BR100 General Ledger Complete

247 CUSTOMERSBR.100 Application Setup - General Ledger 11i

Author: Madhava Rao.M

Date: 07-JUN-2007

Control Number: 1.0

Approvals:

Amith

Amarnath VP-India-247

Document Control

Change Record

Date Author Change Reference

07-JUN-07 Madhav Rao No previous document

Reviewers

Name Position

Sehadri.V

Distribution

Copy No.

Name Location

1

234

2

General Ledger Setup Flow

Create Set of BooksStep 1 - Define Value Sets

Step 2 - Define Flex field Structure

Step 3 - Define & Load Segment Values

Step 4 - Define Period Types

Step 5- Define Accounting Calendar

Step 6 - Define Currencies

Step 7 - Define Set of Books

Define Organization

Step 8 - Define Business Organization Step 9 - Run multi-org conversion

Define ControlsStep 10 - Define Journal Sources

Step 11 - Define Categories

Step 12 - Define a Budget

Step 13 - Define a Budget Organization

Step 14 - Run optimizer Document

Define System Controls

Step 15 - Set Profile Options

Additional Steps

Design & Create Parent Accounts

Design, Write, & Test FSG’s

Design & Create Budgets and Budget Organizations

Setup Users

3

Step 1 - Define Value Sets - Segment 1 (Setup-Financials-Flexfields-Validation-Sets)

Date:Notes: Page 1 of 9

Value Set Name: Entity Description: EntityFormat Type: Char

Alphabetic Char. Allowed:

Yes

Precision: N/A

Security Available: Yes

Minimum Value:NO

Maximum Size: 3

Uppercase Only: NO

Right-justify-Zero-fill Nrs:No

Enable QuickPick LongList:

No

Maximum Value:No

Validation Type: Independent

Value Sets that Depend on this Value Set (if any): None

Value Set Used by Name of Flex field, Report, Flex builder, Other)

Used by (Flex field Structure, Context, Function, Other)

Used by (Segment or Parameter)

Entity Entity SEGMENT 1

Sample Values Value Descriptions001 Manila Philippines

4



Value Set Name:Natural AccountsDescription:Natural AccountsFormat Type:Char


Yes

Precision: N/A


Minimum Value: No

Maximum Size:8

Uppercase Only: NO



No

Maximum Value: No



Value Set Used by Name of Flexfield, Report, Flexbuilder, Other)

Used by (Flexfield Structure, Context, Function, Other)


Natural Accounts Natural Accounts SEGMENT 2

Sample Values Value Descriptions

2000000 Liability

5



Value Set Name:ProgramDescription: ProgramFormat Type: Char


Yes

Precision: N/A


Minimum Value: No

Maximum Size:8

Uppercase Only: NO

Right-justify-Zero-fill Nrs: No


No

Maximum Value: NO






Program Program SEGMENT 3

Sample Values Value Descriptions 1020100 UNABSORBED COSTS

6



Value Set Name:Revenue OriginDescription: Revenue OriginFormat Type:Char


Yes

Precision: N/A


Minimum Value:No

Maximum Size:3

Uppercase Only: NO

Right-justify-Zero-fill Nrs: NO


No

Maximum Value: No






Revenue Origin Revenue Origin SEGMENT 4

Sample Values Value Descriptions001 United States

7



Value Set Name:Client CodeDescription: Client CodeFormat Type:Char


Yes

Precision: N/A


Minimum Value:No

Maximum Size:5

Uppercase Only: NO



No

Maximum Value: No






Client Code Client Code SEGMENT 5

Sample Values Value Descriptions001 ADOBE

8



Value Set Name:Line Of BusinessDescription: Line Of BusinessFormat Type:Char


Yes

Precision: N/A


Minimum Value:No

Maximum Size:3

Uppercase Only: NO



No

Maximum Value: No






Line Of Business Line Of Business SEGMENT 6

Sample Values Value Descriptions100 Financial Services

9



Value Set Name: Entity (Inter Unit)Description: EntityFormat Type: Char


Yes

Precision: N/A


Minimum Value:NO

Maximum Size: 3

Uppercase Only: NO



No

Maximum Value:No



Value Set Used by Name of Flex field, Report, Flex builder, Other)

Used by (Flex field Structure, Context, Function, Other)


Entity Entity SEGMENT7

Sample Values Value Descriptions001 247-US

10


Date:Notes: Two accounting flex field segments have been reserved for future use . Page 8 of 9

Value Set Name:Spare 1Description: Spare 1Format Type: Char


Yes

Precision: N/A


Minimum Value:NO

Maximum Size:3

Uppercase Only: NO



No

Maximum Value:NO






Spare 1 Spare 1 SEGMENT 8

Sample Values Value Descriptions000 Default Value

11


Date:Notes: Two accounting flexfield segments have been reserved for future use. Page 9 of 9

Value Set Name:Spare 2Description: Spare 2Format Type: Char


Yes

Precision: N/A


Minimum Value: NO

Maximum Size: 3

Uppercase Only: Yes



No

Maximum Value: No






Spare 2 Spare 2 SEGMENT 9

Sample Values Value Descriptions000 Default Value

12

Step 2 - Define Flexfield Structures (Setup-Financials-Flexfields-Key-Segments)

Date:Notes:

Page 1 of 2

Application: Oracle General Ledger Flex field Title:247 Customer Accounting Flex

Title Description View Name Freeze Flex

field Def

Enabled

Seg. Sep.

Cross Val. Seq

Freeze Roll Ups

Allow Dynami

c Inserts

No.

of Seg

24 7 CUSTOMER ACCOUNTING_FLEX



Yes Yes . (Period)

No Yes 9

13

Step 2 - Define Flex field Structures (Setup-Financials-Flex fields-Key-Segments)

Date:Notes:

Page 2 of 2

Key Flex field Title: 24 7 CUSTOMER ACCOUNTING_FLEX

Structure Name/Description: 24 7 CUSTOMER ACCOUNTING FLEXFIELD Number of Segments (columns) 9

Number

Name Window Prompt

Column Value Set Displayed

Enabled Flexfield Qualifier

1 Entity Entity Segment 1 Entity Yes Yes Balancing Segment

2 Natural Accounts Natural Accounts

Segment 2 Natural Accounts Yes Yes Natural Account Segment

3 Program Program Segment 3 Program Yes Yes

4 Revenue Origin Revenue Origin Segment 4 Revenue Origin Yes Yes

5 Client Code Client Code Segment 5 Client Code Yes Yes

6 Line of Business Line of Business

Segment 6 Line of Business Yes Yes Cost Center Segment

7 Inter Unit Inter Unit Segment 7 Inter Unit Yes Yes Inter Company Segment

8 Spare 1 Spare 1 Segment 8 Spare 1 Yes Yes

9 Spare 2 Spare 2 Segment 9 Spare 1 Yes Yes

14

Step 3 - Define Period Types (Setup-Calendar-Types)Process:

General LedgerBusiness Area: Date:

Description: Use this form to define your accounting period types.

General Ledger provides standard period types Month, Quarter and Year. These period types are used when defining the accounting calendar for your organization.247 Customer will use the Fiscal Calendar.

Accounting Period Types Zone

Name Number/Year Year Type in Name Description

Month (seeded) 12 Calendar Month

Quarter (seeded) 4 Fiscal Quarter

Year (seeded) 1 Fiscal Year

247-13 13 Fiscal 24 7 Customer Calendar

15

Step 4 - Define Calendar (Setup-Calendar-Accounting)

Required StepProcess:


Description: Use this form to define your calendar. You associate a calendar and a period type with each set of books.

Once the first accounting period is opened, prior periods cannot be opened. The General Ledger Super user may open additional future periods when desired or required.Calendar ZoneUse this zone to specify a name and a description for your calendar.

Name 247 Cust Calendar

Description 247 Customer Calendar

Accounting Periods ZoneUse this zone to specify the accounting periods you will include in you calendar and to provide detailed information for each of these periods. For example

Name Period Type Year Quarter

Period

From To System Name Adjusting Period

APR-2007 247-13 2008 1 1 01-APR-2007 30-APR-07 APR-2007-08 No

MAY 2007 247-13 2008 1 2 01-MAY-2007 31-MAY-2007 MAY 2007-08 No

JUN 2007 247-13 2008 1 3 01-JUN-2007 30-JUN-2007 JUN 2007-08 No

JUL 2007 247-13 2008 2 4 01-JUL-2007 31-JUL-2007 JUL-2007-08 No

AUG 2007 247-13 2008 2 5 01-AUG-2007 31-AUG-2007 AUG-2007-08 No

SEP-2007 247-13 2008 2 6 01-SEP-2007 30-SEP-2007 SEP-2007-08 No

OCT 2007 247-13 2008 3 7 01-OCT-2007 31-OCT-2007 OCT-2007-08 No

NOV-2007 247-13 2008 3 8 01-NOV-2007 30-NOV-2007 NOV-2007-08 No

DEC-2007 247-13 2008 3 9 01-DEC-2007 31-DEC-2007 DEC-2007-08 No

JAN-2007 247-13 2008 4 10 01-JAN-2008 31-JAN-2008 JAN-2008-08 No

FEB-2007 247-13 2008 4 11 01-FEB-2008 29-FEB-2008 FEB-2008-08 No

MAR-2007 247-13 2008 4 12 01-MAR-2008 31-MAR-2008 MAR-2008-08 No

ADJ-2007 247-13 2008 4 13 31-MAR-2008 31-MAR-2008 ADJ-2008-08 Yes

16

Step 5 - Define Currency (Setup-Currencies-Define)Process:


Description: Use this form to enable currencies and to define non-ISO (International Standards Organization) currencies.

Oracle General Ledger has predefined all International Standards Organization (ISO) currencies used for the precision fields.

24 7 CUSTOMER WILL BE USING USD FOR INITIAL IMPLEMENTATION. THESE WILL NEED TO BE ENABLED.

<Currencies>

Code USD STAT

Name US Dollar STAT

Description US Dollar STAT

Issuing Territory USA

Symbol $

Standard Precision

2

Extended Precision

5

Minimum Accountable Unit

Effective Date From

Effective Date To

Enabled Yes

17

Step 6 - Define Set Of Books (Setup-Books)Process:


Description: Use this form to define a set of books as well as to define your budgetary control options.

Attention: ENSURE THE ACCOUNTING FLEXFIELD IS SET UP BEFORE ATTEMPTING THIS PROCESS

Set Of Books Zone

Name 247 Customer, Inc.

Short Name 247-US

Description 24/7 Customer, Inc.

Chart Of Accounts 247 CUSTOMER ACCOUNTING_FLEX

Functional Currency USD

Calendar 247_Calendar

Period Type 247-13

Future Periods 13

Standard Options

Allow Suspense Posting Yes

Balance Intercom any Journals Yes

Enable Average Balances No

Enable Journal Approval No

Enable Journal Entry Tax No

Average Balance Options

Consolidation Set of Books No

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Transaction Calendar No

Transaction Rate Type No

Translate Optional Amount Types

EOD No

QATD No

YATD No

Budgetary Control Options

Enable Budgetary Control Yes

Require Budget Journals Yes

Reporting Currency Option Not applicable (option selected)

Accounts Zone

Accounting Flex field Description

Retained Earnings001.3405215.0000000.001.00000.000.001.000.000

Retained Earnings

Suspense001.80001.0000000.001.00000.000.001.000.000

Intercompany Yes

Translation Adjustment Yes

Reserve For Encumbrances 001.2230220.0000000.001.00000.000.001.000.000

Net Income N/A

19

GL: Define Intercompany/Interfund Accounts

General Ledger>Setup>Accounts>Inter-Company

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>

Description: Use this form to define additional Inter-Company Accounts. This form lets you control Oracle General automatic Inter-Company balancing.

<Inter-Company Accounts>Use this region to define additional Inter-Company Account for each of your journal sources and categories.

Source Category Type (Debit/Credit) Entity Due From Account Due To Account

Others Others Many to Many Inter company

001 001.9500005.0000000.001.00000.000.001.000.000

001.9500005.0000000.001.00000.000.001.000.000


051 051.9500015.0000000.051.00000.000.051.000.000

051.9500015.0000000.051.00000.000.051.000.000


101 101.9500010.0000000.101.00000.000.101.000.000

101.9500010.0000000.101.00000.000.101.000.000


111 111.9500010.0000000.101.00000.000.111.000.000

111.9500010.0000000.101.00000.000.111.000.000


121 121.9500010.0000000.101.00000.000.121.000.000

121.9500010.0000000.101.00000.000.121.000.000


131 131.9500080.0000000.101.00000.000.131.000.000

131.9500080.0000000.101.00000.000.131.000.000


201 201.9500030.0000000.201.00000.000.201.000.000

201.9500030.0000000.201.00000.000.201.000.000


All Other

001.9500005.0000000.001.00000.000.001.000.000

001.9500005.0000000.001.00000.000.001.000.000

20

Step 7 - Define Journal Entry Sources (Setup-Journal-Sources)

Required Step-247 Customer Provided FastForward Financial will be using Default Journal SourcesProcess:


Description: Use this form to define your journal entry sources and specify for a given source whether you want Oracle Journal Ledger to import journal reference information from your feeder systems.

Journal sources identify the origin of journal entries. General Ledger supplies a number of predefined journal sources. In addition to these predefined sources, at least one journal source for each non-Oracle feeder systems should be defined to help track imported journal entries.

Journal Entry Sources Zone

Name Description Journal Import Reference (Yes/No)

Freeze Journals (Yes/No)

Manual Manual No Yes

Multisoft Multisoft Interface Yes Yes

Payables Accounts Payable System Yes Yes

Payroll Payroll System Yes Yes

Projects Projects Yes Yes

Receivables Accounts Receivable System Yes Yes

Spreadsheet Spreadsheet Yes Yes

Treasury Treasury Yes Yes

Budget - Indexation Budget - Indexation

21

Step 8 - Define Journal Entry Categories (Setup-Journal-Categories)

Process:General Ledger

Business Area: Date:

Description: Use this form to define your journal entry categories. Oracle General Ledger uses these categories to describe the purpose of your Journal entry, such as accrual, payments, or receipts.

Journal categories help differentiate journal entries by purpose or type, such as accrual, payments or receipts. Oracle General Ledger provides a number of predefined journal categories. See the following page for a listing of categories provided as Oracle defaults.

22

General Ledger provides the following predefined journal categories:

Name Description247 Manuals 247 ManualsBudget BudgetAllocation AllocationAddition AdditionAdjustment AdjustmentCIP Addition CIP AdditionCIP Adjustment CIP AdjustmentCIP Reclassification CIP ReclassificationCIP Retirement CIP RetirementCIP Transfer CIP TransferCredit Memo Applications Credit Memo ApplicationsCross Currency Cross CurrencyCredit Memos Credit MemosDepreciation DepreciationDepreciation Adjustment Depreciation AdjustmentMasc. Receipts Masc. ReceiptsPayments PaymentsPurchase Invoices Purchase InvoicesReclass ReclassRetirement RetirementRevaluation RevaluationRevalue Profit/Loss Revalue Profit/LossTrade Receipts Trade ReceiptsTransfer TransferCredit Memos Credit MemosDeferred Depreciation Deferred DepreciationCredit Memo Applica Credit Memo ApplicaAddition AdditionAdjustment AdjustmentCIP Addition CIP AdditionCIP Adjustment CIP AdjustmentCIP Reclassification CIP ReclassificationCIP Retirement CIP RetirementCIP Transfer CIP TransferCredit Memo Applications Credit Memo ApplicationsCross Currency Cross CurrencyCredit Memos Credit MemosDepreciation Depreciation

23

Step 12 - Update System Profile Option (In Systems Administration module: Profile-System)

Required Step



Description: Profile Options how the Oracle General Ledger application control access to and processing data. Profile options can be set at one or more

Following levels. Oracle General Ledger applications use the Update Personal Profile Options form to set profile options only at the user

Level.In order for a Set of Books to be accessible, the profile for the book must be created in the System Administration module.

System Profile Options:

Option Site Level Setting Setting User Setting

FSG: Accounting Flexfield Accounting Flexfeild

FSG: Allow Portrait Print Style Yes

FSG: Expand Parent Value Yes

FSG: Message Detail Minimal

FSG: Enforce Segment Value Security Yes

GL AHE: Saving Allowed Yes

GL Set of Books ID

GL Set of Books Name 247-US

Journals: Allow Multiple Exchange Rates No

Journals: Allow Non-Business Day Transactions

No

Journals: Allow Preparer Approval No

Journals: Default Category

Journals: Display Inverse Rate Yes

Journals: Enable Prior Period Notification Yes

Journals: Find Approver Method N/A

Journals: Mix Statistical and Monetary Yes

Journals: Override Reversal Method No

24

25

Open And Close Periods (Setup-Open/Close)



Description: Use this form to open and close accounting periods in your calendar.

Accounting Period ZoneUse this zone to review the latest open accounting period and to open the next accounting period.

Latest Open APR-2004-05

Open Next MAY-2004-05

Encumbrance Year

Latest Open 2006

Open Next 2007

Accounting Periods ZoneUse this zone to review information such as period status, period number, fiscal year, period name, and date ranges for each accounting period.

Status Number Fiscal Year Name Start End

Open APR-2004-05 2005 01-APR-2004 30-APR-2004

Open MAY-2004-05 2005 01-MAY-2004 31-MAY-2004

Open JUN-2004-05 2005 01-JUN-2004 30-JUN-2004

26

Open and Closed Issues for this Deliverable

Open Issues

ID Issue Resolution Responsibility Target Date Impact Date

1 Budgets

Closed Issues

ID Issue Resolution Responsibility Target Date Impact Date

27

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Documents

BR100 General Ledger Complete