OJT Student Manual

7/26/2019 OJT Student Manual

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COMPUTER AND ENGINEERING STUDIES DEPARTMENTBicol University Polangui Campus

Polangui,Albay

OJT MANUAL


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Bachelor of Science in CompuerScience


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PRACTICUM POLIC! AND GUIDELINES for PROGRAMS"IT# PRACTICUM$OJT$SIT

Inro%ucion&

I. Objective of the ProgramII. Reuirements of the ProgramIII. Proce!ures an! "ui!elinesI#. $uties an! Responsibilities of a %ost Company#. $uties an! Responsibilities of the Practicum

Coor!inator&A!viser#I. $uties an! Responsibilities of the Parents&"uar!ian


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#II. $uties an! Responsibilities of the 'tu!ent&(rainee#III. "ra!ing 'ystemI). (raining Report *ormat). 'ample *orms an! $ocuments)I. Practicum Calen!ar


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I' GENERAL OBJECTI(E O) T#E PROGRAM

In line +ith the thrusts of Bicol University to meet the !eman! ofthe in!ustries for technically competent an! +ellroun!e! gra!uates,

the practicum program aims to-


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a. (o enable the stu!ents to apply an! appreciate therelevance of classroom learning to the actual +or setting.

b. /nable the stu!ent to gain e0perience, relate an! apply thetheories he&she learns in school to real in!ustrial situationsan! problems1

c. "ive the stu!ents an insight of the various operations,processes, techniues an! controls presently use! inin!ustry1

!. $evelop an! instill a positive attitu!e, selfcon2!ence an!selfmotivation reuire! of a responsible professional in

han!ling tass1 an!


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e. Impress on the stu!ent the importance of human relationsin the +oring place or environment.

II' GENERAL RE*UIREMENTS O) T#E PROGRAM

a. (he /ngineering stu!ent +ho 2nishe! the reuire! unitsprereuisite to the course may enroll for O3(.

b. Irregular stu!ents +ho are e0pecte! to gra!uate at the en!of the 'econ! 'emester may enroll for O3(.

c. A stu!ent must meet the reuire! minimum e0posure of456&789&:56 hours.


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!. A stu!ent is reuire! to submit all !ocuments pertaininghis&her application an! acceptance for O3(.

e. A stu!ent is reuire! to submit his&her atten!ance an!accomplishment form an! a monthly report.

f. (he stu!ent +ill be evaluate! by his&her supervisor fromthe company perio!ically.

g. (he stu!ent is reuire! to submit a 2nal report at the en!of his&her practicum.

III' PROCEDURES AND GUIDELINES


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a. A term before the stu!ent plans to enroll for practicum1must consult the Practicum Coor!inator for possible list ofIn!ustries.

b. (he stu!ent +rites a ;/((/R O* APP;ICA(IO< a!!resse! tothe company concerne!. (he stu!ent may sen! to morethan one company.

c. (he stu!ent secures a ;/((/R O* R/CO==/


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e. >hen the company accepts the stu!ent for practicum, thecompany must 2ll up the ;/((/R O* ACC/P(A


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h. (he stu!ent must submit a copy of the follo+ing!ocuments before the start of his&her practicum- ;/((/RO* APP;ICA(IO


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. (he stu!ent is reuire! to mae a =O


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n. (he stu!ent must complete at least the minimum456&789&:56 hours in one company. If for any vali! reason,he&she cannot comply +ith the 456&789&:56 hours in onecompany, he&she has to loo for another company an!complete the remaining hours there. (his has to be !oneupon approval of the Practicum Coor!inator.

o. >hile the stu!ent is on practicum, the PracticumCoor!inator&A!viser may go for surprise visit an!evaluation.

p. Upon completion of the minimum of 456&756&:56 hoursan! the tass given by the company, the stu!ent is

reuire! to obtain from the company the follo+ing


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!ocuments- a C/R(I*ICA(/ O* CO=P;/(IO< an! bP/R*OR=A


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t. Any problems that the stu!ent may encounter in thecompany must be reporte! to his&her supervisor. %o+ever,in the case that the problem cannot be solve! by thesupervisor, the stu!ent must imme!iately report theinci!ent to the Practicum Coor!inator&A!viser for possibleaction.

u. Any stu!ent +ho has committe! severe violation &gravemiscon!uct to the company?s rules an! policies are subjectfor !isciplinary action by the school?s Oce of 'tu!ent'ervices.


