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Paragraph FormattingParagraph FormattingLesson 4
Skills MatrixSkills Matrix
SKILL # MATRIX SKILL
2.1.4 Format paragraphs
2.1.5 Set and clear tabs
4.2.1 Create tables and lists
Software OrientationSoftware Orientation
INDENTS AND SPACING TAB IN PARAGRAPH DIALOG BOX
Make changes to
Alignment
Indentation
Paragraph spacing
Manually Formatting ParagraphsManually Formatting Paragraphs
SET INDENTS
Used to set paragraphs off from other text
First-line indents
Hanging indents
Negative indents
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SET INDENTS
Set indents using the Paragraph dialog box
Position insertion point in paragraph
Home tab, Paragraph group, dialog box launcher
Indents and Spacing tab
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SET INDENTS
Set indents using Paragraph group of Page Layout tab
Position insertion point in paragraph
Page Layout tab, Paragraph group
Left or Right Indent box
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SET INDENTS
Set indents using the ruler
Position insertion point in paragraph
Drag left or right indentation markers on ruler
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SET INDENTS
Indent first line of paragraph
Position insertion point in front of first line
Press Tab key
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SET INDENTS
Indent entire paragraph
Position insertion point in any line other than the first line
Press Tab key
CHANGE ALIGNMENT
Horizontal position of text between the margins
Left-aligned
Centered
Right-aligned
Justified
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
CHANGE ALIGNMENT
Change alignment using Paragraph dialog box
Place insertion point in paragraph
Home tab, Paragraph group, dialog box launcher
Indents and Spacing tab
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
CHANGE ALIGNMENT
Change alignment using Paragraph group of Home tab
Place insertion point in paragraph
Home Tab, Paragraph Group, Alignment button
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SET LINE SPACING WITHIN A PARAGRAPH
Amount of space between lines in paragraph
Single-spaced by default
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SET LINE SPACING WITHIN A PARAGRAPH
Use Spacing button
Place insertion point in paragraph
Home tab, Paragraph group, Line Spacing button
Choose spacing option
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SET LINE SPACING WITHIN A PARAGRAPH
Use Indents and Spacing tab
Place insertion point in paragraph
Home tab, Paragraph group, dialog box launcher
Choose spacing option
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SET SPACING AROUND A PARAGRAPH
Space before or after paragraph
Slightly more than single-spaced by default
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SET SPACING AROUND A PARAGRAPH
Use Indents and Spacing tab
Place insertion point in paragraph
Home tab, Paragraph group, dialog box launcher
Choose spacing option
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SET SPACING AROUND A PARAGRAPH
Use Line Spacing buttons
Place insertion point in paragraph
Home tab, Paragraph group
Choose spacing option
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
CREATE A NUMBERED LIST
Create numbered list as you key
Add numbers to existing lines of text
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
CREATE A NUMBERED LIST
Create numbered list as you key
Home tab, Paragraph group, Numbering button
Key text, press Enter
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
CREATE A NUMBERED LIST
Add numbers to existing lines of text
Select lines of text
Home tab, Paragraph group, Numbering button
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
CREATE A BULLETED LIST
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
Create bulleted list as you key
Add bullets to existing lines of text
CREATE A BULLETED LIST
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
Create bulleted list as you key
Home tab, Paragraph group, Bullets button
Key text, press Enter
CREATE A BULLETED LIST
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
