Welcome to Training for Processing
Biweekly Payroll
for Operations and Technical Assistants
Introductions
Gail Holzer, Payroll Manager
Karen Ferry, Payroll Administrator
Carol Windler, Biweekly Payroll
Kendra Merriman, Assistant Comptroller
Gail Carlton, Human Resource Information Supervisor
Purpose of Training
Provide knowledge needed to accurately process biweekly payroll for Operations and Technical Assistants.
New Employees Classified as
Operations and Technical Assistants
• Form 19 A/P (employee contract) should NOT be used
• Offer letter should have hourly rate only, do NOT state annual pay in offer letter
Biweekly Payroll Change (Form 10B)
• Used for new Operations and Technical Assistants after 12/25/05
• New Position Codes
5011C12 for Operations Assistants (40A)
5011S12 for Technical Assistants (70A)
Biweekly Payroll Change (Form 10B) (con’t)
• Annual Rate
Hourly Rate X Normal Hours X 26
• Normal Hours – Scheduled work hours for the biweekly pay period
• Full-Time Equivalency (FTE)
Normal Hours / 80
Timecards • Same as biweekly timecards except BLUE • Use the following link to request a supply of blue timecards
https://www.purdue.edu/frehoper/Forms/suppreq.htm• Communicate to employees when timecards are due to
Supervisor/Business Office• All hours should be tracked to 10th of an hour• Vacation and Sick Leave should be recorded on the timecard• Holiday should be recorded on the timecard• Personal Business Days and Other Leave with Pay should be
recorded on the timecard as Other Leave with Pay
Vacation and Sick Leave
• Same as other AP Staff (vacation accrued monthly)
• Manually track in Business Office
• Balances will not display on paystub or on leave reports
• Include in REGULAR HOURS on the timeslip submitted to Payroll
Personal Business Days and
Other Leave With Pay
• Same as other AP Staff
• Manually track Personal Business Days in the Business Office
• Include in REGULAR HOURS on the timeslip submitted to Payroll
Timeslips• Generated with other biweekly timeslips• Submit to Payroll the same time as service/clerical
are submitted• Vacation/Sick to be included in REGULAR
HOURS on timeslip• Holiday Pay to be recorded as HOLIDAY on
timeslip• Personal Business Days and Other Leave With Pay
included in REGULAR HOURS on timeslip
Timeslips – On-Going (con’t)
• Record Regular, Holiday, Overtime on timeslips• Record Terminal Vacation and Separation Pay as Other
Leave with Pay on timeslips• When Total Hours < Normal Hours then timeslip should have
comment if it is correct to pay < normal hours• Can charge to all valid accounts (including SPS and gift funds)• PAIS is not needed • Use monthly object codes
Overtime• Overtime is paid for hours in excess of 8 in
one day or forty in one workweek
Contact InformationGail Holzer, Payroll Manager
- 62227 [email protected] Ferry, Payroll Administrator
- 41695 [email protected] Windler, Biweekly Payroll
- 41698 [email protected] Carlton, Human Resource Information Supervisor
- 47137 [email protected]