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I(' DUTIES AND RESPONSIBILITIES O) A #OST COMPAN!

a. (hrough the imme!iate supervisor or through the %umanResource $epartment or euivalent oce, ensures that thepracticum a stu!ent un!ergoes is technical in nature an!relate! to the stu!ent?s present course.

b. /nsures a safe +oring environment for stu!entun!ergoing practicum.

c. Assigns an imme!iate supervisor +ho +ill monitor theatten!ance an! performance of the stu!ent for the


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!uration of the practicum, in coor!ination +ith thePracticum A!viser.

!. Assigne! supervisor +ill have the responsibility ofmonitoring the activities an! tass performe! by thestu!ent inclu!ing the signing of his&her !aily atten!ancean! accomplishment an! perform perio!ical assessment onthe progress of the stu!ent.

e. Upon completion of the reuire! number of +ees, reuiresthe stu!ent to submit to the Practicum Coor!inator&A!visera Certi2cate of Completion stating the stu!ent?s generalperformance an! that the stu!ent has satisfactorily

complete! all reuirements.


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f. (hrough the assigne! supervisor, 2llsup the /valuation*orm, an! signs an! seals an! submits this to thePracticum Coor!inator&A!viser through the stu!ent.

g. Informs the school through the Practicum Coor!inator ofthe matters relate! to the stu!ent?s practicum program inthe company.

(' DUTIES AND RESPONSIBILITIES O) T#ECOORDINATOR$AD(ISER


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(he Practicum Coor!inator&A!viser is responsible for taing thenecessary actions in brie2ng the stu!ents an! provi!ing them thegui!elines in the performance of their !uties.

*ollo+ing are the responsibilities of the PracticumCoor!inator&A!viser-

a. (hrough the imme!iate supervisor or through the %umanResource $epartment or euivalent oce, ensures that thepracticum a stu!ent is technical in nature an! relate! tothe stu!ent?s present course.


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b. (he Practicum Coor!inator&A!viser prepares the practicummaterials.

c. (he Practicum Coor!inator&A!viser up!ates forms relatingto practicum.

!. (he Practicum Coor!inator&A!viser establishescommunication +ith the stu!ent trainee?s 'upervisor!uring the Practicum hours.

e. (he Practicum Coor!inator&A!viser performs managing an!evaluation of the stu!ent trainee.

f. (he Practicum Coor!inator&A!viser computes the 2nalgra!e of the stu!ent base! on the e0isting "ra!ing

'ystem.


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(I' DUTIES AND RESPONSIBILITIES O) T#E

PARENTS$GUARDIAN


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(he Parents&"uar!ian of the stu!ent is&are the partners of thePracticum Coor!inator&A!viser an! the %ost Company?s 'upervisor inmonitoring the activities an! accomplishments of the stu!ent.

*ollo+ing are the responsibilities of the Parents&"uar!ian-

a. (o encourage the stu!ent to carry out eDectively his&her!uties an! responsibilities.

b. (o share responsibilities for the con!uct of the stu!ent+hile in the program.


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c. (o be responsible for the safety an! con!uct of thestu!entlearner +hile traveling to an! from school, thePracticum 'ite an! home.

(II' DUTIES AND RESPONSIBILITIES O) T#E STUDENT

(he stu!ent&trainee must al+ays observe !iscipline an!right con!uct. (he stu!ent must also abi!e by the follo+ing!uties an! responsibilities-

a. '&he shoul! e0hibit the BUPC/A< image.


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b. '&he shoul! not engage in any form of intimate relationship+ith clients, staD an! onsite intern supervisor.

c. '&he is not allo+e! to invite&entertain personal visitors inthe practicum site.

!. '&he shoul! avoi! incessant taling an! loitering in thepracticum premises.

e. Cellular phones an! other electronic ga!gets shoul! beturne!oD or set on a silent mo!e +hen s&he is on !uty.

f. (he stu!ent&trainee shoul! not engage in any form ofgambling&!rining into0icating beverages an! the lie +hileon !uty or oD !uty +ithin the practicum site premises.


