247 CUSTOMERSBR.100 Application Setup - General Ledger 11i
Author: Madhava Rao.M
Date: 07-JUN-2007
Control Number: 1.0
Approvals:
Amith
Amarnath VP-India-247
Document Control
Change Record
Date Author Change Reference
07-JUN-07 Madhav Rao No previous document
Reviewers
Name Position
Sehadri.V
Distribution
Copy No.
Name Location
1
234
2
General Ledger Setup Flow
Create Set of BooksStep 1 - Define Value Sets
Step 2 - Define Flex field Structure
Step 3 - Define & Load Segment Values
Step 4 - Define Period Types
Step 5- Define Accounting Calendar
Step 6 - Define Currencies
Step 7 - Define Set of Books
Define Organization
Step 8 - Define Business Organization Step 9 - Run multi-org conversion
Define ControlsStep 10 - Define Journal Sources
Step 11 - Define Categories
Step 12 - Define a Budget
Step 13 - Define a Budget Organization
Step 14 - Run optimizer Document
Define System Controls
Step 15 - Set Profile Options
Additional Steps
Design & Create Parent Accounts
Design, Write, & Test FSG’s
Design & Create Budgets and Budget Organizations
Setup Users
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Step 1 - Define Value Sets - Segment 1 (Setup-Financials-Flexfields-Validation-Sets)
Date:Notes: Page 1 of 9
Value Set Name: Entity Description: EntityFormat Type: Char
Alphabetic Char. Allowed:
Yes
Precision: N/A
Security Available: Yes
Minimum Value:NO
Maximum Size: 3
Uppercase Only: NO
Right-justify-Zero-fill Nrs:No
Enable QuickPick LongList:
No
Maximum Value:No
Validation Type: Independent
Value Sets that Depend on this Value Set (if any): None
Value Set Used by Name of Flex field, Report, Flex builder, Other)
Used by (Flex field Structure, Context, Function, Other)
Used by (Segment or Parameter)
Entity Entity SEGMENT 1
Sample Values Value Descriptions001 Manila Philippines
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Step 1 - Define Value Sets - Segment 2 (Setup-Financials-Flexfields-Validation-Sets)
Date:Notes: Page 2 of 9
Value Set Name:Natural AccountsDescription:Natural AccountsFormat Type:Char
Alphabetic Char. Allowed:
Yes
Precision: N/A
Security Available: Yes
Minimum Value: No
Maximum Size:8
Uppercase Only: NO
Right-justify-Zero-fill Nrs:No
Enable QuickPick LongList:
No
Maximum Value: No
Validation Type: Independent
Value Sets that Depend on this Value Set (if any): None
Value Set Used by Name of Flexfield, Report, Flexbuilder, Other)
Used by (Flexfield Structure, Context, Function, Other)
Used by (Segment or Parameter)
Natural Accounts Natural Accounts SEGMENT 2
Sample Values Value Descriptions
2000000 Liability
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Step 1 - Define Value Sets - Segment 3 (Setup-Financials-Flexfields-Validation-Sets)
Date:Notes: Page 3 of 9
Value Set Name:ProgramDescription: ProgramFormat Type: Char
Alphabetic Char. Allowed:
Yes
Precision: N/A
Security Available: Yes
Minimum Value: No
Maximum Size:8
Uppercase Only: NO
Right-justify-Zero-fill Nrs: No
Enable QuickPick LongList:
No
Maximum Value: NO
Validation Type: Independent
Value Sets that Depend on this Value Set (if any): None
Value Set Used by Name of Flexfield, Report, Flexbuilder, Other)
Used by (Flexfield Structure, Context, Function, Other)
Used by (Segment or Parameter)
Program Program SEGMENT 3
Sample Values Value Descriptions 1020100 UNABSORBED COSTS
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Step 1 - Define Value Sets - Segment 4 (Setup-Financials-Flexfields-Validation-Sets)
Date:Notes: Page 4 of 9
Value Set Name:Revenue OriginDescription: Revenue OriginFormat Type:Char
Alphabetic Char. Allowed:
Yes
Precision: N/A
Security Available: Yes
Minimum Value:No
Maximum Size:3
Uppercase Only: NO
Right-justify-Zero-fill Nrs: NO
Enable QuickPick LongList:
No
Maximum Value: No
Validation Type: Independent
Value Sets that Depend on this Value Set (if any): None
Value Set Used by Name of Flexfield, Report, Flexbuilder, Other)
Used by (Flexfield Structure, Context, Function, Other)
Used by (Segment or Parameter)
Revenue Origin Revenue Origin SEGMENT 4
Sample Values Value Descriptions001 United States
