oracle Irecruitement by Hamdy Based on BR100

IntroductionGeneralThis document describes the setup of recruitment functionality, using the Oracle iRecruitment (IRC) software. In order to get iRecruitment access and a working environment, it is necessary to: Link a user to an employee (see defining a user in System Administration) Schedule the concurrent process Synchronize WF Local tables to run on a regular base, matching your business requirements. All employees that have access to iRecruitment as a user must have a supervisor. Internet settingsFor optimal use of i-Recruitment and other Self Service applications the following internet options of Internet Explorer should be set.

System Profile OptionsThe following table contains a list of all profile options available within Oracle iRecruitment.Profile

Applications Proxy Bypass Domain

Applications Proxy Port

Applications Server Side Proxy Host And Domain

Applications SSO Type

IRC: Accent Background Color

IRC: Anti Virus Server

IRC: Background Checking Vendor URL

IRC: Background Check Sender Credential

IRC: Core Background Color

IRC: Default Country

IRC: Document Upload Count Limit

IRC: Extract Skills

IRC: Geocode Host

IRC: Internal Posting Days

IRC: Installed

IRC: Job Notification Function

IRC: Monthly Document Upload Count Limit

IRC: Notification List Item Types

IRC: Proxy Authorization Password

IRC: Proxy Authorization User Name

IRC: Registration Business Group

IRC: Registration Responsibility

IRC: Resume Parsing Sender Credential

IRC: Resume Parsing Sender ID

IRC: Resume Parsing Vendor URL

IRC: Search Criteria Segment Matching

IRC: Suitable Seekers Function

IRC: Text Background Color

IRC: Text Foreground Color

IRC: Vacancy Approval Function

IRC: Vacancy Approval Transaction Type

IRC: Workflow Item Type

Guest User Password

Personalize Self-Service Defn

Disable Self-Service Personal

ICX: Language

Approvals in iRecruitmentWhenever a manager or recruiter makes a change to a vacancy, or creates a new vacancy, iRecruitment checks to see if an approval is required for the action that has been taken.Configuring iRecruitment Approval Levels in AMETo meet your business needs, you may add additional rules, conditions, or attributes within the delivered iRecruitment Vacancy Approval transaction type, or you can define a custom transaction type.For approvals setup with AME see the document:AME Vacancy Creation solution design and setup.doc

User and Extensible LookupsThe following table contains a list of user and extensible lookups that are used within Oracle iRecruitment.AreaLookupDescriptionAccess level

PersonMAR_STATUS

The marital status of thepersonUser

ApplicationREC_TYPEThe recruiting source, forexample "How did you hear about us?"User

IRC_CONSIDERATIONStatus for the consideration of a candidate for example (Considered - No Interest - Pursued)

PhonesIRC_CONTACT_TIMESThe times at which the person is willing to be contacted

IRC_DFLT_POST_SCOPEDifferent Scopes for Default Postings. For example (Business Group Job Position..)System

DocumentsIRC_DOCUMENT_TYPEThe type of document being uploaded

AssignmentIRC_EMP_CATCan be different from HR Lookup EMP_CATSystem

IRC_EMPLOYEE_CONTRACTOREmployee or contractor type of position for a vacancy. For example (Contractor - Employee)System

IRC_INDEX_SYNCLookup for rebuiding index with full or online modeSystem

IRC_INT_EXTInternal or Extrnal access to a vacancy

Notification preferencesIRC_MESSAGE_FREQThe frequency of thenotifications

IRC_POSTING_COST_FREQThe frequency that the payment amount refers too.

Candidate Search Criteria,Vacancy Criteria, and WorkPreferencesIRC_PROFESSIONAL_AREAProfessional area for a vacancy for example (Accounting Administration - Human Resources - IT Support..)

IRC_RECRUITMENT_TEAM_SECURITY

IRC_SECURITY_METHODType of security to be used on a vacancy. (Business and Team Team - Public)

IRC_SKILL_DESIRABILITYIs this skill essential? (Desirable - Essential)

IRC_SOURCE_TYPEPossible Sources of Job Posting (Browsing this Site - Notified by Email .. )

Candidate Search Criteria,Vacancy Criteria, and WorkPreferencesIRC_TRAVEL_PERCENTAGEThe amount of travelUser

IRC_VAC_LOC_DEFAULTINGSpecifies where the location is defaulted from on a vacancy (Manager - Position)System

IRC_VAC_ORG_DEFAULTINGSpecifies where the organization is defaulted from on a vacancy (Creator - Manager)System

IRC_VACANCY_DEFAULTINGType of defaulting for vacancy name (Automatic - Manual)

Candidate SearchIRC_VACANCY_SEARCH_DATEThe maximum age of thevacancy that you are looking forExtensible / With defaults

