WITSA Board of Director’s Meeting May 13, 2011, Montreal, Canada

WITSA Board of Director’s MeetingMay 13, 2011, Montreal, Canada

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Chairman’s Remarks

Dato’ Dan E Khoo

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Roll Call

Dr. Jim Poisant

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Country Organization Name Remarks

1 Argentina CESSI Dr. Jorge Cassino By Skype: jorge1689

2 Australia AIIA Mr. Ian Birks

3 Bermuda Bermuda Chamber of Commerce

Mr. John Kyle Apologies

4 Canada ITAC Mr. Bernard Courtois

5 Chinese Taipei CISA Mr. James Liu

6 Egypt EITESAL Mr. Sameh Montasser

By phone

7 Greece SEPE Mr. Yannis Sirros By Skype: yannis.sirros

8 India NASSCOM Mr. Som Mittal

9 Japan JISA Mr. Hiromi Sugiyama

Standing in: Ms. Junko Kawauchi

10 Kenya CSK Mr. Waudo Siganga

By phone

Roll Call: Board of Directors (1/5)

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11 Lebanon PCA Mr. Nizar Zakka

12 Malaysia PIKOM Dato’ Dan E Khoo

13 Malaysia PIKOM Mr. Looi Kien Leong

By Skype: looikl

14 Mexico AMITI Mr. Carlos Allende Macias

Resigned; Standing in: Mr Santiago Gutierrez

15 Nigeria ITAN Dr. Jimson Olufuye

16 Republic of Korea

FKII Mr. Ki-Chul Kim By Skype: caseykorea386

17 Republic of Macedonia

MASIT Mr. Goran Mitreski

18 Romania ATIC Dr. Vasile Baltac By Skype: vasile.baltac

19 Russia APKIT Mr. Christo Karakashev

By phone; Standing in: Mr. Valentin Makarov

20 Singapore SiTF Ms. Ho Se Mun Apologies


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Country Organization Name Remarks21 South Africa ITA Mr. Roger

Latchman22 Spain AETIC Ms. Mar Duque By phone

23 The Netherlands

ICT~Office Drs. Bernd Taselaar

By phone

24 Trinidad & Tobago

ICTS Mr. Rabindra Jaggernauth

Resigned: Alternate: Mr. Owen Fields

25 UK Intellect Mr. John Higgins By phone

26 USA TechAmerica Mr. Phil Bond


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1 Japan JISA Ms. Junko Kawauchi

Standing in for Mr. Hiromi Sugiyama

2 Russia APKIT Mr. Valentin Makarov

Standing in for Mr. Christo Karakashev

3 Mexico AMITI Dr. Amado Espinosa

AMITI/Canieti

4 Bangladesh BCS Mr. Kazi Ashraful Alam

Member

5 Chinese Taipei CISA Ms. Ivy Chang Member

6 Mexico AMITI Mr. Santiago Gutierrez

Member

7 Nepal CAN Mr. Kishor Pant Member

8 Canada WCIT 2012 Mr. Stephane Bertrand

Host

9 Australia WITSA Mr. Tim Conway

10 USA WITSA Dr. Jim Poisant Secretary General

Roll Call: Others (4/5)

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11 USA WITSA Mr. Anders Halvorsen

Secretariat

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Roll Call: Others (5/5)

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Call to Order /

Approval of Meeting Minutes

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Welcome Remarks

ITAC

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Matters ArisingDr. Jim Poisant

Matters

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ITEMS DESCRIPTION

WITSA Vision Chairman Khoo requested that the statement: “Fulfilling the Promise of the Digital Age” be discussed at the May 13th board meeting.

Status: Discussion scheduled

2011 Goals Chairman Khoo and B Taselaar asked the Sec Gen to rework the intangible goals in his 2011 KPI.

Status: Goals were reworked and submitted to Chairman Khoo and Bernd Taselaar by the Sec Gen.

WITSA Tax Status

Mr. Looi asked if WITSA was tax exempt?

Status: The Sec Gen reported to Mr Looi that in fact within the US WITSA is Tax Exempt (501c)

MATTERS ARISING

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ITEMS DESCRIPTION

Membership Application

Iranian ICT Guild Association (IIG) not approved in previous meeting due to lack of board quorum.

