WITSA Board of Directors Meeting

February 20, 2013 via Conference Call

www.witsa.org

Updated : Feb 15, 2013

Call to Order

&

Opening RemarksSantiago Gutierrez

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Roll CallDr. Jim Poisant

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Board of Directors

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City Name Organization Attendance1 Kabul Omar Ansari NICTAA2 Buenos Aires Dr. Silvia Bidart CESSI3 Dhaka Shaheen Mahmud Iqbal BCS4 Minsk Dr. Boris Komrakov InfoPark5 Hamilton John Kyle Bermuda Chamber

of Commerce6 Sao Paulo Roberto Mayer ASSESPRO7 Ontario Karna Gupta ITAC8 Santiago Luis Stein Gechs9 Taipei James Liu CISA10 Cairo Eng. Tarek A Monem Taha EITESAL11 Athens Yannis Sirros SEPE12 Kowloon Francis Fong HKITF13 New Delhi Som Mittal NASSCOM14 Tokyo Takashi Igarashi JISA

Board of Directors

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City Name Organization Attendance15 Nairobi Waudo Siganga CSK16 Beirut Nizar Zakka PCA17 Kuala Lumpur Looi Kien Leong PIKOM18 Mexico City Dr. Amado Espinosa CANIETI19 Mexico City Santiago Gutierrez CANIETI20 Abuja Florence Seriki ITAN21 Seoul Ki-Chul Kim FKII22 Port of Spain Owen Field ICTS23 Bucharest Dr. Vasile Baltac ATIC24 Midrand Roger Latchman ITA25 Madrid Antonio Cimmora AMETIC26 Virginia Shawn Osborne TechAmerica27 London Julian David Intellect

City Name Organization Attendance1 Tokyo Junko Kawauchi JISA

2 Virginia Dr. Jim Poisant WITSA

3 Virginia Anders Halvorsen WITSA

4 Canberra Tim Conway WITSA

5 Sandakan Jeralyn Quinsayas WITSA

6

7

8

9

10

11

In Attendance

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Approval of Minutes

Montreal, Canada

October 21, 2012

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Matters Arising

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Matters Arising: BOD Meeting, Oct 21, 2012

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ITEM Status

WCIT 2012 Licensing fee

WCIT 2012/ITAC owes WITSA $400,000.00Matter is on the agenda

WCIT 2016 Contract

WCIT 2016 was awarded to ASSESPRO, Brasil Contract agreement to be signed NLT January 15th

Deadline not met. Matter on the Agenda

WITSA Audit Firm

Board suggested that Sec Gen look in to changing Audit firms due to escalating costs.Matter on the Agenda

Decision Block

1.Finance 2013 Budget Approval

2.2013 Business Plan Approval

3.Membership Applications

i. BIPA for Regular membership

ii. ITAP for Regular membership (rejoining)

iii.ANETIE for Associate membership

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Open Discussion

Call for Approval of Budget for 2013

2013 Budget Approval

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2013 Business Plan was posted in January

All members were notified

No comments to date

Call for Approval of Plan

2013 Business Plan

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Barbados Information & Communications Professionals Association (BIPA)

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An organisation for individuals and corporations whose primary focus is the expansion and development of ICT opportunities in Barbados and the Caribbean region.

BIPA is dedicated to providing its members with a forum in and through which they can exchange industry information, network with other members of the ICT sector, undertake advocacy activities on behalf of industry interests, and collaborate with each other to extend the scale and scope of services accessible through the Barbadian and Caribbean ICT sectors.

Discussion and Vote

Application for Regular Membership

Rejoining member- Application for Regular Membership.

Approved by JISA Regional Vice Chairman

Infocomm Technology Association of the Philippines (ITAP)

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The InfoComm Technology Association of the Philippines (ITAP) is a private, independent and non-profit association formed in 1984 primarily to promote the interest of its members, who are leading product and service providers of Information and Communication Technology.