PER_CATEGORIESPer Categories

Compensation ElementsIRC_VARIABLE_COMP_ELEMENTThe compensation options that are available to manage when creating a vacancyUser

IRC_WORK_AT_HOMESpecifies if working at home is possible

Freeze Flex-fields used in iRecruitment Freeze all flexfields used in iRecruitment. This stops error messages appearing on the screen telling you that your flexfields have not been frozen.See: Oracle Applications Flexfields Guide Additional Vacancy Details (PER_VACANCIES) Additional Search Criteria Details (IRC_SEARCH_CRITERIA) Add'l Competence Element Det's (PER_COMPETENCE_ELEMENTS) Additional Posting Content Details (IRC_POSTING_CONTENTS) Add'l Establishment Att. Det's (PER_ESTABLISHMENT_ATTENDANCES) Additional Notification Preference Details (IRC_NOTIFICATION_PREFERENCES) Person Information (HZ_PERSON_PROFILES) Additional Qualification Details (PER_QUALIFICATIONS) Additional Previous Employer Details (PER_PREVIOUS_EMPLOYERS) Additional Default Posting Details (IRC_DEFAULT_POSTINGS) Add'l Person Analysis Details (PER_PERSON_ANALYSES_DFV) Additional Address Details (PER_ADDRESSES_DFV) Add'l Telephone Number Det's (PER_PHONES_DFV) Additional Recruiting Site Information (IRC_ALL_RECRUITING_SITS_DFV) Additional Competence Details Further Competence Information Futher Competence Element Information Further Posting Content Details Further Search Criteria Details Add'l Establishment Details Further Establishment Information Additional Qualification TypesMinimum Implementation StepsDefine new copies of or use the following Responsibilities: iRecruitment Manager iRecruitment HRMS Manager iRecruitment Employee Candidate iRecruitment External Candidate iRecruitment Employee Site Visitor iRecruitment External Site Visitor Workflow User Web Applications PreferencesDefine users and give them the following Responsibilities:UserPasswordResponsibilitiesNotes

GuestoracleiRecruitment External Site VisitoriRecruitment Employee Site VisitorThis step is required to allow access to the site visitor screens without logging in to the application.

AIS02: Define System Profile Options System Administrator > Profile > System

ProfileSiteNotes

Applications Proxy Bypass Domains*.wataninvest.comSet this profile option to define the proxy Exclusion list, if appropriate. You must set the profile option in this format: (*.mydomain1.com;*.mydomain2.com )Note: Make sure you use this syntax or else resume parsing may not work. Only the format with a *.before the domain, and a ; separator will work. Applications Proxy Port Site Set this profile option to define the port for your proxy server, if appropriate. Applications Server-Side Proxy Host And Domain Site Set this profile option to define the address of your proxy server, if appropriate.

Applications SSO TypeSSWADetermines if you use Oracle Portal for logging-in.Oracle Portal is notappropriate for usewith iRecruitmentexternal candidateresponsibilities,therefore if this profileis not set to SSWAat site level it shouldbe set to SSWA atresponsibility levelfor the followingresponsibilities:iRecruitment ExternalSite VisitoriRecruitment ExternalCandidate

IRC: Accent Background ColorIdentifies the background color set for action buttons and table background. Set a six-digit hexadecimal value for the corresponding color. If you do notset any value, the application displays the default color set in the xss style sheet.

IRC: Document Upload Count Limit20Set this profile option to limit the total number of documents that a candidate can upload to the iRecruitment database. Enter a value for the number of documentuploads that you want to limit. For example, if you specify 10, a candidate can load only 10 documents. If you leave this profile option blank, then the candidate can upload any number of documents, provided the total document count does not exceed the number of uploads allowed each month.

IRC: Extract SkillsYesIndicates whether skills should be extracted when candidates parse a resume. If you select No, then candidates will have to select theirskills manually

IRC: Job Notification FunctionIRC_VIS_VAC_DISPLAY

This profile option identifies the function used to show advertisements to users when they click a link in a notification.Default are :(IRC_APL_VAC_DISPLAY - for candidate responsibilities IRC_VIS_VAC_DISPLAY - for all other responsibilities)

IRC: Monthly Document Upload Count Limit10Set this profile option to limit the number of documents that a candidate can upload within a period of one month. For example, if you specify 5, a candidate can upload only 5 documents within a calendar month. If you leave this profile option blank, then the candidate can upload any number of documents provided the document upload count does not exceed the total document count.

