INSTITUTE OF PUBLIC ADMINISTRATION … ready 2016-2… · · 2017-09-07Institute of Public Administration P.O.Box 1179 Zanzibar – Tanzania. ... MISSION, VISSION AND PHILOSOPHY

1

INSTITUTE OF PUBLIC ADMINISTRATION

PROSPECTUS 2016-2017

2

Publ ished by

Registrar Off ice

Inst i tute of Publ ic Administrat ion P.O.Box 1179

Zanz ibar – Tanzania.

Te l; +255 242231160

e-mai l [email protected] website: www.ipa.ac.tz

©The Inst i tute of Publ ic Administrat ion

Publication No 003

mailto:[email protected]

http://www.ipa.ac.tz/

3

PRINCIPAL SECRETARY’S STATEMENT

Zanz ibar launched var ious programmes in its

endeavors to improve the socia l wel fare of people.

The programmes mainly targets on increasing

income, eradicat ing diseases and f ight ing ignorance.

Such programmes are Vis ion 2020 which broadly

art iculates what Zanz ibar should achieve by the year

2020 based on Mi l lennium Development Goals

(MDG), MKUZA 1 and MKUZA 2 which advocate

reduct ion of income poverty and economic growth.

To streamline and harmonize the mil lennium

development goa ls and Vision 2020 Zanz ibar

embarked on Publ ic Service Reform Programmes

which cal ls for effect ive changes in how publ i c

servants del iver services at their respect ive working

places and hence promote organizat ional

development.

The gaunt let has been thrown to IPA as an agent of

change in publ ic serv ice deve lopment pract ices to be

a foca l point for the t ransformation of pub l ic service

to meet the future chal lenges. In response to these

chal lenges I urge IPA to take signif icant steps to

refresh the exist ing t raining curr iculum to develop

new capabi l i t ies that publ ic off ices and publ ic

sectors require. We need to deve lop publ ic serv ice

with more robust pol icy -making processes and

outstanding pol icy and service del ivery.

IPA is extremely important in disseminat ing

information perta in ing to publ ic sector reform

pract ices and good governance headed by our

ministry to the ent ire Zanzibar publ ic sectors. It is

of equal important for IPA to init iate leadership

programmes so as to nurture a larger core of

leaders in Zanzibar publ ic service and create a clear

4

roadmap for publ ic serv ice t ransformat ion pract ices.

To cement her ro les and responsibi l i t ies in

reshaping publ ic sectors IPA should engage in

research and consultancy intervent ions to diagnose

exist ing gaps and f ind poss ible way out through

trainings, seminars and workshops.

With those few remarks I would l ike to express my

apprec iat ion to IPA members of the counci l ,

management, staff and partners for their

contr ibut ions and effort to br ing about the

transformat iona l changes in publ ic sector

performances.

THANKS

Ms. Asha Abdal lah Al i

Pr incipa l Secretary

Ministry of State President ’s Off ice Const itut ion, Just ice, Publ ic Service and Good Governance

5

IPA DIRECTOR’S STATEMENT

"As a centre of Excel lence for Publ ic Serv ice, IPA

plays a vita l role in developing people for a f irst

class Publ ic Service. We provide comprehensive

programmes geared towards bui lding strategic

capacity in the publ ic service in core areas in publ ic

governance, leadership and administrat ion. We

part icular ly provide comprehensive programmes on

Human Resource Management, Records and Achieve

Management, Procurement and Supply, Information

and Communicat ion Technology, Publ ic Relat ion,

Publ ic Administrat ion and Customer Care, Publ ic

Service Management, Secretar ia l Studies and

Internat ional Relat ion and Diplomacy .

IPA is dedicated to Horning the ski l ls and

capabi l i t ies of our publ ic servants from both private

and publ ic sectors. We are always ready to

co l laborate with organizat ions in the ir endeavor’s to

achieve organizat ional Excel lence."

6

Welcome to the Institute Of Public

Administration

Zanzibar

Institute of Public Administration (IPA) was established as a

public technical institution by Act No. 1 of 2007 of the House of

Representatives Zanzibar. Historically IPA started 45 years back.

In 1970s the IPA was known as “Chuo Cha Uchumi” under the

control of Ministry of Education – Zanzibar. Courses provided

were mainly based on commercial studies, materials

management and elementary accounting. It was situated at

Vuga opposite of Institute of Kiswahili and Foreign languages

(IKFL).

In 1984 the Institute changed to Zanzibar Institute of Training

for Public Servants “Chuo Cha Watumishi Serikalini”. Following

to the government endeavours to improve Public Servants by

providing performance improvement programmes for lower

and middle cadres.

In 2005 the so called “Chuo Cha Watumishi Serikalini” was

shifted to Mizingani building due to establishment of the State

University of Zanzibar (SUZA) which occupied the Vuga Building

originally occupied by the Institute.

Following to Public Services Reform Programmes and the

increasing demands of the Public Services in the country, The

Revolutionary Government of Zanzibar decided to shift the

7

Institute from “Chuo Cha Watumishi Serikalini” to the Institute

of Public Administration. Structurally, following the Enactment

of the Act No. 1 of 2007 of the House of Representatives on the

Establishment of the Institute of Public Administration, IPA is

the only Government Institution which provides training on

secretarial duties, public administration and Human Resources

Development and other related disciplines.

The Institute of Public Administration (IPA) is currently located

within Central District of Southern Region in Unguja. The

beautiful Institute sits on 5 acres of land and has a conducive

environment for studies. It is situated at Tunguu 16 Km (10

Miles) from Zanzibar Town, opposite of Southern Regional

Commissioner’s office. The Institute has also a branch in Chake

Chake Pemba.

IPA invi tes potent ia l publ ic and private inst itut ions,

individua ls , development partners, and wel l wisher

to jo in us in the Centre of Excel lence. We are

committed to create an outstanding conducive

learning and working environment.

8

Contents PRINCIPAL SECRETARY’S STATEMENT ................................................ 3

IPA DIRECTOR’S STATEMENT .................................................................. 5

Welcome to the Institute Of Publ ic

Administration ................................................................................................ 6

ORGANIZATION STRUCTURE ................................................................. 22

ACADEMIC SCHEDULE ............................................................................... 23

Background Information .......................................................................... 31

MISSION, VISSION AND PHILOSOPHY OF IPA .............................. 34

1.4 IPA FUNCTIONS ................................................................................... 37

2.0 Courses Provided at the Institute of Public

Administration .............................................................................................. 38

2.1 Department of Human Resource Management

and Public Administration Studies. .................................................... 40

2.1 Department of Economics and Procurement

and Supply Studies. ................................................................................... 49

2.1 Department of Law and International

Relation Studies. ......................................................................................... 52

2.4 Department of Secretarial Studies. ............................................ 54

OUTLINE FOR THE MODULES OF CERTIFICATE

IN SECRETARIAL STUDIES ...................................................................... 56

OUTLINE FOR THE MODULES OF FOUNDATION

IN SECRETARIAL STUDIES ...................................................................... 56

9

2.2 Department of Records and Archives

Management Studies ................................................................................. 57

2.3 Department of Information Technology .................................. 60

OUTLINE FOR THE MODULES OF THE DIPLOMA

IN BUSINESS AND INFORMATION TECHNOLOGY ......................... 60

Summary of Modules – NTA Level 5 .................................................. 60


IN COMPUTING AND INFORMATION

TECHNOLOGY ................................................................................................ 61

3.0 Minimum Entry Quali f icat ions for IPA

Courses ............................................................................................................ 62

3.1 DIPLOMA COURSES ............................................................................ 62

3.1.1 Diploma in Human Resource Management

(DHRM) ............................................................................................................ 62

3.1.2 Diploma in Records and Archives

Management (DRM) ................................................................................... 62

3.1.3 Diploma in Public Administration (DPA) .............................. 63

3.1.4 Diploma in Procurement and Supply (DPS) ........................ 63

3.1.5 Diploma in Business and Information

Technology ..................................................................................................... 63

(DBIT) .............................................................................................................. 63

3.1.6 Diploma in Secretarial studies (DSS) .................................... 64

3.1.7 Diploma in International Relation and

Diplomacy (DIR) .......................................................................................... 64

10

3.2 CERTAFICATE COURSES .................................................................. 64

3.2.1 Certif icate in Human Resource

Management (CHRM) ................................................................................. 64

3.2.2 Certif icate in Communication and

Information .................................................................................................... 65

Technology (CIT) ........................................................................................ 65

3.2.3 Certif icate in Records and Archives

Management .................................................................................................. 65

(CRM) ................................................................................................................ 65

