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LCLS Transition to ScienceDOE Status Review of the LUSI MIE Project
LCLS NEH ARR
John ArthurLCLS Experimental Facilities Division
August 11, 2009
WelcomeStatus of ARR ElementsIRR Process
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ARR Strategy
Processes and people are in place to operate NEH safely
The processes have been used, people trained, and all hardware installed for the first instrument (AMO)
LCLS will use the same processes for additional instruments
SAD, ASE, operational procedures, IRR, User safety processes apply to all instruments
ARR committee is asked to:•Agree that LCLS is ready to start commissioning in Hutch 1•Approve use of LCLS processes to authorize commissioning of other NEH Hutches
LCLS will argue that:
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LCLS layout and management
NEH
Tunnel and Far Experimental
Hall (under construction)
Front End Enclosure
(operational)
Undulator Hall (operational)
Accelerator group manages
XFD manages
NEH
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Hutch 2 Hutch 3
soft x-ray lines
hard x-ray line
10m
Hutch 1
NEH lower levelX-ray hutches and control rooms
Hutch 1 will be used first
AMO instrument
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LCLS within SLAC
Use existing SLAC structures where it make senseSLAC Accelerator organization operates the linacStandard safety training handled through SLAC ES&H coursesRadiation Protection group handles radiation safetyPPS group in Controls Dept. handles PPSSLAC Citizen Safety Committees perform safety reviewsSSRL User Administration group expanded to included LCLS
Create new structures where necessaryLCLS Experimental Facilities Division (XFD)XFD-specific proceduresFloor CoordinatorsInstrument Readiness Review (IRR) processLCLS User work planning and control
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Administrative Controls
Beam Authorization SheetCentral authorization document for operating accelerator
Beam Line AuthorizationCentral authorization document for bringing X-rays into hutch
X-ray Phase Safety ChecklistCentral authorization document for starting a User experiment
Note: BAS and BLA concern radiation safety only
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Documentation of Processes
13 documents required for first beam to NEHSAD SLAC-I-010-30100-016 signedASE SLAC-I-010-30100-000 signedHutch 1 BLA draftRad Survey Plan for AMO draftHutch 1 IAT (PPS) CD-SS-PPS-06-12-13 signedHPS Stopper test CD-SS-PPS-06-12-03 signedHutch 1 Search SLAC-I-030-30200-002 signedFC Incident Response SLAC-I-030-30300-002 signedHutch 1 online/offline SLAC-I-030-30700-002 signedFC Alarm & Warning Response SLAC-I-030-30300-001 signedNEH AHA SLAC-I-030-30500-001 signedNEH Bldg Emergency Plan SLAC-I-030-30400-001 draftFC Qualification Workbook SLAC-I-030-50200-001 signed
Process for controlling records is in place
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Commissioning plan
Materials describing pre-beam tests and commissioning with beam uploaded to LCLS commissioning site
<http://ssrl.slac.stanford.edu/lcls/commissioning/>
Includes checkout and commissioning of Hutch 1 safety systems
Also includes checkout and commissioning of AMO instrument
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Post-start items from last ARR closedPost-start findings from the LCLS Undulator Complex ARR closeout, Dec 4, ‘081) An appropriate USI process has been developed.
Observations: The SLAC USI process was evaluated during the August 2008 ISM Effectiveness Review, which found that the SLAC USI process is not properly documented. SLAC has developed a Corrective Action in response to the finding. The Committee has evaluated the Corrective Action, and determined that when completed the USI process will be improved.
Post-Start Findings:a) Complete the Corrective Action as scheduled. b) Present the USI process documentation at the next Accelerator Readiness Review.
2) Procedures necessary for the safe operation of the activity have been developed, reviewed, and approved, and an appropriate process for the development, review and approval of new and revised procedures is in place.
Observations: Procedures and qualification systems are in place, using pre-existing systems. The procedure management systems are embedded in the host organization.
Post-Start Findings:a) Open post-start document revisions listed in Appendix C of the Commissioning document should be completed prior to the next ARR.b) Existing Accelerator Operations documents should be reviewed and updated as applicable.