IRC: Notification List Item TypesIRC_WF,HRSSA,HRSFLSet this profile option to definewhich workflow notifications aredisplayed on the home pages of managers and candidates. For example, in addition to the default iRecruitment workflow item typesyou may want to include notifications associated with business events you have set up. Enter the workflow item types that you want to include and use acomma to separate each item type.Default value is : IRC_WF

IRC: Suitable Seekers FunctionIRC_CM_CAND_DETAILSThis profile option identifies the function used to show candidates to managers when they click on a link in a notification. Default is: IRC_CM_CAND_DETAILS

IRC: Vacancy Approval FunctionIRC_VACANCY_APPROVEWhen a person receives a vacancy to approve, the notification contains a link to a page that displays the vacancy that they have been asked to approve. This profile defines the function for that page. Default is : IRC_VACANCY_APPROVE

Guest User PasswordGUEST/ORACLE

IRC: InstalledYesIndicates that iRecruitment has been licensed

AME: InstalledYes

IRC: Registration Business GroupYour business group nameDefine the business group for candidate registration. When acandidate registers, the application creates a person record in the specified business group.Note: To set this profile at the responsibility level, use the iRecruitment External Site Visitorresponsibility that you associated with the Guest user. For example, if you host multiple recruiting sites and have multiple Java Server Pages (jsp) for visitor login, you can use this profile option to register candidatesin different business groups.

IRC: Anti Virus ServerSpecifies the server on which the Symantec AntiVirus Scan engine is running


3Defines the number of days the vacancy details appear on the internal recruitment site before these details appear on the external recruitment site. If your administrator sets this profile, youcannot alter the start date of the external posting in the CreateVacancy: Job Posting page. When the vacancy is approved, the application sets the external posting start date according to thenumber specified in the profile.

IRC: Search Criteria Segment MatchingIRC: Search Criteria Segment Matching Determines the flexfield segments that are matched when your managers perform candidate matching for a vacancy, or when you run the iRecruitment Email Job Seekers Details to Vacancy Owner, or the iRecruitment Email Vacancies to Job Seekers.


Enter a six-digit hexadecimal value to set the corresponding color for each of these page components. If you do not set any value, the applications displays in the default color set in the XSS style sheet




IRC: Default CountrySaudi Arabia

IRC: Registration Business GroupSetup Business GroupDefines in which business group a person record is created when a candidate registers

IRC: Notification List TypesDefines which notifications are displayed on the home pages of managers and candidates. The standard IRC_WF notifications are included by default

Unzip the ircdtd.zip fileThe ircdtd.zip is situated in your html directory. Extract the ircdtd file to your html directory.If you do not extract the dtd file you will encounter problems when parsing resumes or initiating background checks.If WTA wants to use this functionality, this step is required.Schedule Concurrent Processes1. iRecruitment Index Synchronization RequestPath: iRecruitment HRMS Manager > Requests > Run > Single RequestThis ensures the job posting and document indexes are kept up to date and should be scheduled to run as follows: Online index rebuild - to run every 5 minutesNote: If the online synchronization process starts before the previous one has completed, then the process will display an error. Ensure that you set it to run 5 minutes after completion, and not the start. Full index rebuild - to run each night To schedule this process, use the iRecruitment HRMS Manager responsibility. NameParametersLanguage

iRecruitment Index SynchronizationPosting Index OnlineDocument Index - OnlineAmerican English

iRecruitment Index SynchronizationPosting Index FullDocument Index - FullAmerican English

NameStart AtEnd AtRun the JobRe-run everyApply the Interval

iRecruitment Index Synchronization

iRecruitment Index SynchronizationCurrent Date and TimePeriodically5 Minute(s)From the Completion of the prior Run

iRecruitment Index SynchronizationDate of Today, 23:00:00Periodically1 Day(s)From the Completion of the prior Run

2. Run iRecruitment Person Migration Process:Path: iRecruitment Manager - > View -> Request -> iRecruitment Person MigrationThe iRecruitment Person Migration concurrent process enables you to migrate your existing candidates from the HZ_PARTIES table to the PER_ALL_PEOPLE_F table.

Define Descriptive Flexfield [Additional Vacancy Details]: Define Flexfield Structure

System Administration>Flexfield>Descriptive>SegmentsWTA Process:User Acceptance TestingBusiness Area:

Date: 15-Nov-2008

Control Number:

Priority (H, M, L):

Process Owner:

Description: Use this form to define Segment Structures.

Note: This flexfield are to be emptied. The fields are to be transferred to the Additional Vacancy Details DFF.