Add bullets to existing lines of text
Select lines of text
Home tab, Paragraph group, Bullets button
SHADE A PARAGRAPH
Color background of selected text or paragraph
Theme Colors
Standard Colors
No Color
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SHADE A PARAGRAPH
Color background of selected text or paragraph
Click More Colors
• Choose additional standard colors
• Create custom colors
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SHADE A PARAGRAPH
Standard colors
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SHADE A PARAGRAPH
Custom colors
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
SHADE A PARAGRAPH
Add previously chosen color
Click Shading button
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
Add new color
Click arrow next to Shading button
PLACE A BORDER AROUND A PARAGRAPH
Adds interest and emphasis to paragraph
Variety of styles, colors, and widths
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
PLACE A BORDER AROUND A PARAGRAPH
Select paragraph
Home tab, Paragraph group, Borders and Shading button
Previously used border added
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
PLACE A BORDER AROUND A PARAGRAPH
Select paragraph
Home tab, Paragraph group, arrow next to Borders and Shading button
Select border style
Manually Formatting ParagraphsManually Formatting Paragraphs (continued)(continued)
Software OrientationSoftware Orientation
TAB DIALOG BOX
Set tabs quickly from ruler
Set precise tabs from Tabs dialog box
Setting TabsSetting Tabs
SET TABS ON THE RULER
Set tabs quickly
Left tab
Centered tab
Right tab
Setting Tabs Setting Tabs (continued)(continued)
SET TABS ON THE RULER
Set tabs quickly
Decimal tab
Bar tab
Setting Tabs Setting Tabs (continued)(continued)
SET TABS ON THE RULER
• Ensure horizontal ruler is visible
View tab, Show/Hide group
Click to select Ruler
Setting Tabs Setting Tabs (continued)(continued)
SET TABS ON THE RULER
Click tab selector to choose tab type
Click ruler to place tab
USE THE TABS DIALOG BOX
Set tabs at precise locations
Clear all tabs
Set tab leaders
Setting Tabs Setting Tabs (continued)(continued)
USE THE TABS DIALOG BOX
Home tab, Paragraph group, dialog box launcher
Click Tabs button
OR
• Double-click any tab stop on ruler
Setting Tabs Setting Tabs (continued)(continued)
Key tab stop position
Setting Tabs Setting Tabs (continued)(continued)
Choose alignment
USE THE TABS DIALOG BOX
Select leader option
Setting Tabs Setting Tabs (continued)(continued)
Set tab(s)
USE THE TABS DIALOG BOX
DISPLAY NON-PRINTING CHARACTERS
Formatting symbols normally hidden from view
Paragraph marks, hard returns, tab indents, etc.
Setting Tabs Setting Tabs (continued)(continued)
DISPLAY NON-PRINTING CHARACTERS
Home tab, Paragraph group
Click Show/Hide Paragraph button
Characters are displayed
Click Show/Hide Paragraph button again
Characters are hidden
Setting Tabs Setting Tabs (continued)(continued)
CLEAR TABS
Clear individual tabs quickly from ruler
Drag tab stop off of ruler
Clear one or more tabs using Tabs dialog box
Setting Tabs Setting Tabs (continued)(continued)
CLEAR TABS
Setting Tabs Setting Tabs (continued)(continued)
Clear individual tab
Select tab
Press Clear button
Clear all tabs
Press Clear All button
Clearing Formats from a ParagraphClearing Formats from a Paragraph
CLEAR PARAGRAPH FORMATS
Clear formats from entire paragraph
Select paragraph(s)
Home tab, Styles group, More button
Clear Formatting option
Clearing Formats from a ParagraphClearing Formats from a Paragraph (continued)(continued)
CLEAR PARAGRAPH FORMATS
Select paragraph(s)
Home tab, Font group
Clear Formatting button
YOU LEARNED HOW TO:
Set indents
Change alignment
Set line spacing within a paragraph
SummarySummary
YOU LEARNED HOW TO:
Set spacing around a paragraph
Create a numbered list
Create a bulleted list
Summary Summary (continued)(continued)
YOU LEARNED HOW TO:
Shade a paragraph
Place a border around a paragraph
Set tabs on the ruler
Summary Summary (continued)(continued)
YOU LEARNED HOW TO:
Use the Tabs dialog box
Display non-printing characters
Clear tabs
Clear paragraph formats
Summary Summary (continued)(continued)
