St. John Church9336eddf9e67b503eecc-b1431c4d5fc1d45d244bfec4509223b9.r29.c…St. John Church Board of Directors Meeting March 21, 2016 The meeting will be held at 7:00 p.m. on the

St. John Church

Board of Directors

Monthly Meeting

March 21, 2016

St. John Church Board of Directors Meeting

March 21, 2016

Table of Contents Item Page Number Agenda 1

January Board Minutes (for approval) 2 - 3

February Board Minutes No Meeting

Staff Reports:

Senior Pastor 4

Worship 5 - 8

LIFEjourney 9 - 11

Community Engagement 12 - 13

Business & Operations 14 - 16

School 17 - 18

February Financials 19 - 33

Closed Business……………………………………………………Appendix A


March 21, 2016

The meeting will be held at 7:00 p.m. on the third floor of the Ministry Center in the main conference room.

Agenda

7:00 p.m. – 7:15 p.m. o Opening Devotion – Scott Morris o Approval of Prior Month’s Minutes – Joe Luberda

7:15 p.m. – 8:00 p.m. o Board Report Discussion – Joe Luberda

8:00 p.m. – 8:30 p.m. o One Fund Initiative Discussion – Dion Garrett and Jeff Cook

8:30 p.m. – 8:50 p.m. o Financial Update – Jeff Cook

8:50 p.m. – 9:00 p.m. o Other Business – Joe Luberda

9:00 p.m. o Closing Prayer – Mindy Jeffries

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St. John Board of Directors Meeting Church Board Room

January 18, 2016 7:00 pm

Attendees: Board Members Chris Arft, Karen Brown, Jeff Cook, Pastor Dion Garrett, Mindy Jeffries, Joe Luberda, Scott Morris, Mike Speichinger, Scott Thompson, Neal Weber. Excused: Ebenezer Satyaraj Joe Luberda, President, called for the meeting at 7:03pm. Opening devotion was by Chris Arft on the topic of his recent medical emergency and the inspiration he took from the prayers of friends and family and the source of encouragement he received from the scriptures of James 1:2-4. The minutes from the Board Meeting on December 14th, 2015 were presented by Joe Luberda for review and discussion. After discussion, a motion to accept the minutes was made by Neal Weber with a second by Scott Thompson. A voice vote was held on the motion and all members present voted affirmative. Joe Luberda asked Pastor Dion to provide verbal highlights from the following staff Board Reports: Worship Production Team, LIFEJourney Team, and Next Generation. Board discussion ensued on the verbal highlights along with on the written reports included in the Board materials. Pastor Dion provided additional insights on December’s “Sounds of Christmas” production. The financial results will be summarized and discussed at the next Board meeting while the preliminaries indicate the production was on track to breakeven as was budgeted. One helpful byproduct is that a group of volunteers led by Frank Fisher have built a new high quality staging area which is reusable and now in storage. Planning for next year’s production ideas will commence in late spring. On the livestream, we are currently streaming using both YouTube and the existing Live Stream service. Our contract with Live Stream expires in February and the Worship Team is confident YouTube will provide a better platform and at no streaming cost. On LifeJourney/Next Generation, Pastor Dion was very encouraged by a successful New Year’s Eve program for the middle schoolers…the largest attendance we have ever had. Several board members commented on the recent sermon preached by Doug Mauss and how well received his message was. Dion knew that Doug was skilled in this area and he will occasionally preach in the near term while his primary focus (and his hired role) is to energize our Small Groups effort. Dion briefed the Board on an upcoming IronMan event on Saturday morning that looks to be an impactful session for this group of men. Brian McRae has developed a solid following at events he hosts at DesPeres Lodge and he will be the primary presenter. In Community Engagement, Pastor Dion briefed the Board on the January mission trip to Cambodia and also discussed the expanding impact our CIA (Christ In Action) Team is having in the community and their lead role in coordinating our response to the recent flooding. On the Business & Operations Report, Jeff Cook supplemented the written materials on the Associate Pastor search and overviewed three seminary candidates interviewed the prior week. On the

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insurance claim for hail storm damage, Jeff provided a recap of the recent developments with our carrier and our roofing contractor and Jeff noted our progress, while slow, seems to be generally positive. In reviewing the School Ministry report, Jeff briefed the Board on grade specific meetings that he and Heidi are leading for current 5th and 7th grade parents to outline the School’s goals for the future of the middle school and also to solicit feedback from that parent group. Jeff noted the December meeting with the 6th parents was productive and good feedback was received from the parents. Upon return from break, the School did lose two students due to a family move. For the financial update, Jeff Cook provided verbal highlights on the monthly financials for December included in the Board package. Jeff noted that the giving response to “I Love My Church” funding appeal was strong and that our YTD deficit in Giving was reduced from $106k at the end of November to $26k at the end of December. Further, Jeff made a comparison of total General Fund giving in the current year November and December combined as compared to the same period in the prior year, he was pleased to see that the congregation’s generosity exceed last year by approximately $52k. Board discussion ensued on several detail questions on the financial packet and Jeff addressed those items. In other Board business, Jeff Cook briefed the Board on the status of the Finance Committee reviewing interest rate risk management strategies via entering into new interest rate swaps with 5/3rd to manage our exposure to rising interest rates. Jeff also covered a proposed Board resolution (included in the Closed Business) to authorize Jeff to execute the necessary documents to enter into interest rate swaps. Board discussion ensued and several deletions were denoted on the proposed resolution, which had been drafted by 5/3rd, to limit the resolution solely to interest rate contracts. Mike Speichinger then made a motion to approve the resolution as amended by his notations and a second was received from Mindy Jeffries. A voice vote was held on the motion and all members present voted affirmative. Joe Luberda then closed the meeting in prayer and adjourned the meeting at 8:45pm. Respectfully submitted, Mike Speichinger, Secretary

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Senior Pastor Board Report Dion Garrett March 2016

Board Retreat

Last month I was privileged to facilitate the 2016 Board Retreat and interact over Friday night and Saturday with our board members and staff team leaders. This year we were able to:

o Celebrate board member contributions. o Share in a video teaching from business guru, Jim Collins, called “Great by Choice.” o Do individual SWOT analyses of St. John and discuss them, looking for trends. o Identify a “thematic goal” for the coming year. o Approve enlisting Chris Willard, a consultant from Generis, to help us construct a two

year vision around our Ministry Fund that would include proposals for funding capital improvements to our sanctuary.

All said, it was a productive day-and-a-half and I am so appreciative of the contributions of the Board to help us clarify our focus for the next year!