ApplicationOracle Human Resources

Flexfield TitleAdditional Requisition Details

Freeze flexfield DefinitionYes

Segment SeparatorPeriod

PromptContext

Value Set

Default Value

Reference Field

Required

Displayed

CodeNameDescriptionEnabled

Global Data ElementsGlobal Data ElementsGlobal Data ElementsYes

Define Descriptive Flexfield [Additional Vacancy Details]: Define Flexfield Structure System Administration>Flexfield>Descriptive>SegmentsMIS18: Define Descriptive Flexfield [Additional Recruitment Activity Details]: Define Flexfield Structure System Administration>Flexfield>Descriptive>Segments

This structure already exists in HRMS. You only need to make the field non-required as indicated in green


Flexfield TitleAdditional Recruitment Activity Details

Freeze flexfield DefinitionYes

Segment SeparatorPeriod

PromptContext

Value Set

Default Value

Reference Field

Required

Displayed

CodeNameDescriptionEnabled

Global Data ElementsGlobal Data ElementsGlobal Data ElementsYes

CodeNumberNameWindow PromptColumnValue SetDispl.Enabl.

Global Data Elements10NAMENameATTRIBUTE160 charactersYesYes

CodeNumberDefault TypeDefault ValueReq.Security En.Displ.Descr.Conc.LoV.Window

Global Data Elements10No505025NameName

Additional Implementation StepsAIS01: Set up the Recruitment additional organization information Flex-field Global HRMS Manager>Work Structures>Organisations>DescriptionWTA Process:User Acceptance TestingBusiness Area:

Date: 20 Avril 2007

Control Number:

Priority (H, M, L):

Process Owner:

Description: Use this form to setup additional Business Group Information.

Organisation NameWTAWTASetup BusinessgroupThe Candidates Businessgroup

ClassificationBusiness GroupBusiness GroupBusiness GroupBusiness Group

Vacancy Code Allocation MethodAutomaticAutomaticAutomaticAutomatic

Default Number of Openings1.01.01.01.0

Organization Defaulting MethodManagerManagerManagerManager

Location Defaulting MethodPositionPositionPositionPosition

Default Budget Measurement TypeFull Time EquivalentFull Time EquivalentFull Time EquivalentFull Time Equivalent

Withdraw Assignment StatusTerminate ApplicationTerminate ApplicationTerminate ApplicationTerminate Application

Candidate Person TypeCandidateCandidateCandidateCandidate

Exclude From Vacancy CreationNoNoYESYES

AIS02: Define System Profile Options System Administrator > Profile > SystemWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description: Use this form to define the specific profile options.

If you want to use a function other than the default from the suitable candidate, or suitable job notification, then use these profiles to select them. In most cases, you will not need to change these values

ProfileSite

IRC: Suitable Seekers FunctionIRC_CM_CAND_DETAILS

IRC: Job Notification FunctionIRC_VIS_VAC_DISPLAY

IRC: Vacancy Approval FunctionIRC_VACANCY_APPROVE

AIS03: Create Default Postings hamdy iRecruitment Manager>Default PostingsWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description: Use this page to define the Default Postings.

Job postings are the advertisements attached to your vacancies. You can also create default postings containing standard information at the organization, business group, job, or position level.Creating Default Postings is a user task and not part of this setup.

AIS04: Create Recruiting Sites iRecruitment Manager>Recruiting SitesWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description: Use this page to define the Recruiting Sites.

If you have any agreements with external job posting sites you can record information about them.

Site NamePosting URLPosting CostsCost PeriodCurrencyPosting UsernamePosting PasswordDate fromDate toStyle sheet

AIS05: Define External Assignment Statuses Global HRMS Manager>Work Structures>StatusWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description: Use this form to setup required assignment status.

Create external assignment statuses if required. You can use external assignment statuses to assign an alternative name to a status for external users. For example, you may want to create an external name for a status so that the manager sees the status "Pending Interview" or "Interview Passed" while the external user sees just "Interview".

User StatusExternal StatusHuman ResourcePayrollTypeActiveDefault

AcceptedAcceptedAcceptedPrimaryYesYes

Active ApplicationActive ApplicationActive ApplicationPrimaryYesYes

First InterviewFirst InterviewFirst InterviewPrimaryYesYes

Second InterviewSecond InterviewSecond InterviewPrimaryYesYes

OfferOfferOfferPrimaryYesYes

Terminate ApplicationTerminate ApplicationTerminate ApplicationPrimaryYesYes

AIS06: Create Compensation Element Lookups [IRC_VARIABLE_COMP_ELEMENT]Global HRMS Manager>Other Definitions>Application Utilities LookupsWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description: Use this form to define your own Lookup Codes.

Create compensation element Lookups to be advertised against your vacancies using the IRC_VARIABLE_COMP_ELEMENT Lookup type..

