Welcome to RAIN! Presented by: the folks in RDA with today’s emcee, Deborah Golden-Eppelein Date: January 16, 2014 Research Administration Information

Welcome to RAIN!Presented by: the folks in RDA

with today’s emcee, Deborah Golden-EppeleinDate: January 16, 2014

Research Administration Information Network

RAIN Agenda

• Introduction• Updates & timely information:

RFDS SPA RATE ORIO CRBO

CTO TTBD

RGC Research HRUSR

• Q & A

RAIN: 1-16-2014 2

Deborah Golden-Eppelein

RFDS– Research Funding & Development

Services

3RAIN: 1-16-2014

RFDS: Research Funding & Development Services

New: Corporate & Foundation Relations O2 site

Katie Wilkes

4RAIN: 1-16-2014

CFR info has moved to OHSU’s intranet. On the site, you’ll find:

• OHSU President’s List

• Procedures, forms, and FAQs for Collins Medical Trust

• Sample corporate sponsorships letter and gift-in-kind donation forms

https://o2.ohsu.edu/corporate-and-foundation-relations/

https://o2.ohsu.edu/corporate-and-foundation-relations/


T32 Resource Group Updates + Survey

Katie Wilkes

5RAIN: 1-16-2014

Site Upgrade• T32 Resource Group Bridge Site upgraded to

SharePoint 2013.

Questions? view Getting Started Tutorials for Bridge or email us at [email protected].

Help us improve this resource group:• Please take this short survey to help us plan future

meetings and make this group a more useful resource for you.

http://acmail.ohsu.edu/lt.php?c=6239&m=8146&nl=1295&s=7d7ccf6d35226b51e4c052b96641b425&lid=84156&l=-https--bridge.ohsu.edu/research/rschadmin/T32/SitePages/Home.aspx

http://acmail.ohsu.edu/lt.php?c=6239&m=8146&nl=1295&s=7d7ccf6d35226b51e4c052b96641b425&lid=84156&l=-https--bridge.ohsu.edu/research/rschadmin/T32/SitePages/Home.aspx

http://acmail.ohsu.edu/lt.php?c=6239&m=8146&nl=1295&s=7d7ccf6d35226b51e4c052b96641b425&lid=84157&l=-https--bridge.ohsu.edu/community/spoc/spocwiki/Pages/Getting%20Started%20with%20SharePoint.aspx

mailto:[email protected]

http://acmail.ohsu.edu/lt.php?c=6239&m=8146&nl=1295&s=7d7ccf6d35226b51e4c052b96641b425&lid=84159&l=-https--www.surveymonkey.com/s/RJQHCT5


Coming soon: OHSU Research Week Call for Abstracts

Katie Wilkes

6RAIN: 1-16-2014

• Abstract submission to open early February.• Abstracts for oral and poster presentations are due

March 5, 2013.

Workshop: How to Write an Abstract• Thursday, February 13 at 12 p.m., Vey Auditorium• Presented by Allison Fryer

7RAIN: 1-16-2014

Questions?

[email protected]

http://www.ohsu.edu/funding

http://www.ohsu.edu/researchnews

RFDS: Research Funding & Development ServicesKatie Wilkes


http://www.ohsu.edu/funding

http://www.ohsu.edu/researchnews

SPA– Sponsored Projects Administration

8RAIN: 1-16-2014

SPA: Sponsored Projects Administration

OMB Changes

• Goodbye to A-21, A-110, and A-133.

• Hello there, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

Nancy Duncan

9RAIN: 1-16-2014

http://www.gpo.gov/fdsys/pkg/FR-2013-12-26/pdf/2013-30465.pdf




OGA/Discoverer Updates

• OGA Inquiry Responsibility

• Discoverer Updates– OGADW POETA to FOMOPPL – new query!– OGADW Award & Project Listings -IDC rate

added

Nancy Duncan

10RAIN: 1-16-2014


Effort Updates

Effective January 1, 2014– Executive Level II Salary – $181,500

Jul-Dec 2013 Effort Period Ended– LCTA’s due February 7th

– Forms to DECs by February 25th

– PI & Co-PI 5% GL Support Policy reminder!