As I mentioned, at the retreat we chose a new “thematic goal” for the next year. A thematic goal is an internal target (not widely communicated), additional to our mission and vision, it also comes on top of our week to week operations. Consultant and author Patrick Lencioni describes a thematic goal as an answer to the question, “What is most important, right now?” Lencioni further states that a thematic goal should be singular, qualitative, temporary, and shared across the entire leadership team. After some significant discussion we arrived at our thematic goal for the next year (roughly stated): “Fix our brand/image problem.” It became clear that even though we have become a culturally relevant, Biblically sound, and outwardly focused church, our community (and to some degree our own members) don’t know that yet. We appear to be a church like any number of larger denominational churches peppering the landscape of west county, but we’re NOT like the rest. We believe God is doing something very unique here that we need to share with our community. Following the retreat, I have continued to work with our Team Leaders to create some defining objectives to help us tackle our thematic goal.

I will continue to meet with Team Leaders to drive this work forward. We are presently working to develop tangible strategies to accomplish these objectives.

Worship Survey: Former Board Member, Amy Calvin (Brightways Coaching and Communications), has been

helping me to analyze the data from the worship survey we jointly created. A summary of some of the biggest findings and further actions steps are attached in the closed business report.

Fix Our Image/Brand Problem

Partner with groups in our community to do ministry together (expsoure to STJ) and compel our people to be better sharers of our ID

Brand equity study -identify identity roadblocks.

Create new PR/Branding campaign. (Marketing).

Make our facility stand out and become more

consistent with who we are.

Leverage our technology. Web presence. Social media. Live Stream.

Internal Messaging. Help our own people understand

the fuller picture of who are.

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Worship Board Report Brent Hunsinger – Team Leader

March 2016 Overview:

During the month of February, the Worship team has been focusing our efforts preparing for Holy Week and Easter services. The Holy Week Experience planning and rehearsals have been underway involving the combination of narration, acting, music, and technology. The goal is to create unique services that engage the individual and allow them to consider the weight and purpose of

Jesus’ death. We see the brokenness of, not only Jesus’ human body, but also the brokenness of

those closest to him. However, the joy comes with our Easter services where we are excited to share

the truth of Jesus’ victory over death and thus our restoration. It’s a awe inspiring challenge to

consider the range of emotions and events that took place during Holy Week and Easter. Here at St. John we have the support of volunteers that freely give of their time, talents and treasures to ensure that the message of the redemptive Gospel is presentation in a tangible and stirring way that points

people towards our savior, Jesus. It’s affecting to be a part of a ministry and church that does not shy

away from opportunities to share the Good News of Jesus with all people. The prayer is that all people who come onto our campus or tune-in via live stream (on Easter) this year would be compelled by what they see and hear, and convicted by the Holy Spirit, seeing more than great production quality but would experience the presence of God.

Our Marked series, we have been creating space within each service for the congregation to experientially receive a mark that they are set apart by God. One example of this was in the first week of the series where everyone, that choose, to come forward, had the ability to be stamped on the back of their hands with our series logo. This logo, which featured the letter M with an Ichthys in the middle, was used so that individuals were reminded to demonstrate goodness towards another during

the course of the upcoming week. These “Marked Moments” within each service, have created

opportunities for reflection and physical reminders that we are set apart for a higher calling and purpose.

Make sure you check out news in this report regarding; new people getting plugged into the music ministry, in-ear technology, & the green room space for volunteers.

Music Ministry:

We continually see new people getting plugged into the music ministry, using their gifts and talents to glorify God. This is a big deal, especially when we witness young people get involved and serve. Brian Kaestner is a college student and bass guitar player who recently joined the band for worship services. At St. John we put emphasis on the next generation and the need to pour into that demographic. It serves a dual purpose. While our church invests into the next generation, it also encourages young people who step onto our campus to participate and be active in the ministry that takes place here.

Technology:

Tech was able to bring in-ear technology to Warehouse 2nd Floor Cornerstone by repurposing and reconfiguring equipment no longer compatible with the system in the sanctuary. This brings capabilities similar to that used in the Sanctuary to Warehouse, allowing our student ministry and other special events to work in a higher quality professional setting. This improvement directly impacts the instrumentalists and vocalists particularly in Core band

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(Our student ministry led band). The band is now able to hear each other better and therefore create a tighter mix and ultimately a better end product. All of this helps to support the continually growth that is occurring within the student ministry on our campus.

Tech worked heavily with the rest of the worship team to create a new and inviting space for our staff and volunteers to gather on weekends. A new green room space for volunteers was created with environmental lighting, an entertainment system, and inviting décor – the goal of this space is to ensure a welcoming space for the worship production family.

Metrics attached

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Worship MetricsFebruary 2016

Nov 2015

Dec 2015

Jan 2016

Feb 2016

15/16 FY

TD

14/15 FY

TD

FYTD TREND

MISC. WORSHIP (Monthly #s & FYTD Cumulative)Message Downloads 282 262 454 250 2,034 3,711 (1,677)

E-Dify Average n/a** 1,017 980 1,048 1,012 984 28Coffee House Customer Count (donut & coffee) 732 1,163 981 635 5,958 5,142 816

Guest Station Registrations (families) 8 14 15 8 102 59 43Baptism Class Participants 5 n/a 1 6 35 54 (19)

Live Stream Hits (avg/weekend) 260 254 330 460 272 155 1175:00 pm Saturday 212 177 234 228 198 211 (13)

9:00 am Sunday 571 464 485 426 470 609 (139)10:45 am Sunday 481 524 541 450 477 480 (3)

9:00 am Children's 128 109 108 111 102 102 (1)10:45 am Children's 89 108 102 99 83 93 (10)

MISC. WORSHIP (Monthly #s & FYTD Cumulative)

ATTENDANCE (Monthly & FYTD Averages)

* Class is not held in July or December. **No e-difys.

*

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March 2016

(© = children)

Membership Changes – February 2016

New Members: Information Class: Mr. Jonathan & Mrs. Kelly Shepherd Mr. Michael & Mrs. Jessica Steele Ms. Mollie Wells Reaffirmation: Ms. Amanda Schnoebelen

Transfer: Mr. Kevin & Mrs. Amanda Enger © Amanda, Ashley & Anna Mr. Ryan & Mrs. Sara Grieshaber © Nathan & Alayna Mrs. Jenefer Weirich © Shelby & McGuire

Released Members: Transfer Out: Miss Nicole LeGere (Good Shepherd Lutheran Church, Cape Girardeau, MO) Mrs. Adah Madonia (St Paul’s Lutheran Church, Grover, MO) Lack of Information: Mr. Kyle & Mrs. Candice Moore © Olivia Mr. Andrew & Mrs. Ann Stroud © Angelina & Katarina

Official Acts: Baptisms: Sage EvaLorenz Knox (02-14-2016) Mason Joseph Shepherd (02-28-2016) Riley Brynn (02-28-2016) Ava Taff (02-28-2016) Scott Jeffrey Varnum (02-14-2016) Weddings: None Funerals: Eleanor Judy Waldman (Death 02-16-16; Funeral 02-19-16) Jacqueline Michele Pohle (Death 02-19-16; Funeral 02-23-16)

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LIFEjourney/Next Generation Board Report Chris Toomey

March 2016

Children’s Ministry:

Updates to Vacation Bible School Over the past 6 months a task force has been meeting to focus on making changes to better our Preschool/Elementary VBS program. The goal was to use the feedback we receive in the VBS volunteer survey we take each year. There will be several changes to improve overall logistics and day to day operations for the week. Improvements will be seen in the following areas: volunteer training, the “Morning Rally” held each day for the volunteers, snack rotation, preschool KidVid and Crafts, and decorations.

