Meeting of the LCLS Facilities Advisory Committee

Mark Reichanadter

LCLS FAC Meeting [email protected]

Oct 27-28, 2005

Meeting of the LCLS Facilities Advisory Committee

LCLS Project Management

M. Reichanadter / SLAC

Mark Reichanadter


Oct 27-28, 2005 2

Outline

Status of the LCLS

Progress in the past six months

Project Management

Cost and Schedule Performance

Contingency Allocation

Organization and Integration

Plans for the next six months

Risks/challenges ahead

Mark Reichanadter


Oct 27-28, 2005

LCLS Project Status•LCLS Critical Decision Status;

–CD-0 Approve Mission Need – Complete (Jun01)–CD-1 Approve Preliminary Baseline Range – Complete (Oct02)–CD-2A Approve Long-Lead Procurement Budget – Complete (Jul04)–CD-3A Approve Start of Long-Lead Procurements – Complete (Dec04)–CD-2B Approve Performance Baseline – April 11, 2005

•OECM validated baseline June 7, 2005–CD-3B Approve Start of Construction – Scheduled (Mar06)–CD-4 Approve Start of Operations – Scheduled (Mar09)

•LCLS Major Upcoming Start/Completion Dates;–Start of LCLS Construction Start– Mar06–Injector Laser Commissioning Start– Jun06–Injector E-Beam Commissioning Start– Apr07 –Linac-to-Undulator Commissioning Start – Mar08–“First Light” (E-Beam through Undulator) Start – May08

•LCLS Major Upcoming Project Reviews–DOE Status Meeting – Nov17, 2005–CD-3B DOE “Lehman” Review – Feb06

•Assess readiness for start of construction

Mark Reichanadter


Oct 27-28, 2005

LCLS Project Status (last six months) •SLAC has reorganized its divisions and upper management.

– ISMS, construction/contractor management procedures have undergone extensive revision.– Additional training for all personnel and higher visibility on safe working practices at SLAC.\– More visibility into SLAC Operations and Photon Science.

•LCLS is in the Design/Procure/Construct (execution) phase.– Safety First! Then think about schedule, technical and cost.– Performance and progress based on “earning-value” against its resource-schedule.– With CD-2b, changes are handled via LCLS Change Control Board (working well)

•LCLS Staffing at ANL, LLNL and SLAC nearing full project team (on schedule).– Strengthened Procurement and Conventional Facilities– A few positions are still open (Controls Mgr, Undulator ME’s @ SLAC, CF UTR’s)

•LCLS Procurements are going well with the dedicated cell.– Procurement team is co-located with technical team and working reasonably well.– All Injector, Linac, Undulator & CF LLP’s are well-advanced– CM/GC procurement (LCLS largest and most complex now awarded (Turner Construction).

•LCLS Technical Specifications improving.– Technical Specifications continue to mature most are now complete or nearing completion.

•Photon System (XTOD and XES) are the least mature (input from Users and final CF design

– System Integration strengthened with R. Boyce, D. Marsh and A. Chan.

•LCLS Title 2 Design is key concern.– Schedule delays (30% submission late) Cost high (working to get back in the box)

Mark Reichanadter


Oct 27-28, 2005 5

LCLS Activities @ SLAC

MMF-4,000sf facility used to tune, measure and store undulator magnets

S20-2,160sf facility Laser &

Control Rm

S24 Stairway

You are here

B750 LCLS temporary staging/storage, permanent lab,

testing and machine shop space. Share with other users, LSS?, EXO?

Remove Mark II Detector?

FFTB/BSY Vertical Wall

Project

B280 LCLS Central Design Team

2 floors, 84 offices ~13,000sf

• LCLS upgrades to the SLAC site are underway. (LLP funding)

• Shutdown allows the installation of key injector components in the injector vault.