Nancy Duncan

11RAIN: 1-16-2014

http://www.ohsu.edu/xd/research/administration/sponsored-projects-administration/policies-procedures/index.cfm

http://www.ohsu.edu/xd/research/administration/sponsored-projects-administration/policies-procedures/index.cfm


Staff Updates

Charles Resare• Policy and Financial Compliance Supervisor

Recruiting for 2 positions in Subrecipient Monitoring Program

• Accountant I

• Sponsored Project Analyst I

Nancy Duncan

12RAIN: 1-16-2014

13

Questions?

Contact SPA

494-0355

[email protected]

SPA: Sponsored Projects AdministrationNancy Duncan

RAIN: 1-16-2014


RATE

–Research Administration Training & Education

14RAIN: 1-16-2014

Upcoming RATE Essentials

InfoEd for Grants.gov Submissions - Tues., 1/28, 8:30am - 12:00pm

Oracle Grants Accounting - Tues., 2/25, 9am -12pm

Essentials of Grant Administration – 3 Consecutive Tues., 3/25, 4/1, 4/8, 1 - 4pm

Schedule of RATE Classes

RATE: Research Administration Training & EducationMargaret Gardner

15RAIN: 1-16-2014

http://www.ohsu.edu/xd/research/administration/training-and-education-rate/classes-workshops/



Beyond the BasicsClinical Trials 1: Pre-award - Wed., 2/12, 2 - 4pm

Effort Certification/Salary Cap Refresher Session – Tues., 3/11, 1 - 3pm

Clinical Trials 2: Post-Award – Wed., 3/12, 2 - 3pm

Upcoming Post-award Workshops Federal Grant Management - TBD

Project Management w/OGA - TBD

Schedule of RATE Classes


16RAIN: 1-16-2014



Pre-Award Focus: Building Federal Grant Budgets

Tuesday, February 18, 1 – 3pm

Gain practical skills and insight into budgeting considerations, and strategies through this hands-

on workshop.

Prerequisites: InfoEd for Grants.gov Submissions, Essentials of Grant Administration or equivalent.

Enroll through TrainingForce.


17RAIN: 1-16-2014

https://trainingforce.ohsu.edu/

RATE & RAIN Technology News

Coming soon…SharePoint 2013 Upgrade for RATE Bridge

Coming eventually…Flash changes to Echo 360 for RAIN feeds


18RAIN: 1-16-2014

Questions?

Contact Margaret Gardner at:[email protected]

503-494-8990

Research Administration Training & Education


19RAIN: 1-16-2014


http://www.ohsu.edu/xd/research/administration/training-and-education-rate/index.cfm

ORIO–OHSU Research Integrity Office

RAIN: 1-16-2014 20

David Holmgren

21

Reminder: IRB Upcoming Changes

eIRB IRQ Chop• Simplified Study Submission• Anticipated Implementation: February 2014

New Documents• Local Context Supplement• New Protocol Template - Designed for

Investigator-initiated minimal risk studies.

RAIN 1-16-2014

ORIO: Institutional Review Board

IRB Analyst Brown Bag Session

IRB UpdatesThursday, January 23

11:30 a.m. - 12:30 p.m., UHS 8B60

Please attend this IRB Q&A session for update details. Let us answer any questions you may

have about IRB’s upcoming changes.

Dave Holmgren

22RAIN 1-16-2014


IRB Classroom Training11:30 a.m. -12:30 p.m., CHH 3178

• Introduction to IRB Review - Thursday, 1/16, 3/6(today!)