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Step 1 - Define Value Sets - Segment 5 (Setup-Financials-Flexfields-Validation-Sets)
Date:Notes: Page 5 of 9
Value Set Name:Client CodeDescription: Client CodeFormat Type:Char
Alphabetic Char. Allowed:
Yes
Precision: N/A
Security Available: Yes
Minimum Value:No
Maximum Size:5
Uppercase Only: NO
Right-justify-Zero-fill Nrs: NO
Enable QuickPick LongList:
No
Maximum Value: No
Validation Type: Independent
Value Sets that Depend on this Value Set (if any): None
Value Set Used by Name of Flexfield, Report, Flexbuilder, Other)
Used by (Flexfield Structure, Context, Function, Other)
Used by (Segment or Parameter)
Client Code Client Code SEGMENT 5
Sample Values Value Descriptions001 ADOBE
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Step 1 - Define Value Sets - Segment 6 (Setup-Financials-Flexfields-Validation-Sets)
Date:Notes: Page 6 of 9
Value Set Name:Line Of BusinessDescription: Line Of BusinessFormat Type:Char
Alphabetic Char. Allowed:
Yes
Precision: N/A
Security Available: Yes
Minimum Value:No
Maximum Size:3
Uppercase Only: NO
Right-justify-Zero-fill Nrs: NO
Enable QuickPick LongList:
No
Maximum Value: No
Validation Type: Independent
Value Sets that Depend on this Value Set (if any): None
Value Set Used by Name of Flexfield, Report, Flexbuilder, Other)
Used by (Flexfield Structure, Context, Function, Other)
Used by (Segment or Parameter)
Line Of Business Line Of Business SEGMENT 6
Sample Values Value Descriptions100 Financial Services
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Step 1 - Define Value Sets - Segment 7 (Setup-Financials-Flexfields-Validation-Sets)
Date:Notes: Page 7 of 9
Value Set Name: Entity (Inter Unit)Description: EntityFormat Type: Char
Alphabetic Char. Allowed:
Yes
Precision: N/A
Security Available: Yes
Minimum Value:NO
Maximum Size: 3
Uppercase Only: NO
Right-justify-Zero-fill Nrs:No
Enable QuickPick LongList:
No
Maximum Value:No
Validation Type: Independent
Value Sets that Depend on this Value Set (if any): None
Value Set Used by Name of Flex field, Report, Flex builder, Other)
Used by (Flex field Structure, Context, Function, Other)
Used by (Segment or Parameter)
Entity Entity SEGMENT7
Sample Values Value Descriptions001 247-US
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Step 1 - Define Value Sets - Segment 8 (Setup-Financials-Flexfields-Validation-Sets)
Date:Notes: Two accounting flex field segments have been reserved for future use . Page 8 of 9
Value Set Name:Spare 1Description: Spare 1Format Type: Char
Alphabetic Char. Allowed:
Yes
Precision: N/A
Security Available: Yes
Minimum Value:NO
Maximum Size:3
Uppercase Only: NO
Right-justify-Zero-fill Nrs: No
Enable QuickPick LongList:
No
Maximum Value:NO
Validation Type: Independent
Value Sets that Depend on this Value Set (if any): None
Value Set Used by Name of Flexfield, Report, Flexbuilder, Other)
Used by (Flexfield Structure, Context, Function, Other)
Used by (Segment or Parameter)
Spare 1 Spare 1 SEGMENT 8
Sample Values Value Descriptions000 Default Value
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Step 1 - Define Value Sets - Segment 6 (Setup-Financials-Flexfields-Validation-Sets)
Date:Notes: Two accounting flexfield segments have been reserved for future use. Page 9 of 9
Value Set Name:Spare 2Description: Spare 2Format Type: Char
Alphabetic Char. Allowed:
Yes
Precision: N/A
Security Available: Yes
Minimum Value: NO
Maximum Size: 3
Uppercase Only: Yes
Right-justify-Zero-fill Nrs: No
Enable QuickPick LongList:
No
Maximum Value: No
Validation Type: Independent
Value Sets that Depend on this Value Set (if any): None
Value Set Used by Name of Flexfield, Report, Flexbuilder, Other)
Used by (Flexfield Structure, Context, Function, Other)
Used by (Segment or Parameter)
Spare 2 Spare 2 SEGMENT 9
Sample Values Value Descriptions000 Default Value
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Step 2 - Define Flexfield Structures (Setup-Financials-Flexfields-Key-Segments)
Date:Notes:
Page 1 of 2
Application: Oracle General Ledger Flex field Title:247 Customer Accounting Flex
Title Description View Name Freeze Flex
field Def
Enabled
Seg. Sep.