3.2.4 Certif icate in Public Administrat ion ....................................... 66

3.2.5 Certif icate in Procurement and Supply

(CPS) ................................................................................................................. 66

3.2.6 Certif icate in Law ........................................................................... 66

3.2.7 Certif icate in Secretarial studies ............................................ 67

3.3 FOUNDATION COURSES ................................................................... 67

3.4 IPA SPECIAL COURSES ..................................................................... 67

3.4.2 Computer Applications Stage II ............................................... 67

4. Methods of Assessment ...................................................................... 69

4.2 Assessment Methods .................................................................... 69

4.2.1 Assignments .............................................................................. 69

4.2.3 End of semester Examinat ion ................................................ 70

11

4.2.4 Field Work .......................................................................................... 70

4.2.5 Research report ............................................................................... 71

4.3 Management of Assessment .......................................................... 71

5. Fees and Other Financial Requirements .................................... 71

General information ................................................................................... 71

5.1 Registration fee ................................................................................... 71

5.2 Caution money ..................................................................................... 71

5.3 Ident ity cards ....................................................................................... 72

5.4 Membership of IPA student ’s organization ............................. 72

5.5 specific information of student ’s sponsor ship ...................... 72

5.6 Fee Payment .......................................................................................... 72

5.7 Mode of Fee Payment ....................................................................... 73

5.7.1 Instal lment Payment ..................................................................... 73

5.7.2 Whole Payment ................................................................................ 73

6.0 Examination Regulations ......................................................................... 79

6.1 Eligibi l ity for examinations ............................................................ 79

6.2 Examinat ion Instruct ions: Notes to student .......................... 79

6.3 Power of Invigi lator ........................................................................... 81

6.4 Absence from Examination ............................................................. 82

12

6.5 Supplementary Examination/Special

Examinat ions ................................................................................................. 84

6.6 Conduct of Examinations ................................................................ 84

6.7 Maintaining Silence in the Examinat ions

room .................................................................................................................. 85

6.8 Release of examination result ...................................................... 85

7.0 Distr ibution Marks .............................................................................. 87

7.1 The Grading System .......................................................................... 87

7.2 Classif ication of Award .................................................................... 88

7.3 Computation of Cumulat ive GPA. ................................................ 89

Cert if icate and Transcript ....................................................................... 89

Admission Regulat ions .............................................................................. 90

STAFFS PROFILE .......................................................................................... 93

13

Chairman of IPA Council,

The Principal policy making body is Mr. Abdullah Suleiman Abdullah

Executives of the Institute

Madam Asha Kassim Haji

IPA Registrar

Mr. Ali Mtumwa Ali IPA Administrative Officer

Madam: Arusi Ali Masheko

IPA Director

14

DIRECTOR AND HEADS OF DEPARTMENTS ADRESSES

POSTAL TELEPHONE WEBSITE

E-MAIL

General address, 0242231160 www.ipa.ac.tz

[email protected]

IPA,

P.O.BOX 1179,

Miz ingani ,

Zanz ibar.

POSTAL MOBILE E-

MAIL

Director,

ARUSI ALI MASHEKO,

P.O.BOX 1179. 0777431514 hmasheko@hotmail .com

Registrar,

ASHA KASSIM HAJI ,

P.O.BOX 1179 0773486839

Academic Officer,

HIND KASSIM KHAMIS,

P.O.BOX 1179 0773845944

bint [email protected]





15

Examination Off icer,

ABDULLA MOHAMED ABDULLA,

P. O. BOX 1179. 0777480751 mahaduth@gmail .com


16

HEAD OF DEPARTMENTS

POSTAL MOBILE

E-MAIL

Quality Assurance and Public Relations Department

SAID HAMAD SHEHE, 0777239070 jsa [email protected]

P.O.BOX 1179.

Social Science Department

Kauye Al i Sendaro,

P.O.BOX 1179. (0774) (0713) 703989 [email protected]

Business Studies Department

MAHMOUD MAKAME ALI,

P.O.BOX 1179. 0777863067

[email protected]

Performance Improvement Program Department,

MUSSA ALI MAKAME,

P.O.BOX 1179. 0773189963

[email protected]

ABDALLA JUMA RAMADHAN,

P.O.BOX 1179. 0777410529 [email protected]

Accounts Department,

FAUZIA JUMA ALI,






17

P.O.BOX 1179. 0776657843

faual [email protected]

INSTRUCTORS/TUTOR’S ADDRESSES

POSTAL MOBILE

E-MAIL

ABDULLA MOHAMED ABDULLA,

P. O. BOX 1179. 0777480751 mahaduth@gmail .com

abdul laabdul la15@ymail .com

ABDALLA JUMA RAMADHAN,






18

AHMADA HASSAN AHMADA,

P.O.BOX 1179. 0773123694

[email protected]

HINDI KASSIM KHAMIS,

P.O.BOX 1179. 0777843105

bint [email protected]

HUBA ALI HIMID,


KAUYE ALI SENDARO,

P.O.BOX 1179. (0774) (0713) 703989

[email protected]

KHADIJA MUSSA SAID,


HASSAN IDDI HASSAN

P.O.BOX 1179.

LATIFA ABEID KHAMIS.

P.O.BOX 1179. 0773932724 t i f -ist@hotmail .com

MAHMOUD MAKAME ALI,

P.O.BOX 1179. 0777863067

[email protected]

MOHAMMED ABDULLATIF MOHAMMED,

P.O.BOX 1179. 0773441814 djt i [email protected]

MUSSA ALI MAKAME,










19

P.O.BOX 1179. 0773189963

[email protected]

MWAMVUA ALI YAHYA,

P.O.BOX 1179. 0777472674

NASSOR YUNNUS MIRAAJ,

P.O.BOX 1179. 0773335252

SAID HAMAD SHEHE,

P.O.BOX 1179. 0777239070

jsa [email protected]

ZAKIA DAUD KHAMIS,


ZUWEINA HASSAN SULEIMAN,

P.O.BOX 1179. 0773202281

[email protected]

IPA SUPPORTING STAFF ADRESSES

Administrative Officer

POSTAL MOBILE E-

MAIL

ALI MTUMWA ALI,

P.O.BOX 1179. 0777466879

hussal [email protected]

AMEIR SALUM AMEIR,

P.O.BOX 1179. 0774384711






20

AMIR SULEIMAN ABDALLA,

P.O.BOX 1179. 0772075817

AMRI SAID HONGO,

P.O.BOX 1179. 0776545039

FATMA ABDALLA KHAMIS,

P.O.BOX 1179. 0773088578

FAUZIA JUMA ALI,

P.O.BOX 1179. 0776657843

faual [email protected]

HAFIDH ALI HASSAN,

P.O.BOX 1179. 0777856416

HAJI ABDULSWAMAD HAJI ,

P.O.BOX 1179. 0776805151

HAJI HAJI RAJAB,

P.O.BOX 1179. 0777212223

HAJI JUMA WADI,

P.O.BOX 1179. 0772284403

HAMAD OMAR JUMA,

P.O.BOX 1179. 0777043713

HUMOUD SAID HUMOUD,


KHAMIS YUSSUF KHAMIS,



21

P.O.BOX 1179. 0777472174

[email protected]

MUKRIM ABDALLA JAFAR,

P.O.BOX 1179.

MWAJUMA HASSAN JUMA,

P.O.BOX 1179. 0777432569

MWANA HASSAN HAMAD,

P.O.BOX 1179. 0777478054

MWITA AME MWITA,

P.O.BOX 1179.

NASSOR ABDALLA NASSOR,

P.O.BOX 1179.

TAHIR SULEIMAN JUMA,

P.O.BOX 1179. 0777874990

YUSTINA BONIFACE MGODAS,

P.O.BOX 1179. 0712565232


22

ORGANIZATION STRUCTURE

23

ACADEMIC SCHEDULE

The inst itute of publ ic administrat ion operates on a

semester system. The academic year, which starts in January to December, each year has two academic

semester January to June; and July to December.

