Special Collections Special Collections and Archivesand Archives

What do they have there and What do they have there and how do I find what I want?how do I find what I want?

What Can I find there?What Can I find there?

Four types of Four types of materials:materials:1.1. University ArchivesUniversity Archives

2.2. Manuscript Manuscript CollectionsCollections

3.3. Pennsylvania Pennsylvania CollectionsCollections

4.4. Rare booksRare books

Guidelines for Using Guidelines for Using CollectionsCollections

Collections do not circulate.Collections do not circulate. All materials in Special Collections are All materials in Special Collections are

to be used in the Reading Room to be used in the Reading Room located in Stapleton Library, Room located in Stapleton Library, Room 302.302.

Duplication services are available.Duplication services are available. Please contact Special Collections at Please contact Special Collections at

724-357-3039 or 724-357-3039 or hwick@iup.edu or or rgyeager@yahoo.com for assistance. for assistance.

1. University Archives1. University Archives

University Archives University Archives is the repository for is the repository for non-current, non-current, inactive official inactive official university records university records that have sufficient that have sufficient value to warrant value to warrant their permanent their permanent preservation. preservation.

– May include: May include: Yearbooks, catalogs, photographsYearbooks, catalogs, photographs Office papers, correspondence, formsOffice papers, correspondence, forms Bound record books, filmsBound record books, films Sound recordings, maps , blueprintsSound recordings, maps , blueprints Machine-readable material, or other Machine-readable material, or other

document,document, Anything made by or received by any Anything made by or received by any

University office University office

University ArchivesUniversity Archives

Finding aids:Finding aids:– Record Groups, Record Groups,

http://www.iup.edu/page.aspx?id=75645 Digital collections continue to grow and Digital collections continue to grow and

include:include:– Digital Projects, Images, IUP Publications, and Digital Projects, Images, IUP Publications, and

much more, much more, http://www.iup.edu/page.aspx?id=85309

– IUP Libraries Digital Collections, IUP Libraries Digital Collections, http://www.iup.edu/page.aspx?id=67713

2. Manuscript Collections2. Manuscript Collections Includes unpublished papers of individuals, Includes unpublished papers of individuals,

companies, and associations.companies, and associations. Unique materials that supplement and Unique materials that supplement and

support research by faculty, graduate and support research by faculty, graduate and undergraduate students, and private undergraduate students, and private scholars.scholars.

Materials that document the history of the Materials that document the history of the region and  materials in business, industry region and  materials in business, industry and labor related to the coal, iron and steel and labor related to the coal, iron and steel and transportation industries. and transportation industries. – Examples:Examples:

Papers of Irwin Marcus or Civil War SoldiersPapers of Irwin Marcus or Civil War Soldiers Papers of the United Mine Workers locals or R & P CoalPapers of the United Mine Workers locals or R & P Coal

Finding Manuscript Finding Manuscript CollectionsCollections

Finding Aids -- Finding Aids -- Manuscript Collections, Manuscript Collections, http://www.iup.edu/page.aspx?id=75041

Digital Collections –Digital Collections –– Digital Projects and Exhibits, Digital Projects and Exhibits,

http://www.iup.edu/page.aspx?id=85309– IUP Libraries Digital Collections, IUP Libraries Digital Collections,

http://www.iup.edu/page.aspx?id=67713

3. Pennsylvania Collection3. Pennsylvania Collection

Books that document the history of Books that document the history of PennsylvaniaPennsylvania– Check Pilot Check Pilot http://pilot.passhe.edu:8001/ – Location will be Special CollectionsLocation will be Special Collections

3. Rare Books3. Rare Books

Includes valuable and unique materials Includes valuable and unique materials owned by the library. owned by the library. – Old booksOld books– Unusual booksUnusual books

English and American Literature of the English and American Literature of the 19th and 20th Centuries 19th and 20th Centuries

Search the IUP Libraries on-line catalog, Search the IUP Libraries on-line catalog, http://pilot.passhe.edu:8001/cgi-bin/Pwhttp://pilot.passhe.edu:8001/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First ebrecon.cgi?DB=local&PAGE=First

Rare Books…Rare Books… Editions limited to under 250 copiesEditions limited to under 250 copies

Works printed prior to 1799 for European works Works printed prior to 1799 for European works and prior to 1825 for American worksand prior to 1825 for American works

Association works, e.g., items associated with Association works, e.g., items associated with significant or famous individuals, often with significant or famous individuals, often with autographs. autographs. – Such as George Orwell's Such as George Orwell's Homage to CataloniaHomage to Catalonia, (1938) , (1938)

which includes notes and corrections to the text made which includes notes and corrections to the text made by Orwell.by Orwell.

Rare BooksRare Books

Examples of fine printing or binding, Examples of fine printing or binding, including unique itemsincluding unique items

Books from notable printing pressesBooks from notable printing presses

Rare BooksRare Books

Books relating to the Books relating to the Manuscript Collections Manuscript Collections and/or the University and/or the University Archives, e.g., De Re Archives, e.g., De Re Metallica, the first Metallica, the first publication devoted to publication devoted to scientific mining scientific mining practices which is a practices which is a strong complement to strong complement to the Industrial the Industrial Manuscripts Manuscripts Collections.Collections.