Status: IIG is on the agenda for May 13th.

Year End Incentive Bonuses (2010)

Year End Incentive Bonus for WITSA Paid Staff

Status: Chairman of Finance committee to report status to the Board.

WCIT 2012 Issue of overdue payment

Montreal (ITAC) owes WITSA past fee for the WCIT 2012 Licensing fees.

Status: Change in management. New management has assured WITSA (Sec Gen) payments to being in May (Additional information in Financial Report)

BOD Meeting Items on August 10, 2010

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ITEMS DESCRIPTION

China membership

Dr. Poisant to follow up with Mr. Lemay and Mr. Chang of CISA.

Status: The Sec Gen was working with Mr, LeMay on this issue. Mr. LeMay is not longer with the WCIT 2012. The Sec Gen is working with the new CEO of the WCIT and CISA to recruit China.

WITSA Regional Definitions

WITSA members have asked WITSA to reconsider its definitions of regions.

Status: The Sec Gen sent his recommendations to all members and received feedback (April 2011). He will report on survey results and make recommendations for changing regional definitions.


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ITEMS DESCRIPTION

Investment of revenues

Board asked the Sec Gen to invest investment capital in a Money Market, Certificate of Deposit and Treasury Notes.

Status: The Sec Gen notified the WITSA Chairman and the Chairman of the Finance Committee that due to low rates of Certificated of Deposits (CD) and the fees and risk of Treasury Notes $700 K was moved from one bank to another at a Money Market rate of 1.25%. The Sec Gen is investigating another bank which offers 2% for CD’s (24 months), if this is the case 250K will be invested in a CD.

Event Committee Chairman Khoo expressed concern over newly formed Event Committee not having time to contribute to the GPPS and World Congress.

Status: All members are invited to be members of the GPPS program committee. More definition as to how the committee can assist is being investigated.


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Public Policy Action Committee

SessionJohn Higgins, Chairman

Anders Halvorsen

Tim Conway

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I. Chairman’s Remarks

II. Approve of Minutes of Previous MeetingRemarks and approval of meeting minutes from October 30, 2010 (Johannesburg)

III. Policy Framework, priorities and taxonomyPaper to be circulated

IV. Agree WITSA Policy BrochureTo be circulated

V. Review GPPS 2011 ProgramTo be circulated Dr. Amado Espinosa/ Dr. Jim Poisant

VI. Review Plans for G-20i and discuss future engagement with G20 ICT ProjectMr. Phil Bond

VII. Review Progress on WITSA Global Impact Study and Agree Next StepsMr. Tim Conway

VIII. Receive Report on MENA 2011 ConferenceMr. Nizar Zakka (tentative)

IV. Review Report on IGF, ICANN, WTOMr. Anders Halvorsen

Policy Action Committee Meeting: Agenda

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i. Sub-Saharan Africa Grant Proposal

ii. Board Quorum Issues

iii. Regional Analysis and Recommendations

iv. WCIT 2012: Change of Event Date

v. Four (4) Membership Applications for Approval

1. Business Association, Communication Portugal (ACIST), for Regular Membership

2. CANIEITI, Mexico, for Regular Membership

3. Iranian ICT Guild Organization (IIG) for Associate Membership (Iran)

4. Association of Information and Communications Technology (SKIKK) Kosovo

vi. Board Member Resignations Mexico: Nominee Recommended to Serve Term – Mr. Santiago Gutierrez

Trinidad & Tobago: Nominee Recommended to Serve Term – Mr. Owen Fields

vii. Decision required from the Board arising from the Committee Meetings

Decision Block Agenda

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Sub-Saharan Africa Grant Proposal (1/2)

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• Cost: US$61,072.00* / EUR132,629.00• Request for 15% grant (US$29,483.00* /

EUR19,894.00)• Desktop research based on travels to 10 SSA

countries and www.witsaafrica.org will be done. At least 10 viable economies will be integrated into WITSA by end of year 2012 while the existing 7 non-active members will be activated.

• Duration: 6 months

http://www.witsaafrica.org/

Outcomes & Benefits

i. Production of a Publication of Desktop/Travel Research findings on WITSA members in SSA and on 10 key non-members

ii. Membership of 10 key non-members above

iii. Reactivation of 7 existing inactive members

iv. Creation of the SSA website i.e. www.witsaafrica.org to be linked to www.witsa.org

v. Reactivation of the African ICT Alliance – AICTA through convening of the West African ICT Alliance at the first instance.