PR

ES

IDE

NT

OF

ST

UD

EN

T’S

UN

ION

EX

AM

INA

TIO

N

OF

FIC

ER

DIR

EC

TO

R

RE

GIS

TR

AR

AD

MIN

IST

RA

TIV

E

OF

FIC

ER

HE

AD

OF

MA

NA

GE

ME

NT

ST

UD

IES

DE

PA

RT

ME

NT

HE

AD

OF

RE

CO

RD

S A

ND

AR

CH

IEV

ES

MA

NA

GE

ME

NT

ST

UD

IES

D

EP

AR

TM

EN

T

HE

AD

OF

RE

SE

AR

CH

AN

D

CO

NS

UL

TA

NC

Y

DE

PA

RT

ME

NT

INS

TIT

UT

E O

F P

UB

LIC

AD

MIN

IST

RA

TIO

N INS

TIT

UT

E

CO

UN

CIL

OF

FIC

E

SU

PE

RV

ISO

R

CA

SH

IER

PR

OC

UR

EM

EN

T

OF

FIC

ER

CH

IEF

AC

CO

UN

TA

NT

HE

AD

OF

LIB

RA

RY

DE

PA

RT

ME

NT

HE

AD

OF

SE

CR

ET

AR

IAL

ST

UD

IES

DE

PA

RT

ME

NT

HE

AD

OF

CO

MP

UT

ER

AN

D

INF

OR

MA

TIO

N

TE

CH

NO

LO

GY

ST

UD

IES

D

EP

AR

TM

EN

T

OR

GA

NIZ

AT

ION

ST

RU

CT

UR

E

CH

IEF

AC

AD

EM

IC

OF

FIC

ER

LE

GA

L

OF

FIC

ER

24

JANUARY, 2016

FEBRUARY, 2016

DATE ACTIVITIES

08 t h - 13 t h

February, 2016

Research r epor t sub miss io n week (cer t&dip)

15 t h February,

2016

Examin at ion moderat ion ( ce r t&dip )

MARCH, 2016

DATE ACTIVITIES

5 t h March , 2016 Gradu at ion ( ce r t &dip)

7 t h March ,2016 Issu in g o f appl i cat ion forms fo r a l l p ro grammes

DATE ACTIVITIES

2 t h J anuary, 2016 Sta f f mee t in g

2 t h J anuary, 2016 se l ected appl i can t s r esu l t s ( cer t&dip)

4 t h - 5 t h J anuary, 2016 Academic co mmit t ee mee t ing

5 t h – 9 t h J anuary, 2016 Ori en tat ion and regi s t r a t io n for th e s tuden t

o f ce r t i f icat e and d ip lo ma

11 January, 2016 1 s t semester b eg in (cer t&d ip)

14 t h Janu ary,2016 IPA counci l meet in g

18 t h Janu ary, 2016 Examin at ion l e t t er (cer t&dip)

28 t h - 31 s t January, 2016 Examin at ion sub miss ion ( ce r t&dip )

25

14 t h March , 2016 Submiss ion o f cour se work ( ce r t&dip)

APRIL, 2016

DATE ACTIVITIES

18 t h– 23 t h Apr i l ,

2016

Exams preparat ion week ( ce r t&dip )

25 t h Ap r i l – 7 t h

may, 2016

Examin at ion weeks (cer t&dip)

MAY, 2016

DATE ACTIVITIES

9 t h - 13 t h May,

2016

Markin g ( ce r t&dip )

25 t h – 27 t hMay,

2016

Academic co mmit t ee mee t ing

28 t h May,2016 Release of p rovi s ional examin at ion resu l t s

(cer t&dip)

31 s t May, 2016 IPA counci l meet in g

31 t h May, 2016 Release o f examina t ion resu l t s (cer t&dip)

JUNE, 2016

DATE ACTIVITIES

26

JULY, 2016

AUGUST, 2016

DATE ACTIVITIES

1 t h - 5 t h Augu st ,

2016

Examin at ion sub miss ion ( ce r t&dip )

25 t h - 29 t h

Au gu st , 2016

Research r epor t sub miss io n (ce r t&dip)

SEPTEMBER, 2016

13 s t - 18 t h

June, 2016

Supplementa ry & speci al examina t ions ( cer t&dip)

13 s t June,

2016

se l ected appl i can t s r esu l t s ( cer t&dip)

20 t h – 24 t h

June, 2016

Field r epor t sub miss ion week (cer t&dip)

21 t h June, 2016 Sta f f mee t in g

23 t h June, 2016 Academic co mmit t ee mee t ing

27 June Semes te r fo r ce r t & d ip lo ma

27 t h , June 2 -16 Ori en tat ion and r egis t ra t ion (ce r t&dip)

30 t h June, 2016 IPA counci l meet in g

DATE ACTIVITIES

4 t h Ju ly, 2016 2 n d s emeste r begin ( cer t&d ip)

18 t h Ju ly, 2016 Examin at ion l e t t er (cer t&dip)

27

DATE ACTIVITIES

5 t h – 9 t h Sep tember ,

2016

Submiss ion o f cour se work ( ce r t&dip)

1 s t -30 t h Sep tember ,

2016

Examin at ion moderat ion ( ce r t&dip )

31- Septemb er 2016 Beginnin g Exam prepa rat ion week (cer t&dip)

OCTOBER, 2016

DATE ACTIVITIES

5 Octob er 2016 Ending of preparation week for certificate and diploma exam

21-30 Oct 2016 Markin g

1 s t – 15 t h October ,

2016

Issu in g o f appl i cat ion forms fo r a l l p ro grammes

10 t h October , 15 t h

2016

Ori en tat ion week (u ndergradu ates) and

p reparat ion week for examinat ion for ce r t i f i cat e

and d ip lo ma)

7 -18 Octob er 2016 Examin at ion week (ce r t& d ip lo ma)

17 t h October 2016 1 s t s e mester begin (undergraduate)

17 t h- 29 t h Oc tober ,

2016

Examin at ion week (ce r t & d ip)

24 t h October 2016 Beginnin g Mark ing (cer t &dip)

NOVEMBER, 2016

DATE ACTIVITIES

5th November 2016 Ending Marking (cer t &dip)

28

14 t h – 16 t h

Novemb er , 2016

Academic co mmit t ee mee t ing

17 t h No vember ,

2016

Release pro vi s ional o f examina t ion r esu l t s

(cer t &dip)

19 t h No vember ,

2016

IPA counci l meet in g

21 s t Novemb er 2016 Release o f examin at ion resu l t s (cer t &dip)

DECEMBER, 2016

DATE ACTIVITIES

5 t h - 10 t h

Decemb er , 2016

Supplementa ry & sp ecia l examinat ions ( ce r t

&dip)pro vis ion o f examin at ion le t te r

(undergraduate)

19 t h Decemb er ,

2016

se l ected n ew appl i can ts (cer t &dip) &

sub miss ion o f examin at ion (undergraduate)

24 t h Decemb er ,

2016

re l ease o f suppleme ntary and sp ecia l

resu l t s( cer t &dip)

27 t h – 30 t h

Decemb er , 2016

Field repor t sub miss ion week (cer t &dip ) &

sub miss ion o f course wo rk (undergraduate)

27 t h Decemb er –

31 t h 2016

Ori en tat ion and r egis t ra t ion (ce r t &dip)

29 t h Decemb er ,

2016

Sta f f mee t in g

JANUARY, 2017

29

DATE ACTIVITIES

2-31 January, 2017 Moderat ion for examin at ion o f

undergradu ate

2 t h J anuary, 2017 Sta f f mee t in g

2 t h J anuary, 2017 se l ected appl i can t s r esu l t s ( cer t &dip )

4 t h - 5 t h J anuary, 2017 Academic co mmit t ee mee t ing

5 t h – 9 t h J anuary, 2017 Ori en tat ion and reg is t r a t ion fo r the

s tudent o f cer t i f icat e and d ip l o ma

11 January , 2019 Semester begin ( cer t & dip)

16 t h Janu ary,2017 IPA counci l meet in g

FEBRUARY, 2017

DATE ACTIVITIES

6-10 February, 2017 Preparation week for exam undergraduate

08 t h - 13 t h

February, 2017

Research r epor t sub miss io n week (cer t&dip )

13-24 February, 2017 Examination weeks for undergraduate

27 t h , February,

2017

Beginnin g of mark ing examin at ion o f

undergradu ate

MARCH, 2017

DATE ACTIVITIES

3th, March, 2017 End of examination marking for undergraduate

30

6 March ,2017 Issu in g o f appl i cat ion fo rms for a l l p rogrammes,

sub miss ion o f cour se work o f cer t i f i cate and

d ip lo ma

17 t h ,March End of cour sework sub miss ion cer t i f i cat e and

d ip lo ma

17-18 March ,2017 Academic co mmit t ee

20 March 2017 Release examinat ion r esu l t s undergraduate

25 t h ,March 2017 Gradu at ion week

APRIL, 2017

DATE ACTIVITIES

3rd -8th, April 2017 Supplementa ry examin at io n undergradua te

10th, 14 April, 2017 Markin g supplementary examin at ion

17-21 ,Apr i l 2017 Exams preparat ion week (ce r t&dip , )

18 t h Apri l , 2017 Release sup plementa ry r esu l t undergradu ate

24 t h , Apr i l 2017 Beginnin g examinat ion ce r t i f icat e and d ip lo ma

MAY, 2017

DATE ACTIVITIES

6th, May 2017 End of examination of certificate and diploma

12 ,May,2017 End of marking exam cer t i f i cat e and d ip lo ma

15 t h , May 2017 Begin 2 n d , s emester r egis t ra t ion and or i en tat ion

for undergraduate

18-19 , May 2017 Academic co mmit t ee mee t ing

31

23 r d , May,2017 Release of p ro vis ional examinat ion resu l t s

(cer t&dip)

26 t h , May 2017 Academic co mmit t ee mee t ing

31 t hMay, 2017 IPA counci l meet in g

JUNE, 2017

Background Information

Institute of Public Administration (IPA) was established as a

public technical institution by Act No. 1 of 2007 of the House of

Representatives Zanzibar. Historically IPA started 45 years back.

