Event planner - Interviewing questions

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Communication Officer

JenniferVuHuong.comInterview JenniferVuHuong-NonstopWorld

Why are you an ideal candidate for the position?VECO has been doing a great thing that is connected to my life mission/passion so I want to be a part of itJenniferVuHuong-NonstopWorld

Same mission Passion and energy Do it from heart Make an event to become memorable for each participant and meet the objectives of the event 2

What have learned from mistakes on the previous job

To find a rhythm between people in the team to make the event successfully To create the harmony environment to make sure everyone work as the best they can JenniferVuHuong-NonstopWorld

What challenges are you looking for in this event officer position? - To effectively utilize my skills (people skills, time management, etc) and my experience in a national and global scale that benefits to my life career - Always motivated by challenges : Challenges > opportunities to grow JenniferVuHuong-NonstopWorld

Describe a typical work week for chief event officer positionExpect the unexpected: No a typical dayJenniferVuHuong-NonstopWorld

Describe a typical work week for chief event officer positionExpect the unexpected: No a typical dayA lot of hours on the computer or phone with vendors or clients, hammering out contracts, production schedules, floor plans and other details: choose suitable vendors with a pros and cons listResearch and choose event locations, arrange support services such as catering, set up electronic communications for events, negotiate agreements with facilities and suppliers, and create budgets that project event expensesOut of office work might include running event-related errands and holding relationship-building meetings with venues and vendors such as photographers, caterers and florists, idea developmentJenniferVuHuong-NonstopWorld

Describe a typical work week for chief event officer positionExpect the unexpected: No a typical day Clients dont always follow the plan Decision making skills JenniferVuHuong-NonstopWorld

Describe a typical work week for chief event officer positionExpect the unexpected: No a typical day Crunch time for event coordinators comes during eventsAlso on the to-do list: Checking meeting rooms for sufficient seating and audio-visual equipment, and ensuring events follow fire and labor regulationsCoordinators must evaluate whether the event met clients goals, often through surveys that ask for feedback on attendees experiencesAfter the show, a planner might compare the events costs and benefits to help clients determine whether the expense was worthwhile

JenniferVuHuong-NonstopWorld

Describe a typical work week for chief event officer positionExpect the unexpected: No a typical dayDont expect a nine-to-five schedule.Planners might work substantially more than 40 hours a week leading up to a major event The pressure brings a big payoff: The greatest joy is helping someone produce a social event that is exactly what they envisioned, and where all the elements come together seamlessly.JenniferVuHuong-NonstopWorld

Explain a situation where you feel your boss was wrong and how did you handle the same?How to train new staffs?JenniferVuHuong-NonstopWorld

What are your greatest strengths and weaknesses?OVER excited > Impatient with the working speed of the teamYou can train SKILLS but you cannot teach PASSION JenniferVuHuong-NonstopWorld

What are the typical responsibilities of an event coordinator?Take responsibility all major and minor aspects JenniferVuHuong-NonstopWorld

What technical expertise do you offer?

JenniferVuHuong-NonstopWorld

How would you ensure efficiency while working as an events coordinator?JenniferVuHuong-NonstopWorld

What are some of the challenges you think are part of this work?JenniferVuHuong-NonstopWorld

How would you prioritize an event?JenniferVuHuong-NonstopWorld

Tell me of a particularly disastrous event that you had to manage. How did you cope?JenniferVuHuong-NonstopWorld

What types of clientele have you managed events for?JenniferVuHuong-NonstopWorld

Why did you leave your last job?JenniferVuHuong-NonstopWorld

How would you describe your work style?JenniferVuHuong-NonstopWorld

If you had to describe yourself as detail-oriented or big-picture oriented, which would you choose? Why?

Give an example of a time when you felt the greatest sense of accomplishment in your job?-----------------------------------------Halloween party-----------------------------------------------------

big-picture when planningbig-picture when processingJenniferVuHuong-NonstopWorld

What was your most difficult event promoting? What made it difficult?Thanksgiving event while people are not celebrating in their countries The event which is belonging to a specific country but the idea is try to gather people from all walks of lifeJenniferVuHuong-NonstopWorld

What do you know about the company ?https://www.veco-ngo.org/Youtube JenniferVuHuong-NonstopWorld

VECO stands for VredesEilanden Country Office VECO vredeseilanden country office - visit the site - google a keyword search - product or service of the company - how long the company in business - culture of the company /values /mission