Sub-Saharan Africa Grant Proposal (2/2)

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http://www.witsaafrica.org/

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WITSA Board Quorum

Issues

and

Discussion

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Board Quorum (1/4)

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10 members have missed 3 consecutive Board meetings

Board Quorum (2/4)

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3/3 Removal from Office Ref Bylaws 6.5

• Any Director may be removed from the Board only for cause by a two-thirds vote of the Board of Directors, which cause shall include (a) loss of the qualifications set forth above and (b) three (3) consecutive unexcused absences from meetings of the Board either in person or by telephone, the Chairman being authorized to excuse absences as he in his discretion deems appropriate.

Board Quorum (3/4)

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Options:• Drop without warning; if missed 2 or more meetings

(from May 2010 to May 2011)• Drop with warning; warning will be issued that member

will be drop from the Board – i.e. if missed 2 meetings (from May 2010 to May 2011),

member will receive a warning– i.e. if missed 3 meetings (from May 2010 to May 2011),

member will automatically drop from the Board

• Do we need to revise the bylaws so Board members do not need approval to miss meetings

• Open Discussion

Board Quorum (4/4)

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Information Gathering Period

WITSA Regional Definitions

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• Since WITSA ‘s inception, WITSA has defined regions. WITSA has not adapted its definition to reflect geographic and geopolitical changes.

• WITSA needs to align its definition of regions within contemporary realities.

• WITSA asked its members to comment on the subject of WITSA regions.

WITSA Regional Recommendations

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Currently, WITSA has defined seven (7) regions, each represented by a Regional Vice Chairman:

Regional Survey: Current Situation

• Toni Petreski (MASIT)• Ian Birks (AIIA)• Waclaw Iszkowski (PIIT)• Vilma Misiukoniene (INFOBALT)• Javier Allard (AMITI)• Jorge Cassino (CESSI)• Vasile Baltac (ATIC)• Paul Fervoy (CAMTIC)• Mr. Omar Ansari (NICTAA)• Mr. Waudo Siganga (CSK)• Mr. Nizar Zakka (PCA)

WITSA Members Responded to Regional Questions:

• Review recommends 12 regions as opposed to 7:

Comments regarding recommended regions (handout)

Review / Discussion

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1. South East Asia 2. South Central Asia

3. East Asia 4. Oceania

5. North America 6. Latin America

7. Caribbean 8. Middle East / North Africa

9. Sub-Saharan Africa 10. Region 1 (Europe)

11. Region 2 (Europe) 12. Region 3 (Europe)

Regional Recommendations (1/9)

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• Review from Poland: decision?

• Discussion

• Final Decision

Regional Definitions

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D 3

May 2012 to October 2012

Presentation by Mr. Stephane Bertrand

WITSA World Congress 2012: Change of Event Date

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WITSA World Congress 2012: Impact

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Impact• General Assembly & Elections

– Comments from Jim Lewis

ref: Bylaws 6.2.3 (Directors)

Directors shall be elected for a term of two years (or until the next General Assembly if elected between General Assemblies by the Board), and shall serve until their successors are elected and qualify in their stead.

ref: Bylaws 9.5.4 (Chairman)

The Chairman shall be elected for a term of two (2) years, or until his successor is elected an qualifies, by the affirmative, majority vote of the Members present in person or by proxy at a General Assembly or such other regular or special meeting of Members called for that stated purpose having a quorum.

Options: Have it at the spring meeting or at the fall meeting during WCIT 2012

• Tenure of the current Board members– Refer to the Bylaws clause above

• Spring meeting: Location • WCIT 2014: Stay at spring or move to fall

– Sponsorship recruitment can start in spring

Decisions

• Allow date change for WITSA World Congress (WCIT) 2012

• Allow for the BoD to amend the contract with WCIT 2012 Montreal Inc

• General Assembly and Elections to be held in spring or fall of 2012

WITSA World Congress 2012: Decisions

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i. Business Association, Communication Portugal (ACIST), Portugal

ii. CANIEITI, Mexico

iii. Kosovo Association of Information and Communication Technology (STIKK), Republic of Kosovo

iv. Iranian ICT Guild Organization (IIG), Iran

Current total members: 78; with 4 new applications: total 82 members

Membership Applications

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Business Association, Communication Portugal

(ACIST) DISCUSSION AND APPROVAL

Dr. Jim Poisant

Drs. Bernd Taselaar

Business Association, Communication Portugal

ACIST• Non-profit national employers’ association

which fights to protect and promote the collective interests of the business sector that it represents within the telecommunications and information technology sector.