Cross Val. Seq
Freeze Roll Ups
Allow Dynami
c Inserts
No.
of Seg
24 7 CUSTOMER ACCOUNTING_FLEX
24 7 CUSTOMER ACCOUNTING_FLEX
24 7 CUSTOMER ACCOUNTING_FLEX
Yes Yes . (Period)
No Yes 9
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Step 2 - Define Flex field Structures (Setup-Financials-Flex fields-Key-Segments)
Date:Notes:
Page 2 of 2
Key Flex field Title: 24 7 CUSTOMER ACCOUNTING_FLEX
Structure Name/Description: 24 7 CUSTOMER ACCOUNTING FLEXFIELD Number of Segments (columns) 9
Number
Name Window Prompt
Column Value Set Displayed
Enabled Flexfield Qualifier
1 Entity Entity Segment 1 Entity Yes Yes Balancing Segment
2 Natural Accounts Natural Accounts
Segment 2 Natural Accounts Yes Yes Natural Account Segment
3 Program Program Segment 3 Program Yes Yes
4 Revenue Origin Revenue Origin Segment 4 Revenue Origin Yes Yes
5 Client Code Client Code Segment 5 Client Code Yes Yes
6 Line of Business Line of Business
Segment 6 Line of Business Yes Yes Cost Center Segment
7 Inter Unit Inter Unit Segment 7 Inter Unit Yes Yes Inter Company Segment
8 Spare 1 Spare 1 Segment 8 Spare 1 Yes Yes
9 Spare 2 Spare 2 Segment 9 Spare 1 Yes Yes
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Step 3 - Define Period Types (Setup-Calendar-Types)Process:
General LedgerBusiness Area: Date:
Description: Use this form to define your accounting period types.
General Ledger provides standard period types Month, Quarter and Year. These period types are used when defining the accounting calendar for your organization.247 Customer will use the Fiscal Calendar.
Accounting Period Types Zone
Name Number/Year Year Type in Name Description
Month (seeded) 12 Calendar Month
Quarter (seeded) 4 Fiscal Quarter
Year (seeded) 1 Fiscal Year
247-13 13 Fiscal 24 7 Customer Calendar
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Step 4 - Define Calendar (Setup-Calendar-Accounting)
Required StepProcess:
General LedgerBusiness Area: Date:
Description: Use this form to define your calendar. You associate a calendar and a period type with each set of books.
Once the first accounting period is opened, prior periods cannot be opened. The General Ledger Super user may open additional future periods when desired or required.Calendar ZoneUse this zone to specify a name and a description for your calendar.
Name 247 Cust Calendar
Description 247 Customer Calendar
Accounting Periods ZoneUse this zone to specify the accounting periods you will include in you calendar and to provide detailed information for each of these periods. For example
Name Period Type Year Quarter
Period
From To System Name Adjusting Period
APR-2007 247-13 2008 1 1 01-APR-2007 30-APR-07 APR-2007-08 No
MAY 2007 247-13 2008 1 2 01-MAY-2007 31-MAY-2007 MAY 2007-08 No
JUN 2007 247-13 2008 1 3 01-JUN-2007 30-JUN-2007 JUN 2007-08 No
JUL 2007 247-13 2008 2 4 01-JUL-2007 31-JUL-2007 JUL-2007-08 No
AUG 2007 247-13 2008 2 5 01-AUG-2007 31-AUG-2007 AUG-2007-08 No
SEP-2007 247-13 2008 2 6 01-SEP-2007 30-SEP-2007 SEP-2007-08 No
OCT 2007 247-13 2008 3 7 01-OCT-2007 31-OCT-2007 OCT-2007-08 No
NOV-2007 247-13 2008 3 8 01-NOV-2007 30-NOV-2007 NOV-2007-08 No
DEC-2007 247-13 2008 3 9 01-DEC-2007 31-DEC-2007 DEC-2007-08 No
JAN-2007 247-13 2008 4 10 01-JAN-2008 31-JAN-2008 JAN-2008-08 No
FEB-2007 247-13 2008 4 11 01-FEB-2008 29-FEB-2008 FEB-2008-08 No
MAR-2007 247-13 2008 4 12 01-MAR-2008 31-MAR-2008 MAR-2008-08 No
ADJ-2007 247-13 2008 4 13 31-MAR-2008 31-MAR-2008 ADJ-2008-08 Yes
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Step 5 - Define Currency (Setup-Currencies-Define)Process:
General LedgerBusiness Area: Date:
Description: Use this form to enable currencies and to define non-ISO (International Standards Organization) currencies.