TypeIRC_VARIABLE_COMP_ELEMENT

MeaningiRecruitment Variable Compensation Elements


DescriptionVariable Compensation Elements for Vacancies in iRecruitment

User

ExtensibleYes

System

CodeMeaningDescriptionTagStart DateEnd DateEnabled

AIS07: Define Lookup values [IRC_EMPLOYEE_CONTRACTOR]Global HRMS Manager>Other Definitions>Application Utilities LookupsWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:


TypeIRC_EMPLOYEE_CONTRACTOR

MeaningiRec Employee Or Contractor

ApplicationHuman Resources

DescriptionEmployee or contractor type of position for a vacancy

UserYes

Extensible

System


Yes

Yes

AIS07: Define Lookup values [IRC_PROFESSIONAL_AREA]Global HRMS Manager>Other Definitions>Application Utilities LookupsWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:


TypeIRC_PROFESSIONAL_AREA

MeaningiRec Professional Area


DescriptionProfessional area for a vacancy

UserYes

Extensible

System


COMPUTINGComputingYes

MARKETINGMarketingYes

SALESSalesYes

AIS07: Define Lookup values [IRC_SOURCE_TYPE]Global HRMS Manager>Other Definitions>Application Utilities LookupsWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:


TypeIRC_SOURCE_TYPE

MeaningSource Types


DescriptionPossible Sources of Job Posting

UserYes

Extensible

System


BSBrowsing this SiteBrowsing this SiteYes

EMNNotified by EmailNotified by EmailYes

JPASJob Posted on another SiteJob Posted on another SiteYes

NJPNewspaper/Journal Job PostingNewspaper/Journal Job PostingYes

OOtherOtherYes

RBFReferred by a FriendReferred by a FriendYes

AIS07: Define Lookup values [IRC_EMP_CAT]Global HRMS Manager>Other Definitions>Application Utilities LookupsWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:


TypeIRC_EMP_CAT

MeaningIrc Emp Cat


DescriptionIRC EMP CAT

User

Extensible

SystemYes


EITHERShiftYes

FULLTIMEOn callYes

PARTTIMEShift / On callYes

AIS08: Add Job Postings to Existing VacanciesiRecruitment>Home>Vacancies>UpdateWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description: Use this page to update existing Vacancies.

To add a posting to an existing vacancy, search for the vacancy in iRecruitment and choose Update. You can then add the posting to the vacancy.

AIS07: Define Lookup values [IRC_DOCUMENT_TYPE]Global HRMS Manager>Other Definitions>Application Utilities LookupsWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:


TypeIRC_DOCUMENT_TYPE

MeaningIrc Document Type


DescriptionType of document that a candidate can upload

UserYes

Extensible

System


COVERLETTERCover LetterYes

OTHEROther Document TypeYes

RESUMEResume / CVYes

AIS07: Define Lookup values [IRC_CONSIDERATION]Global HRMS Manager>Other Definitions>Application Utilities LookupsWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:


TypeIRC_CONSIDERATION

MeaningIrc consideration


DescriptionStatus for the consideration of a candidate

User

Extensible

SystemYes


CONSIDERConsideredYes

DECLINEDeclined by ApplicantYes

NONo interestYes

PURSUEPursuedYes

AIS09: Configure Existing MessagesApplication Developer>Application>MessagesWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description: Use this form to update existing Messages.

You configure the delivered messages in the Messages window of the Professional Forms Interface. The prefix for iRecruitment messages is IRC.

Message NameLanguageApplicationNumberCurrent Message Text

AIS10: Configure Approval RulesApprovals Management Business AnalystWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description: Use this form to configure Approval Rules.

The setup of Oracle Approval manager is described in the AME setup documentation.See the Documents: HR Self Services Setup and AME vacancy Creation Solution

You can modify or create new approvals processes using Oracle Approvals Management. iRecruitment is delivered with a number of approval rules that will be applied unless you change your iRecruitment settings. If you want some, but not all of these approval rules to be applied you can make a copy of the supplied approval transaction type and remove the rules that you do not want enforced. Then enter your new transaction type in the:IRC: Vacancy Approval Transaction Type profile option. If you do not want any approvals applied, you should ensure the IRC: Vacancy Approval Transaction Type profile option is blank.xxxxAIS11: Setup Qualifications & Ranks: Define Qualification TypesGlobal HRMS Manager>Career Management>Qualification TypesWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description: Use this form to define qualification types.

You can create qualification and qualification types in Oracle HRMS. Make sure that the existing qualifications and qualification types meet your requirements.

Name

Category

Rank

Further Information

Qualification idFieldLevel TypeCredit TypeProviderQualification TypeSub FieldLevelTotal CreditsQA Organization

AIS12: Define CompetencesGlobal HRMS Manager>Career Management>CompetenciesWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description: Use this form to define Competencies.Check that the competences in Oracle HRMS meet your business requirements. You must create global competences for use in iRecruitment.

