Select any cell inside

the imported data range. This will cause all of the buttons on the External Data toolbar to become enabled. The second button is the Properties button. When you choose this button, you will see the default settings for the web query.

8

Import data from the Web (7)

9

Using Comments (1)

10

Using Comments (2)

11

Show and trace formulas (1)

12


13


14


15


16

Track Changes (1)Click on the Review ribbon. At the far right,

you should see an option called “Track Changes”

Click the button and choose Hightlight Changes.

17

Track Changes (2)You’ll get a dialog box where you need to

check off the option “Track change while editing. This also shares your workbook”

18

Track Changes (3)Any changed cell will show a small blue

arrow at the top left to indicate it was changed, and if you click on a changed cell (with Highlight changes on screen turned on), you’ll get a little popup window showing what the value was changed from and to and who changed it (account username) at what time.

19

Track Changes (4)So you can now hide the changes on the

screen by not checking the box, then send out your file to everyone who has to make changes to it, and when you get it back, just go to Track Changes and Highlight Changes and recheck the box!

After this, you’ll need to either approve or reject the changes. So even though someone has made a change, it does not necessarily have to be permanent. Simply click on Track Changes and choose “Accept/Reject Changes”.

20

Track Changes (5)

21

Protect Excel Files (1)Click on the office

Orb on the top left

Select Prepare - Encrypt document

Your document shouldn’t be in shared or read only mode to implement this feature

22

Protect Excel Files (2)An Encrypt document dialog box pops up

with an option for you to set password, confirm it, then save it and close it.

That is all!!! When you try opening the encrypted and password protected excel 2007 document, you will be asked to enter the password.

23

Digital Signatures (1)In Microsoft Office Excel 2003 and in later

versions of Excel, you can digitally sign a workbook. This ensures that you were the last person to make changes to that workbook. Note that you have to stop track changes (Share mode)

You can view and edit signed Excel workbooks, although you cannot modify and save a signed workbook without invalidating the signature.

Digital Signatures (2)Click the Microsoft

Office Button, point to Prepare, and then click Add a Digital Signature then click OK.

You must save the file in the Excel Workbook (*.xlsx) format to add the digital signature.

25

Digital Signatures (3)The “Sign” dialog box is displayed. It will

select your account username by default to use, then click “Sign”.

26

Digital Signatures (4)After you complete the necessary steps, your

Excel workbook is now signed.

When you close and then reopen the signed workbook, the Excel title bar will display the words [Read-Only] (in brackets) after the workbook name. Additionally, the digital ID icon appears in the status bar, and the Signatures task pane appears to indicate that a digital signature has been added to the workbook.

27

Digital Signatures (5)

Digital Signatures (6)If you would like to

edit a signed Excel file you have to remove final mark first, please note that once you change the content of the file previous sign will be invalid.

29

Thank You

29

Technology

Advanced Excel, Day 5