Oracle General Ledger has predefined all International Standards Organization (ISO) currencies used for the precision fields.
24 7 CUSTOMER WILL BE USING USD FOR INITIAL IMPLEMENTATION. THESE WILL NEED TO BE ENABLED.
<Currencies>
Code USD STAT
Name US Dollar STAT
Description US Dollar STAT
Issuing Territory USA
Symbol $
Standard Precision
2
Extended Precision
5
Minimum Accountable Unit
Effective Date From
Effective Date To
Enabled Yes
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Step 6 - Define Set Of Books (Setup-Books)Process:
General LedgerBusiness Area: Date:
Description: Use this form to define a set of books as well as to define your budgetary control options.
Attention: ENSURE THE ACCOUNTING FLEXFIELD IS SET UP BEFORE ATTEMPTING THIS PROCESS
Set Of Books Zone
Name 247 Customer, Inc.
Short Name 247-US
Description 24/7 Customer, Inc.
Chart Of Accounts 247 CUSTOMER ACCOUNTING_FLEX
Functional Currency USD
Calendar 247_Calendar
Period Type 247-13
Future Periods 13
Standard Options
Allow Suspense Posting Yes
Balance Intercom any Journals Yes
Enable Average Balances No
Enable Journal Approval No
Enable Journal Entry Tax No
Average Balance Options
Consolidation Set of Books No
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Transaction Calendar No
Transaction Rate Type No
Translate Optional Amount Types
EOD No
QATD No
YATD No
Budgetary Control Options
Enable Budgetary Control Yes
Require Budget Journals Yes
Reporting Currency Option Not applicable (option selected)
Accounts Zone
Accounting Flex field Description
Retained Earnings001.3405215.0000000.001.00000.000.001.000.000
Retained Earnings
Suspense001.80001.0000000.001.00000.000.001.000.000
Intercompany Yes
Translation Adjustment Yes
Reserve For Encumbrances 001.2230220.0000000.001.00000.000.001.000.000
Net Income N/A
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GL: Define Intercompany/Interfund Accounts
General Ledger>Setup>Accounts>Inter-Company
<Customer Short Name> Process:
<Process Name>Business Area:
<Business Area>Date:
<Date>
Description: Use this form to define additional Inter-Company Accounts. This form lets you control Oracle General automatic Inter-Company balancing.
<Inter-Company Accounts>Use this region to define additional Inter-Company Account for each of your journal sources and categories.
Source Category Type (Debit/Credit) Entity Due From Account Due To Account
Others Others Many to Many Inter company
001 001.9500005.0000000.001.00000.000.001.000.000
001.9500005.0000000.001.00000.000.001.000.000
Others Others Many to Many Inter company
051 051.9500015.0000000.051.00000.000.051.000.000
051.9500015.0000000.051.00000.000.051.000.000
Others Others Many to Many Inter company
101 101.9500010.0000000.101.00000.000.101.000.000
101.9500010.0000000.101.00000.000.101.000.000
Others Others Many to Many Inter company
111 111.9500010.0000000.101.00000.000.111.000.000
111.9500010.0000000.101.00000.000.111.000.000
Others Others Many to Many Inter company
121 121.9500010.0000000.101.00000.000.121.000.000
121.9500010.0000000.101.00000.000.121.000.000
Others Others Many to Many Inter company
131 131.9500080.0000000.101.00000.000.131.000.000
131.9500080.0000000.101.00000.000.131.000.000
Others Others Many to Many Inter company
201 201.9500030.0000000.201.00000.000.201.000.000
201.9500030.0000000.201.00000.000.201.000.000
Others Others Many to Many Inter company
All Other
001.9500005.0000000.001.00000.000.001.000.000
001.9500005.0000000.001.00000.000.001.000.000
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Step 7 - Define Journal Entry Sources (Setup-Journal-Sources)
Required Step-247 Customer Provided FastForward Financial will be using Default Journal SourcesProcess:
General LedgerBusiness Area: Date:
Description: Use this form to define your journal entry sources and specify for a given source whether you want Oracle Journal Ledger to import journal reference information from your feeder systems.
