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Editing BasicsEditing BasicsLesson 8
Skills MatrixSkills Matrix
SKILL # MATRIX SKILL
2.2.1 Cut, copy, and paste text
2.2.2 Find and replace text
4.1.1 Insert building blocks in documents
4.1.2 Save frequently used data as building blocks
Skills Matrix Skills Matrix (continued)(continued)
SKILL # MATRIX SKILL
4.1.4 Insert fields from Quick Parts
5.1.1 Move through a document quickly by using the Find and Go To commands
5.1.2 Change window views
Using Quick Parts to Add Content to a DocumentUsing Quick Parts to Add Content to a Document
USE BUILT-IN BUILDING BLOCKS
Reusable pieces of content or other document parts
Stored in galleries
Using Quick Parts to Add ContentUsing Quick Parts to Add Content (continued)(continued)
USE BUILT-IN BUILDING BLOCKS
Sort by
Name
Gallery
Category
Template
Using Quick Parts to Add ContentUsing Quick Parts to Add Content (continued)(continued)
USE BUILT-IN BUILDING BLOCKS
Insert tab, Text group, click Quick Parts button
Quick Parts menu appears
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
USE BUILT-IN BUILDING BLOCKS
Click Building Blocks Organizer
Building Blocks Organizer dialog box displays
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
USE BUILT-IN BUILDING BLOCKS
Click building block to preview in pane
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
USE BUILT-IN BUILDING BLOCKS
Select building block and click Edit Properties
Modify Building Block dialog box appears
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
USE BUILT-IN BUILDING BLOCKS
Click column headings to sort
Select building block and click Insert button
Building block inserted into document
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
Placeholder field for changeable data
Automatically updated when document opened
INSERT A FIELD FROMQUICK PARTS
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
Insert tab, Text group, click Quick Parts button
From menu, click Field
INSERT A FIELD FROMQUICK PARTS
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
Field dialog box appears
INSERT A FIELD FROMQUICK PARTS
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
Choose Category
Choose Field name
Choose Format
INSERT A FIELD FROMQUICK PARTS
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
Click OK
Field inserted into document
INSERT A FIELD FROMQUICK PARTS
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
Store frequently used information
Quickly access information to use again
CREATE YOUR OWN BUILDING BLOCKS
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
Select text
Insert tab, Text group, click Quick Parts button
CREATE YOUR OWN BUILDING BLOCKS
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
From menu, choose Save Selection to Quick Parts Gallery
Create New BuildingBlock dialog box appears
CREATE YOUR OWN BUILDING BLOCKS
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
Key information
Building block name
Gallery where block will appear
CREATE YOUR OWN BUILDING BLOCKS
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
Key information
Category where block will be located
General description
CREATE YOUR OWN BUILDING BLOCKS
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
Template name for Save In
Options
Insert Content in Its Own Page
Insert in Own Paragraph
Insert Content Only
CREATE YOUR OWN BUILDING BLOCKS
Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)
• Choose Yes to save modifications
CREATE YOUR OWN BUILDING BLOCKS
Copying and Moving TextCopying and Moving Text
Cut or copy multiple items to Clipboard
Paste from Clipboard into documents
USE THE CLIPBOARD TO COPYAND MOVE TEXT
Copying and Moving Text Copying and Moving Text (continued)(continued)
Select text or items
Home tab, Clipboard group, click Cut
Selection removed from document and placed on Clipboard
USE THE CLIPBOARD TO COPYAND MOVE TEXT
Copying and Moving Text Copying and Moving Text (continued)(continued)
Select text or items
Home tab, Clipboard group, click Copy
Selection remains in document, copied to Clipboard
USE THE CLIPBOARD TO COPYAND MOVE TEXT
Copying and Moving Text Copying and Moving Text (continued)(continued)
Position cursor in document
Home tab, Clipboard group, click dialog box launcher
USE THE CLIPBOARD TO COPYAND MOVE TEXT
Copying and Moving Text Copying and Moving Text (continued)(continued)
Double-click selection to be pasted
OR
Click Paste All, all items pasted
Click Clear All, all items cleared
USE THE CLIPBOARD TO COPYAND MOVE TEXT
Copying and Moving Text Copying and Moving Text (continued)(continued)
USE THE CLIPBOARD TO COPYAND MOVE TEXT
Position cursor in document
Press Ctrl + P
Most recently copied or cut item is pasted
Copying and Moving Text Copying and Moving Text (continued)(continued)
Select text or item
Click and hold selected text or item
Drag to new position and release mouse button
USE THE MOUSE TO COPY OR MOVE TEXT
Copying and Moving Text Copying and Moving Text (continued)(continued)