In 1970s the IPA was known as “Chuo Cha Uchumi” under the

DATE ACTIVITIES

3 r d June, 2017 Release o f examina t ion resu l t s (cer t&dip)

6 t h , June 2017 Let t er fo r exam sub miss ion undergraduate and

beginn in g o f examin at ion sub miss ion

15-20 t h June,

2017

Supplementa ry & speci al examina t ions ( cer t&dip)

22 n d ,6 t h , Jun e,

2017

Markin g supplementary r esu l t

29 t h , June Release supplementa ry r esu l t s

29 t h , June 2017 Sta f f mee t in g

29 t h June,

2016

Select ed appl i can t s r esu l t s (cer t&dip)b eginning o f

f i e ld repor t sub miss ion

30 t h , June 2017 End of examin at ion su b miss ion for undergraduate

32

control of Ministry of Education – Zanzibar. Courses provided

were mainly based on commercial studies, materials

management and elementary accounting. It was situated at

Vuga opposite of Institute of Kiswahili and Foreign languages

(IKFL).

In 1984 the Institute changed to Zanzibar Institute of Training

for Public Servants “Chuo Cha Watumishi Serikalini”. Following

to the government endeavours to improve Public Servants by

providing performance improvement programmes for lower and

middle cadres.

In 2005 the so called “Chuo Cha Watumishi Serikalini” was

shifted to Mizingani building due to establishment of the State

University of Zanzibar (SUZA) which occupied the Vuga Building

originally occupied by the Institute.

Following to Public Services Reform Programmes and the

increasing demands of the Public Services in the country, The

Revolutionary Government of Zanzibar decided to shift the

Institute from “Chuo Cha Watumishi Serikalini” to the Institute

of Public Administration. Structurally, following the Enactment of

the Act No. 1 of 2007 of the House of Representatives on the

Establishment of the Institute of Public Administration, IPA is

the only Government Institution which provides training on

secretarial duties, public administration and Human Resources

Development and other related disciplines.

The Institute of Public Administration (IPA) is currently located

within Central District of Southern Region in Unguja. The

33

beautiful Institute sits on 5 acres of land and has a conducive

environment for studies. It is situated at Tunguu 16 Km (10

Miles) from Zanzibar Town, opposite of Southern Regional

Commissioner’s office. The Institute has also a branch in Chake

chake Pemba.

IPA STATEMENT

The inst itute of Publ ic Administrat ion is s ituated at

Tunguu area and as it ’s headquarter and it ’ s branch

34

Miz ingani Zanzibar Stone Town areas. Accord ing to

the deve lopment and the needs of the society it

seemed that human resources in socio -economic

sectors are very crucia l for sustainable nat ional

development. Recent ly with ongoing globa l izat ion of

trade and increased competit iveness, i t is important

for Government through the Ministry of State

Pres ident Off ice Publ ic Service and Good Governance

and other stakeholders to use qual i ty professionals

to spearhead better qual ity services such as

educat ion for c iv i l servants of human resource and

publ ic administrat ion in d i f ferent leve l. Therefore

the inst itut ion is init ia ted to provide qua l ity tra ining

ranging from 1 day to two weeks performance

Improvement based courses, Cert i f icate and Diploma

level programmes in relat ion to Publ ic Service

Management.

MISSION, VISSION AND PHILOSOPHY OF

IPA

1.1 VISION

The vis ion of IPA is to t ransform the inst itute

from being mere Publ ic Servant tra ining center to

a centre of exce l lence in Publ ic Administrat ion

studies and other Publ ic Service related

discipl ines in the country.

1.2 MISSION

35

The Inst i tute of Publ ic Administ rat ion has been

created with the purpose of p lanning, organiz ing,

conduct ing and assess ing a wide range of

pract ical and re levant tra ining programmes to

meet the need of the publ ic and private sectors

in the country so as to improve the ir

performance and therefore br ings eff ic iency.

Thus the miss ion of IPA is to improve e ff ic iency

and effect iveness of Publ ic Administrat ion of

Zanz ibar inst itut ions and its organizat ions

1.3 IPA PHILOSOPHY

The Inst itute of Publ ic Administrat ion is

dedicated to l ibera l and professional educat ion in

the administ rat ion and publ ic and pr ivate

enterprises and i t be l ieves that fu l l achievement

of publ ic and or pr ivate servant ’s potent ia l is

direct ly d irected re lated to the openness,

dedicat ion and commitment.

The inst itute educat iona l programmes are

structured to recognize that each student

benef its ful ly from the opportunit ies it a ffords. It

is open to a l l persons; regardless i f he/she

comes from private inst itut ion, NGO,

cooperat ives society etc a l l the programmes of

IPA are governed by the fol lowing core values.

36

( i) Professionalism . IPA staff shal l main ta in

profess iona l ism in carry ing out the ir

off ic ia l dut ies and shal l work di l igent ly.

( i i) Integrity. IPA staff sha l l not seek for, offer

or accept g if t , favors or inducement, f inancia l or

otherwise, in the course of discharging the ir

dut ies. They sha l l not use publ ic property or

off ic ia l t ime for the ir own private purpose. They

sha l l not use informat ion acquired in the course

of their off ic ia l dut ies to ga in personal f inancia l

advantage.

( i i i ) Confidentiality . Due to the nature of the

act iv it ies of the ins t i tute, the issue of

confident ia l i ty in a l l academic endeavors is must.

( iv) Accountability . Credibi l i ty of an

organizat ion is based on accountabi l i ty which IPA

has real ized. IPA staff , therefore, shal l be

accountable for their conduct whi le performing

the ir off ic ia l dut ies.

(v) Corsetry to al l . IPA staff sha l l treat

customers and col leagues with courtesy. They

sha l l cons istent ly treat each individual with high

level of respect and integri ty. They shal l regard

themselves as servants of the people, and sha l l

be part icular ly considerate to the poor, to the

sick, the e lderly, and the people with d isabi l i t ies.

37

(vi) Customer’s focused services : IPA staffs

sha l l g ive greater focus to the customer’s

demands by st r iving to conduct marketable

programmes and achieved highest standard in

the ir work and by act ively looking for

opportunit ies to improve on those standards.

(vi i) Transparency : IPA staffs shal l str ive to be

open by communicat ing non confident ia l

information to those authorized to rece ive it and

to the publ ic without unwarranted bureaucrat ic

barr iers and by carrying out the ir responsib i l i t ies

within the norms legal rules and pr inc ip les.

1.4 IPA FUNCTIONS

To provide essent ia l mil lstones in the ful f i l lment of

the above stated mission and vis ion IPA has to

perform the fol lowing funct ions: -

1 To p lan, organize, conduct and assess a wide

range of pract ical and re levant tra in ing

programmes to meet the needs of publ ic and

private sectors in the country.