• Getting Started in the eIRB - Thursday, 2/6, 3/20• Maintaining IRB Approval - Thursday, 2/20, 4/3

IRB Education Website

23

Dave Holmgren

RAIN 1-16-2014


http://www.ohsu.edu/xd/about/services/integrity/training/irb-education.cfm


IRB 7 – Planning Starts Soon• New system supports our approach to a

streamlined submission for investigators.

• Design & Development in process.

• New system out in roughly 1 year.

• Look for trial and feedback opportunities!

David Holmgren

24RAIN 1-16-2014

25

Questions?

David Holmgren

[email protected]

503-346-3528

www.ohsu.edu/researchintegrity

RAIN 1-16-2014

ORIO: OHSU Research Integrity Office


http://www.ohsu.edu/researchintegrity

CRBO–Clinical Research Billing Compliance

Office

26RAIN 1-16-2014

CRBO: Clinical Research Billing Compliance

eCRIS Rollout Update

Mandatory date for new studies to be entered into eCRIS (OHSU’s electronic clinical research information system) has been revised to January 29, 2014.

Melanie Hawkins

27RAIN 1-16-2014

eCRIS Rollout Update

As of January 29, 2014, all new human subjects clinical trials requiring prospective consent by OHSU personnel (with some exceptions) will be required to be entered into eCRIS before IRB submission.

28RAIN 1-16-2014

CRBO: Clinical Research Billing ComplianceMelanie Hawkins

29RAIN 1-16-2014

Questions?

Contact [email protected]

CRBO: Clinical Research Billing ComplianceMelanie Hawkins


CTO–Clinical Trials Office

RAIN: 1-16-2014 30

CTO: Clinical Trials Office - Contracting

New Personnel• Emily Purdin, Contracts Assistant

– Contract intake– Contract execution and set-up triage

• Jennifer (Jenny) Mair, Contract Analyst– New department assignments

Details at CTO website.

Jacqueline Brown

31RAIN: 1-16-2014

website.http://www.ohsu.edu/xd/research/administration/clinical-trials-office/index.cfm

CTO: Clinical Trials Office - Contracting

Reminder: Department/Study Team Responsibilities

• Responsible for financial portions of contract: Budget, Payment terms.

• Review for: Cost coverage, Appropriate cash flow.

• Training:

Jacqueline Brown

32RAIN: 1-16-2014

- Clinical Research Coordinator Workshop OCTRI Education & Training

- RATE Clinical Trials Finances 1 & 2RATE Information

http://www.ohsu.edu/xd/research/centers-institutes/octri/education-training/

http://www.ohsu.edu/xd/research/administration/training-and-education-rate/classes-workshops/beyond-basics/clinical-trials-awards.cfm

TTBD–Technology Transfer & Business

Development

RAIN: 1-16-2014 33

TTBD: Technology Transfer & Business Development

TTBD Brown Bag Presentation

Invention Evaluation by TTBD: What happens after I submit an

Invention Disclosure form?

Thursday, February 6, 2014

12:00 - 1:00 p.m.

Mackenzie Hall 2201

Marquam Hill Campus

Andrew Watson

34RAIN: 1-16-2014

TTBD: Technology Transfer & Business Development

TTBD Quarterly Newsletter

• Upcoming Events

• Business Development updates

• Patent Evaluation Process

• Government Legislation updates

• Want to be on our distribution list? Contact: [email protected]

Andrew Watson

35RAIN: 1-16-2014

www.ohsu.edu/techtransfer


http://www.ohsu.edu/techtransfer

36RAIN: 1-16-2014

Questions?

Contact our office:

E-mail: [email protected]

Phone: (503) 494-8200

Web: www.ohsu.edu/techtransfer

TTBD: Technology Transfer & Business DevelopmentAndrew Watson

http://www.ohsu.edu/techtransfer

Wrap Up

Q & A

Next RAIN Meeting:

February 20, 2014, 9:30 – 11:00am

Send agenda item requests to: [email protected] use the RAIN Feedback Form

Everyone

RAIN: 1-16-2014 37


http://www.ohsu.edu/xd/research/administration/rain.cfm