• The only association of its kind at a national level and has a channelling role for representatives of telecommunications manufacturers and operators.

• Open Discussion/Vote

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CANIETI DISCUSSION AND APPROVAL

Dr. Jim Poisant

Dr. Jorge Cassino

CANIETICANIETI

• Application for membership from Canieti, Mexico

• Based on strong support of WITSA• Hosting WCIT / GPPS• Sponsorship of WCIT 2008 / 2010• Committee Participation• Open Discussion/Vote

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Kosovo Association of Information and Communication

Technology (STIKK)DISCUSSION AND APPROVAL

Dr. Jim Poisant

Dr. Jorge Cassino

Kosovo Association of Information and Communication Technology

STIKK• Started operation at the end of 2008• Currently has 68 members• Represents 90% of the active companies in the

ICT sector • Implemented numerous activities aimed to

promote the ICT sector; improve its regulatory framework, implement research and inudstry specific analysis, facilitate professional development of sector’s constituents

• Open Discussion/Vote

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Iranian ICT Guild Organization (IIG)

DISCUSSION AND APPROVAL

Dr. Jim Poisant

Mr. Nizar Zakka

Iranian ICT Guild OrganizationIIG

• Established in 2005 • Estimated about 5,900 members• Formed to order and organize computer, legal

and commercial activities with great efforts made by the industrialists in Iran’s Telecommunication & Information Technology

• Members from 17 Provinces• Council of 23 Members• Special Work Groups• Open Discussion/Vote

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Board Member Resignations: i. Mr. Carlos Allende (Mexico), Mr.

Santiago Gutierrez recommended as replacement

ii. Mr. Rabindra Jaggernauth (Trinidad & Tobago), Mr. Owen Fields recommended as replacement

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Article VI: Directors, Section 6.4

Election of Directors

Bylaws Article Description

6.4 If the office of any Director or Directors becomes vacant because of death, resignation, removal disqualification, or otherwise, the Board shall elect, by the affirmative vote of two-thirds of the Directors present and voting at a regular or special meeting of the Board of Director, a successor or successors, who shall serve the unexpired terms of the vacated Directorship(s). The Board shall give due consideration to election of a successor Director who is a Representative or alternate of the Member for which the prior Director was the Representative Member. Such successor Director shall serve only for the unexpired term of his predecessor Director, but shall be eligible for re-election at the General Assembly.

Format of Casting Votes

Requests a Show of Hands Vote for Nominee

Discussion / VoteD 6

Article VI: Directors, Section 6.11

Appointment of Regional Vice Chairman

Bylaws Article Description

6.11 The Board shall appoint from among the Directors a vice chairman of each Region (“Regional Vice Chairman”), with particular responsibility to ascertain and to voice the interest and concerns of Members within such geographical Regions as the Board shall designate, to retain Members, and to generate new Members and Associate Members

Process of Nomination and Selection

1. The Sec Gen will solicit nominations on behalf of the Nominating Committee for the position of Vice Chairman for Latin America. (Two Board members from Latin America are eligible).

2. The Sec Gen will gather the nominations and present them to the Nominating Committee.

3. The Nominating Committee will submit the nominations to the BOD at the next BOD meeting and request that the BOD appoint the VC to serve the remainder of the term.

Latin American Regional Vice Chairman

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WITSA Treasurer’s Report

Mr. Roger Latchman

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• Current Status on WCIT 2012 payments

• Thanks goes to Mexico for advance payments for GPPS 2011 and WCIT 2014

Financial Reports (May 13, 2011)

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• Balance Sheet (January-March 2011)

• Profit and Loss Statement (Jan-Mar 2011)

Handouts

Financial Report

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WITSA Dues

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WITSA Vision

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WITSA Present VisionWITSA Present VisionWITSA is the leading recognized voice of the global ICT

Industry which is the key driver of global economic growth.