2 To undertake relevant research and

consultancies on issues and problems of

management and administrat ion and to act as

a centre for co l lect ion, storage, retr ieva l and

disseminat ion of informat ion on publ ic

administrat ion

3 To attract , develop and retain a high qual i ty

38

of staff to act as professional tra iners and

advisers

4 To maintain closer work relat ionship with the

publ ic and private sectors and al l ied

educat iona l and tra in ing inst itutes, inc luding

var ious professional bodies within and outside

Tanzania

5 To be involved in any other act iv it ies that

may contr ibute towards better development

of human resource and increase product ivi ty

in the economy as directed from t ime to t ime

by the pol ic ies of the country

6 To award cert i f icates or any other awards to

the trainees who completed a course of study

and passed examinat ions conducted by the

Inst i tute or to any person to whom on the

opinion of the Counci l deserves to be

awarded with cert i f icate for h is due

contr ibut ion to the society

7 To establ ish and provide an effect ive

management for the bus iness and commercia l

act iv it ies and resources of the Inst itute

2.0 Courses Provided at the Institute of Public

Administration

The courses offer at the Inst i tute of Publ ic

Administ rat ion are as fol low; -

1. Diploma in Human Resource Management

39

2. Diploma in Publ ic Administ rat ion and

Customer Care

3. Diploma in Records and Achieves

Management

4. Diploma in Business and Information

Technology

5. Diploma in Secretar ia l Studies

6. Diploma in Procurement and Supply

7. Diploma in Internat ional Relat ion and

Diplomacy

8. Diploma in Publ ic Relat ion

9. Diploma in Publ ic Service Management

10. Cert i f icate in Human Resource

Management

11. Cert i f icate in Publ ic Administrat ion and

Customer Care

12. Cert i f icate in Computing and Informat ion

Technology

13. Cert i f icate in Procurement and Supply

14. Cert i f icate in Records and Achieves

Management

40

15. Cert i f icate in Secretar ia l Studies

16. Cert i f icate Publ ic Relat ions

17. Cert i f icate in Internat iona l Re lat ions

18. Foundation in Human Resource

Management

19. Foundation in Publ ic Administrat ion

20. Foundation in Secretar ia l Studies

21. Foundation in Records and Achieves

Management

2.1 Faculty of social science studies

OUTLINE FOR THE MODULES OF BACHELOR DEGREE (NTA

LEVEL 8) OF HUMAN RESOURCE MANAGEMENT

8.3 Summary of Modules for NTA Level 8

S/N Code Module Name Semester

41

1 2

1 HRU08101 Managing Organizational

Structure and Change

2 HRU08102 Managing Groups in

Organizations

3 HRU08103 Public Administration

4 HRU08104 Corporate Strategic

Management

5 HRU08105 Principles of Administrative Law

6 HRU08106 Strategic Human Resource

Management

7 HRU08207 Supply Chain Management

8 HRU08208 Risk Management

9 HRU08209 Conflict Management in Organizations

10 HRU08210 Training and Development

42

11 HRU08211 Staff Motivation

12 HRU08212 Research Project

OUTLINE FOR THE MODULES OF HIGHER DIPLOMA (NTA LEVEL 7) OF

HUMAN RESOURCE MANAGEMENT

Summary of Modules for NTA Level 7


1 2 3 4

1 HRU07101 Communication Skills

2 HRU07102 Principles of Human

Resource Management

3 HRU07103 Business Mathematics

and Statistics

4 HRU07104 Principles of

Management

5 HRU07105 Corporate Governance and Ethics

6 HRU07106 Information and Communication Technology

43

7 HRU07207 Employee Staffing

8 HRU07208 Financial Management

9 HRU07209 Principles of Entrepreneurship

10 HRU07210 Compensation and Performance Management

11 HRU07211 Organizational Behaviour

12 HRU07212 Public Relations and Customer Care

13 HRU0731

3

Leadership for Organizational Success

14 HRU07314 Managing Business Organizations

15 HRU0731

5

Principles of Economics

16 HRU0731

6

Human Resource Panning

17 HRU07317 Research Methodology

18 HRU07318 Principles of Good Governance

44

19 HRU07419 Managing Gender and

Diversity in

Organizations

20 HRU07420 International Business

Management

21 HRU07421 Employment Law

22 HRU07422 Labour Relations

23 HRU07423 Field Practical Training

OUTLINE FOR THE MODULES OF ORDINARY

DIPLOMA (NTA LEVEL 6) OF HUMAN RESOURCE

MANAGEMENT


1 2

1. GST 06101 Management Information System √

2 GST 06102 Research Methodology √

3 GST 06103 Executive and Organizational Development √

4 HRT 06104 Organizational Behaviour √

5 GST 06105 Labour Law √

6 HRT 06106 Strategic Management √

45

7 HRT 06201 Decision Making √

8 HRT 06202 Performance Management √

9 HRT 06203 Human Resource Planning √

10 HRT 06204 Industrial Relation √

11 GST 06205 Field Practical Training √

OUTLINE FOR THE MODULES OF HUMAN RESOURCES

MANAGEMENT COURSE

Summary of Modules – NTA Level 4


1 2

1. GST04101 Communication skills √

2 GST04102 Basic Computer Application √

3 GST04103 General Studies √

4 HRT04104 Office Practice and Procedures √

5 GST04105 Principles of Book keeping √

6 GST04106 Basic Small Business √

46

Management

7 HRTO4201 Fundamentals of Human

Resources Management

√

8 HRT04202 Basic Principles and Functions of

Management

√

9 HRT04203 Fundamentals of Team

Management and Development

√

10 HRT04204 Basic Organization Behavior √

11 HRT04205 Basic Records Management √

12 GST04206 Field Practical Training √


IN HUMAN RESOURCE MANAGEMENT

SNo Module No. Module Name Semester

1 2

1 FHRM3101 Personnel Management √

2 FHRM3102 Office Organizat ion √

3 FHRM3103 Interpersonal Ski l l s √

4 FHRM3104 Engl ish Language √

5 FHRM3105 Structure of Organizat ion √

6 FHRM3106 General Studies √

8 FHRM3107 Communicat ion Ski l ls √

47

OUTLINE FOR THE MODULES OF THE DIPLOMA IN PUBLIC ADMINISTRATION



1 2

1 PAT5101 Quant itat ive Methods √

2 PAT5102 Development Studies √

3 PAT5103 Information And Communicat ion

Technology

√

4 PAT5104 Communicat ion Ski l ls √

5 PAT5105 Publ ic Administrat ion √

6 PAT5106 Human Resource Management √

7 PAT5201 Decision Making √

8 PAT5202 Organizat ion Behavior √

9 PAT5203 Strategic Management √

10 PAT5204 Management Information System √

11 PAT5205 Entrepreneurships Ski l ls √

12 PAT5206 Labour Laws √

13 PAT5207 Industr ia l Relat ion √



3 4

1 PAT6301 Publ ic Pol icy √

2 PAT6302 Good Governance and Human

Rights

√

3 PAT6303 Execut ive and Organizat ion Development

√

4 PAT6304 Government Account √

5 PAT6305 Research Methodology √

48

6 PAT6306 Loca l Government

Administ rat ion

√

7 PAT6307 Socia l Deve lopment Planning √

8 PAT6401 Publ ic Sector Management √

9 PAT6402 Publ ic F inance √

10 PAT6403 Administ rat ive Laws √

11 PAT6404 Office Procedure And Record

Management

√

12 PAT6405 E- Government √

13 PAT6406 Fie ld Work Pract ice √


OF PUBLIC ADMINISTRATION


1 2

1 CPA4101 Organizat ion Behavior √

2 CPA4102 Socia l Deve lopment Planning √

3 CPA4103 Princip les and Funct ions of Management

√

4 CPA4104 Office Management √

5 CPA4105 Communicat ion and Informat ion

Management

√

6 CPA4106 Communicat ion Ski l ls √

7 CPA4201 Human Resource Management √

8 CPA4202 Publ ic Administrat ion √

9 CPA 4203 Management Information System √

49

10 CPA4204 Loca l Government Administrat ion √

11 CPA4205 Development of Pol i t ics and

Governance

√

12 CPA4206 General Studies √


IN PUBLIC ADMINISTRATION


1 2

1 FPA3101 Princip les and funct ions of

Management

√

2 FPA3102 Office Organizat ion √

3 FPA3103 Princip les of Socia l Development Planning

√

4 FPA3104 Engl ish Language √

5 FPA3105 Structure of Organizat ion √

6 FPA3106 General Studies √

2.1 Department of Economics and

Procurement and Supply Studies.