Mark Reichanadter


Oct 27-28, 2005 6

LCLS Performance – Aug05

1.1 Project Management 8,880 8,375 8,648 -505 -273 0.94 0.97 28,970 28,970 0

1.2 Injector 7,113 6,163 6,096 -951 67 0.87 1.01 19,297 19,297 0

1.3 Linac 3,122 3,049 2,520 -73 529 0.98 1.21 26,431 26,431 0

1.4 Undulator 8,912 6,244 6,206 -2,668 39 0.70 1.01 50,724 50,724 0

1.5 X-ray Transport 4,356 4,225 4,102 -131 123 0.97 1.03 27,127 27,127 0

1.6 X-ray Endstations 721 721 680 0 41 1.00 1.06 14,779 14,779 0

1.9 Conventional Facilities 4,813 4,828 5,394 15 -567 1.00 0.89 80,649 80,649 0

1 LCLS Total Base Cost 37,917 33,604 33,646 -4,313 -42 0.89 1.00 247,976 247,976 0

315,000 315,000

67,024 67,024

31.3% 31.3%

13.6% 13.6%

2.1 LCLS Project Mgmt, Planning & Admn (OPC) 4,437 4,538 4,345 101 193 1.02 1.04 33,021 33,021 0

2.2 Injector (OPC) 699 757 578 58 179 1.08 1.31 6,107 6,107 0

2.3 Linac (OPC) 1 1 1 0 0 1.05 1.00 2,545 2,545 0

2.4 Undulator (OPC) 742 689 776 -53 -86 0.93 0.89 5,873 5,873 0

2.5 X-ray Transport (OPC) 480 412 339 -68 73 0.86 1.22 4,015 4,015 0

2.6 X-ray Endstations (OPC) 165 137 98 -28 39 0.83 1.39 5,200 5,200 0

2.9 Conventional Facilities (OPC) 0 0 0 0 0 0 0 0

2 LCLS Total Other Project Cost 6,524 6,534 6,136 10 397 1.00 1.06 56,761 56,761 0

64,000 64,000

7,239 7,239

14.4% 14.4%

LCLS Total Obligations to Date 58,430 11.5% 11.5%

LCLS Total Project Cost 44,441 40,137 39,782 -4,303 355 0.90 1.01 379,000 379,000

13.2% 13.2%

LCLS Other Project Cost

LCLS Cost/Schedule Status Report - Work Breakdown Structure

WBS Variance

Schedule

Actual Cost Work

Performed

% Complete LCLS Base Cost

% Comp LCLS Other Project Cost

Avail. Management Reserve

% Contingency / Rem. Work

% Contingency / Rem. Work

31-Aug-05

SPI CPI

Performance Indices

Cumulative to Date ($K) At Completion ($K)

Budgeted

Avail. Contingency

Work Performed

VarianceLatest Revised

Estimate

Budgeted Cost

Work Scheduled

Cost

% Complete LCLS TPC

LCLS Total Estimated Cost

• LCLS in the “green”

Mark Reichanadter


Oct 27-28, 2005 7

LCLS TEC Planned Spending / MonthLCLS PROJECT - PED & CONSTRUCTION

0

10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

70,000,000

80,000,000

Mo S 17,613,41 1,663,846 2,281,115 2,968,973 3,286,115 4,140,441 5,962,705 5,517,648 7,741,969 6,294,452 6,155,789 5,380,789 5,463,736

Mo P 17,613,41 1,663,846 2,281,115 2,625,520 2,915,361 2,976,891 3,527,565

Mo A 17,613,41 1,663,846 2,281,115 2,876,780 2,729,733 3,335,870 3,144,993

Cum S 17,613,41 19,277,25 21,558,37 24,527,34 27,813,46 31,953,90 37,916,60 43,434,25 51,176,22 57,470,67 63,626,46 69,007,25 74,470,99

Cum P 17,613,41 19,277,25 21,558,37 24,183,89 27,099,25 30,076,14 33,603,71

Cum A 17,613,41 19,277,25 21,558,37 24,435,15 27,164,88 30,500,75 33,645,75

Prior Mo's

MAR_05 APR_05 MAY_05 JUN_05 JUL_05 AUG_05 SEP_05 OCT_05 NOV_05 DEC_05 JAN_06 FEB_06

• Variances caused by inaccurate plan rather than real schedule delay.

Mark Reichanadter


Oct 27-28, 2005 8

LCLS TEC Planned Spending / Month

• Largest variance due to plan called for full earned-value on Und materials rather than progress payment.

• We are correcting the plan.