Student Ministry:

Middle School Summer Trip Last year, we paid a $2800 deposit to Youth Conference Ministries for a Middle School 2015 Summer Camp. When zero kids signed up, we requested that the non-refundable deposit be reimbursed or transferred. YCM let us transfer $1400 to a trip for Summer 2016. In November last year, we decided to take our MS students to YCM’s Middle School Service Week in Chattanooga for Summer 2016. We reasoned that because service and mission are at the heart of St John, middle school students would love a chance to spend a week on mission. Two weeks were offered by YCM; one of them conflicted with VBS/XVBS, and the other one started on July 4th. We decided to move forward with the July 4-9 week. While there was more interest in this summer’s trip, we still did not have enough students to make the trip viable. We had 4 students sign up, but we needed 7 to have the trip make sense financially. We cancelled the trip on March 8th, and lost the $1400 deposit. An oversight on our part was not understanding St. Louis culture well enough. We realized that July 4th is a very important holiday for families here, and we underestimated how that could affect the trip. Instead of planning a trip for Middle School students in Summer 2017, the Student Ministry team has decided to offer a local, 3-day retreat right here at St John! Students will serve in the community and sleep in Cornerstone.

High School Mission Trip We offered 16 spots for our high school mission trip to New York this summer, and the trip filled within two weeks! We have 8 returning students from last year’s trip, and 8 new students.

High School First and Third We continue to see steady growth in high school ministry. We have found a rhythm with small groups and large group meetings (called First and Third) on Sunday evenings. At our last HS event, we created 3 escape rooms and 25 students showed up! Pua has prayed all year for two girls from her small group, Sam and Natalie, to attend First and Third, and they came for the first time in February!

Hospitality:

A volunteer workshop is currently being planned for new volunteers to be trained on the processes, and current volunteers to feel appreciated and valued.

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Themed decorating in the lobby has been specific to the mid-week Lenten services and the weekend series services, to give new life to the space and give worshippers the opportunity to reflect on various aspects of the service.

Adult Groups and Studies:

Since Getting Connected, three new couples have committed to being small group leaders, and have invited attendees from the event to join their group.

Other attendees of Getting Connected have joined groups that existed prior to the event.

We are currently in the beginning stages of planning the next IronMen Speaker Series breakfast.

Metrics attached

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LIFEjourney MetricsFebruary 2016

Nov 2015Dec 2015

Jan 2016Feb 2016

15/16 FYTD14/15 FYTD

FYTD TREND

Nursery* 35 31 37 40 33 32 1Preschool* 43 41 39 39 39 45 (6)

K - 5* 139 142 135 123 134 140 (6)New Children's Min Registrations 14 15 31 8 157 112 45

Friday Frenzie 36 0 56 41 235 213 22Special Events 0 0 0 0 125 150 (25)

Leaders/Volunteers * 34 30 30 37 32 29 36th grade CORE* 40 31 33 31 39 34 57th grade CORE* 32 28 28 25 31 31 08th grade CORE* 31 26 32 27 31 38 (7)

Mentors 24 24 24 24New CORE Registrations ** 6 0 2 0 102

Special Events 151 135 0 0 504 366 138Small Groups Participants 49 49 49 49

Mentors 14 14 14 14Special Events 53 51 10 34 265 191 74

Family Forward Event 385 0 0 0 1,485 1,377 108LIFEtalks Event 80 0 35 0 115 n/a

Small Group Participants 269 276 276 251# Small Groups 27 28 28 28

Iron Men Participants 90 90 90 82# Iron Men Groups 16 16 16 16

Bible Study Participants 136 66 125 125# Bible Study Groups 5 3 5 5

Trailblazers 30 27 22 30

Infants/Children 6 9 4Students (6th-12th grade) 1 1 0

Adults 2 0 1* Average weekly attendance** CORE kicked off in Sept. TY-there were 92 new students to CORE which included the incoming 6th graders.

CHILDREN'S MINISTRY

MIDDLE SCHOOL MINISTRY

HIGH SCHOOL MINISTRY

ADULT GROUPS & STUDIES

Baptisms

Family Ministry

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Community Engagement Team Board Report Dion Garrett – Interim Team Leader

March 2016

Associate Pastor/Director Search:

After an unfruitful first round of searching for a Community Engagement Director/Associate Pastor, we have decided to begin searching for a non-ordained leader to take on this team. The congregation will be updated post Easter about the change in direction. In our shrinking LCMS, there are fewer and fewer qualified pastors who both fit St. John’s culture and who also have engaging the community (especially the unchurched) as their primary passion. At the onset we knew this would be a tough person to find so perhaps we will find her/him by looking outside of ordained pastors. Depending on how this new phase goes, we may resume the search for an ordained man at a later date. Should God provide for us a non-ordained leader, we will still need to find a way to get more pastoral help on our staff. We are trusting God to direct our steps!

Groups & Studies:

The April 29 & 30 Women’s Retreat is a sellout. Nearly 50 women will convene in Columbia, Illinois for a relaxing retreat to rejuvenate the women to return to their daily responsibilities revived and invigorated. Please join us in prayer for favorable weather and transformation for all who attend. Thank you to volunteer, Val Kraus for her leadership of the planning team.

Needs:

The CIA team continues to advocate for individuals and households. Our total case load for the month was 1 new request, plus 12 ongoing cases.

The team is continuing an in depth study of the book Helping without Hurting in Church Benevolence and is evaluating and revising philosophy, policies and procedures. They spent several weeks detailing procedures.

Highlight this month: working with a St. John member to restore his condo after the December flood.

We raised $1685.00 in financial support for repairs for this flood victim.

Local Missions:

St. John Missions and Children’s Ministry partnered once again for this year’s Family Fun Day at Bryan Hill Elementary School on March 5. 45 volunteers and 19 participants from St. John attended as well as 32 families plus 35 staff members and their families for a grand total of 158 participants from Bryan Hill School. The St. John Illumination puppet team performed as well as our Next Generation actors performing in a participation game show to include the crowd. Our student ministry helped with face painting and there was a balloon artist along with a DJ that engaged the crowd in dancing. It was a very well received event and one more relationship building opportunity for St. John ministries to engage with Bryan Hill School.