IN PROCUREMENT AND SUPPLY



1 2

50

1 PST5101 Procurement Principles √

2 PST5102 Business Mathematics and Statistics √

3 PST5103 Commercial Knowledge √

4 PST5104 Communication Skills √

5 PST5105 Principles of Storekeeping √

6 PST5106 Principles of Accounting and Costing

√

7 PST5201 Introduction to Information Technology √

8 PST5202 Stock Control √

9 PST5203 Business Ethics and Corporate Governance √

10 PST5204 Introduction to Transport and Distribution √

11 PST 5205 Introduction to Marketing Management √

12 PST 5206 Business Economics √

13 PST5207 Field Work Practice √



3 4

1 PST6101 Procurement Procedures √

2 PST6102 Introduction to Financial Management √

3 PST6103 Quantitative Method √

4 PST6104 Procurement Law √

5 PST6105 Principles & Practices of Management √

51

6 PST6106 Research Methodology √

7 PST6201 Warehousing Management √

8 PST6202 Entrepreneurship √

9 PST6203 Principles of Clearing and Forwarding √

10 PST6204 Introduction to Logistics Management √

11 PST6205 Inventory Management √

12 PST6206 Research Report √


IN PROCUREMENT STUDIES

Summary Module for NTA Level 4


1 2

1 PSBE4101 Business Engl ish I √

2 PSBP4102 Basic Procurement √

3 PSOG4103 Office Organizat ion √

4 PSCT4104 Information And Communicat ion

Technology

√

5 PSBS4105 Basic Storekeeping √

6 PSCA4106 Basic Commercia l Ar ithmetic √

7 PSCS4107 Commerce I √

8 PSPS4201 Procurement II √

52

9 PSBE4202 Business Engl ish II √

10 PSES4203 Entrepreneurship Ski l l s √

11 PSBK4204 Basic Book Keeping √

12 PSPP4205 Publ ic Procurement √

13 PSBM4206 Business Mathematics And Stat ist ics

√

14 PSPCS4207 Commerce II √

2.1 Department of Law and International

Relation Studies.

OUTLINE FOR THE MODULES OF THE DIPLOMA IN INTERNATIONAL RELATION AND DIPLOMACY



1 2

1 IRDT5101 English Communication Skills √

2 IRDT5102 French Language I √

3 IRDT5103 Introduction to International Relation √

4 IRDT5104 Introduction to Foreign Policy and Diplomacy

√

5 IRDT5105 International Organization √

6 IRDT5106 Development Studies √

7 IRDT5201 English Communication Skills II √

8 IRDT5202 French Language Skills II √

53

9 IRDT5203 African International Relations √

10 IRDT5204 Principles of Administration √

11 IRDT5205 Tanzania Foreign Policy √

12 IRDT5206 Field Work Practice √



3 4

1 IRDT5301 Globalization √

2 IRDT5302 Computer Skills √

3 IRDT5303 Conflict Management and Resolution √

4 IRDT5304 International Economic Relations √

5 IRDT5305 Contemporary Issues of Africa √

6 IRDT5306 Research Methodology √

7 IRDT5401 Customer Care √

8 IRDT5402 Introduction to Public International Law √

9 IRDT5403 Conflict Management and Resolution in Africa

√

10 IRDT5404 Economic Diplomacy √

54

11 IRDT5405 Research Report √

2.4 Department of Secretarial Studies.

OUTLINE FOR THE MODULES OF THE DIPLOMA IN SECRETARIAL STUDIES



1 2

1 SST5101 Typing Stage I √

2 SST5102 Computer Application I √

3 SST5103 Short Hand Theory √

4 SST5104 Hatimkato Nadharia √

5 SST5105 Secretarial Duties √

6 SST5106 Communication Skills √

7 SST5201 Type Writing II √

8 SST5202 Shorthand Speed √

55

9 SST5203 Hatimkato Kasi √

10 SST5204 Customer Care √

11 SST5205 Office Practice and Management Procedure √

12 SST5206 Computer Application II √

13 SST5207 Field Work Practice √



3 4

1 SST5301 Typing Stage III √

2 SST5302 Computer Application III √

3 SST5303 Short Hand Speed 100 wpm √

4 SST5304 Hatimkato Kasi 100 mkd √

5 SST5305 Meeting Law √

6 SST5306 Records Management √

7 SST5307 Research Methodology

8 SST5401 Book keeping √

9 SST5402 Human Resource √

10 SST5403 Public Administration √

11 SST5404 Human Rights and Good Governance √

56

12 SST5405 Computer Application IV √

13 SST5406 Research Report √


IN SECRETARIAL STUDIES

Summary Module for NTA Level 4


1 2

1 CSS5101 Short Hand I √

2 CSS5102 Office Pract ice I √

3 CSS5103 Type Writ ing I √

4 CSS5104 Communicat ion Ski l ls I √

5 CSS5105 Computer Appl icat ion I √

6 CSS5106 General Studies √

8 CSS5201 Short Hand II √

9 CSS5202 Office Pract ice II √

10 CSS5203 Type Writ ing II √

11 CSS5204 Communicat ion Ski l ls II √

12 CSS5205 Computer Appl icat ion II √


IN SECRETARIAL STUDIES


1 2

1 FSS3101 Type Writ ing I √

2 FSS3102 Engl ish Language √

3 FSS3103 Office Pract ice I √

4 FSS3104 Secretar ia l Duties √

57

2.2 Department of Records and Archives

Management Studies


IN RECORDS AND ACHIEVES MANAGEMENT



1 2

1 RMGT5101 Princip les and Funct ions of Management

√

2 RMGT5102 Communicat ion ski l l s √

3 RMGT5103 Introduct ion to Computer √

4 RMGT5104 Management Information System √

5 RMGT5105 Development Studies √

6 RMGT5106 Introduct ion to Records and

Archives Management

√

7 RMGT5201 Registry Management √

8 RMGT5202 Managing Archives √

9 RMGT5203 Conservat ion of Information Mater ia ls

√

10 RMGT5204 Basic Computer Appl icat ion √

11 RMGT5205 Bas ic Quant itat ive Methods √

12 RMGT5206 Access to Records and Archives √

58

13 RMGT5207 Fie ld pract ice √



3 4

1 RMGT6101 Electronic Records Management √

2 RMGT6102 Records Management In Organization √

3 RMGT6103 Records Retention And Disposal Schedule

√

4 RMGT6104 Database Management √

5 RMGT6105 Organization Behavior √

6 RMGT6106 Research Methodology √

7 RMGT6201 Land Records √

8 RMGT6202 Legal Records √

9 RMGT6203 Medical Records √

10 RMGT6204 Baseline Survey And Records Management

√

11 RMGT6205 Office Management √

12 RMGT6206 Research Report √

OUTLINE FOR THE MODULES OF THE

CERTIFICATE IN RECORDS AND ACHIEVES MANAGEMENT



59

1 2

1 RMT4101 Introduction to Records Management √

2 RMT4102 Office Organizations √

3 RMT4103 Basic Mathematics √

4 RMT4104 Communication skills √

5 RMT4105 Information In Society √

6 RMT4106 General studies √

7 RMT4201 Registry Management √

8 RMT4202 Introduction to Personal and Interpersonal skills

√

9 RMT4203 Basic Computer Application √

10 RMT4204 Introduction to Archives Management √

11 RMT4205 Introduction to Conservation of Records and Archival materials

√

12 RMT4206 Field practice √


IN RECORDS AND ARCHIEVES MANAGEMENT


1 2

1 FRM3101 Structure and Organizat ion of the Government

√

2 FRM3102 Introduct ion to Regist ry Management

√

60

3 FRM3103 Engl ish Language √

4 FRM3104 Introduct ion to Records and

Archives Management

√

5 FRM3105 General Studies √

6 FRM3106 Introduct ion to Off ice Organizat ion

√

2.3 Department of Information Technology


IN BUSINESS AND INFORMATION TECHNOLOGY


SN

o

Module

No.

Module Name Semest

er

1 2

1 BIT5101 Introduct ion To Business √

2 BIT5102 Princip les of Accounts √

3 BIT5103 Business Mathematics √

4 BIT5104 Communicat ion Ski l ls √

5 BIT5105 Computer Packages √

6 BIT5106 Introduct ion To Computer

Programming

√

7 BIT5207 Princip les Of Purchasing √

8 BIT5208 Princip les Of Market ing √

9 BIT5209 Database Design & Implementat ion I

√

10 BIT5210 Design & Implementat ions Of

Interact ive Website

√

11 BIT5211 Mult imedia & Graphics Design

√

61

12 BIT5212 Computer Programming

Using C++

√


SN

o

Module

No.

Module Name Semest

er

1 2

1 BIT6313 Princip les Of Economics √

2 BIT6314 Business Law √

3 BIT6315 System Analysis & Design √

4 BIT6316 Pc Hardware And

Troubleshooting

√

5 BIT6317 Database Design &

Implementation II

√

6 BIT6318 Entrepreneurship. √

7 BIT6419 Management Information

Systems.

√

8 BIT6420 Cost Accounting √

9 BIT6421 Office Management. √

10 BIT6422 Data Communication And

Networking

√

11 BIT6423 Introduction To Project

Management.