Discussion and Vote

Associacao Nacional das Empresas das Tecnologias de Informacao e Electronica (ANETIE)

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Associacao Nacional das Empresas das Tecnologias de Informacao e Electronica (ANETIE)

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The ANETIE was constituted on 29 November 1994 and started operations on January 1, 1995 with 17 members. Today, with nearly 20 years of existence, represents more than a hundred leading companies in the sector of Information Technology, Communications and Electronics (ICTE)

Covering a large and representative portion of the ICTE sector companies, is today recognized as a national association of reference in this area, with significant activity also in the associative universe - Member and Vice-President of the CIP with representation in Economic and Social Council, a founding member Technological Pole of Competitiveness and TICE.pt, with a seat on the Governing Board and several agreements and protocols counterparts in other countries and regions.

Discussion and Vote

Associate Membership

Discussion Block

1.WITSA GPATS 2013 Update

2.WITSA WCIT 2014 Update

3.WCIT 2016 Contract Status

4.WCIT 2012 Licensing Fee

5.WITSA Trade Mission to Mumbai, India

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Update on WITSA GPATS 2013Dr. Poisant

for

Roberto Mayer, ASSESPRO

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Program Committee Planning on Completion by the end of March

Sponsorship Categories Defined

Region and Board Support Critical

One half of Licensing fee paid

Update on GPATS 2013

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Update on WITSA WCIT 2014Dr. Amado Espinosa,

Santiago Gutierrez/CANIETI

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WITSA WCIT 2016

Contract StatusRaul Colcher, ASSESPRO

Santiago Gutierrez

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Status of WCIT 2012 Licensing Fee Balance

Jim Poisant

Amado Espinosa, Santiago Gutierrez

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Current Status Multiple Revenue Sources:WITSA Global Partner (25K Annually)WITSA Advisory Council (15-30K Annually)Millennium EDU Project (Amt to be Determined)100K Discount for 300K payment in 3 years (or

amount reverts to 400KAdditional Revenue Sources (TBD)

2012 Licensing Fee

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Global Trade Committee

WITSA Trade Mission to Mumbai, India

David Wong, PIKOM

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The WTM is intended for those business executives interested in business opportunities within India and the Asia Pacific economies.  The trade mission will include summit sessions, networking receptions and business-to-business meetings. 

Participation fee is at Rs.30,000 (approx. USD550), a 12% discount  from Rs. 34,000 (approx. USD615) for WITSA members.

Accommodations have been arranged for WITSA members at the Grand Hyatt Mumbai and the Lalit Hotel Mumbai. 

WTM to Mumbai, India

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In conjunction with the India Leadership Summit 2013, WITSA and NASSCOM will be hosting a WITSA Trade Mission (WTM) to Mumbai, India from February 13 to 15, 2013. 

WTM to Mumbai, India

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WTM Registration: Only 4 1,200 participants 3 ministers presented Request for Vice Chairmen support to promote to

members in their region for future trade missions

Objective

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WTM to Mumbai, India

Malaysian Delegation with Nasscom’s Chairman Mr. Natarajan ChandrasekaranCEO & MD, Tata Consultancy Services

Malaysian Delegation with Nasscom’s President Som Mittal

Options:

WITSA Trade Missions 2013

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Month Economy Region Major Events Remarks

February 13-15, 2013

India Asia Pacific

NASSCOM India Leadership Forum

WITSA Member

May 10-12, 2013 Myanmar Asia Pacific

ASOCIO Plenary Meeting

MCIA – WITSA Member

May 21-24, 2013 Korea Asia Pacific

ASOCIO MTV to Korea in conjunction with the World IT Show 2013

FKII – WITSA Member

September 26-28, 2013

Thailand Asia Pacific

ASOCIO Summit 2013 & Software Expo

ATCI – WITSA Member

September 2013 Malaysia Asia Pacific

Asia Pacific Outsourcing Summit

WITSA Member

November 13-14, 2013

Brazil Latin America

WITSA GPATS 2013 WITSA Member

November 2013 Lithuania Europe IT Conference WITSA Member

TBA TBA MENA IT Conference WITSA Member

WITSA Membership Retention Policy

Dr. Jim Poisant / Anders Halvorsen

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Why new policy? Increase the value of membership Seek alternate members

