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Managing Text FlowManaging Text FlowLesson 7
Skills MatrixSkills Matrix
SKILL # MATRIX SKILL
1.1.6 Insert blank pages or cover pages
1.2.3 Create and format columns
Skills Matrix Skills Matrix (continued)(continued)
SKILL # MATRIX SKILL
2.3 Control pagination
2.3.2 Create and modify sections
2.5 Insert sections
Controlling Paragraph BehaviorControlling Paragraph Behavior
TURN ON WIDOW/ORPHAN CONTROL
Widow is last line of paragraph, left alone at top of page
widow
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
TURN ON WIDOW/ORPHAN CONTROL
Orphan is first line of paragraph, left alone at bottom of page
orphan
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
TURN ON WIDOW/ORPHAN CONTROL
Window/Orphan Control avoids widows or orphans in documents
• Turned on by default in new documents
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
TURN ON WIDOW/ORPHAN CONTROL
Home tab, Paragraph group, click dialog box launcher
Paragraph dialog box appears
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
TURN ON WIDOW/ORPHAN CONTROL
Choose Line and Page Breaks tab
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
TURN ON WIDOW/ORPHAN CONTROL
Select Widow/Orphan Control box
Click OK
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
TURN ON WIDOW/ORPHAN CONTROL
Another line of paragraph moves to second page
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
KEEP LINES TOGETHER
Avoid paragraph splitting across two pages
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
KEEP LINES TOGETHER
Select paragraph
Home tab, Paragraph group, click dialog box launcher
Paragraph dialog box appears
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
KEEP LINES TOGETHER
Choose Line and Page Breaks tab
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
KEEP LINES TOGETHER
Select Keep Lines Together box to turn on
Click OK
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
KEEP LINE TOGETHER
Two lines at bottom of first page move to top next page
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
KEEP TWO PARAGRAPHS ON THE SAME PAGE
Select paragraphs that should remain on same page together
Home tab, Paragraph group, click dialog box launcher
Paragraph dialog box appears
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
KEEP TWO PARAGRAPHS ON THE SAME PAGE
Choose Line and Page Breaks tab
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
KEEP TWO PARAGRAPHS ON THE SAME PAGE
Select Keep With Next box to turn on
Click OK
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
KEEP TWO PARAGRAPHS ON THE SAME PAGE
Two paragraphs move to page 2 together
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
FORCE A PARAGRAPH TO THE TOP OF A PAGE
Position cursor just before paragraph
Home tab, Paragraph group, click dialog box launcher
Paragraph dialog box appears
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
FORCE A PARAGRAPH TO THE TOP OF A PAGE
Choose Line and Page Breaks tab
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
FORCE A PARAGRAPH TO THE TOP OF A PAGE
Select Page Break Before box to turn on
Click OK
Controlling Paragraph BehaviorControlling Paragraph Behavior (continued)(continued)
FORCE A PARAGRAPH TO THE TOP OF A PAGE
Paragraph forced to top of new page
Working with BreaksWorking with Breaks
INSERT AND DELETE A MANUAL PAGE BREAK
Page break: one page ends, new page begins
Print Layout view
Word displays document page by page
Working with Breaks Working with Breaks (continued)(continued)
INSERT AND DELETE A MANUAL PAGE BREAK
Insert Page Break
Position cursor to insert page break
Insert tab, Pages group, click Page Break button
Manual page break inserted
Working with Breaks Working with Breaks (continued)(continued)
INSERT AND DELETE A MANUAL PAGE BREAK
Position cursor
Page Layout tab, Page Setup group, click Breaks menu
Working with Breaks Working with Breaks (continued)(continued)