√

12 BIT6424 Programming With Visual Basic √

13 BIT6425 Final Year Project √


IN COMPUTING AND INFORMATION

TECHNOLOGY


1 2

62

1 CIT4101 Introduct ion to Micro Computer

Appl icat ion

√

2 CIT4102 PC Maintenance √

3 CIT4103 Business Communicat ion √

4 CIT4104 Computing Mathemat ics √

5 CIT4105 Entrepreneurship Ski l l s √

6 CIT4106 System Analys is and Design √

7 CIT4207 Introduct ion to Database System √

8 CIT4208 Website Design √

9 CIT4209 Office Pract ice & Management √

10 CIT4210 Programming Concepts √

11 CIT4211 Networking √

12 CIT4212 Computer Graphics Designs √

3.0 Minimum Entry Qualifications for IPA

Courses

3.1 DIPLOMA COURSES

3.1.1 Diploma in Human Resource Management

(DHRM)

Graduate degree in any disc ipl ine

Advanced Cert i f icate of Secondary Educat ion

examinat ion (ACSEE) i .e. Form VI with at

least two principal Passes (2E) or equiva lent

Cert i f icate of Publ ic Administ rat ion/ Human

Resource Management tenable at IPA or any

recognized inst i tut ion with GPA 3.0 and above.

3.1.2 Diploma in Records and Archives

Management (DRM)

Graduate degree in any disc ipl ine


examinat ion (ACSEE) i .e. Form VI with at

least two principal Passes (2E) or equiva lent .

Cert i f icate in Records and Archives

Management/cert i f icate in Secretar ia l Studies

tenable at IPA or any recognized inst itut ion

with GPA 3.0 and above

63

3.1.3 Diploma in Public Administration (DPA)

Graduate degree in any disc ipl ine.


examinat ion (ACSEE) i . e .Form VI with at least two principal passes (2E) or equiva lent .



recognized inst i tu t ion with GPA 3.0 and

above.

3.1.4 Diploma in Procurement and Supply

(DPS)



examinat ion (ACSEE) i . e .Form VI with at

least two principal passes (2E) or equiva lent .

Cert i f icate o f Procurement and Supply tenable

at IPA or any recognized inst i tut ion with GPA

3.0 and above. For DPS appl icants should

have Engl ish and Mathematics passes in CSEE .

3.1.5 Diploma in Business and Information Technology

(DBIT)

Graduate degree in any disc ipl i ne.






recognized inst i tut ion with GPA 3.0 and

above.

64

For DBIT appl icants should have Mathemat ics

and any other Science passes in CSEE.

3.1.6 Diploma in Secretarial studies (DSS)



examinat ion (ACSEE) i . e .Form VI with at least two principal passes (2E) or equiva lent .

Cert i f icate of Secretar ia l Studies tenable at

IPA or any recognized inst itut ion with GPA

3.0 and above.

3.1.7 Diploma in International Relation and

Diplomacy (DIR)







recognized inst i tut ion with GPA 3.0 and

above.

For DIR appl icants should have Arabic and

Engl ish passes in CSEE.

3.2 CERTAFICATE COURSES

3.2.1 Certificate in Human Resource

Management (CHRM)



Examinat ion, (ACSEE) i .e . Form VI with at

least one princ ipa l pass (1E) or equivalent

65

Cert i f icate of Secondary Educat ion

Examinat ion (CSEE) i .e. Form IV with Five

passes two of which MUST be at credit level .

IPA Foundation of Human Resource/Publ ic

Administ rat ion course with GPA not less than

3.0.

3.2.2 Certif icate in Communication and

Information

Technology (CIT)







passes two of which MUST be at credit level.

Passes should include Mathematics and any

other Science Subject .

3.2.3 Certificate in Records and Archives Management

(CRM)








IPA Foundation in Records and Archives

Management course with GPA not less than

3.0.

66

3.2.4 Certificate in Public Administration








IPA Foundat ion course with GPA not less than

3.0.

3.2.5 Certificate in Procurement and Supply

(CPS)








Passes should include English and

Mathematics subjects for CPS appl icants

NABE/VETA cert i f icate in any three subjects

at stage I or IPA Foundat ion course with GPA

not less than 3.0.

3.2.6 Certificate in Law






Examinat ion (CSEE) i .e. Form IV wit h Five


Passes should include English and History

or Geography subject .

67

3.2.7 Certificate in Secretarial studies








IPA Foundation in Secretarial Studies with GPA not less

than 3.0.

3.3 FOUNDATION COURSES

3.3.1 Foundation in Human Resource Management

(FHRM)

Form IV whose passes are less than five passes

3.3.2 Foundation in Public Administration (FPA)


3.3.3 Foundation Course in Records and Archives

Management (FRM)


3.3.4 Foundation Course in Secretarial Studies (FSS)


3.4 IPA SPECIAL COURSES

3.4.1 Computer Applications Stage I

All professionals schools leaves, etc

3.4.2 Computer Applications Stage II

Successful complet ion of computer appl icat ion

stage I and qual i f ied IPA examinat ions

3.4.3 Special Shorthand/Hatimkato Typing

upgrade

Form IV /VI appris ing to upgrade typ ing,

shorthand and Hat imkato

68

Candidates who fa i led in their Final

Examinat ions (CSS)

3.4.4 Project Proposal Write Up

All interested in Project

Manager from Government Inst itut ion, NGO’s

and other organizat ions

69

4. Methods of Assessment

4.0 ASSESSMENT

Assessment is an essent ia l

part of the learning process.

It ref lects the level of

achievement of the learning

strategies and hence

promotes the required

outcomes.

4.1 Principles of

Assessment

Assessment wi l l re f lect

the a ims and object ives

of the overal l scheme.

It is the route way for

eva luat ing the learning

outcomes of the

individua l module.

Assessment wi l l be

des igned to ass ist

student learning, in

part icular the ir

development as sel f -

directed learners and

the acquis it ion of key

knowledge and ski l ls .

Assessment wi l l be

var ied, to faci l i tate

motivat ion and in

recognit ion of the need

to adopt approaches,

which enable students

to demonstrate that,

they have ful f i l led

learning object ives.

4.2 Assessment Methods

The fol lowing assessment

methods wi l l be used:

4.2.1 Assignments

The object ive of assignments

is to reinforce the learning

process by involv ing the

part ic ipat ion of students in

f ind ing solut ion to a given

quest ion or problem. One

ass ignment the assignments

which can either be individua l

70

mode and second ass ignment

is in group exercise that carry

10 marks each. The

concerned Inst i tut ion may

provide for the required

assessment instruments and

decide upon the number of

ass ignments for a given

module in a semester.

4.2.1 Cclassroom Tests

The Intent ion of c lassroom

tests is to measure the

theoret ical ab i l i ty of students

and evaluate performance in

written work.

There wi l l be a minimum of

two wr itten test and each test

carr ies ten (10) marks during

the semester . Each test takes

the durat ion of one hour . The

overal l percentage for

assessments is 40 marks

4.2.3 End of semester

Examination

There sha l l be two weeks of

examinat ion in each

semester. This examinat ion

sha l l be conducted for

durat ion not exceeding (2.5)

hours, but not less than two

(2) hours. It wi l l be done

under supervised condit ion.

The overal l percentage for

assessments is 60 marks.

4.2.4 Field Work

At the end of the training

programme, learners wi l l be

required to p lan and

undertake a f ie ld work

pract ice towards the given

topic/task by the Inst itut ion

learners wi l l be accompanied

to di f ferent publ ic/pr ivate

sector for four weeks and

then should submit f ie ld work

report to the Inst itut ion.

71

4.2.5 Research report

At the end of IPA dip loma

programmes students are

suppose to undertake two

months for research which

wi l l be supervised by IPA

tutors fol lowed with IPA

guide l ines for research and it

wi l l be assigned as a part ia l

ful f i l lment for dip loma

courses.

4.3 Management of

Assessment

The mode of conduct and

administrat ion of assessment

sha l l be those approved by

NACTE

5. Fees and Other Financial

Requirements

General information

Application Fee

Appl icants who want to jo in

at IPA in di f ferent

programmes are required to

f i l l an appl icat ion form that is

avai lab le at IPA Head quater

and Pemba at tra ining sect ion

under the Minist ry of State,

Pres ident ’s off ice publ ic

Service and Good Governance

chake chake for the costs of

Tshs. 15,000/- non

refundable.

Apart from tui t ion fee, each

student wi l l require to pay for

the fol lowings:

5.1 Registration fee

All selected students wi l l be

required to register annual ly

and pay a registrat ion fee of

Tsh 10,000/=only.

5.2 Caution money

Each student is required to

pay TSH 10,000/= as caut ion

money.

72

5.3 Identity cards

Each student is required to

take photo with the person

responsib le for the inst itut ion

as soon after joined the

inst i tut ion in order to prepare

the ir ident ity equivalent to al l

students and each student

should pay 5,000/= TSH for

the cost.