Pre 2013-Members will be notified to pay all back dues or face termination

2013 and in the Future July 1st deadline/not in good standing Dec 31st May result in termination Waivers will be considered by the Board

Outline of New Membership Retention Policy

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WITSA Website UpdateAnders Halvorsen

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COMMITTEE CHAIRMAN

Finance/ Compensation Dr. Amado EspinosaCANIETI

Audit Roberto MayerASSESPRO

Global Policy Action & Trade (GPATS) WITSA Advisory Council

John HigginsTim Conway

Membership Nizar ZakkaPCA

Standing Committee Reports

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Finance / Compensation Committee

Dr. Amado Espinosa, CANIETI

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Cash Balance

Cash Balance

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Capital One Bank $ 36,896 (Rewards & Money Market)

Wachovia Bank $ 165,841 (Checking & Money Market)

Middleburg Bank $ 255,506 (Original Investment $250,000)

Total Cash Balance

$458,243 (December 31, 2012)

Investment Amount

Start date Tenure Interest %

$152,715 June 15, 2011

24 months

1.20%

$102,791 June 15, 2011

36 months

1.85%

WITSA HAS NO LONG TERM DEBT

P&L 2012: Net Loss of $(224,698). Exceeded budgeted amount of ($79,452) by $(145,247). Includes 400 K Bad Debt.

2012 revenue was $761,630 and exceeded the budgeted amount of $450,400 by $311,230. This was because we invoiced the remaining WCIT 2012 fee during the current year (2012).

Accrual Balances

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Budgeted Expenses: Expenses were under budget in the following areas:

Operations, contract services and bank charges. Expenses were over budget in: Travel and staff bonuses (not budgeted 2012).

Open issue: The 2012 financial picture is very different from anticipated results due to the issues surrounding the WCIT 2012. WITSA did not receive the revenue it was entitled to and incurred additional costs for the gala event.

Looking Ahead Expect to manage within budget. Work with ITAC on debt issue

Financial Report

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Members that are not paid in full by July 31st each year are not in “Good Standing” and cannot vote on WITSA matters

List of delinquent members 2011 & 2012 (refer to next slide)

Dues Report

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Dues Report: Membership Dues Outstanding in 2011

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MEMBERS 2011 1 Benin 2752 Bulgarian Association of Information Tech 5253 Cambodia 2754 France 5,025 5 Gambia 275 6 ICT Norway 1,2757 Indonesian Telematic Software Association 525 8 Israeli Association of Software Houses 1,025 9 Mongolia 275 10 Morocco 525 11 Netherlands - Curacao Info & Comm 525 12 Pakistan 525 13 Republic of Moldova 525 14 Rwanda ICT Association 275 15 Senegalese Information Technology Assoc 27516 Serbia 525 17 Syrian Computer Society 525 18 The Tanzania ICTA 275 19 Tunisian IT Chamber 525 20 Turkish Informatics Industry Association 1,275 21 Uganda 275

TOTAL 15,525

Dues Report: Membership Dues Outstanding in 2012

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MEMBERS 2012 1 Algeria IT Association 525 2 Benin 275 3 Bulgarian Association of

Information Tech 525

4 Cambodia 275 5 France 5,025 6 Gambia 275 7 Hungarian Association of IT

Companies 525

8 ICT Norway 1,275 9 Indonesian Telematic Software

Association 525

10 Israeli Association of Software Houses

1,025

11 Jamaica 275 12 Lao ICT Commerce Association 275 13 Mongolia 275 14 Morocco 52515 Myanmar 275

MEMBERS 2012 16 Nepal 275 17 Netherlands - Curacao Info &

Comm 525

18 Pakistan 525 19 Republic of Macedonia 525 20 Republic of Moldova 525 21 Rwanda ICT Association 275 22 Senegalese Information

Technology Assoc 275

23 Serbia 525 24 Syrian Computer Society 525 25 The Tanzania ICTA 275 26 Tunisian IT Chamber 525 27 Turkish Informatics Industry

Association 1,275

28 Uganda 275 29 Uruguayan Chamber of IT 525

TOTAL 18,475

No Staff Bonuses will be paid for 2012 primarily due to WCIT 2012 Licensing fee not being paid in full

Jeralyn Quinsayas has been added as an independent consultant to work with regional Vice Chairpersons, membership and WITSA Board of Director’s meetings.