Journal sources identify the origin of journal entries. General Ledger supplies a number of predefined journal sources. In addition to these predefined sources, at least one journal source for each non-Oracle feeder systems should be defined to help track imported journal entries.
Journal Entry Sources Zone
Name Description Journal Import Reference (Yes/No)
Freeze Journals (Yes/No)
Manual Manual No Yes
Multisoft Multisoft Interface Yes Yes
Payables Accounts Payable System Yes Yes
Payroll Payroll System Yes Yes
Projects Projects Yes Yes
Receivables Accounts Receivable System Yes Yes
Spreadsheet Spreadsheet Yes Yes
Treasury Treasury Yes Yes
Budget - Indexation Budget - Indexation
21
Step 8 - Define Journal Entry Categories (Setup-Journal-Categories)
Process:General Ledger
Business Area: Date:
Description: Use this form to define your journal entry categories. Oracle General Ledger uses these categories to describe the purpose of your Journal entry, such as accrual, payments, or receipts.
Journal categories help differentiate journal entries by purpose or type, such as accrual, payments or receipts. Oracle General Ledger provides a number of predefined journal categories. See the following page for a listing of categories provided as Oracle defaults.
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General Ledger provides the following predefined journal categories:
Name Description247 Manuals 247 ManualsBudget BudgetAllocation AllocationAddition AdditionAdjustment AdjustmentCIP Addition CIP AdditionCIP Adjustment CIP AdjustmentCIP Reclassification CIP ReclassificationCIP Retirement CIP RetirementCIP Transfer CIP TransferCredit Memo Applications Credit Memo ApplicationsCross Currency Cross CurrencyCredit Memos Credit MemosDepreciation DepreciationDepreciation Adjustment Depreciation AdjustmentMasc. Receipts Masc. ReceiptsPayments PaymentsPurchase Invoices Purchase InvoicesReclass ReclassRetirement RetirementRevaluation RevaluationRevalue Profit/Loss Revalue Profit/LossTrade Receipts Trade ReceiptsTransfer TransferCredit Memos Credit MemosDeferred Depreciation Deferred DepreciationCredit Memo Applica Credit Memo ApplicaAddition AdditionAdjustment AdjustmentCIP Addition CIP AdditionCIP Adjustment CIP AdjustmentCIP Reclassification CIP ReclassificationCIP Retirement CIP RetirementCIP Transfer CIP TransferCredit Memo Applications Credit Memo ApplicationsCross Currency Cross CurrencyCredit Memos Credit MemosDepreciation Depreciation
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Step 12 - Update System Profile Option (In Systems Administration module: Profile-System)
Required Step
Process:General Ledger
Business Area: Date:
Description: Profile Options how the Oracle General Ledger application control access to and processing data. Profile options can be set at one or more
Following levels. Oracle General Ledger applications use the Update Personal Profile Options form to set profile options only at the user
Level.In order for a Set of Books to be accessible, the profile for the book must be created in the System Administration module.
System Profile Options:
Option Site Level Setting Setting User Setting
FSG: Accounting Flexfield Accounting Flexfeild
FSG: Allow Portrait Print Style Yes
FSG: Expand Parent Value Yes
FSG: Message Detail Minimal
FSG: Enforce Segment Value Security Yes
GL AHE: Saving Allowed Yes
GL Set of Books ID
GL Set of Books Name 247-US
Journals: Allow Multiple Exchange Rates No
Journals: Allow Non-Business Day Transactions
No
Journals: Allow Preparer Approval No
Journals: Default Category
Journals: Display Inverse Rate Yes
Journals: Enable Prior Period Notification Yes
Journals: Find Approver Method N/A
Journals: Mix Statistical and Monetary Yes
Journals: Override Reversal Method No
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25
Open And Close Periods (Setup-Open/Close)
Process:General Ledger
Business Area: Date:
Description: Use this form to open and close accounting periods in your calendar.
Accounting Period ZoneUse this zone to review the latest open accounting period and to open the next accounting period.
Latest Open APR-2004-05
Open Next MAY-2004-05
Encumbrance Year
Latest Open 2006
Open Next 2007
Accounting Periods ZoneUse this zone to review information such as period status, period number, fiscal year, period name, and date ranges for each accounting period.
Status Number Fiscal Year Name Start End
Open APR-2004-05 2005 01-APR-2004 30-APR-2004
Open MAY-2004-05 2005 01-MAY-2004 31-MAY-2004
Open JUN-2004-05 2005 01-JUN-2004 30-JUN-2004
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Open and Closed Issues for this Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
1 Budgets
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date
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