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With 6 ingredients we create sustainable food most natural thing in the worldJenniferVuHuong-NonstopWorld

What do you know about the company ?https://vietnam.veco-ngo.org/ Youtube JenniferVuHuong-NonstopWorld

- visit the site - google a keyword search - product or service of the company - how long the company in business - culture of the company /values /mission

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VECO VIETNAM

JenniferVuHuong-NonstopWorld

Vietnam, Cambodia, Thailand, Laos, Myanmar, China 26

VECO VIETNAM In 10 provincesLANG SON SAFE VEGETABLEPHU THO SAFE VEGETABE PHU THO YEN LAP SUSTAINABLE TEA PHU THO HA NOI NGHE AN TEA HA NAM ORGANIC VEGETABLE HOA BINH SAFE VEGTABLEAN GIANG NICHE RICEPHU THO, TUYEN QUANG, YEN BAI, NGHE AN, HANOI, LAM DONG: tea to export markets

JenniferVuHuong-NonstopWorld

VECO VIETNAM - STRATEGY Sub-Sector Development Inclusive Modern Markets (farmers, cooperatives, governments, private actors, policy networks, consumers and research institutions)Focus on creating anenabling environmentfor a whole sub-sectorHelping farmer organizations to implement a quality control system, stimulating relationships between farmers and the private sector, working with private companies to change their sourcing policies, etc.JenniferVuHuong-NonstopWorld

Mekong Programme

Embarked in 2014 6 years Mekong area: Vietnam, Cambodia, Thailand, Laos, Myanmar, China The Vietnam-based Regional Program will support smallholder farmers across the region that produce tea, rice and fruits & vegetables in a sustainable way, with a specific focus on improving the business capacities of farmer organisationsWe also work with private actors to develop business models that include smallholder farmers in their sourcing policies, and with consumers to raise their awareness on sustainable and safe produce

JenniferVuHuong-NonstopWorld

Tea and Organic vegetable projectJenniferVuHuong-NonstopWorld

UTZ Certifiedis a program and a label for sustainable farming. TheUTZ Certifiedlabel is featured on more than 10,000 different product packages in over 116 countries. As of 2014,UTZ Certifiedis the largest program for sustainable farming of coffee and cocoa in the world30

Project 1: VREDESEILANDEN CLASSICS IN VIETNAM

JenniferVuHuong-NonstopWorld

Tasks for VREDESEILANDEN CLASSICS IN VIETNAM

JenniferVuHuong-NonstopWorld

Tasks for VREDESEILANDEN CLASSICS IN VIETNAM (cont)Accommodation: negotiations, bookings,Meals, dinners, drinks,Local transport (bus, truck, jeep,)Follow-up of the budget, administration of the expenses, making up the intercompany (with the support of the financial desk of VECO Vietnam)Partner visits (with the support of the program team of VECO Vietnam)Security on siteObtaining governmental permissions for the prospection and for the Vredeseilanden Classics eventJenniferVuHuong-NonstopWorld

Project 2: CAMPAIGN 2017

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Tasks for: CAMPAIGN 2017

Preparing the students & volunteers visit planned in July 2016: developing the program of the visit in collaboration with HO staffpreparing all arrangements of the practical issues (visits to partners, accommodations, transport, food, etc.) - Accompanying the visitor group during the visit: facilitating, translating, etcDelivery of supportive information for campaign: Collecting stories, information on situation of farmers and from other actors involvedidentification of interesting (media ) cases for publication in magazine(s) identification of interesting places and interesting people for meeting with the Belgian groupIdentification of strong individuals (farmer m/f) that have potential to be the face of the campaignJenniferVuHuong-NonstopWorld

Why want to work with usJenniferVuHuong-NonstopWorld

Regarding salary

JenniferVuHuong-NonstopWorld

I love the job itself and I believe with the ammount of work , I have minimum standard for the job 37

Questions for the company Which provinces in Vietnam are going to extend to?Which agricultural products are VECO Vietnam going to extend to?Is VECO planning to organize other events in the upcoming year?How long does it take fro VECO Vietnam to convince the government to accept PGS (ARTICIPATORY GUARANTEE SYSTEMS)?JenniferVuHuong-NonstopWorld

Skills Excellent time managementThe ability to coordinate not only yourself, but the scheduling of the entire team helping with the eve