Scope

Name

Description

Alias

Cluster

Further Information

Valid datefromtoProficiencyLevel / ScaleRating ScalePrimary evaluation methodCertification requiredRenewal periodUnitsBehavorial Indicator

AIS17: Define System Profile Options for display of Notification Types System Administrator > Profile > SystemWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:


Set the profile option IRC: Notification List Types to display notifications of different item types on the home pages of managers and candidates.

ProfileSite

IRC: Notification List Types

AIS18: Define System Profile Options for different color schemes System Administrator > Profile > SystemWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:


You can define colors for the various components on the page such as text, table headers, and links.

ProfileSite





AIS19: Define System Profile Options for the number of days for internal job postings System Administrator > Profile > SystemWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:


If you want make the job details available to your employees first, then set the IRC: Internal Posting Days profile option. You specify the number of days that the application posts an advertisement internally before posting the advertisement on the external site.

ProfileSite


AIS20: Define System Profile Options for the number of document uploads System Administrator > Profile > SystemWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:


You can limit the number of documents that the candidates can upload to the iRecruitment database.Note: If you do not want to limit the number of document uploads, you can leave both the profile options blank.

ProfileSite

IRC: Document Upload Count Limit

IRC: Monthly Document Upload Count Limit

AIS21: Set up virus scanNo navigationWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description:

Set up virus scan to check the documents that candidates and managers upload to the database. This helps you to detect infected files and protect your systems from possible virus attack when you download documents for recruitment purposes.

Whats nextNIS01: Define System Profile Options for setting up the proxy server System Administrator > Profile > SystemWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:


Use the following profiles to set up your proxy server:Note: If you do not use a proxy server, you can skip this step.

ProfileSite

Applications Server Side Proxy Host and Domain

Applications Proxy Port

Applications Proxy Bypass Domain

IRC: Proxy Authorization Password

IRC: Proxy Authorization User Name

NIS02: Define System Profile Options for setting up the proxy server System Administrator > Profile > SystemWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:


If you are using Geocode data for searching locations, then enter the URL for geocode information in the following profile:Note: You can obtain the value for this profile option by contacting your Oracle Support representative.

ProfileSite

IRC: Geocode Host

NIS02: Schedule Concurrent Processes for Email SettingsiRecruitment HRMS Manager > Requests > Run > Single RequestWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description: Use this form to schedule processes and reports.

NameParametersLanguage

iRecruitment Email Job Seekers Details to Vacancy OwnerN/AAmerican English

iRecruitment Email Vacancies to Job SeekersIgnore Job Seekers Matching Frequency: NoIgnore Job Age: NoAmerican English

NameStart AtEnd AtRun the JobRe-run everyApply the Interval

iRecruitment Email Job Seekers Details to Vacancy OwnerDate of TodayPeriodically1DayFrom the Start of the prior Run

iRecruitment Email Vacancies to Job SeekersDate of TodayPeriodically1DayFrom the Start of the prior Run

NIS02: Define Email Job Seekers Details to Vacancy Owner Messages Application Developer>Application>MessagesWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description: Use this form to update existing Messages.

iRecruitment Email Job Seekers Details to Vacancy OwnerThis concurrent process sends email notifications to the managers of open vacancies to inform them of suitable candidates for their vacancy. Following email text can be modified by changing these messages.


IRC_EMAIL_RECRUITER_SUBJECT

IRC_EMAIL_RECRUITER_INTRO

IRC_EMAIL_RECRUITER_CONCLUSION

iRecruitment Email Vacancies to Job SeekersThis concurrent process sends email notifications to the job seekers to inform them of suitable vacancies. Following email text can be modified by changing these messages.


IRC_EMAIL_SEEKERS_SUBJECT

IRC_EMAIL_SEEKERS_INTRODUCTION

IRC_EMAIL_SEEKERS_CONCLUSION

NIS03: Check the login-in URL for iRecruitment usersNo navigationWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description:

The URL for connecting to the iRecruitment system varies according to the user group. For example, the internal site visitor URL is different from the external site visitor URL.For external site visitors, you access the IrcVisitor.jsp. The location of this jsp will depend on your applications server, however, it is of the form: http://hostname:port/OA_HTML/IrcVisitor.jspExample for the Dev Instance: http://finde00.wataniya-algerie.com:8015/OA_HTML/IrcVisitor.jspTypically employees will access iRecruitment using their portal homepage, however if you can enable internal site visitors, to access the IrcEmpVisitor.jsp. The location of this jsp also depends on your applications server, however, it is of the form: http://finde00.wataniya-algerie.com:8015/IrcEmpVisitor.jsp You should replace the http://hostname:port/OA_HTML part of the URL with the URL of the html directory on your applications server.Note: If you have installed other languages, you activate iRecruitment in the required language by adding the following suffix to the log-in URLs: ?L=For example, http://hostname:port/OA_HTML/IrcVisitor.jsp?L=F would activate the French language version. The language codes are available in the table FND_INSTALLED_LANGUAGES. If you do not specify a language code, the default (US) is used.