UNDULATOR SYSTEM (TEC)- SPA

0

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

Mo S 2,965,465 281,380 402,133 257,358 958,576 1,162,423 2,884,622 1,223,069 1,423,281 1,151,226 1,596,843 1,034,532 1,288,822

Mo P 2,965,465 281,380 402,133 267,959 876,646 843,105 607,519

Mo A 2,965,465 281,380 402,133 679,807 531,300 878,825 466,762

Cum S 2,965,465 3,246,846 3,648,978 3,906,336 4,864,912 6,027,335 8,911,957 10,135,02 11,558,30 12,709,53 14,306,37 15,340,90 16,629,73

Cum P 2,965,465 3,246,846 3,648,978 3,916,938 4,793,584 5,636,689 6,244,208

Cum A 2,965,465 3,246,846 3,648,978 4,328,786 4,860,086 5,738,910 6,205,673

Prior Mo's

MAR_05 APR_05 MAY_05 JUN_05 JUL_05 AUG_05 SEP_05 OCT_05 NOV_05 DEC_05 JAN_06 FEB_06

Mark Reichanadter


Oct 27-28, 2005 9

LCLS Cost and Schedule Performance

LCLS Cost and Schedule Indices (TEC Only)

0.800

0.850

0.900

0.950

1.000

1.050

1.100

BCWP/BCWS (SPI)

BCWP/ACWP (CPI)

• Biggest SV (In, UN) appear to be due to an inaccurate plan not a schedule delay.

• Call for managers to utilize a 6-mo look-ahead

Mark Reichanadter


Oct 27-28, 2005 10

LCLS Summary Schedule – Aug05Highlights

• Schedule Float

•Mar05 213 days•CP - Und B.O. - Und Inst to 1st Light

•Maintained full schedule float on critical path

• Starting construction on schedule is key

• CP - Und B.O. – Inst to 1st Light

• FY05 Shutdown•~1 month

• FY06 shutdown •~ 4 months

• FFTB Shutdown•Jul06•LCLS may request advancing this date

DOE Milestones

Major LCLS Milestones

Conventional Facilities Sector 20 Injector Facility

Linac Facility

Main Control Center

Magnetic Measurement Facility

Undulator Hall

Other Facilities (Undulator,BD, RY, NEH, FEH,FEE, BTH,CLOC & X-Ray Xport)

Injector Drive Laser

RF Gun

Linac Design/Procurement

Installation

Undulator

Design

Testing at MMF

X-Ray Transport & Diagnostics

Commissioning Diagnostics

X-Ray End Stations

Operations

FY 2009OCT JAN APR JUL






T1 Title 2 Construction

Title 1 Title 2 Construction

T1 Title 2 Construction


Design/Procure

Design/Procure

Commission

L1, BC1, L2, BC2, L3, & LTU, E-Dump

Commission

Design

F/MM

Commission

Operations

Design/Procure

Commission

S20/Alcove B.O. Linac B.O.

BD B.O.

MCC B.O.

MMF

CD2bCD3a CD3b CD4

FFTB Shutdown

Rcv 1st Arts

LCLS ARR LCLS Start Operation (X-Ray to Far Hall)

Start Proc for

T3 Constr

Laser Design/Procure/Assy

MMF

Drive Laser RFP

CableplantX-Band Klystron

Ti Strongback

Magnet Blocks

Magnet Poles

Del of 1st Arts to MMF

Install


CLOC B.O.

XTOD B.O.

FEH B.O.

FEE B.O.NEH B.O.

Procure

Drive Laser Award

L1, BC1

1st Light

L2,BC2,L3

E-Dump Install

LTU Install

BTH B.O.

UV Beam to Cathode

33 Prod UndsReceived

Injector Accelerator ARR

Linac ARR

Start Injector Comm (Drive

Laser)

Wall Region Install

Heater Region Install

Accelerator Region Install

Gun Region Install

Inject RF Install

Spectrometer Install

Commission C/O

Injector ARR

Laser Heater Install

Solid Attenuator Install

Gas Attenuator Install

Tunnel Mech/Vac InstallAward Initial Funding

Design/Procure 2-D X-Ray Detector Install

Install

Commission

ConstructionTitle 2UND B.O.