National / International Missions:

On February 21st we conducted our Short Term Mission Trip Orientation Meeting and had 55 attendees for an overview of all Short Term Mission trips. Each team leader gave a five-minute presentation and our mission staff gave an overall vision of Short Term Mission Trips. We have had two of our five offered summer trips fill up already and are well on the way for the others to fill up.

Individual trip orientation meetings are in the process of taking place with teams forming.

Metrics attached 12

Community Engagement Metrics

February 2016

Nov 2015

Dec 2015

Jan 2

016

Feb 2

016

15/16 FY

TD

14/15 FY

TD

FYTD T

REND

Getting Started (no class in December or July) 14 0 11 13 84 58 26

Foundations 0 0 0 0 0 0 0

New Members 12 0 11 12 70 49 21

DivorceCare (February - May & October - January) 11 11 11 0 11 18 (7)

GriefShare (February - May & September - December) 14 17 0 16 33 28 5

Employment Seminar n/a n/a 14 n/a 30 20 10

Pre-Marital 0 0 0 0 12 18 (6)

Financial Peace University 9 0 17 17

Daniel Plan 9 9 10 10

Single & Parenting (February - May) 0 0 0 0 0 11 (11)

Personal Visits 58 52 65 75 477 529 (52)

Phone Contacts (Pastor Schuette) 30 34 23 39 267 241 26

Other (Chapel, Bible Study) 53 71 45 50 401 339 62

Care Matters added to Database 16 16 21 37 209 296 (87)

New Cases 5 0 2 1 19 * -

Continuing Cases 10 10 10 12 12 * -

Resolved Cases 0 0 0 0 0 * -

CIA Alert Team Members 206 206 206 249 249 223 26

Cambodia Mission Trip 0 0 6 0 6 6 0

Belize Trip 0 0 0 0 35 35 0

Wyoming Trip 0 0 0 0 11 0 11

Disaster Relief Trip 0 0 0 0 0 0 0

Los Angeles HS Mission Trip 0 0 0 0 0 0 0

**Local Projects (# Volunteers) 100 70 0 64 298 **

MISSIONS

CARE

MEMBERSHIP

LIFE TRANSITIONS

NEEDS *

* Along with the new procedures and methods for working with CIA clients we are tracking assistance in a new manner;

therefore, we do not yet have metrics to report from the previous fiscal year in this area.

**This line reports volunteers involved in local projects such as the Thanksgiving Banquet at

Bryan Hill Elementary, the Christmas Store at Bryan Hill, Serve St. Louis, etc.

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Business & Operations Board Report Tracy Dunn, Business & Human Resources Carol Wyatt, Communications & Facilities

March 2016 Accounting & Human Resources:

Accounting is working on the forecasting for FY 15/16 which will be presented to the Finance Committee later this month.

Accounting is preparing for the FY 16/17 budgeting process.

Successfully transitioned 76 of the 84 reoccurring electronic givers on the Shelby giving system over to Secure Give prior to the elimination of the previous provider. We are making personal phone calls to follow up with the 8 givers who have not yet transitioned.

Began recruiting for the college summer internship program. In our inaugural year of the program, we will have a cohort of SIX interns in the following areas: Children’s Ministry, Student Ministry, Music Ministry, Creative Arts, Technical Arts and Communications.

School of the Arts:

School of the Arts has increased to 85 students enrolled in the spring session.

Tom Watkins was hired to consult SOTA on a possible rock band camp this summer.

Recital date and times have been confirmed and communicated for May 14th at 9:00, 11:00, and 1:00. There will be three recitals this session in order to accommodate all of the students.

Food Service:

School lunch usage continues to trend at 41% bringing actual income above budget.

We found a buyer for many of the banquet food service items that we are no longer using and anticipate most of the equipment will be sold by the end of March.

Communications:

Work on the School Auction has progressed smoothly. This is the first year that a volunteer graphic designer from the school has not handled the branding and catalog layout. We have developed a good system for a catalog template and a program booklet that has proven successful and will be easy to use from year to year.

We continue to work on the best practices for support of our YouTube live stream channel. As we look into utilizing the many interactive features available, we have added additional artwork. In order to measure whether these features are utilized, we’ll begin examining metrics from Google Analytics, in particular, the acquisition or referrals we receive from YouTube. We have also begun tracking new metrics with YouTube.

Support was provided to Stewardship for the Giving Up For Lent campaign. The artwork was completed for The Holy Week Experience.

Facilities:

Two snow events kept the Facilities team busy, especially when one fell on a Sunday morning. While attendance was low, we were able to keep the lots relatively clear and the sidewalks and

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curb cuts clear for pedestrian passage. As with anything, there are lessons to be learned, and we’ll be examining the best “Snow Day” prep for Sunday mornings as there are ways to increase efficiency knowing that physical attendance numbers will be decreased. The school day snowfall posed little issue as school was cancelled.

We are continuing to work through the roofing claim with due diligence being accomplished to be sure the ministry has limited financial exposure due to discovery during the process. We are working to finalize this piece. The scope of the work has been determined positioning the ministry well in terms of these structural pieces across the campus.

Support was provided to Worship in building a better and more portable baptismal basin for our teen and adult baptisms.

A team of volunteers has been engaged in cleaning out and building pallet structures for one of the storage areas in the Ministry Center Lower Level. This will allow for better space utilization for set design pieces used by Worship, VBS and the School.

Metrics attached

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Business/Operations Metrics

February 2016

Nov 2015

Dec 2015

Jan 2

015

Feb 2

016

15/16 FY

TD

14/15 FY

TD

FYTD T

REND

Business

Total Donors 834 952 803 787 6,374 6,742 (368)

Donors $500 to $1,000 140 140 120 106 911 903 8

Donors $1,000 plus 74 124 41 46 457 454 3

New Donors 26 17 12 10 111 135 (24)

Unique online givers 242 263 242 223 1,851 1,764 87

Full-time school 24 24 24 24 24 26 (2)

Part-time school 63 64 65 65 61 57 4

Full-time church 25 25 25 25 21 26 (4)

Part-time church 22 24 24 24 22 25 (3)

Total employees 134 137 138 138 130 133 (3)

Workstations in service 313 314 314 314 313 313 0

Helpdesk tickets 83 97 40 40 467 355 112

School lunches served 2,245 1,823 2,141 2,081 13,328 13,940 (612)

Instructors this session 10 10 11 11 10 10 0

Disciplines (Instruments) this session 5 5 5 5 5 8 (3)

Students this session 66 66 83 85 65 51 14

Total Visits 8,869 10,511 11,295 10,634 73,978 75,196 (1,218)

% Unique Visitors 40% 42% 40% 40% 40% 50% (10)

Referral Traffic 10% 10% 18% 18% 11% 12% (1)

Direct Traffic 40% 36% 33% 32% 36% 34% 2

Search Traffic 44% 48% 44% 42% 44% 43% 1

Facebook - Total Reach 500,980 1,085,722 693,049 423,907 4,641,647 3,971,471 670,176