INSERT AND DELETE A MANUAL PAGE BREAK
Select Page option
Manual page break inserted
Working with Breaks Working with Breaks (continued)(continued)
INSERT AND DELETE A MANUAL PAGE BREAK
Delete Page Break
Home tab, Paragraph group, click Show/Hide¶ button
Select page break marker
Working with Breaks Working with Breaks (continued)(continued)
INSERT AND DELETE A MANUAL PAGE BREAK
Press Delete key
OR
Press Backspace key
Working with Breaks Working with Breaks (continued)(continued)
INSERT A SECTION BREAK
Section break: used to create layout or formatting changes in portion of document
Columns
Footnotes and endnotes
Headers and footers
Working with Breaks Working with Breaks (continued)(continued)
INSERT A SECTION BREAK
Line numbering
Margins
Page borders
Page numbering
Working with Breaks Working with Breaks (continued)(continued)
INSERT A SECTION BREAK
Paper size and orientation
Paper source for a printer
Vertical alignment of text on a page
Working with Breaks Working with Breaks (continued)(continued)
INSERT A SECTION BREAK
Position cursor
Page Layout tab, Page Setup group, click Breaks menu
Working with Breaks Working with Breaks (continued)(continued)
INSERT A SECTION BREAK
Select desired section break type
Working with Breaks Working with Breaks (continued)(continued)
INSERT A SECTION BREAK
Section breaks deleted same as page breaks
Setting Up ColumnsSetting Up Columns
CREATE COLUMNS
Columns: vertical blocks of text
Text flows from bottom of one column to top of next column
Setting Up Columns Setting Up Columns (continued)(continued)
CREATE COLUMNS
Position cursor
Page Layout tab, Page Setup group, click Columns menu
Setting Up Columns Setting Up Columns (continued)(continued)
CREATE COLUMNS
Choose desired number of columns
Or
• Click More Columns
Setting Up Columns Setting Up Columns (continued)(continued)
CREATE COLUMNS
Columns dialog box appears
Enter number of columnsup to 12
Setting Up Columns Setting Up Columns (continued)(continued)
FORMAT COLUMNS
Position cursor
Page Layout tab, Page Setup group, click Columns menu
Choose More Columns
Setting Up Columns Setting Up Columns (continued)(continued)
FORMAT COLUMNS
Columns dialog box appears
Setting Up Columns Setting Up Columns (continued)(continued)
FORMAT COLUMNS
Choose preset format
Customize formatting
Number of columns
Width and spacing of columns
Line between
Setting Up Columns Setting Up Columns (continued)(continued)
CHANGE COLUMN WIDTHS
Columns may be formatted with even or uneven widths
Spacing may be adjusted between columns
Setting Up Columns Setting Up Columns (continued)(continued)
CHANGE COLUMN WIDTHS
Position cursor
Page Layout tab, Page Setup group, click Columns menu
Choose More Columns
Setting Up Columns Setting Up Columns (continued)(continued)
CHANGE COLUMN WIDTHS
Columns dialog box appears
Setting Up Columns Setting Up Columns (continued)(continued)
CHANGE COLUMN WIDTHS
Key width and press Tab key
Spacing is automatically adjusted
Click OK
Inserting a Blank Page into a DocumentInserting a Blank Page into a Document
INSERT A BLANK PAGE
Insert blank page at any point in document
Beginning
Middle
End
Inserting a Blank Page into a Document Inserting a Blank Page into a Document (continued)(continued)
INSERT A BLANK PAGE
Position cursor
Insert tab, Pages group, click Blank Page button
Inserting a Blank Page into a DocumentInserting a Blank Page into a Document (continued)(continued)
INSERT A BLANK PAGE
Blank pages deleted same as page breaks
Turn on widow/orphan control
Keep lines together
Keep two paragraphs on the same page
YOU LEARNED HOW TO:
SummarySummary
YOU LEARNED HOW TO:
Force a paragraph to the top of a page
Insert and delete a manual page break
Insert a section break
Summary Summary (continued)(continued)
YOU LEARNED HOW TO:
Create columns
Format columns
Change column widths
Insert a blank page
Summary Summary (continued)(continued)