Title 1

Mark Reichanadter


Oct 27-28, 2005 11

LCLS L1 – L2 Milestone Performance

LCLS showing good milestone performance @ L2 in FY05

Mark Reichanadter


Oct 27-28, 2005 12

LCLS L3 Milestone Performance – FY05

LCLS showing good milestone performance @ L3 in FY05

Mark Reichanadter


Oct 27-28, 2005 13

LCLS L3 Milestone Performance – FY06

FY06 will be a key year for LCLS.

Boost Phase

Mark Reichanadter


Oct 27-28, 2005 14

Contingency Allocation to Date

•CF: Interim work on CF + T2 increase, MMF and S20. CM/GC and 30% estimate overruns will require significant additional contingency.

•UN: Undulator materials

•Apr05 rebaseline covered schedule variances in Injector-Linac.

# of BCR's since April 2005

Total: 77BCR's

0

5

10

15

20

PM INJ LN UN XTOD ES CF CT

Contingency Allocation (Oct04 - Present)Total $11.97M (~$1.1M/mo)

-1,000

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

PM IN LN UN XT XE CF

AY

K$

77 BCR’s is high 5 months after baseline

Mark Reichanadter


Oct 27-28, 2005 15

LCLS Contingency Performance

LCLS Contingency Trend

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%

30.0%

35.0%

40.0%

% Complete BCWP/BAC

Cont/(BAC-BCWP)

Contingency allocation has been reasonable to date. CM/GC + 30% CF estimate will make large draws on contingency in Oct05.

Need to hold the line on contingency until Mar06 (CF construction bids).

Mark Reichanadter


Oct 27-28, 2005 16

LCLS Procurements and Subcontracts

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

FY05 FY06 FY07 FY08 FY09

AY

K$

T3 Constr

SLAC

LLNL

ANL

AYK$ FY05 FY06 FY07 FY08 FY09 TotalANL $2,219 $15,646 $13,244 $62 $2,104 $33,274LLNL $30 $2,863 $2,615 $4,502 $1 $10,011SLAC $12,425 $14,310 $16,617 $15,514 $4,565 $63,430T3 Constr $2,541 $20,246 $29,993 $5,701 $0 $58,481Total $17,215 $53,064 $62,468 $25,779 $6,670 $165,196

•All major LLP’s are under contract.

•Drive Laser

•Streak Camera

•BC1/BC2 Magnets

•RF X-band (SLAC)

•RF Gun (SLAC)

•Ti Strongbacks

•Magnet Poles

•Magnet Blocks

•1st Und Article

•S20 Facility

•MMF Facility

•Some smaller (less critical) items yet to be procured.

•Laser and Conv Fac are most critical to maintaining schedule.

LCLS Long-Lead Procurements

CM-1

CM-2

Mark Reichanadter


Oct 27-28, 2005 17

LCLS Technical Specifications

•Technical baseline specifications are defined via;

•GRD

•PRD’s

•ESD’s

•ICD’s

•RDS’s

•Technical specs under configuration mgmt

Mark Reichanadter


Oct 27-28, 2005 18

LCLS Technical Specifications StatusLCLS Specs

• Jul05• PRD’s @ 37%• ICD’s @ 5%

• 67% is a big improvement but still more to go

• ESD’s particularly IN, LN, and UN need more effort.

• Physics support being added to Photon System

Requirements Document

Total No.

Documents

Number

Approved

Number in Sign-Off

% Complete

Comments

Global Requirements Document (GRD)

1

1

0

100

Complete

Physics Requirements Documents (PRDs)

57

43

1

75

PRDs decreased from 64 to 57

Engineering Specification Documents (ESDs) Management Physics Liaison Support Controls Injector Linac Undulator X-R Endstations Conventional Facilities

104

2 8 4

40 19 8

15 8

53

2 3 3 31 7 0 0 7

0 0 0 0 0 0 1 0 0

51

100 37 75 77 37 0 0 87

Room Data Sheets (RDSs)

58

49

0

84

RDSs reduced from 59 to 58

Interface Control Documents (ICDs) Injector Linac Undulator X-R TOD XES

11 3 4 1 2 1

9

3 4 1 1 0

0 0 0 0 0 0

82

100 100 100 50 0

Linac ICDs reduced from 32 to 4. Undulator ICD reduced from 2 to 1.