Twitter - Number of Posts 88 84 94 80 780 440 340

Page Engaged Use 40,551 122,818 57,326 34,512 382,062 352,999 29,063

YouTube Subscribers * * 59 32 91 * 59

YouTube Likes * * 31 18 49 * 31

YouTube Shares * * 38 46 84 * 38

Facebook - Total Reach 70,655 136,321 57,604 70,743 1,024,897 976,097 48,800

Twitter - Number of Posts 34 9 39 22 221 264 (43)

Page Engaged Use 7,568 12,121 4,852 6,957 96,473 154,462 (57,989)

Number of work orders received 88 55 104 115 783 824 (41)

Number of work orders completed 85 51 107 106 772 834 (62)

FOOD SERVICE

SOTA

TECHNOLOGY

GENERAL FUND DONOR SUPPORT

HUMAN RESOURCES

OperationsWEBSITE

SOCIAL MEDIA - CHURCH

SOCIAL MEDIA - SCHOOL

FACILITIES

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School Ministry Board Report Jeff Cook, Interim Executive Director

Heidi Klein, Principal March 2016

Recruitment and Retention:

Early bird discounted enrollment fee and reminders to get registration in by the end of February yielded great results, with all but a handful of families undeclared.

Any family not yet re-enrolled (except those known to definitely be taking their child to another school come fall and had already been engaged in dialog) was contacted by phone for a personal conversation. The majority of those few families merely claimed procrastination and busy lives for being late in getting forms and fees into the school office.

Parents were asked to participate in a school survey that centers on our core values and sense of community. As families have through March 11 to complete the survey, results will be tabulated and analyzed over spring break.

An April 1 EC + Kindergarten observation morning opportunity is now being promoted. Celebrations:

Seamless succession is achieved in PTL leadership with Melissa Hower stepping into the role of PTL President as Debbie Linam steps aside after two years of gracious and dedicated service.

The PTL put together another super successful Auction. Projected outcomes put it on par with last year’s financial total, accomplished with fewer attendees. Plus, everyone had a great time of fellowship.

The Annual Fund is just $15K short of its $110K goal. We’ve reached this point with a volume of smaller gifts rather than several large gifts.

St. John students earned trophies, medals and ribbons as they participated in the recent Academic Fair hosted by Lutheran High School South. Our middle school math team garnered a 2nd place finish overall in their division and four students from different grade levels brought home 1st place wins out of dozens of entries.

The third annual Encore Night, a celebration of Fine Arts education on our campus took place the evening of March 10. Every student in the school had artwork on display, the band students entertained the gallery goers and each grade level K-5 performed a musical number in the Sanctuary. Hurray that our school values the creative process and gives students so many opportunities to shine.

Metrics attached

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School Ministry

February 2016

Nov 2015

Dec 2015

Jan 2

016

Feb 2

016

Feb 2

015

TREND

Early Childhood Enrollment 112 112 112 114 112 2

Kindergarten - 8th Grade Enrollment 230 230 228 228 253 (25)

Total Enrollment 342 342 340 342 365 (23)

SCHOOL MINISTRY

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St. John Church Financial Analysis Notes

Period Ending February 29, 2016

Consolidated Balance Sheet No variances of note.

Ministry Fund Overview

The Ministry Fund ended the month of February with a deficit balance of $5,241. This deficit is $17,494 favorable when compared to the budgeted deficit for the month of $22,735. The FYTD surplus of $187,771 is favorable to the budgeted surplus of $70,083 by $117,688. Giving in February of $277,367 fell short of budgeted giving of $286,205 by $8,838. FYTD giving of $2,514,579 is unfavorable to budgeted giving of $2,545,244 by $30,665. Monthly expenses of $318,356 were favorable to budgeted expenses of $341,498 by $23,142. FYTD expenses of $2,769,617 are favorable to budgeted expenses of $2,878,394 by $108,777. This expense savings consists of approximately $13,450 of expenses which may be spent later in the fiscal year.

Pastoral Office

Pastoral Office reported a positive variance to budget of $8,871 primarily because of the vacant Associate Pastor position and lower than budgeted spending on the Strategic Retreat.

Operations

Facilities reported a positive variance to budget of $3,484 primarily due to lower than budgeted utility expenses.

Mortgage/Debt reported a positive variance to budget of $5,546 primarily due the new interest rate swaps which are now in place.

Community Engagement

Worship reported a positive variance of $4,863 due to benefit savings related to a staffing change and savings from not renewing our annual contract with LiveStream. We are now using YouTube for our streaming services at no cost.

LIFEjourney/Next Generation

No variances of note.

School Fund Overview

The School Fund ended the month of February with a deficit balance of $23,244 which was favorable to the budgeted deficit of $31,122 by $7,878. The FYTD deficit of $62,486 is favorable to the budgeted deficit of $63,266 by $780. February income of $172,991 exceeded budgeted income of $166,894 by $6,097. FYTD income of $1,456,039 is unfavorable to budgeted income of $1,476,496 by $20,457. February expenses of $196,235 are favorable to budgeted expenses of $198,016 by $1,781. FYTD expenses of $1,518,525 are favorable to budgeted expenses of $1,539,762 by $21,237. This expense savings consists of approximately $15,750 of expenses which may be spent later in the fiscal year.

Income

19

Tuition ECE – 8th reported a negative variance to budget of $887 due to lower than budgeted enrollment.

Annual Fund reported a positive variance to budget of $4,918. FYTD the Annual Fund is behind budget by $9,623.

Expenses

No variances of note.

*Variances of $3,000 or greater are noted.

20

February January December June June

Assets

Current Assets - Unrestricted

Cash and Investments 922,630$ 900,080$ 1,165,084$ 965,435$ 1,197,031$

Accounts Receivable 23,061 24,692 37,980 24,351 43,546

Inventory 5,285 5,579 5,152 3,336 4,086

Prepaid Expenses 66,431 64,205 74,496 98,263 75,518

Total Current Assets - Unrestricted 1,017,407 994,556 1,282,712 1,091,385 1,320,181

Current Assets - Restricted

Bond Sinking Fund 56,672 28,339 310,006 155,008 145,006

Fixed Assets

Land 1,694,277 1,694,277 1,694,277 1,694,277 1,689,179

Buildings 23,431,544 23,431,544 23,431,544 23,412,507 23,376,716

Furniture/Fixtures/Technology 1,887,624 1,887,624 1,887,624 1,835,196 1,640,321

Capitalized Interest 46,465 46,465 46,465 46,465 46,465

Less Accumulated Depreciation (13,868,940) (13,868,940) (13,868,940) (13,088,120) (12,326,979)