Compensation / Staff Bonuses

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Audit CommitteeDr. Poisant for

Roberto Mayer, ASSESPRO

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Ref: October 21, 2012 BOD Meeting (Matter Arising)

Decision to Change Auditors to save on escalating costs (Reduced by 2K per year)

2013 Auditor Change

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New Auditor: (Effective 2013)Linda D. McIntyre, CPAJones & McIntyre, PLLC6225 Brandon Ave., Suite 307Springfield, VA  22150

Global Policy Action Committee WITSA Advisory Council

John Higgins / Tim Conway

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2011: “Policy Actions…” brochure 2012: Creation of WITSA Advisory Committee

Extend outreach of public policyFocus on Internet Governance

Release of Statement of Policy at WCIT Montreal, ahead of ITU Dubai treaty conference; wide circulation

Special Report circulated, describing outcome– Continuing focus: ITU => infrastructure development– IGF/ICANN => services development

Global Policy Action Committee (1)

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2013 International trade

Expansion of the Information Technology Agreement Support moves for International Services Agreement

within WTO (policy paper) Monitor bilateral / plurilateral negotiations

Data management Development of policy paper Stocktake of national / regional initiatives

GPATS 2013, Sao Paulo, Brazil

Global Policy Action Committee (2)

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Membership CommitteeNizar Zakka, PCA

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Total Membership:85 (with Barbados)

86 (with one Associate member; Portugal)

Goal: 90 members in 2013

Post New Policy numbers will decrease

Membership Status

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WITSA / UNCTAD

Software Survey

Anders Halvorsen

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Calendar of Meetings

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CISA’s 30CISA’s 30thth Anniversary Celebration Anniversary Celebration

James Liu

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Overall Program Proposal

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Program Day 0Mon

June 3

Day 1Tue

June 4

Day 2Wed

June 5

Day 3Thu

June 6

Day 4Fri

June 7

Day 5Sat

June 8

Arrival

WITSA Committee Meetings

Welcome Reception

WITSA BOD Meeting

Networking Dinner

Site Visit

CISA 30thAnniversary Gala Dinner

Golf (Pre-Register Only)

Departure

Meeting Program:

June 4 (Tuesday)

June 5 (Wednesday)

Meeting Program: June 4-5, 2013

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0900-1100 Board of Directors Meeting1100-1115 Morning Coffee Break1115-1300 Board of Directors Meeting1300-1400 Lunch1400-1500 Board of Directors Meeting (Cont’d)1830-2030 Networking Dinner

0900-1000 Finance/Compensation Committee Meeting1000-1030 Audit Committee Meeting1030-1130 Membership Committee Meeting1130-1230 Event Taskforce Meeting1230-1300 Global Trade Committee Meeting1300-1400 Lunch1400-1600 Global Policy Action Committee Meeting1600-1800 WITSA Advisory Council1830-2000 Welcome Reception

AdditionalProgram:

June 6 (Thursday)

June 7 (Friday)

CISA 30th Anniversary Celebration : June 6-7, 2013 Proposal

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0800-1500 Golf Program (Pre-Register Only)

0900-1000 Bus Travel to ITRI

1000-1200 Visit ITRI Cloud Computing Center

1200-1330 Lunch

1330-1430 Bus Travel to TWTC

1430-1800 Visit Computex Taipei 2013

1830-2030 CISA 30th Anniversary Gala Dinner

Accommodation

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Hotel HOTEL ROYAL-TAIPEI

Address 37-1,Chung Shan North Road,Section2,Taipei,Taiwan

Telephone +886-2-2542-3266 http://www.royal-taipei.com.tw/index.php

Room Type Superior Room

Rate NT$ 8,100 (Approx USD 270)Tax & Service Fees Included

Remarks WITSA Meeting would be held here

Others Breakfast & Wifi Included

Other Business

Open Discussion

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THANK YOUTHANK YOU

See you in TaipeiSee you in Taipei

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