NIS04: Define System Profile Options to enable Personalisations System Administrator > Profile > SystemWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:


[email protected]

Personalize Self-Service DefnYes

NIS04: Configure the web pages for iRecruitment iRecruitment ManageriRecruitment ManagerWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description:

You configure the web page layout using the Personalization Framework.If applicable, configure flexfields, instructions and tips, and the delivered logos. The following figures are used as als logos in iRecruitment. FNDSSCORP.gif (Oracle logo) IRCBRAND.gif (iRecruitment logo) LOGO.gif (login logo)These figures are in directory: $OA_MEDIA/F. The application searches in this directory for the files named. In this way its easy to replace these with company logos.NIS04: Configure the web pages for iRecruitment iRecruitment Site VisitoriRecruitment Site VisitorWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description:

NIS05: Setup searchable flexfieldNo navigationWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description:

NIS06: Setup workflow processes using business eventsNo navigationWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description:

If required, you can use the Oracle Workflow functionality to create your own workflow processes. By including the delivered business events in your workflow processes, you can define processing and routing logic for iRecruitment events.

NIS: Data conversionNo navigationWTA Process:

Business Area:

Date:

Control Number:

Priority (H, M, L):

Process Owner:

Description:

Global HRMS Manager > Work structures > Organisations > Additional Organisation unit details

Before starting using the application the following data conversion activities need to be done:1. Attach person names of HR Advisors to all Organisations of the type Business Division. These are the HR advisors which handle the vancancies for the specific Business division. (Global HRMS Manager > Work structures > Organisations > Additional Organisation unit details).2. Attach position names of the Local Finance person to all Organisations of the type Business Unit. These positions are used in the Approval Manager. (Global HRMS Manager > Work structures > Organisations > Additional Organisation unit details).3. Reference and related documentsNote: Add open issues that you identify while writing or reviewing this document to the open issues section. As you resolve issues, move them to the closed issues section and keep the issue ID the same. Include an explanation of the resolution.

When this deliverable is complete, any open issues should be transferred to the project- or process-level Risk and Issue Log (PJM.CR.040) and managed using a project level Risk and Issue Form (PJM.CR.040). In addition, the open items should remain in the open issues section of this deliverable, but flagged in the resolution column as being transferred.

Related documentsDocumentVersion

iRecruitment Implementation Guide, Release 12

FAQs & TricksCONTENTS-----------------1. How to restrict iRecruitment external visitors to access only responsibilities on the external server?2. Is SSHR a dependency for iRecruitment?3. Why can't I view my external candidates though they have several global competencies/skills matching the competencies required for the vacancy in PUI/core forms?4. Does iRecruitment support "Candidate Qualifying Questionnaires" where the candidate must answer vacancy-specific questions correctly prior to submitting an application?5. How do I eradicate the following error While querying available vacancies in iRecruitment and clicking on one of theresults? "oracle.apps.fnd.framework.OAException: oracle.jbo.NoDefException: JBO-25002: Definition GradeName of type Attribute not found"6. Can we change the default currency on job vacancy details?7. Do we track vacancy history?8. Is there a functionality to capture Time and Date stamps of when Applicant first applied and when documents first uploaded available?9. Which iRecruitment minipack provides the following profiles?10. How do we see the current status of a vacancy submitted for approval?11. How to repopulate the seeded address types in iRecruitment?12. What is the order/hierarchy in which default job posting information comes through in the vacancy?13. How to send postings to external websites (such as Monster/Stepstone etc)?14. Why should I re-login to view candidate created via Magnaware in iRecruitment?15. How do I download an application from from iRecruitment?16. Can the resume/covering letter uploaded be viewed in PUI/form?

QUESTIONS & ANSWERS-------------------1. How to restrict iRecruitment external visitors to access only responsibilities on the external server?

Answer

- Set the Server Trust Level for the server to External- Set the Trust Level of the iRecruitment external responsibilities to External too.

2. Is SSHR a dependency for iRecruitment?

Answer

iRecruitment has no dependence on SSHR (and vice versa).

3. Why can't I view my external candidates though they have several global competencies/skills matching the competencies required for the vacancy in PUI/core forms?

Answer

When searching for candidates for your vacancy these candidates may not show up because of a few reasons:

1. The match is on skill levels, not just skills - make sure that candidates have skills of the right level2. The candidates may have been set so that they cannot be searched (this is the default)3. There may be other things set on the vacancy which must be matched, e.g. professional area, or qualifications and so on

Skills/competencies entered with IRC.B or earlier, through iRecruitment will not appear in core HR.