Total Fixed Assets 13,190,970 13,190,970 13,190,970 13,900,325 14,425,702

Other Assets

Deferred Financing Costs 97,538 97,813 98,433 114,123 134,868

Other Assets 144,851 149,049 150,134 148,701 138,131

Total Other Assets 242,389 246,862 248,567 262,824 272,999

Total Assets 14,507,438$ 14,460,727$ 15,032,255$ 15,409,542$ 16,163,888$

Liabilities and Net Assets

Current Liabilities

Accounts Payable 121,682$ 91,712$ 383,069$ 306,186$ 312,480$

Accrued Expenses 232,467 231,493 227,352 219,426 362,610

Deferred Tuition and Revenue 442,939 431,744 384,509 504,333 438,324

Current Maturities of LT Debt 340,000 340,000 310,000 310,000 290,000

Total Current Liabilities 1,137,088 1,094,949 1,304,930 1,339,945 1,403,414

Long-Term Liabilities

Bonds, Less Current Maturities 6,255,000 6,255,000 6,595,000 6,595,000 6,925,000

Swap Contract Liability 251,871 251,871 251,871 399,249 590,864

Total Long-Term Liabilities 6,506,871 6,506,871 6,846,871 6,994,249 7,515,864

Other Liabilities

Interfund Payables/Receivables - - - - -

Total Liabilities 7,643,959 7,601,820 8,151,801 8,334,194 8,919,278

Net Assets

General Fund Operating (853,398) (848,157) (812,663) (1,029,199) (1,110,236)

School Fund Operating (588,534) (565,290) (556,878) (526,048) (332,901)

Building Fund 7,347,478 7,319,145 7,290,812 7,845,169 8,050,546

Unrealized Derivative Gain(Loss) (251,871) (251,871) (251,871) (399,249) (590,864)

Mission 24-7 577,989 577,989 577,989 577,989 577,989

Launch 440,173 443,387 446,601 465,885 508,027

All Other 191,642 183,704 186,464 140,801 142,049

Total Net Assets 6,863,479 6,858,907 6,880,454 7,075,348 7,244,610

Total Liabilities and Net Assets 14,507,438$ 14,460,727$ 15,032,255$ 15,409,542$ 16,163,888$

St. John ChurchConsolidated Balance Sheet

as of February 29, 2016

FY 13/14FY14/15FY15/16

21

Description

Budget

Annual

Actual for

Period

Budget for

Period

Variance for

Period Actual YTD Budget YTD

Var. Actual to

YTD Budget

Dollar

MINISTRY FUND

General Offerings 3,811,671$ 277,367$ 286,205$ (8,838)$ 2,514,579$ 2,545,244$ (30,665)$

DEPARTMENTAL INCOME/EXPENSES

PASTORAL OFFICE

Pastoral Office (371,072) (27,655) (36,526) 8,871 (231,654) (225,751) (5,903)

Care Ministries (25,688) (1,598) (2,113) 515 (14,965) (17,751) 2,786

Stewardship (17,888) (919) (589) (330) (8,739) (13,052) 4,314

TOTAL PASTORAL OFFICE (414,648) (30,173) (39,228) 9,055 (255,357) (256,554) 1,197

OPERATIONS

Facilities (738,466) (49,631) (53,115) 3,484 (451,905) (454,762) 2,857

Administration (438,181) (38,219) (36,597) (1,622) (292,909) (288,008) (4,901)

Mortgage/Debt (586,055) (42,828) (48,374) 5,546 (376,792) (385,892) 9,100

School Tuition Assistance (75,000) (6,358) (6,250) (108) (50,162) (50,000) (162)

Technology (91,641) (8,095) (6,149) (1,946) (70,018) (67,405) (2,613)

Food Service (73,683) (5,508) (5,255) (253) (43,247) (48,482) 5,235

TOTAL OPERATIONS (2,003,026) (150,639) (155,740) 5,101 (1,285,032) (1,294,549) 9,517

COMMUNITY ENGAGEMENT

Community Engagement (27,355) (1,669) (1,680) 11 (14,607) (18,865) 4,258

Missions (74,002) (4,330) (6,838) 2,508 (33,951) (65,081) 31,130

Communications (323,759) (25,522) (25,652) 130 (213,764) (222,122) 8,358

Worship (444,840) (31,135) (35,998) 4,863 (257,144) (276,866) 19,722

TOTAL COMMUNITY ENGAGEMENT (869,956) (62,656) (70,168) 7,512 (519,466) (582,934) 63,468

LIFEjourney / NEXT GENERATION

Next Generation Leadership (154,374) (12,336) (13,835) 1,499 (95,222) (100,694) 5,472

Family Forward (7,520) (575) - (575) (5,478) (5,360) (118)

Children's Ministry (162,035) (11,423) (13,434) 2,011 (91,429) (105,898) 14,469

MS/HS Youth Administration (73,139) (6,028) (5,996) (32) (24,496) (47,346) 22,850

MS/HS Youth Programs (5,084) (594) (782) 188 (5,001) (5,506) 505

Adult Ministries (6,424) (1,343) (323) (1,020) 142 (3,442) 3,584

Small Groups (110,273) (6,842) (9,434) 2,592 (45,468) (72,878) 27,410

TOTAL LJ/NG (518,849) (39,140) (43,804) 4,664 (266,953) (341,124) 74,171

NET MINISTRY FUND 5,192$ (5,241)$ (22,735)$ 17,494$ 187,771$ 70,083$ 117,688$

SCHOOL FUND

Income 2,230,753$ 172,991$ 166,894$ 6,097$ 1,456,039$ 1,476,496$ (20,457)$

Expenses (2,295,003) (196,235) (198,016) 1,781 (1,518,525) (1,539,762) 21,237

NET SCHOOL FUND (64,250)$ (23,244)$ (31,122)$ 7,878$ (62,486)$ (63,266)$ 780$

St. John ChurchSummary Budgeted Statement of Activity

for the period ending February 29, 2016

22

Description

Budget

Annual

Actual for

Period

Budget for

Period

Variance for


Var. Actual to

YTD Budget

Dollar

MINISTRY GIVING INCOME

General Offerings 3,811,671$ 277,367$ 286,205$ (8,838)$ 2,514,579$ 2,545,244$ (30,665)$

TOTAL MINISTRY GIVING INCOME 3,811,671 277,367 286,205 (8,838) 2,514,579 2,545,244 (30,665)

DEPARTMENTAL INCOME

PASTORAL OFFICE

Pastoral Office 5,000 - - - - - -

Care Ministries 1,895 125 380 (255) 897 1,765 (868)

Stewardship - - - - 396 - 396

TOTAL PASTORAL OFFICE 6,895 125 380 (255) 1,293 1,765 (472)

OPERATIONS

Facilities 3,845 1,000 - 1,000 4,582 1,745 2,837

Administration 14,000 790 850 (60) 10,936 11,450 (514)

Investment Income (Interest Income) 6,629 369 531 (162) 2,952 4,313 (1,361)