Total

231

155

2

~67

Mark Reichanadter


Oct 27-28, 2005 19

LCLS Project Organization (Sep05)

Mark Reichanadter


Oct 27-28, 2005 20

LCLS Staffing

• 112.0 FTE’s (Sep05)• Staffing nearly complete• Still a few more to go• Does not include

additional staff under contract

– Jacobs– PMCS – AIM– Consultants– CM/GC (Oct05)

Actual Reported LCLS FTE's @ SLAC

0

20

40

60

80

100

120

FT

E's

FY05 funding @ SLAC

Treading water. CR or full-funding?

Award Title I

• Good News: LCLS has staffed up at planned rate.

• Are they all working on the right things?

LCLS Estimated FTE'sFY2004

(actuals) FY2005 FY2006 FY2007 FY2008 FY2009* TOTAL ANL 11.2 15.59 20.76 13.01 2.82 0.33 63.71LLNL 5.4 8.7 10.43 11.77 10.46 5.72 52.48SLAC 40.2 88.48 107.79 106.5 74.59 51.69 469.25Total 56.8 112.77 138.98 131.28 87.87 57.74 585.44

Mark Reichanadter


Oct 27-28, 2005 21

Davis – Bacon Approval

Thanks to Richard M for working this issue!

Mark Reichanadter


Oct 27-28, 2005 22

Plans for the Next Six Months (Apr05)

CD-2b (Approve Performance Baseline) doneCD-3a (Authorize Long-Lead Procurements) doneMake plans for full FY05 funding (~$54M) doneGet funds out to partner labs doneStaff up particularly in Ctrls, PM, and Engr doneEstablish colocated procurement cell & staff doneAward Long-Lead Procurements done

Laser, Undulator, MMF, S20Authorize Title II (Jacobs) donePut out SOW for CF Constr Mgmt done

Mark Reichanadter


Oct 27-28, 2005 23

Plans for the Next Six Months (Oct05)

Make plans for full FY06 funding (~90$M). Phase-fund construction sub-contractsComplete T2 (Jacobs) Design (on schedule, within cost estimate)Prepare for start of construction (Turner)

Prepare independent cost estimate to validate JacobsDevelop construction sequence to minimize impact on SLAC opsPrepare procurement subcontract packages

Prepare project for CD-3bPSAD, PEP, FHA, etc.Independent “Lehman” Review on Readiness

Strengthen System IntegrationDesign Reviews and Technical SpecificationsRisk Registry

Continue good performance on cost, schedule, milestones and procurements

Mark Reichanadter


Oct 27-28, 2005 24

Near-term LCLS challengesLCLS is the execution phase of the project. Plans are planned, costs estimated, project approved … now it’s time to execute.

FY05-FY06 critical time (boost phase) of the project. Performance (solve problems, make decisions) is key.Follow P3. Watch staffing levels via variances. (Use the 6-month look ahead as a roadmap)Use the Risk Registry pro-actively to manage work (not just a DOE requirement)

FY06 Continuing ResolutionPlanning estimates show enough carryover (due to the FY05 CR) to cover one quarter.

Beyond a one-quarter CR, LCLS will need to defer procurements to retain core staff.

Prepare for start of LCLS Construction (CD-3b)T2 CF is critical path for construction startCM/GC on-board (Good news!)PSAD will require effort from all of LCLS

System Engineering and IntegrationContinue documenting PRD’s, ICD’s, etc.. Mature design reduces risk.RMB and DM will help to provide uniformity and high-quality across the LCLSSustained effort on design reviews will help to validate progress and identify integration issues early on.

Mark Reichanadter


Oct 27-28, 2005 25

Summary

Good performance thus far (15% comp)SLAC is organized to support the LCLSLCLS is ~fully staffed up at all LabsMMF/S20/S24/FFTB under constructionUndulators under fabricationOverall milestone performance is goodShutdown going reasonably well so farT2 >30%, CM/GC on-boardLCLS ISMS is the priority.