First EditionsFirst Editions

Various individual titles, Various individual titles, including works by the including works by the following authors:following authors:

Herman MelvilleHerman MelvilleJames McNeill WhistlerJames McNeill WhistlerNorman MailerNorman MailerGeorge OrwellGeorge OrwellWashington IrvingWashington IrvingMargaret AtwoodMargaret AtwoodLydia SigourneyLydia SigourneyJohn Greenleaf WhittierJohn Greenleaf WhittierHenry David ThoreauHenry David ThoreauJames JoyceJames JoyceEdward AbbeyEdward Abbey

How do I find them?How do I find them?

– Check Pilot http://pilot.passhe.edu:8001/ Check Pilot http://pilot.passhe.edu:8001/ – Location will be Special CollectionsLocation will be Special Collections

Requesting and Using Requesting and Using Published Material From Published Material From

Special CollectionsSpecial Collections Rare books and Rare books and

Pennsylvania Books Pennsylvania Books are published are published materialsmaterials

Get the call numberGet the call number Fill out request formFill out request form Material will be Material will be

brought to youbrought to you You must use them You must use them

in special collections in special collections reading roomreading room

Requesting and Using Archives Requesting and Using Archives and Manuscript Materialsand Manuscript Materials

Much of the material found in Special Much of the material found in Special Collections and Archives has not Collections and Archives has not been published formally or widely been published formally or widely distributeddistributed

Often raw data or primary sources Often raw data or primary sources including:including:

diaries, letters and personal papers, diaries, letters and personal papers, organization records, company records, organization records, company records, newspapers, oral histories, photographs, newspapers, oral histories, photographs, artifacts, broadsides and publications. artifacts, broadsides and publications.

Do you really need these?Do you really need these? Manuscript sources are Manuscript sources are

not the best places to not the best places to begin researchbegin research– Declaration of Declaration of

Independence might not Independence might not mean much if you didn’t mean much if you didn’t know the contextknow the context

– Letters mean much more Letters mean much more if you understand the if you understand the background of who wrote background of who wrote them, who they were them, who they were written to, the time written to, the time period and place where period and place where they were written they were written

Do You Really Need Manuscript Do You Really Need Manuscript or Archival Material?or Archival Material?

Good idea to begin with secondary Good idea to begin with secondary sourcessources– For example if you are looking for For example if you are looking for

history of the University you check history of the University you check published histories before go trying to published histories before go trying to look through 130 years of University look through 130 years of University catalogs, newspapers, and photographscatalogs, newspapers, and photographs

– Read a history of the United Mine Read a history of the United Mine Workers or the labor movement before Workers or the labor movement before you try to look through the papersyou try to look through the papers

When Do You Need Manuscript When Do You Need Manuscript Collections?Collections?

When you already have background When you already have background and historical context for the topicand historical context for the topic

Have exhausted secondary sources Have exhausted secondary sources and no published materials existand no published materials exist

How are things organized?How are things organized?

Because archival materials have not Because archival materials have not been published they are organized in been published they are organized in a special waya special way

Archivists analyze Archivists analyze and describe and describe collections in order collections in order to inform to inform researchers:researchers:– of their contentsof their contents– documentary valuedocumentary value– access restrictions access restrictions – and arrangementand arrangement

Archivists create descriptions and list the Archivists create descriptions and list the contents of a collection in documents contents of a collection in documents called finding aids.called finding aids.

A finding aid may be a summary of the A finding aid may be a summary of the collection, an inventory, or a list of record collection, an inventory, or a list of record folder titles and may take the form of a folder titles and may take the form of a printed guide or an electronic document printed guide or an electronic document

And although they often vary in the level And although they often vary in the level and amount of descriptive information and amount of descriptive information they provide, finding aids typically contain they provide, finding aids typically contain the following components: the following components:

Collection NameCollection Name Collection call number which will Collection call number which will

begin with:begin with:– RGRG– MGMG

Box and folder numbersBox and folder numbers Description of itemsDescription of items

To Request and Use ItemsTo Request and Use Items Use Search Collections link to find Use Search Collections link to find

information in our collections information in our collections http://www.lib.iup.edu/sitemap.shtm http://www.lib.iup.edu/sitemap.shtm

Use finding aids to locate information Use finding aids to locate information – University ArchivesUniversity Archives– http://www.lib.iup.edu/depts/speccol/Allhttp://www.lib.iup.edu/depts/speccol/All

%20Finding%20Aids/rgindex.html %20Finding%20Aids/rgindex.html – Manuscripts and Collections Manuscripts and Collections

http://www.lib.iup.edu/depts/speccol/eadindex.hthttp://www.lib.iup.edu/depts/speccol/eadindex.html ml

Fill out request form:Fill out request form:– Generally collections are made up of multiple Generally collections are made up of multiple

boxes and folders. To request items you will need:boxes and folders. To request items you will need: Collection Name and numberCollection Name and number Box and folder numbersBox and folder numbers

Materials must be used with care in our Materials must be used with care in our reading roomreading room

For more information on our Special For more information on our Special Collections and Archives visit our web page Collections and Archives visit our web page at at http://www.lib.iup.edu/depts/speccol/index.shttp://www.lib.iup.edu/depts/speccol/index.shtm htm

For more information on finding and using For more information on finding and using archival materials in general and on the archival materials in general and on the Internet go to : Internet go to : http://www.library.umass.edu/spcoll/researchttp://www.library.umass.edu/spcoll/research/searchp2.html h/searchp2.html