Technology - - - - 200 - 200

Food Service 134,370 15,395 13,090 2,305 96,179 90,910 5,269

TOTAL OPERATIONS 158,844 17,554 14,471 3,083 114,849 108,418 6,431


Community Engagement 8,475 635 700 (65) 6,835 6,125 710

Missions 233,892 8,806 7,365 1,441 194,695 177,973 16,722

Communications 79,344 7,025 8,417 (1,392) 49,895 51,674 (1,779)

Worship 32,000 949 675 274 43,475 27,558 15,917

TOTAL COMMUNITY ENGAGEMENT 353,711 17,415 17,157 258 294,900 263,330 31,570


Children's Ministry 46,850 580 300 280 3,493 3,290 203

MS/HS Youth Administration 3,000 75 250 (175) 3,403 2,000 1,403

MS/HS Youth Programs 60,100 - - - 16,992 19,700 (2,709)

Adult Ministries 11,080 - - - 7,880 4,730 3,150

TOTAL LJ/NG 121,030 655 550 105 31,768 29,720 2,048

TOTAL MINISTRY FUND INCOME 4,452,151$ 313,115$ 318,763$ (5,648)$ 2,957,389$ 2,948,477$ 8,912$

SCHOOL INCOME

Tuition K-8 1,314,150$ 105,797$ 105,470$ 327$ 900,202$ 892,270$ 7,932$

Tuition ECE 548,893 43,464 44,678 (1,214) 348,934 370,177 (21,243)

Tuition - Other 104,400 10,065 10,500 (435) 77,809 75,400 2,409

Annual Fund 110,000 8,918 4,000 4,918 93,377 103,000 (9,623)

PTL Support 90,000 - - - - - -

Athletics 28,650 - - - 15,600 18,550 (2,950)

Learning Center Fees 10,100 2,000 1,200 800 6,290 7,200 (910)

Chapel/Mission Offerings 4,750 1,988 296 1,692 4,941 2,907 2,034

School Yearbooks 6,079 - - - 325 79 246

Field Trips 7,775 269 500 (231) 4,177 2,425 1,752

Other Income 5,956 491 250 241 4,385 4,488 (103)

TOTAL SCHOOL INCOME 2,230,753$ 172,991$ 166,894$ 6,097$ 1,456,039$ 1,476,496$ (20,457)$

St. John ChurchBudgeted Income Detail


23

Description

Budget

Annual

Actual for

Period

Budget for

Period

Variance for


Var. Actual to

YTD Budget

Dollar

DEPARTMENTAL EXPENSES

PASTORAL OFFICE

Pastoral Office (376,072)$ (27,655)$ (36,526)$ 8,871$ (231,654)$ (225,751)$ (5,903)$

Care Ministries (27,583) (1,723) (2,493) 770 (15,862) (19,516) 3,654

Stewardship (17,888) (919) (589) (330) (9,135) (13,052) 3,918

TOTAL PASTORAL OFFICE (421,543) (30,298) (39,608) 9,310 (256,650) (258,319) 1,669

OPERATIONS

Facilities (742,311) (50,631) (53,115) 2,484 (456,487) (456,507) 20

Administration (452,181) (39,009) (37,447) (1,562) (303,845) (299,458) (4,387)

Mortgage/Debt (592,684) (43,197) (48,905) 5,708 (379,744) (390,205) 10,461

School Tuition Assistance (75,000) (6,358) (6,250) (108) (50,162) (50,000) (162)

Technology (91,641) (8,095) (6,149) (1,946) (70,218) (67,405) (2,813)

Food Service (208,053) (20,903) (18,345) (2,558) (139,426) (139,392) (34)

TOTAL OPERATIONS (2,161,870) (168,193) (170,211) 2,018 (1,399,881) (1,402,967) 3,086


Community Engagement (35,830) (2,304) (2,380) 76 (21,441) (24,990) 3,549

Missions (307,894) (13,136) (14,203) 1,067 (228,646) (243,054) 14,408

Communications (403,103) (32,547) (34,069) 1,522 (263,659) (273,796) 10,137

Worship (476,840) (32,084) (36,673) 4,589 (300,620) (304,424) 3,804

TOTAL COMMUNITY ENGAGEMENT (1,223,667) (80,071) (87,325) 7,254 (814,366) (846,264) 31,898


Next Generation Leadership (154,374) (12,336) (13,835) 1,499 (95,222) (100,694) 5,472

Family Forward (7,520) (575) - (575) (5,478) (5,360) (118)

Children's Ministry (208,885) (12,002) (13,734) 1,732 (94,923) (109,188) 14,265

MS/HS Youth Administration (76,139) (6,103) (6,246) 143 (27,899) (49,346) 21,447

MS/HS Youth Programs (65,184) (594) (782) 188 (21,992) (25,206) 3,214

Adult Ministries (17,504) (1,343) (323) (1,020) (7,738) (8,172) 434

Small Groups (110,273) (6,842) (9,434) 2,592 (45,468) (72,878) 27,410

TOTAL LJ/NG (639,879) (39,794) (44,354) 4,560 (298,721) (370,844) 72,123

TOTAL MINISTRY FUND EXPENSES (4,446,959)$ (318,356)$ (341,498)$ 23,142$ (2,769,617)$ (2,878,394)$ 108,777$

SCHOOL EXPENSES

Salary, Wages & Benefits (2,047,560)$ (182,243)$ (179,211)$ (3,032)$ (1,369,007)$ (1,365,379)$ (3,628)$

Classroom Supplies, Materials & Equipment (36,975) (1,047) (650) (397) (30,045) (34,700) 4,655

Conferences, Education & Development (8,252) - (2,500) 2,500 (8,723) (6,260) (2,463)

Technology Services, Hardware & Software (82,059) (5,337) (7,332) 1,995 (54,355) (56,731) 2,377

Standardized Testing (3,675) - - - - - -

Athletic Events (22,900) (1,566) (2,000) 434 (9,541) (12,900) 3,359

Field Trips (7,775) (1,524) (500) (1,024) (4,728) (2,425) (2,303)

Copier Expense (15,145) (1,516) (1,600) 84 (10,908) (11,245) 337

Bad Debt (6,000) - - - - - -

Yearbooks (6,000) - - - - - -

Missions (4,750) (1,608) (396) (1,212) (1,837) (3,168) 1,331

Fundraising Expense (500) - - - (400) (500) 100

Other Expenses (53,412) (1,393) (3,827) 2,434 (28,981) (46,454) 17,473

TOTAL SCHOOL EXPENSES (2,295,003)$ (196,235)$ (198,016)$ 1,781$ (1,518,525)$ (1,539,762)$ 21,237$

St. John ChurchBudgeted Expense Detail


24

Feb

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Jan

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Decem

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Ju

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Ju

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Cash

an

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Tota

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Mis

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4-7

577,9

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577,9

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577,9

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577,9

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440,1

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443,3

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446,6

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465,8

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73,3

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26

Contributions

Contribution FY06/07 410,914.38$

Contribution FY07/08 1,160,052.35

Contribution FY08/09 798,230.27





Total Contributions 3,025,912.00$

Expenses

Campaign Expenses FY06/07 (181,804.57)$

Campaign Expenses FY07/08 (6,299.37)