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g. (he stu!ent&trainee must comply to O3( gui!elines an!proce!ures provi!e! by the Practicum Coor!inator&A!viser.

(III' GRADING S!STEM

(he stu!ent +ill be gra!e! base! on his performance an!compliance to the policies an! gui!elines provi!e!. (he follo+ingstatements +ill be the gra!ing system for the !uration of thestu!ent?s practicum.

Practicum Requirement 30%


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Industry Grade 70%

+,,-

I.' GENERAL PRACTICUM "RITTEN REPORT )ORMAT

(itle Page

(able of Contents


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=o!ule One- Brief %istory&Bacgroun! of the Company&CompanyPro2le

=o!ule (+o- =onthly Progress Reports Compilation an!$ocumentation

$aily Atten!ance an! Accomplishment=onthly Report$ocumentation Pictures at +or

=o!ule (hree- Assessment of Practicum ProgramReaction Paper by the 'tu!ent- ans+ering the follo+ing

uestions>hat have I learne! from the e0perienceE (echnical

=y e0periences +ith the people aroun! me.


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(he most memorable event !uring my practicum

>hat I can recommen! for the improvement of thePracticum Program

=y a!vice to those +ho +ill tae their practicum in thenear future.Appen!ices- Pertinent $ocuments

;etter of Application;etter of /n!orsement;etter of Acceptance=emoran!um of Agreement>aiver *orm

(raining 'che!ule *orm


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Certificate of Completion

/valuation *orms

.' )INAL REPORT PRESENTATION

(itle 'li!e F #enue of PracticumInclusive $ates


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'li!e $ocumentation Pictures at +or'li!e Assessment of Practicum Program'li!e *inal >or!s


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.I' SAMPLE )ORMS AND DOCUMENTS

LETTER O) APPLICATION

G$ateH


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GMR'$MS' CONTACT PERSON/

GPositionH

GCompany


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I +oul! lie to apply as a trainee in your company because I believe that the

training an! e0perience I +ill acuire +ill broa!en my no+le!ge about my

course.

(han you for any consi!eration that you may give to this letter of

application.

#ery truly yours,


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G'tu!ent


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LETTER O) ENDORSEMENT

G$ateH


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GMR'$MS' CONTACT PERSON/GPositionH

GCompany


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In vie+ of this, +e +oul! lie to reuest that G=r.&=s. 'tu!ent e believe that your company can provi!e the relevant e0posure to futureInformation (echnology professionals, thus ensuring the continuous supply ofhighly uali2e! personnel for Information (echnology an! In!ustry.

>e +oul! highly appreciate +hatever assistance you coul! e0ten! to us that+oul!, in the long run, be both bene2cial to the stu!ent an! your company.

(han you an! +e loo for+ar! to you in! consi!eration an! support.


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#ery truly yours,

0MR'$MS' CONTACT PERSON/

GPositionH

Recommen!ing Approval-


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0MR'$MS' /Deparmen Chairman

0MR'$MS' /OSA Coor%inaor

Approve! -

0MR'$MS'/G$/A


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(O >%O= I( =A@ CO


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GPositionHGDate SignedH


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MEMORANDUM O) AGREEMENT


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(his =emoran!um of Agreement ma!e an! e0ecute! bet+een-

BICO; U


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represente! herein by ,hereinafter referre! to as the COMPAN!'

"ine33eh-(he parties hereby bin! themselves to un!ertae a =emoran!um

of Agreement for the purpose of supporting the U


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practicum e0posure in the CO=PA


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7. (he U


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9. (he CO=PA


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N. (here is no employeremployee relationship bet+eenthe CO=PA


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K5. (his =emoran!um of Agreement shall becomeeDective upon signature of both parties an!implementation +ill begin imme!iately an! shallcontinue to be vali! hereafter until +ritten notice isgiven by either party thirty 46 !ays prior to the!ate of inten!e! termination.

In +itness +hereof the parties have signe! this =emoran!um ofAgreement at this !ay of

, 56.


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)or he COMPAN! )or he UNI(ERSIT!