• South Africa Strategic Planning Meeting

• What BOD said they were passionate about-

“Fulfilling the Promise of the Digital Age”

BOD advocates changing from internal to global

Discussion

Discussion

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Standing Committee

Meeting Reports

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COMMITTEE CHAIRMAN

Finance/Audit/Compensation Mr. Roger LatchmanITA

Global Trade Dato’ Dan E Khoo for Mr. David WongPIKOM

Membership Dr. Poisant for Mr. Ian Birks AIIA

Events Taskforce Dr. Jim PoisantWITSA

Finance / Audit / Compensation Committee

Mr. Roger Latchman

ITA

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• WITSA’s Audit firm to begin work on 2010 in May 2011: should be completed in June.

• WITSA Staff Compensation Status (2010)

AUDIT/COMPENSATION

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Global Trade Committee

Dato’ Dan E Khoo

for Mr. David Wong

PIKOM

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Current Status:-

• Launched on Nov 3, 2009 @ GPPS 2009

• WITSA Global Trade Portal url : http://globaltrade.witsa.org/ 2,638 registered companies 1,962 registered individual members

(WCIT2008 delegates)

Global Trade Portal

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http://globaltrade.witsa.org/

List of WITSA 20 Business Centres:

Soft Landing Zones

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CESSIBuenos Aires, Argentina

PCA/IJMA3 Beirut, Lebanon

UITEYerevan, Armenia

WITSA HQCyberjaya, Malaysia

AIIAMelbourne, Australia

PIKOM Kuala Lumpur, Malaysia

ITACOntario, Canada

AMITI/MexicoIT Guadalajara, Mexico

GECHS Santiago, Chile

ITANAbuja, Nigeria

CISATaipei, Chinese Taipei

MaSIT Skopje, Rep of Macedonia

CAMTIC San Jose, Costa Rica

ATIC Bucuresti, Romania

EITESALCairo, Egypt

ITAJohannesburg, South Africa

CSK Nairobi, Kenya

AMETIMadrid, Spain

FKII Seoul, Rep of Korea

WITSA North America Vienna VA, US

WTM in Syria, March 2011: Report

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• Number of delegates attended WTM : 42 out of 63.• Participated countries : Syria, Egypt, Jordan, Lebanon, Lithuania, UAE,

Iran, Mexico, Morocco, while two countries did not attend the B2B i.e. Sudan and Palestine.

• Nizar Zakka, secretary general of IJMA3 opened the session of the WTM, followed by Mr Talal Abu Ghazaleh, CEO and Chairman of TAGorg, Vice President for the Corporation Committee – SCS and Mr Abdulkader Awad, Vice President for the Corporation Committee – SCS.

• A brief summary on the flow of B2B Number of registered participants for B2B presentation: 63 Number of meetings scheduled: 28 Amount of potential business deals discussed: 16 for partnerships, 4

as dealers, 6 as Buyers, the rest as consultants

Next WTM: Mark Your Calendar!

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Membership Committee

Dr. Jim Poisant

for Mr. Ian Birks

WITSA

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Discussion

Membership

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Events Taskforce Committee

Dr. Jim Poisant

WITSA

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Working Lunch • Discuss format of future BOD meeting

• Discuss implications of WCIT 2012 (date change)

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Regional Presentations

&

Discussion

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REGION VICE CHAIRMAN

Africa Dr. Jimson OlufuyeITAN

Middle East and North Africa Mr. Nizar ZakkaPCA

Eastern Europe Mr. Goran MitreskiMaSIT

Western Europe REGRETS

Latin America REGRETS (Resigned)

North America Mr. Bernard CourtoisITAC

Asia-Oceania Mr. Hiromi SugiyamaJISA

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WITSA GPPS 2011

Dr. Amado Espinosa

Mr. Santiago Gutierrez

CANIETI

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WITSA World Congress (WCIT) 2012

Mr. Stephane Bertrand

ITAC

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Business Opportunities in India

Mr. Som Mittal

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Meeting Calendar

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Other Business

Open Discussion

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THANK YOU!

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Documents

WITSA Board of Director’s Meeting May 13, 2011, Montreal, Canada