4. Does iRecruitment support "Candidate Qualifying Questionnaires" where the candidate must answer vacancy-specific questionscorrectly prior to submitting an application?

Answer

iRecruitment currently does not support this function. For now this can be achieved by having a set of simple questions using flexfield to get those responses and a user hook to validate them as part of the apply process. .

5. How do I get rid of the following error While querying available vacancies in iRecruitment and clicking on one of the results? "oracle.apps.fnd.framework.OAException: oracle.jbo.NoDefException: JBO-25002: Definition GradeName of type Attributenot found"

Answer

There is a field called Grade on this screen which is hidden by default, which has an attribute called GradeName, but it appears that attribute does not exist in the underlying view. This field would have been personalized to be displayed causing this error.

6. Can we change the default currency on job vacancy details?

Answer

The default currency in iRecruitment is always the default currency of the business group.

7. Do we track vacancy history?

Answer

iRecruitment does not track changes to the vacancy. If changes to a field are to be traced use the Audit capability in APPs.

8. Is there a functionality to capture Time and Date stamps of when Applicant first applied and when documents first uploaded available?

Answer

Currently this functionality is not available. The WHO columns like creation_date, created_by, last_update_date and so on, which can be used to determine exactly when any record was created are never exposed in the self service tech stack unlike forms.

9. Which iRecruitment minipack provides the following profiles?IRC: Anti Virus ServerIRC: Document Upload Count LimitIRC: Internal Posting DaysIRC: Monthly Document Upload Count LimitIRC: Notification List TypesIRC: Registration Business GroupIRC: Search Criteria Segment MatchingIRC: Core Background ColorIRC: Accent Background ColorIRC: Text Background ColorIRC: Text Foreground Color

Answer

These profiles are provided by Oracle iRecruitment Mini-pack C (3197168). Refer to About Oracle iRecruitment Mini-pack C(Note 258295).

10. How do we see the current status of a vacancy submitted for approval?

Answer

The status field allows you to search for vacancies with just one of the many statuses, e.g. Approved. However, a vacancy is not actually created until it is approved if approvals are turned on.

11. How to repopulate the seeded address types in iRecruitment?

Answer

Re-run the patch that delivers in force apply mode OR the ldt file residing at $PER_TOP/patch/115/import/US.

12. What is the order/hierarchy in which default job posting information comes through in the vacancy?

Answer

If default postings are created at multiple levels then all of the fields will be filled out from the position. If there are any blank then it will look at the job to see if any of the blanks were specified on the job. If there are any further blanks, then it will look at organization, and then finally business group.

The order would be as follows:1. Position2. Job3. Organization4. Business Group

13. How to send postings to external websites (such as Monster/Stepstone etc)?

Answer

Refer to the implementation guide.

14. Why should I re-login to view candidate created via Magnaware in iRecruitment?

Answer

The way that HR security works is that security is cached for a session under some circumstances. This is to improve performance. That means that under some circumstances a new user will not be visible until re-logging in, and the cache is refreshed.

15. How do I download an application from iRecruitment?

AnswerWhile creating the vacancy include an html link to the application form document in the job posting. The user looking at the vacancy can just click on the link to download the document.

16. Can the uploaded resume/covering letter be viewed in PUI/form?

AnswerThis functionality is currently available in iRecruitment only.

Subject: When Running the iRecruitment Email Vacancies to Job Seekers Process It Fails

Doc ID: Note:343769.1Type: PROBLEM

Last Revision Date: 12-DEC-2005Status: PUBLISHED

In this DocumentSymptomsCauseSolution

Applies to: iRecruitment - Version: 11.5.10This problem can occur on any platform.SymptomsWhen attempting to run the iRecruitment Email Vacancies to Job Seekers process it errors out. The following error occurs.

ERRORORA-00904: "ICRIT_VAC"."ATTRIBUTE": invalid identifier

STEPS1. Log into iRec HRMS Manager2.Navigate to Process&Report and run iRecruitment Email Vacancies to Job Seekers process3. Report errors out4. Click on the View Log and it will display the error.

CauseIn the profile IRC: Search Criteria Segment Matching the field at the site level was set to 'Yes' This is not a correct setting.

SolutionIn the profile IRC: Search Criteria Segment Matching the field at the site level was set to 'Yes' This is not a correct setting To resolve this do the following:1.. Log in as sysadmin2 Navigate to Profile/Systems3. Query up the profile IRC: Search Criteria Segment Matching4. Remove the 'Yes' and leave this field null or follow the directions of the iRecruitment Implementation Guide page 2-13 on how to correctly update this field.

82File Ref: