Br100 Application Configurations Financials

5/21/2018 Br100 Application Configurations Financials

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APPLICATIONSETUPDOCUMENT

Adding New Operating Unit - Financials

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Cntents

SA! &e(iew Multi-Org Pr)le Optins$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$#

AP! Chse Set * +,s$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$

PO! De)ne In(entr. Organi/atin Para0eters$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$1

AP! De)ne Financial Optins$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$2

AP! De)ne E3pense &eprt Te0plates$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$4

AP! De)ne Pa.a5les Optins$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$6

AP! De)ne +an,s$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$#%

AP! De)ne New AP Signing Li0its$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$#1

AP! De)ne Ta3 Cdes$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$#2

AP! De)ne Ta3 7rups$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$#'

AP! De)ne Ta3 &eprting Entities$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$#4

OIE! De)ne iE3pense Plicies$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$#6

Ena5le E3pense Allcatins$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$#6Set Up &e8uired E3pense Fields$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$#9De)ne &eceipt Nti)catin &ule Set$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$#:Assign &eceipt Nti)catin &ule Set$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$%De)ne Mileage &ate Schedule$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$#

SA! Set OIE Pr)le Optins$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$1

A&! De)ne A& S.ste0 Optins$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$2

A&! Open Accunting Perids ;&e8uired


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A&! De)ne &eceipt Surces$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$1:

A&! De)ne &e0it-T Addresses$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$2%

A&! De)ne Standard Me0 Lines$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$2#

OM! De)ne Ite0 "alidatin Organi/atin$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$2

FA! &e(iew Accunt 7eneratr Setup$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$21

FA! De)ne S.ste0 Cntrls$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$22

FA! De)ne Additinal Asset Lcatins$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$2'

FA! De)ne Fiscal =ears$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$24

FA! De)ne Calendars$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$26

FA! De)ne Asset +,s$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$29

FA! De)ne Prrate and &etire0ent Cn(entins$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$'%

FA! De)ne Securit. 5. +,$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$'#

FA! De)ne Additinal Depreciatin Methds$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$'

FA! De)ne Depreciatin Ceilings$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$'1

FA! De)ne Asset Categries$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$'2

Open and Clsed Issues$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$''

Open Issues$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$''Clsed Issues$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$''

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4/58

SA: Review Multi-Org Profle Options

System Administrator > Options > System

This step shuld 5e s0e during the 0ulti-rg cn)guratins$ Ma,e sure the respecti(e respnsi5ilities ha(e the 0ulti-rg pr)leptins set t their respecti(e perating units$

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5/58

AP: Choose Set o oo!s

Paya"les Manager > Setup > Set o oo!s > Choose

=ur s.ste0 ad0inistratr assciates sets * 5,s with ne r 0re respnsi5ilities$ =ur respnsi5ilit. deter0ines with which set *5,s .u are wr,ing$ =u ha(e the ptin * setting up 0ultiple rgani/atins within ne installatin * Pa.a5les$ =ur s.ste0ad0inistratr assciates a respnsi5ilit. with a particular rgani/atin and set * 5,s$ The na0e * .ur set * 5,s appears n allreprts .u generate in Pa.a5les$

#ield $ame %alue Comments

Set o oo!s

Chart o A&&ounts#un&tional Curren&y

A&&ounting Calendar

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PO: 'efne (nventory Organi)ation Parameters

Pur&hasing Super *ser > Setup > Organi)ations > Organi)ations

Attach the in(entr. rgani/atins t the crrect perating unit> legal entit.> and set * 5,s$ I* .u ha(e 0re than ne 5usinessgrup> change t the respnsi5ilit. assciated with the ther 5usiness grup and cntinue de)ning .ur rgani/atin classi)catin$


(nventory Parameters

Organi)ation Code

(tem master Organi)ation

CalendarPro&ess +na"led

Costing (normation

Costing Organi)ation

Costing Method

,ranser to .%aluation A&&ounts / Material

Revision0 .ot0 SerialStarting Revision

.ot Control

*ni1ueness

eneration

2ero Pad Su34

Pref4

,otal .ength

Serial Control

*ni1ueness

eneration2ero Pad Su34

Pref4Allo&ate Serial $um"ers

Other A&&ountsPur&hase Pri&e %arian&e

(nvoi&e Pri&e %arian&e

(nventory AP A&&rual

Sales

Costs o oods Sold

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7/58

AP: 'efne #inan&ial Options

Paya"les Manager > Setup > Options > #inan&ials

Use the Financials Optins windw t de)ne the ptins and de*aults that .u use *r .ur Oracle Financial Applicatin;s


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%A, Registration $um"er

+na"le Re&overa"le ,a4

'eault Re&overy RateCal&ulation Rules: Rounding Rule

Cal&ulation Rules: Pre&ision

Cal&ulation Rules: Min7 A&&ounta"le *nit

6uman Resour&es

usiness roup

+4pense Reim"ursement Address

*se Approval 6ierar&hy

+mployee $um"ering Method

$e4t Automati& $um"er

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9/58

AP: 'efne +4pense Report ,emplates

Pa.a5les Manager! Setup ? In(ice ? E3pense &eprt Te0plate

Descriptin! =u 0ust de)ne at least ne e3pense reprt te0plate with the Ena5le *r Internet E3penses Users chec, 53 selected$Onl. e3pense reprt te0plates with this ptin ena5led can 5e used in Internet E3penses$ Use the Oracle Pa.a5les E3pense &eprtTe0plates windw t de)ne .ur e3pense reprt te0plates$

Ora&le #ield %alue $otes

,emplate $ame

'es&ription

+na"le or (nternet +4penses

+4pense (tem +4penseCategory

. A&&ount PA +4p ,ype Re&eiptA"ove

8ustif&ationRe1uired

Use the Create E3pense &eprt Te0plate DataLad a(aila5le n the Feature site$

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10/58

AP: 'efne Paya"les Options

Paya"les Manager > Setup > Options > Paya"les

In the Pa.a5les Optins windw> select each regin that cntains the ptins .u want t de)ne$


A&&ounting Methods

Primary A&&ounting Method

Primary Set o oo!s

Se&ondary A&&ounting Method

Se&ondary Set o oo!sAutomati& O9set Method

,ranser to .

,ranser to . (ntera&e

,ranser Reporting oo!s

Su"mit 8ournal (mportAllow Override at Program Su"mission

Payment A&&ountinghen Payment is (ssued

hen Payment Clears

Cal&ulate ain and .oss

A&&ount or ain and .oss: hen Payment is(ssued

A&&ount or ain and .oss: hen PaymentClears

*se #uture-'ated Payment A&&ount

Curren&y

*se Multiple Curren&ies

Re1uire +4&hange Rate +ntryCal&ulate *ser +4&hange Rate

+4&hange Rate ,ype

. A&&ounts: Reali)ed ain. A&&ounts: Reali)ed .oss

RoundingSupplier

(nvoi&e ,oleran&esPay roup

(nvoi&e Curren&y

,erms 'ate asis

Pay 'ate asis

an! Charge earer

,a4 Reporting: Com"ined #iling Program

,a4 Reporting: *se Pay Site ,a4 Program

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(n&ome ,a4 Region

(nvoi&e

*se (nvoi&e Approval or!;owAllow Ad


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=M. Payments Automati& Confrmation

Remit-,o an! A&&ount Override

*se an! Charges(nvoi&e ,a4

+4&lude ,a4 rom 'is&ount Cal&ulationRe1uire ,a4 +ntry at 6eader

*se Automati& ,a4 Cal&ulation

Cal&ulation .evel

Allow Cal&ulation .evel Override

'istri"ution Amounts (n&lude ,a4

Allow Override

ithholding ,a4

*se ithholding ,a4

Allow Manual ithholding

,a4 roup(n&lude 'is&ount Amount

(n&lude ,a4 AmountApply ithholding ,a4

Create ithholding (nvoi&e

(n&lude ,a4 ,ype on ithholding 'istri"utions

,a4 'eaults and Rules

+nor&e ,a4 #rom A&&ount

+nor&e ,a4 #rom Pur&hase Order

PO or Mat&hed (nvoi&es

Supplier (nvoi&es

A&&ount

#inan&ial Options

(nvoi&e 6eader

Reports

Relieve #uture 'ated Payment .ia"ility

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13/58

AP: 'efne an!s

Pa.a5les Manager ? Setup ? Pa.0ents ? +an,s

=u can de)ne a 5an, r a clearing huse$ De)ne 5an,s t recrd internal 5an,s> where .u are the accunt hlder * a receipt and@rdis5urse0ent accunt$ I* .u use Pa.a5les> .u can de)ne e3ternal 5an,s where .ur suppliers are the accunt hlders$ I* .u use&ecei(a5les> de)ne 5an,s t recrd e3ternal 5an,s where .ur cust0ers are the accunt hlders * dis5urse0ent accunts$


an! $ame

Alternate $ame

$um"er

an! ran&h $ame

an! ran&h Alternate $ame

$um"er

,ype

R#C (dentifer(nstitution

'es&riptionCountry

Address .ine

Address .ine ?