Campaign Expenses FY08/09 -


Campaign Expenses FY10/11 (73.16)

Commons A Remodel FY08/09 (1,152.00)

Commons A Remodel FY09/10 (45,965.93)

Debt Reduction Payment FY12/13 (1,072,513.00)

Voter Approved Sinking Fund Payments FY09/10 (369,831.28)




Total Expenses (2,447,923.38)$

Fund Balance 577,988.62$

St. John ChurchMission 24/7 Reconciliation

February 29, 2016

27

Total Pledges 3,044,854.00$

Total Participants 2,068

Total Family Units 828

Contributions

Contributions FY10/11 803,538.10$

Contributions FY11/12 917,273.88




Expenses

Campaign Expenses FY09/10 (24,196.88)$


Staffing Expenses FY10/11 (13,646.00)

Cambodia Expenses FY10/11 (101,678.50)




Technology Expenses FY11/12 (121,069.09)

Belize Expenses FY11/12 (10,000.00)

Campaign Expenses FY12/13 (962.42)



Debt Reduction FY12/13 (1,419,030.51)


St. John Missions FY12/13 (29,700.00)




Debt Reduction FY13/14 (165,000.00)

Cambodia Expenses FY13/14 273,171.54

Angel Dormitory Expenses FY13/14 (6,000.00)

St. John Missions FY13/14 (27,863.00)

GF Staffing Support FY14/15 (6,338.01)



Missions Director Staffing Expense FY14/15 (13,932.00)




St. John ChurchLaunch Reconciliation

February 29, 2016

28

Contributions





Total Contributions 267,126.21$

Expenses

Campaign Expenses FY09/10* (12,098.44)$

Campaign Expenses FY10/11* (50,712.69)




Campaign Expenses FY12/13* (481.21)






Total Expenses (238,636.65)$


Future Commitments Remaining

FY14/15 for Staffing -$

FY15/16 for Staffing 12,844.00

FY16/17 for Staffing 15,646.00

Total Committed 28,490.00$

*In August 2011 the Board of Directors approved the 50/50 split of

campaign expenses between the Staffing and Technology areas of

Launch. It has been decided that the ministry has a greater need in the

area of technology than originally thought and that there are still adequate

staffing dollars available for use through Launch. This split was deemed

acceptable because the expenses will remain within the "Strengthen the

Base" portion of Launch.

These funds will allow the possible acquisition of three additional staff

positions over the period of the funding effort while encouraging the

ongoing and constant reassessment of existing needs and reassignment

of personnel to maximize effort while minimizing financial expenses.


February 29, 2016

Strengthen the Base - Staffing

Original Launch Presentation

$500k - 10% of funds - over the next three years to ensure no greater

financial imposition on the General Fund other than routine cost of living

increases for existing staff.

10% of total contributions are designated to this objective.

29

Contributions






Expenses

Campaign Expenses FY09/10* (12,098.44)$




Campaign Expenses FY12/13* (481.21)





Fund Balance (1,576.17)$

*In August 2011 the Board of Directors approved the 50/50 split of

campaign expenses between the Staffing and Technology areas of

Launch. It has been decided that the ministry has a greater need in the

area of technology than originally thought and that there are still adequate

staffing dollars available for use through Launch. This split was deemed

acceptable because the expenses will remain within the "Strengthen the

Base" portion of Launch.



Strengthen the Base - Technology

February 29, 2016


$500k - 10% of funds - minus the consultant fee and operational costs

for the financial effort, to be used for the acquisition of needed technology

for live-streaming services, website enhancement, camera placement,

lighting and staging for the future worship needs of the ministry. It may or

may not be used for space acquisition, to be determined only after we

have maximized existing facilities and local strategies.

30

Contributions






Expenses

Debt Reduction FY12/13 (1,419,030.51)$

Debt Reduction FY13/14 (165,000.00)$



Fund Balance (1,273.28)$

The Board of Directors in association with the Strategic Leadership

Staff will propose a plan to ensure SJ's long-term financial liability -

outstanding mortgage vs. designated funds - will be improved at the end

of the campaign period by nearly 50%, from $11.5 million to $6.1 million

in financial liability. These figures include the use of resources from

Mission 24/7 and payments made to reduce our indebtedness during the

life of the campaign.


Secure the Future - Debt Reduction

February 29, 2016



31

Contributions






Expenses

Contributions to LCMS Ablaze! For Cambodia FY10/11 (101,678.65)$

Funding in Belize FY11/12 (10,000.00)

Contributions to LCMS Ablaze! For Cambodia FY11/12 (110,671.51)

Contributions to LCMS Ablaze! For Cambodia FY12/13 (91,173.89)

Reimbursement of funds from LCMS Ablaze! FY13/14 273,171.54





Additional Cambodia Funding

In the fall of 2011 an option to give directly to the efforts in Cambodia was

created. The primary purpose of this option is to engage our community in

our mission efforts in Cambodia. It also allows people within our ministry to

give directly to Cambodia, over and above their commitment to Launch. The

current balance of this option is $47,643. This money will go directly to our

efforts in Cambodia.

$850k to be distributed to current mission projects in the city of St. Louis

and Belize and through the mission efforts of the LCMS Ablaze! Campaign.

Pastor Garrett and the Strategic Leaders will work closely with LCMS national

leaders to ensure that two to four mission projects are adopted that reflect the

mission and values of SJ's congregation. These projects will be specific

mission efforts with which we can form an ongoing association over the

course of the campaign and hopefully beyond.


Serve Others As We Go - Outside Missions

February 29, 2016



LCMS Ablaze! will receive quarterly payments from St. John for use in

Cambodia. These payments will equal 20% of total Launch contributions

during the quarter. LCMS will then refund to St. John 30% of that payment to

use for missions that St. John chooses. Of the 30% refunded, half will go to

this objective and half will go to the St. John Missions objective.

32

Contributions






Expenses

Missions Director Staffing Expense FY12-13 (29,700.00)$





Future Commitments Remaining

FY13/14 for Staffing -$

FY14/15 for Staffing -

Total Committed -$

$150k will be used from the designated Missions Fund to establish a

separate 501©(3) mission effort to direct the activity of mission outreach

of SJ's congregation and our community. This is part of the expectation

of the synodical Ablaze! Effort to ensure local mission efforts as an

expression of the greater national and international efforts of the LCMS.


Serve Others As We Go - St. John Missions

February 29, 2016



33

Documents

St. John Church9336eddf9e67b503eecc-b1431c4d5fc1d45d244bfec4509223b9.r29.c…St. John Church Board of Directors Meeting March 21, 2016 The meeting will be held at 7:00 p.m. on the