Pointer shows box while moving text
Text or item is moved from original position
USE THE MOUSE TO COPY OR MOVE TEXT
Copying and Moving Text Copying and Moving Text (continued)(continued)
USE THE MOUSE TO COPY OR MOVE TEXT
Select text or item
Press and hold Ctrl key
Click and hold selected text or item
Drag to new position and release mouse button
Copying and Moving Text Copying and Moving Text (continued)(continued)
USE THE MOUSE TO COPY OR MOVE TEXT
Pointer shows plus sign in box while moving text
Copy of text or item is placed in new position
Original text or item remains in initial position
Copying and Moving Text Copying and Moving Text (continued)(continued)
USE THE MOUSE TO COPY OR MOVE TEXT
Text or item can only be copied or moved once
Not stored on Clipboard
Finding and Replacing TextFinding and Replacing Text
Use Find command to
Search for specific text throughout document
Quickly move to particular word or phrase
FIND TEXT IN A DOCUMENT
Finding and Replacing Text Finding and Replacing Text (continued)(continued)
Position cursor at beginning of document
Home tab, Editing group, click Find button
OR
Press Ctrl + F
FIND TEXT IN A DOCUMENT
Finding and Replacing Text Finding and Replacing Text (continued)(continued)
Find and Replace dialog box appears
Find tab
FIND TEXT IN A DOCUMENT
Finding and Replacing Text Finding and Replacing Text (continued)(continued)
Key text to search for in Find What box
Click Find Next to locate first instance
Click Find All, Main Document, to locate all instances
Press Esc key to cancel search in progress
FIND TEXT IN A DOCUMENT
Finding and Replacing Text Finding and Replacing Text (continued)(continued)
Click Reading Highlight, Highlight All
Each instance is highlighted throughout document
Not visible when printed
FIND TEXT IN A DOCUMENT
Finding and Replacing Text Finding and Replacing Text (continued)(continued)
Click More>> for additional search options
FIND TEXT IN A DOCUMENT
Finding and Replacing Text Finding and Replacing Text (continued)(continued)
Click Format
Select formatting options to include in search
FIND TEXT IN A DOCUMENT
Finding and Replacing Text Finding and Replacing Text (continued)(continued)
Click Special
Select additional options to include in search
FIND TEXT IN A DOCUMENT
Finding and Replacing Text Finding and Replacing Text (continued)(continued)
Automatically replace words or phrases with new text
Similar to Find tab
REPLACE TEXT IN A DOCUMENT
Finding and Replacing Text Finding and Replacing Text (continued)(continued)
REPLACE TEXT IN A DOCUMENT
Position cursor at beginning of document
Home tab, Editing group, click Replace button
OR
Press Ctrl + H
Finding and Replacing Text Finding and Replacing Text (continued)(continued)
REPLACE TEXT IN A DOCUMENT
Find and Replace dialog box appears
Replace tab
Finding and Replacing Text Finding and Replacing Text (continued)(continued)
REPLACE TEXT IN A DOCUMENT
Key text to search for in Find What box
Key replacement text in Replace With box
Click Find Next to locate first instance
Click Replace to replace first instance
Click Replace All to replace all instances
Finding and Replacing Text Finding and Replacing Text (continued)(continued)
REPLACE TEXT IN A DOCUMENT
Also search and replace
Formatting (bold, italics, etc.)
Special characters
Special elements (page breaks, tabs, etc.)
Navigating a Long DocumentNavigating a Long Document
Go To command jumps to specific
Page
Table
Graphic
Equation
Other item in document
USE THE GO TO COMMAND
Navigating a Long Document Navigating a Long Document (continued)(continued)
Home tab, Editing group, click Go To button
OR
Press Ctrl + G
USE THE GO TO COMMAND
Navigating a Long Document Navigating a Long Document (continued)(continued)
Find and Replace dialog box appears
Go To tab
USE THE GO TO COMMAND
Navigating a Long Document Navigating a Long Document (continued)(continued)
USE THE GO TO COMMAND
Select Go To What option
Key specific information in Enter box
Click Go To, Previous or Next button to move to location
Navigating a Long Document Navigating a Long Document (continued)(continued)
List of headings, structural view of document
Use to navigate through document
USE THE DOCUMENT MAP
Navigating a Long Document Navigating a Long Document (continued)(continued)
View tab, Show/Hide group, select Document Map checkbox
USE THE DOCUMENT MAP
Navigating a Long Document Navigating a Long Document (continued)(continued)
Document Map appears
Click heading in pane
Word jumps to corresponding heading in document
USE THE DOCUMENT MAP
YOU LEARNED HOW TO:
Use built-in building blocks
Insert a field from Quick Parts
Create your own building blocks
SummarySummary
YOU LEARNED HOW TO:
Use the Clipboard to copy and move text
Use the mouse to copy or move text
Find text in a document
Summary Summary (continued)(continued)
YOU LEARNED HOW TO:
Replace text in a document
Use the Go To command
Use the Document Map
Summary Summary (continued)(continued)