1111111111111111111111111111Presi!ent

Bicol University


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Community (a0


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111111111111111111111111111111 111111111111111111111111111111Representative of the Company $ean

PARENTS4$GUARDIAN4S CERTI)ICATION O) "AI(ER$PERMISSION

GDateH

TO "#OM IT MA! CONCERN&


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(his is to certify that I am allo+ing my son&!aughter, to go on practicum onthejob trainingfor a minimum of four hun!re! eighty si0 hours on until

at in partialful2llment of the reuirements for the !egree in Bachelor of 'cience inInformation (echnology.

It is un!erstoo! that he&she abi!es by the rules an! regulations thatmay be impose! by the 'upervisor&'taDinCharge for his +elfare an! safety.

I fully agree to +aive any responsibility on the part of Bicol UnivesityPolangui Campus an!&or the representative&s, in case of unto+ar! inci!ent

that may happen to my son&!aughter !uring the !uration of the practicum.


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Boar!ing %ouse A!!ress-'tu!ent?s Contact


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TRAINING SC#EDULE )ORM

Propo3e%Aci5iie3

#o6 heaci5iie3 6ill7eperforme%

Trainer Time Line E8pece%Oupu


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DAIL! ATTENDANCE AND ACCOMPLIS#MENT )ORM


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Please eep one copy of this form an! give one to the Company toserve as a signin sheet to !ocument your internship hours. "ive a copy of

the complete! time sheet to your Practicum Coor!inator&A!viser every

'atur!ay at minimum.

'tu!ent


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Beginning !ate /n!ing !ate


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MONT#L! PROGRESS REPORT

G'tu!ent


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ON


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'ubmitte! by-

G'tu!ent?s


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'ubmitte! to-

GPracticum A!viserH


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G$ate 'ubmitte!H


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PER)ORMANCE RATING S#EET


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*iel! of 'pecialiJation

CRITERIA $ RATING"OR= #ABITS + > ? @ K.Punctual5. Reports regularly4. Performs tass +ithout much supervision7. Practices self!iscipline in his & her +orM. $emonstrates !e!ication an! commitment to thetass assigne! tohim&her

>ors %abit (otal


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"OR= S=ILLS K 5 4 7 MK. $emonstrates the ability to operate machines nee!e!on the job5. %an!les the !etails of the +or assigne! to him & her4. 'ho+s e0ibility +henever the nee! arises in theprocess of goingthrough his & her tas7. =anifests thoroughness an! precise attention to!etails M. *ully un!erstan!s the linage or connection bet+eenhis & her tas to previous, intervening an! subseuenttass

9. Usually comes up +ith soun! suggestions to problems.>ors 'ills (otal


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SOCIAL S=ILLS K 5 4 7 MK. 'ho+s tact in !ealing +ith !iDerent people he &shecomes in contact+ith.5. 'ho+s respect an! courtesy in !ealing +ith peers an!superiors4. >illingly helps others +henever necessary in theperformance oftheir tass7. Is capable of learning from an! listening to co+orersM. 'ho+s appreciation an! gratitu!e for any form of

assistance grante! to him & her by others


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9. 'ho+s poise, selfcon2!ence an! is al+ays +ell Fgroome!:. 'ho+s emotional maturity .

'ocial 'ills (otal

TEC#NICAL S=ILLS K 5 4 7 M


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K. Basic computer operation, /nco!ing&Printing&'ortingan! 'canning of $ocuments1 an! Recor! eeping5. $esign presentation an! sprea!sheets1 20e! basiccomputer errors&problems both har!+are an! soft+areproblems.

(echnical 'ills (otal

(O(A;

/QUI#A;/


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1omment"s#)bservation"s#

1omputation:

Total

100x 50+50=


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/uivalent Rating-+', NN K661 +'+ N81 +'> N:1 +'? N91 +'@ NM Outstan!ing1+' N71+' N41 +'N5 'uperior1 +' NK1 +' N61 >', 8N1 >'+ 881>'> 8:1>'? 891 >'@ 8M #ery 'atisfactory1 >' 871 >' 85841 >' 868K'atisfactory1>' :8:N- >' :9::1 ?', :M *air1 ?'+


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Imme!iate 'upervisor&=anagerApprove!-

$irector&%ea! of Oce

1111111111111111111111111111111111111Course InCharge, B'C'


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PRACTICUM CALENDAR


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AC(I#I(@&$OCU,=/


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Documents

OJT Student Manual