,own

County

Postal Code

an! A&&ounts

Operating *nit

Agen&y .o&ation Code

$ameAlternate Code

A&&ount *seA&&ount ,ype

$um"er(A$

Curren&y

'es&ription

. A&&ounts

Cash

Cash Clearing

an! Charges

an! +rrors

Confrmed Re&eipts

#uture 'ated Payment

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A&&ount Conta&t

.ast

#irstMiddle

,itlePhone

A&&ount 6older

A&&ount 6older

Alternative A&&ount 6older

+#, Re1uest ('

Re&eiva"les Options

Multiple Curren&y Re&eipts

Remitted Re&eipts

#a&tored Re&eipts

Short ,erm 'e"t*napplied Re&eipts

*nidentifed Re&eiptsOn A&&ount Re&eipts

*nearned 'is&ounts

+arned 'is&ounts

Paya"les Options

Ma4imum Outlay

Multiple Curren&y Payments

Ma4imum Payment

Allow 2ero Payments

Minimum Payment

Pooled A&&ount

+#, $um"er

Reali)ed ain

Reali)ed .ossPaya"les 'o&uments'o&ument (normation

'o&ument $ame 'is"ursement ,ype Payment #ormat Payment Method (na&tive On

Additional (normation

'o&ument $ame .ast *sed .ast Availa"le Setup Che&!s ,ransmission Code

. (normation

'o&ument $ame Cash Clearing an! Charges an! +rrors

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#uture 'ated Payments'o&ument $ame #uture 'ate *se A&&ount

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16/58

AP: 'efne $ew AP Signing .imits

Pa.a5les Manager ? E0pl.ees ? Signing Li0its

'es&ription: Use this *r0 t de)ne AP signing li0its$ Managers can appr(e an e3pense reprt nl. i* the ttal a0unt * the e3pense reprtdes nt e3ceed their signing li0it$ The Manager ;Spending< Appr(al Prcess in the E3pense &eprting wr,w uses the signing li0its .u de)net deter0ine which 0anager has authrit. t appr(e e3pense reprts$ =u assign signing li0its in .ur pri0ar. *unctinal currenc.$

T assign signing li0its!

#$ Na(igate t the E0pl.ee Signing Li0its windw$

$ Add additinal appr(ers 5. *llwing the steps 5elw

1$ Select AP E3pense &eprt as the dcu0ent t.pe$

2$ Enter the na0e * the 0anager t wh0 .u want t assign a signing li0it in the E0pl.ee Na0e )eld> r chse *r0 the list* (alues$

'$ Enter the cst center *r which .u want this 0anager t appr(e e3pense reprts> r chse *r0 the list * (alues$

4$ Enter a signing li0it *r this 0anager$

6$ &epeat steps 1 - ' i* .u want this 0anager t 5e a5le t appr(e e3pense reprts *r 0re than ne cst center$

9$ Sa(e .ur wr,$

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17/58

AP: 'efne ,a4 Codes

Pa.a5les Manager! Setup ? Ta3 ? Cdes

In the Ta3 Cdes windw> .u de)ne the ta3 na0es> r tax codes> .u use n in(ices t recrd in(ice ta3es .u pa. t suppliers andta3 authrities$ Each ta3 cde has a ta3 t.pe> a ta3 rate> and an accunt t which .u charge ta3 a0unts$

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18/58

AP: 'efne ,a4 roups

Pa.a5les Manager! Setup ? Ta3 ? 7rups

Use Ta3 7rups t c05ine .ur ta3 cdes int ta3 grups t calculate 0ultiple ta3es n single ta3a5le ite0s in .ur Pa.a5les andPurchasing transactins$ =u can als use this *eature t 0anage 0ultiple ta3 rec(er. re8uire0ents$ I* .u nl. use single ta3 cdeswith a single rec(er. rate> .u d nt need t set up ta3 grups$

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19/58

AP: 'efne ,a4 Reporting +ntities

Pa.a5les Manager! Setup ? Ta3 ? &eprting Entities

Use the &eprting Entit. windw t de)ne reprting entities *r .ur #%:: ta3 reprting$ A reprting entit. is an. persn rrgani/atin that has a uni8ue Ta3 Identi)catin Nu05er ;TIN the Na0e and Ta3 ID Nu05er are used t identi*. the reprting entit. that is initiating theelectrnic pa.0ent$ hen .u de)ne .ur dis5urse0ent 5an, accunt> enter the ta3 reprting entit. in the Alternate Accunt Blder)eld * the +an, Accunts windw> since Pa.a5les allws .u t de)ne 0re than ne entit. per rgani/atin$


$ame

.o&ation

'es&ription

,a4 (' $um"er

alan&ing Segment %alue alan&ing Segment 'es&ription

1% DNA

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20/58

O(+: 'efne i+4pense Poli&ies

+na"le +4pense Allo&ations

(nternet +4penses Setup and Administration: (nternet +4penses Setup > A&&ounting > 'efne

Select Enabled to let users update the default segment value. Select Read-only to display the current segment value but prevent update. Select Disabledto omit this segment from expenses entry pages. Set status as follows:

Segment Status

C0pan. &ead nl.

Depart0ent &ead-Onl.

Accunt &ead-Onl.

Future Disa5led

Interc0pan. Disa5led

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Set *p Re1uired +4pense #ields

(nternet +4penses Setup and Administration: (nternet +4penses Setup > Poli&y > +4pense #ields

A&&ommodations

End Date Ena5led

Merchant &e8uired

Airare

Merchant &e8uired

Class * Tic,et Ena5led

Tic,et Nu05er Ena5led

Fr0 Lcatin &e8uired

T Lcatin &e8uired

Car Rental

Merchant &e8uired

Meals

Nu05er * Attendees Ena5led

Attendees &e8uired

Mileage

Leave defaults

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22/58

'efne Re&eipt $otif&ation Rule Set

(nternet +4penses Setup and Administration: (nternet +4penses Setup > Audit > $otif&ation Rules

Create a new Nti)catin &ule Set as *llws!

#ield name %alue

Rule Set Name &eceipts Nti)catins

Descriptin &eceipts Nti)catins

Nti*. Indi(idual hen &eceipts arerecei(ed

Overdue Re&eipts $otif&ations

Receipts overdue or missing after expense reportsubmitted

#2

Subseuent notifications if receipts still overdue 6

Receipts considered overdue or missing after userresponse

6

Receipt document reuired if user indicates

receipts are missing

=es

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23/58

Assign Re&eipt $otif&ation Rule Set

(nternet +4penses Setup and Administration: (nternet +4penses Setup > Audit > $otif&ation RuleAssignments

#ield name %alue

&ule Set Na0e &eceipts Nti)catins

Eecti(e Start Date %#@%#@%%'

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24/58

'efne Mileage Rate S&hedule

(nternet +4penses Setup and Administration: (nternet +4penses Setup > Poli&y > S&hedules >Mileage

e decided nt t set it up in Prductin at this pint$ The instructins will re0ain in the dcu0ent *r *uture re*erence$

De)ne a new 0ileage schedule *r Australian e0pl.ees!

Clic, Create $ew S&hedule$ Ppulate re8uired )elds as *llws!


*pdate Mileage Rate S&hedule: eneral (normation

S&hedule $ame

'es&riptionDistance Unit of Measure

Start Date

Currency Rules

Optional RulesDistance Threshold =esRole

Fuel Type

Passengers

Vehicle Category

Vehicle Type =es

'istan&e ,hresholdsLine Numer ,hreshold @Miles! #%%%%

%ehi&le ,ypeLine Numer Sele&t %ehi&le ,ype! =es All Other" =es Car# =es Mtrc.cle$ =es "an

*pdate Mileage Rate S&hedule: Periods and RatesLine Numer %ehi&le ,ype 'istan&e (ntervals Mileage Rate! All Other +etween % and #%%%% $" All Other 7reater Than #%%%% $

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# Car +etween % and #%%%% $2$ Car 7reater Than #%%%% $'% Mtrc.cle +etween % and #%%%% $2& Mtrc.cle 7reater Than #%%%% $2' "an +etween % and #%%%% $2( "an 7reater Than #%%%% $'

Clic, Apply7

Clic,A&tivate7

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26/58

SA: Set O(+ Profle Options

System Administration: Profle > System'es&ription: Use this *r0 t de)ne pr)le ptins$

Na(igate t S.ste0 Pr)les

Enter &espnsi5ilit.! ATL M+ E3pense Entr.

Pr(ide (alues *r0 the ta5le 5elw$

Profle Site Appli&ation +4pense +ntry Responsi"ility

OIE!Appr(er &e8uired =es =es with De*aultOIE!Ena5le E3pense Al lcatins User-ena5led> with Online

"alidatinAut0aticall.-ena5led> with Online "alidatin

F! Nti)catin &eassign Mde &e-assign Trans*er

OIE!CC Appr(er &e8

OIE!CC Pa.0ent Nti*.

OIE!Ena5le Appr(er =es

OIE!Ena5le Credit Card

OIE!Ena5le DescFle3

AME!Installed

Aut0ated Escalatin Nti)catin Tas,Assignee &le

Unassigned

OIE!Allw Credit Lines =es

OIE!Allw Nn-+ase Pa.

OIE!Ena5le Plic.

OIE!Ena5le PrGects =esOIE!Ena5le Ta3 N

OIE!7race Perid 1%

OIE!Purpse &e8uired =es

OIE!&eprt Nu05er Pre)3 EHP-

PA! Allw PrGect Ti0e and E3pense Entr. =es

PA! AutAppr(e E3pense &eprts

Persnali/e Sel*-Ser(ice De*n

F! Mailer Cancellatin E0ail Ena5led

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AR: 'efne AR System Options

Re&eiva"les Manager: Setup > System > System Options

'es&ription: Use this *r0 t de)ne Oracle &ecei(a5les s.ste0 guidelines t cntrl hw Oracle &ecei(a5les wr,s *r .u$ During&ecei(a5les setup> .u speci*. .ur accunting 0ethd> set * 5,s> ta3 0ethd and accunts> cust0er and in(ice para0eters>and hw the AutIn(ice and Aut0atic &eceipts prgra0s will run$


A&&ounting

Operating *nit

A&&ounting Method

$ame

#inan&e Charge A&tivityReali)ed ains A&&ount

Reali)ed .osses A&&ount

,a4 A&&ount

*nallo&ated Revenue A&&ountCross Curren&y Rate ,ype

Cross Curren&y Rounding A&&ount

6eader Rounding A&&ount

Automati& 8ournal (mport6eader .evel Rounding

'ays Per Posting Cy&le

,a4

,a4 Method

.o&ation #le4feld Stru&ture

Postal Code Range @#rom

Address %alidation

(nvoi&e Printing

,a4 %endor %iews

(n&lusive ,a4 *sed

Compound ,a4es

,a4 Registration $um"er

Sales ,a4 +O Override

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,a4 'eaults and Rules

+nor&e ,a4 rom Revenue A&&ount

Cal&ulate ,a4 on Credit Memo duringAuto(nvoi&e,a4 Code 'eaults:

Customer Site

Customer

Produ&tRevenue A&&ount

System Options,a4 Code

+4&eption Rates:*se Customer +4&eptions

*se (tem +4&eptions

*se (tem ,a4 Rate +4&eptions

,rans and Customers

Allow Change to Printed ,ransa&tions

Allow Payment to *nrelated ,ransa&tionsAllow ,ransa&tion 'eletion

Show illing $um"er

'o&ument $um"er eneration .evel

Auto(nvoi&e ,uning Segments:A&&ounting #le4

System (tems

,erritoryPurge (ntera&e ,a"lesMa4 memory @in "ytes

.og #ile Message .evelCustomers:

Automati& Customer $um"ering

Automati& Site $um"ering

Create Re&ipro&al Customerrouping Rule $ame

Revenue Poli&y

Standard Reund Poli&y

Payment term ,hreshold

Sele&t Credit Classif&ations or 'eerring

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Revenue

#irst Sele&tionSe&ond Sele&tion

,hird Sele&tion

Claims

*nmat&hed Remittan&e Claims:

$egative .ines

Positive .inesMat&hed Remittan&e Claims:

Prepare or Claim Creation+4&lude Credit Memos

Mis&ellaneous

Split Amount

'is&ount asis

Auto Cash Rule Set

'ays in 'ays Sales OutstandingCal&ulation

Sales Credit Per&ent .imit

rite-o9 .imits Per Re&eipt

A&&rue (nterest

Allow *nearned 'is&ounts

'is&ount on Partial Payment

,rade A&&ounting (nstalled

ills Re&eiva"le +na"ledRe1uire Salesperson

Re1uire illing .o&ation or Re&eipts

Print Remit ,o Addresses

Print 6ome Country

Minim Reund Amount

Credit Card Payment Method

an! A&&ount Payment Method

(nvoi&es Per Commit

Re&eipts Per Commit

Charge"a&! 'ue 'ate

'eault Country

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Sour&e o ,erritory

Appli&ation Rule Set

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AR: Open A&&ounting Periods @Re1uired

Re&eiva"les Manager: Control > A&&ounting > OpenBClose Periods

'es&ription: Open r clse perids in .ur accunting calendar t cntrl the recrding * accunting in*r0atin *r these perids$&ecei(a5les uses the status * these accunting perids t cntrl transactin entr. and Gurnal entr. creatin t .ur general ledger$=u cannt enter an acti(it. in a clsed accunting perid$ &ecei(a5les pr(ides the *llwing perid statuses! Nt Opened> Future>Open> Clse Pending> and Clsed$

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AR: 'efne AutoA&&ounting

Re&eiva"les Manager: Setup > ,ransa&tions > AutoA&&ounting

'es&ription: De)ne AutAccunting t speci*. the general ledger accunts *r transactins that .u enter 0anuall. r i0prt usingAutIn(ice$ AutAccunting uses this in*r0atin t create the de*ault re(enue> recei(a5le> *reight> ta3> unearned re(enue> un5illedrecei(a5le> )nance charges> 5ills recei(a5le accunts> and AutIn(ice clearing ;suspense< accunts$

#ield $ame ,a"le $ame Constant

#reight

C0pan.

Depart0ent

Accunt

Future

IC

Re&eiva"le

C0pan.

Depart0ent

Accunt

Future

IC

Revenue

C0pan.

Depart0ent

Accunt

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#reight

C0pan.

Depart0ent

Accunt

Future

IC

Future

IC

Auto(nvoi&e Clearing

C0pan.

Depart0ent

Accunt

Future

IC

,a4

C0pan.

Depart0ent

Accunt

Future

IC

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#reight

C0pan.

Depart0ent

Accunt

Future

IC

*n"illed Re&eiva"le

C0pan.

Depart0ent

Accunt

Future

IC

*nearned Revenue

C0pan.

Depart0ent

Accunt

Future

IC

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AR: 'efne ,ransa&tion ,ypes

Re&eiva"les Manager: Setup > ,ransa&tions > ,ransa&tion ,ypes

De)ne the transactin t.pes that .u assign t in(ices> de5it 0e0s> c00it0ents> charge5ac,s> credit 0e0s> naccunt credits>and 5ills recei(a5le$ &ecei(a5les uses transactin t.pes t de*ault pa.0ent ter0> accunt> ta3> *reight> creatin sign> psting> andrecei(a5les in*r0atin$ &ecei(a5les pr(ides tw prede)ned transactin t.pes! In(ice and Credit Me0$

Option %alue $otes

Operating *nit

$ame'es&ription

Class

Open Re&eiva"le

Post to .

,erms

Printing Option

,ransa&tion Status

Allow #reight

,a4 Cal&ulation

Creation Sign$atural Appli&ation Only

Appli&ation Rule SetAllow Over Appli&ation

(nvoi&e ,ype

Credit Memo ,ype

Start 'ateRe&eiva"le A&&ount

Revenue A&&ount

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AR: 'efne ,ransa&tion Sour&es

Re&eiva"les Manager: Setup > ,ransa&tions > Sour&es

De)ne the transactin surces that .u assign t in(ices> de5it 0e0s> c00it0ents> credit 0e0s> naccunt credits> and 5illsrecei(a5le$ &ecei(a5les uses transactin surces t cntrl .ur transactin and transactin 5atch nu05ering> pr(ide de*aulttransactin t.pes *r transactins in 5atch> and t select (alidatin ptins *r i0prted transactins$ &ecei(a5les pr(ides the*llwing prede)ned transactin surces! MANUALOTBE&> DM &e(ersal> and Charge5ac,$

Option %alue $otes

Operating *nit

$ame,ype

'es&riptionA&tive

+9e&tive 'atesAutomati& at&h $um"ering

Automati& ,ransa&tion $um"ering

Copy 'o&ument $um"er to ,ransa&tion$um"er

Allow 'upli&ate ,ransa&tion $um"ers

Copy ,ransa&tion (normation ;e4feld toCM

Re&eipt 6andling or Credits

Reeren&e #ield 'eault %alue

Standard ,ransa&tion ,ype

Credit Memo at&h Sour&e

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AR: 'efne Remittan&e an!s

Re&eiva"les Manager > Setup > Re&eipts > an!s

This step was c0pleted in step AP! De)ne +an,s a5(e$

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AR: 'efne Re&eiva"les A&tivities

Re&eiva"les Manager: Setup > Re&eipts > Re&eiva"le A&tivities

'es&ription: Use this *r0 t de)ne as 0an. &ecei(a5le Acti(ities as .u re8uire$ De)ne recei(a5les acti(ities t de*ault accuntingin*r0atin *r Miscellaneus Cash> Discunts> Finance Charges> and AdGust0ents$

Option %alue $otes

Operating *nit$ame Ad


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Option %alue $otes

Operating *nit

$ame Ad


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Option %alue $otes

Operating *nit

$ame Ad


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AR: 'efne Re&eipt Classes and Payment Methods

Re&eiva"les Manager: Setup > Re&eipts > Re&eipt Classes

De)ne receipt classes t speci*. whether receipts are created 0anuall. r aut0aticall.$ Fr 0anual receipts> .u can speci*. whethert aut0aticall. re0it it t the 5an, and@r clear .ur accunts$ Fr aut0atic receipts> .u can speci*. a re0ittance and clearance0ethd> and whether receipts using this class re8uire cn)r0atin$

Option %alue $otes

$ame

$otes Re&eiva"leCreation Method

Re1uire Confrmation

Remittan&e Method

Clearan&e Method

ill o +4&hange

Payment Method $ame

Printed $ame+9e&tive 'ates

'e"it Memos (nherit re&eipt $um"ers

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A&! De)ne &eceipt Surces

&ecei(a5les Manager! Setup ? &eceipts ? &eceipt Surces

'es&ription: Use this *r0 t de)ne .ur &eceipt Surces$ hen .u de)ne .ur receipt surce> .u can enter a de*ault receiptclass and pa.0ent 0ethd$

Option %alue $otes

Operating *nit

$ame

'es&riptionRe&eipt Sour&e ,ype

Re&eipt Class

Payment Method

at&h $um"ering

.ast $um"er

+9e&tive 'ates

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AR: 'efne Remit-,o Addresses

Re&eiva"les Manager: Setup > Print > Remit-,o Addresses

'es&ription: Use this *r0 t 0aintain .ur cust0ers &e0it-T Addresses that .u want Oracle &ecei(a5les t print n .urstate0ents and dunning letters$ Assciate each re0it-t address with ne r 0re state> cuntr. and pstal cde c05inatins$&e0it-t addresses are assigned 5ased n the 5ill-t address n the transactin$ I* .u d nt wish t set up a re0it-t address *reach lcatin> .u can set up ne re0it-t address with a de*ault assign0ent$ This will 5e used *r all lcatins r *r an. lcatinsthat d nt ha(e speci)c lcatin assign0ents$ T set up a de*ault re0it-t address> enter the re0it-t address> na(igate t theassign0ent regin then> using the list * (alues in the Cuntr. )eld> select JDe*ault "alueJ$ M(e t the ne3t )eld and select theJDEFAULTJ state *r0 the list * (alues$

Option %alue $otes

Country

Address

AddressAddress

Address

Alternate $ame

,ownBCityCounty

Postal Code

Re&eipts #rom

County State

De*ault (alue De*ault (alue

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AR: 'efne Standard Memo .ines

Re&eiva"les Manager: Setup > ,ransa&tions > Memo .ines

'es&ription: I* .u want t enter prede)ned lines *r de5it 0e0s> n-accunt credits and in(ices> .u can de)nestandard 0e0 lines$ hen .u de)ne .ur standard 0e0 lines> .u can speci*. whether a line is *r charges> *reight>line> r ta3$ &ecei(a5les lets .u de)ne ne charge5ac, and ne de5it 0e0 re(ersal line$

Option %alue $otes

$ame

'es&ription

,ype,a4 Code

*nit .ist Pri&e

*nit o Measure

Revenue A&&ountA&&ount 'es&ription

(nvoi&ing Rule

A&&ounting Rule

A&tive 'ates: @#romA&tive 'ates: @,o

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OM: 'efne (tem %alidation Organi)ation

Order Management Super *ser: Setup > System Parameters > %alues

'es&ription: Set the (alue *r Ite0 "alidatin Organi/atin ;In(entr. Organi/atins< t de)ne which In(entr.Organi/atin .u can use t transact ite0s in a gi(en Operating Unit$

Option %alue $otes

Operating *nit

Category 7eneric Para0eters

(tem %alidation Organi)ation

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#A: Review A&&ount enerator Setup

'es&ription: Oracle Assets uses the Accunt 7eneratr t generate accunting e3)eld c05inatins *r Gurnal entries$=u 0ust re(iew the de*ault prcess that Oracle Assets uses t see i* it 0eets .ur accunting re8uire0ents$ =u canptinall. cust0i/e the Accunt 7eneratr *r each set * 5,s that .u ha(e de)ned$ Nte that .u 0ust set up Oracler,w in rder t use the Accunt 7eneratr$

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#A: 'efne System Controls

#i4ed Assets Manager > Setup > Asset System > System Controls

'es&ription: Set up .ur s.ste0 cntrls$ =u speci*. .ur enterprise na0e> asset nu05ering sche0e> and ,e. e3)eldstructures in the S.ste0 Cntrls windw$ =u als speci*. the ldest date placed in ser(ice * .ur assets$

Option %alue $otes

+nterprise $ame

Oldest 'ate Pla&ed in Servi&e

Category #le4feld

.o&ation #le4feldAsset ey #le4feld

Starting Asset $um"er

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#A: 'efne Additional Asset .o&ations

#i4ed Assets Manager: Setup > Asset System > .o&ations

'es&ription: De)ne (alid lcatins$ =ur lcatin e3)eld c05inatins tell Oracle Assets what lcatins are (alid *r .urc0pan.$ Oracle Assets uses lcatin *r trac,ing assets and *r prpert. ta3 reprting$

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#A: 'efne #is&al Dears

#i4ed Assets Manager: Setup > Asset System > #is&al Dears

'es&ription: Use the Fiscal =ears windw t de)ne the 5eginning and end * each )scal .ear since the start * .urc0pan.$ =ur )scal .ear grups .ur accunting perids$ =u 0ust de)ne the start and end date * each )scal .ear sincethe ldest date placed in ser(ice$

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#A: 'efne Calendars

#i4ed Assets Manager: Setup > Asset System > Calendars

'es&ription: Use the Calendars windw t set up as 0an. depreciatin and prrate calendars as .u need$ Calendars5rea, dwn .ur )scal .ear int accunting perids$ De)ne .ur calendars with as 0an. perids as .u need$

De)ne a prrate calendar and a depreciatin calendar *r each depreciatin 5,$ Depreciatin 5,s can share acalendar> and .u can use the sa0e calendar *r .ur depreciatin calendar and prrate calendar i* apprpriate$

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#A: 'efne Asset oo!s

#i4ed Assets Manager: Setup > Asset System > oo! Controls

'es&ription: Use the +, Cntrls windw t set up .ur depreciatin 5,s$ =u can set up an unli0ited nu05er *independent depreciatin 5,s$ Each 5, has its wn set * accunting rules and accunts s .u can rgani/e andi0ple0ent .ur )3ed assets accunting plicies$

Option %alue $otes

oo!Class

'es&riptionAsso&iated Corporate oo!

Calendar

(na&tive On

Allow Purge. Set o oo!s

Allow . Posting

'epre&iation Calendar

#is&al Dear $ameProrate Calendar

Current Period

'ivide 'epre&iation

A&&ounting RulesAllow Amorti)ed Changes

Allow Mass Changes

Create (nter&ompany alan&ing +ntries

Capital ain ,hresholdAllow Revaluations

Revalue A&&umulated 'epre&iation

Revalue D,' 'epre&iation

Retire Revaluation ReserveAmorti)e Revaluation Reserve

Revalue #ully Reserved Assets

Allow roup 'epre&iation

Allow C(P Mem"ers in roup AssetsAllow C(P 'epre&iation in roup Assets

Allow Mem"er Asset ,ra&!ing

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Option %alue $otes

Allow (nter&ompany Mem"er AssetAssignments$atural A&&ounts

Retirement A&&ounts ain .oss Clearing

Pro&eeds o Sale

Cost o Removal$et oo! %alue Retired

Reval Reserve Retired

(nter&ompany Re&eiva"les

(nter&ompany Paya"les

'eerred 'epre&iation Reserve'eerred 'epre&iation +4pense

'epre&iation Ad


53/58

#A: 'efne Prorate and Retirement Conventions

#i4ed Assets Manager: Setup > Asset System > Prorate Conventions

'es&ription: Use the Prrate Cn(entins windw t set up .ur prrate and retire0ent cn(entins$ Prrate andretire0ent cn(entins deter0ine hw 0uch depreciatin e3pense t ta,e in the )rst and last .ear * li*e> 5ased n when.u place the asset in ser(ice$

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#A: 'efne Se&urity "y oo!

#i4ed Assets Manager: Setup > Asset System > Se&urity

'es&ription: I* .u ha(e 0ultiple depreciatin 5,s> .u 0a. need t set up securit. *r each 5,$ Fr e3a0ple> .u0a. ha(e peratins in the U$S$> Eurpe> and Asia> and 0a. ha(e sets * 5,s and assciated depreciatin 5,s set up*r each cuntr.> accrding t that cuntr.s currenc. and ta3 laws$ Fr a (ariet. * reasns> .u 0a. pre*er that the staat the dierent sites are una5le t (iew depreciatin in*r0atin *r anther site$

Oracle Assets allws .u t li0it access t each 5, s that nl. certain indi(iduals can (iew the in*r0atin$ =u d this

5. creating asset rgani/atins and rgani/atin hierarchies that deter0ine which rgani/atins ha(e access t a speci)cdepreciatin 5,$

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#A: 'efne Additional 'epre&iation Methods

#i4ed Assets Manager: Setup > Asset System > 'epre&iation > Methods

'es&ription: Depreciatin 0ethds speci*. hw t spread the asset cst$ Oracle Assets includes 0an. standarddepreciatin 0ethds> and .u can de)ne additinal 0ethds in the Methds windw> i* necessar.$

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#A: 'efne 'epre&iation Ceilings

#i4ed Assets Manager: Setup > Asset System > 'epre&iation > Ceilings

'es&ription: Depreciatin ceilings li0it the depreciatin e3pense .u can ta,e *r an asset$ Set up depreciatin e3penseceilings t li0it the annual a0unt * depreciatin e3pense .u can ta,e n an asset$ Or set up depreciatin cst ceilingst li0it the rec(era5le cst * an asset$

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#A: 'efne Asset Categories

#i4ed Assets Manager: Setup > Asset System > Asset Categories

'es&ription: Asset categries let .u de)ne in*r0atin that is c00n t all assets in a categr.> such as depreciatin0ethd and prrate cn(entin$ Oracle Assets uses this in*r0atin t pr(ide de*ault (alues t help speed asset entr.$

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Open and Closed (ssues

Open (ssues

#$

Closed (ssues

#$ KDescriptin * issue ?

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