The USI procedure has been written as Chapter 23 of the SLAC Guidelines for Operations, and the corrective action is closed.
The open document revisions listed in Appendix C of the Commissioning document have been completed. They were Accelerator Operations documents which have been be updated, and continue to be reviewed and updated as applicable.
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Post-start items from last ARR closed
3) Records important for operational and post-operational activities are controlled.
Observations: A number of SLAC and LCLS document control systems exist. Records are maintained in compliance with DOE requirements, but some discrepancies were noted in the use of terminology.
Post-Start Findings:a) The discrepancies in the use of the term “Guidance” document needs to be addressed.b) Usage of technical procedures as recommended/non-mandatory should be addressed.c) The records management retention process should be reviewed by the PPS group to assure records are being maintained in accordance to DOE requirements.d) The LCLS document control system currently being revamped should include all LCLS divisions.
a, b) Discrepancies in the use of the term “Guidance” in SLAC documentation have been eliminated. At issue was the title of the SLAC Guidelines for Operations. The Guidelines for Operations is consistent in its requirements.c) PPS group records management has been reviewed and improved.d) The LCLS document control system was adopted by the divisions of the LCLS Directorate.
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Post-start items from last ARR closed
4) Equipment and systems having safety importance meet criteria established in the SAD and have been appropriately tested.
Observations: Equipment and systems required are specified in the Beam Authorization Sheets. The BAS for this commissioning activity has been drafted; the systems required are properly specified.
Post-Start Findings: a) Complete and check the BAS.
5) Training and qualification programs relevant to safe operation in compliance with the ASO and ISM have been established.
Observations: The training and qualification programs were reviewed and found to be appropriate.
Post-Start Findings: a) Evaluate staff training requirements and ensure that required training is current.
The BAS was completed and signed off once the ARR pre-start action items had been completed and authorization to operate the beam had been given from SLAC management.
Training for staff is evaluated annually and is kept current through the ES&H Staff Training program. Specific training for MCC Operators is evaluated performed and tracked by the Operations staff supervisors.
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Safety equipment
PPSFinal Design Review held April 2009
Initial Acceptance Test Review held July 2009
IAT performed last week
Radiation shieldingAnalysis of NEH, concentrating on Hutch 1, prepared by SLAC Radiation Physics: RP-09-14
Shielding installed exceeds requirements
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People
Staffing is complete for commissioning and early AMO operations
Includes 5 Floor Coordinators
Training is sufficient to begin commissioning
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Open safety items
1 open XFD RSWCFMechanical problem with hutch door
Problem was fixed
Awaiting final re-check of door interlock by Floor Coordinator
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Documentation Readiness Safety Assessment Document (SAD) has been approved Accelerator Safety Envelope (ASE) has been approved Commissioning plan has been developed SLAC USI process has been approved Operating procedures have been developed and approved Emergency procedures have been developed and approved Process for controlling records in place
Hardware Readiness Shielding in place as specified by SLAC Radiation Protection Interlock/Access Control Systems are operational and tested
(pending RSWCF closeout) Radiation monitoring equipment calibrated and in place
Personnel Readiness Training and Qualification of operating personnel sufficient Staffing requirements are met
ARR element summary
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IRR Process
Final exam for a new LCLS instrument before commissioning with X-rays
Includes screening for potential USI’s
What is reviewedAbility of instrument to perform
Safety
Qualifications of staff
Product of reviewDocumentation of review proceedings
Pre-start and post-start findings
Leads to authorization to commission from XFD director
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IRR Documentation
Instrument Readiness Review
IRR Committee Charter
IRR Checklist
Functional certification by lead engineers
Safety certification by XFDSO, based on documentation from SLAC Committees and safety officers
Formal handoff from construction group to operations
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AMO IRR status
Committee establishedChair: Tom Rabedeau (SSRL)
Includes representation from SSRL, LCLS, Accelerator, Controls, Rad Physics
Includes XFD Safety Officer, NEH Area Manager
First presentations to committee August 6
Final review August 12