5.4 Membership of IPA

student’s organization

Every IPA student is the

member of the IPA

organizat ion (ZIPASO) and

should pay 10,000/= TSH

5.5 specific information of

student’s sponsorship

The fee structure for the

inst i tut ion and private

sponsorship students persuing

the d iploma and cert i f icate

course is shown in the fee

structre.

Meal, Accommodation and

Stationeries

These costs should be paid by

the employer d irect to the

student for semester ensuring

susta inable l i fe during their

studies .

Research and Field work

These are cost for supervis ion

and assessment of students

Research and Fie ld work

ass ignment.

5.6 Fee Payment

The inst itute fee consists of

the fol lowing;

Tuit ion fee

Examinat ion fee

Stat ionary fee

Caut ion money

Appl icat ion form

Ident i ty card

Students associat ion

73

Graduation fee

Fie ld work pract ice and

report , Supervis ion.

Research report

Supervis ion.

Al l payments should be

made at Bank through

Inst i tute Account ‘Chuo

cha Utawala wa Umma’

Number 021103000578

at the People ’s Bank of

Zanz ibar (PBZ).

5.7 Mode of Fee Payment

There are two modes of doing

payments

Whole payment

Instal lment payment

per semester bas is

5.7.1 Installment Payment

Students who are paying in

instal lment sha l l be required

to deposit a hal f of annual

fee (whole semester fee)

before beginning of every

semester.

5.7.2 Whole Payment

Students who pay in whole

payment mode shal l be

required to complete the ir

payment before sitt ing for

the ir semester examinat ion.

A student who sha l l fa i l to

complete his/her due at least

for the semester he/ she is

not supposed to s it for the

examinat ions.

74

FEES STRUCTURE

FEE STRUCTURE FOR 2011/2012 ACADEMIC YEAR

CATEGORY A: DIPLOMA PROGRAMME

DIPLOMA IN HUMAN RESOURCE MANAGEMENT, DIPLOMA IN PUBLIC

ADMINISTRATION, DIPLOMA IN RECORDS MANAGEMENT, DIPLOMA IN

BUSINESS AND INFORMATION TECHNOLOGY

A1: FEE PAYABLE TO THE INSTIT UTE FOR DHRM, DPA, DRM,

DBIT, DPS,DSS, DIR

COST ITEM YEAR 1 (TSHS)

YEAR 2 (TSHS)

Tuition 800,000 800,000

Examination 100,000 100,000

Caution money 10,000 0

Graduation 0 15,000

Identity card 5,000 0

Student Union 10,000 10,000

Supervision 0 50,000

TOTAL 925,000 975,000

GRAND TOTAL 1,900,000

A2: FEE PAYABLE TO THE INSTITUTE FOR DBIT,

COST ITEM YEAR 1

(TSHS)

YEAR 2

(TSHS)

Tuit ion 850,000 850,000

Examinat ion 100,000 100,000

Caut ion money 10,000 0

Graduation 0 15,000

Identi ty card 5,000 0

75

Student Union 10,000 10,000

Research Supervis ion 0 50,000

TOTAL 975,000 1,025,000


A2: DIRECT STUDENT COSTS

COST ITEM YEAR 1

(TSHS)

YEAR 2

(TSHS)

Meal a l lowance 1,666,000 1,666,000

Accommodat ion 250,000 250,000

Books/Stat ionery 100,000 100,000

Research 0 200,000

Transport 142,800 142,800

TOTAL 2,158,800 2,358,000


CATEGORY B: CERTIFICATE PROGRAMME

CERTIFICATE IN HUMAN RESOURCE MANAGEMENT(CHRM),

CERTIFICATE IN PUBLIC ADMINISTRATION (CPA), CERTIFICATE IN

RECORDS MANAGEMENT(CRM), CERTIFICATE IN COMPUTING AND

INFORMATION TECHNOLOGY (CIT), CERTIFICATE IN LAW (CL),

CERTIFICATE IN PROCUREMENT AND SUPPLY (CPS)

B1: FEE PAYABLE TO THE INSTITUTE FOR CHRM, CPS, CL,

CPA COURSES


Tuit ion 300,000

Examinat ion 100,000

Caut ion money 10,000

Graduation 15,000

Identi ty card 5,000

76

Student Union 10,000

TOTAL 440,000

B2: FEE PAYABLE TO THE INSTITUTE FOR CRM, CSS, CIT

COURSE


Tuit ion 300,000

Examinat ion 100,000


Graduation 15,000



Supervis ion 50,000

TOTAL 490,000

B3: DIRECT STUDENT COSTS FOR CPA, CHRM, CPS, CIT, CL,

CSS COURSES

B4: DIRECT STUDENT COSTS FOR CRM COURSE ONLY


Meal a l lowance 1,666,000

Accommodat ion 250,000

Books/Stat ionery 100,000

Transport 142,800

TOTAL 2,158,800


Meal a l lowance 1,666,000


77

CATEGOR C: FOUNDATION PROGRAMMES

FOUNDATION IN SECRETARIAL STUDIES (FSS), FOUNDATION

IN RECORDS MANAGEMENT (FRM), FOUNDATION IN PUBLIC

ADMINISTRATION (FPA) AND FOUNDATION IN HUMAN

RESOURCE MANAGEMENT (FHRM),

C1: FEE PAYABLE TO THE INSTITUTE

COST ITEM YEAR 1

(TSHS)

Tuit ion 150,000

Examinat ion 30,000


Graduation 15,000



TOTAL 220,000

C2: DIRECT STUDENT COSTS FRM, FPA, FSS, FHRM


Transport 142,800

Fie ld work 150,000



Meal a l lowance 833,000



Transport 71,400

TOTAL 1,0 54,400

78

D1: OTHER COSTS

FEES ARE SUBJECT TO CHANGE WITHOUT PRIOR NOTIFICATION

NOTE:

1. Tuit ion fee is due and payable at the beginning of each

semester or academic year.

2. Payment should be made through our Inst i tute Accountant

Off ice or IPA Account at Peoples’ Bank of Zanz ibar Account .

Account No. 021103000578, Account Name Chuo cha

Utawala wa Umma.

3. Registrat ion fee, Student Union and Identi ty card fee are

paid dur ing regist rat ion process.

4. Graduation fee should be paid during the last semester of

the programme concerned.

5. The Inst itute has the r ight to change fees at any t ime

without pr ior not i f icat ion.

6. Caut ion money is refundable, after clearance, upon

complet ion of the studies.

7. Fees paid are not refundable.

COST ITEM (TSHS)

Appl icat ion Form 15,000

Registrat ion 10,000

Transcr ipts 10,000

TOTAL 35,000

79

6.0 Examination Regulations

6.1 Eligibi lity for examinations

No student shal l be admitted to any IPA examinat ion i f : -

i . The academic committee is not sat is f ied with the student

attendance which is less than 75%.

i i . A student fa i ls to atta in at least 50% of course work which is

20marks as the total course work is 40 marks.

i i i . A student fa i ls to complete the required tuit ion fee for the

respect ive semester .

For the fourth semester students they are required to submit a completed

research report before seating for final exam as per IPA research guideline.

Failure to follow this guideline and Research report submission Schedule the work

will not be accepted by the institute and a student would be required to fill a

Research work Extension Form and pay the set amount of fine/fee for extended

work.

6.2 Examination Instructions: Notes to student

i . Qual i f ied candidate should make sure that he/she has been

issued with examinat ion numbers before the beginning of

the examinat ions.

i i . Candidate is advised to be at the examinat ions center at

least f i fteen minutes before the examinat ion starts.

i i i . Candidates must not i fy themselves with the s itt ing

arrangement at least a day before examinat ion’s date.

80

iv . Candidates wi l l be permitted to enter examinat ion’s room by

the invigi lator at least ten minutes before the examinat ions

begins.

v. Candidates must not begin writ ing unless they get

permission to do so from the invigi lator.

vi . All students should have their ident ity cards with them in

the examinat ion room

vi i . All unauthorized materia ls are not al lowed in the

examinat ion room such as books, manuscript, bags attached

cases CD’s, radio, cassettes, ce l l phone etc

vi i i . Student should make sure that they have the correct and

the complete quest ion papers under the supervis ion of

supervisor

ix . Examinat ion number should be wr itten on top of ever y

paper to the given booklet.

x. Both sides of the paper should be used. New quest ion

should start on a fresh page.

xi . The t ime to start and end the examinat ions should be

considered.

xi i . All rough work should be done on the last page of your

booklet . A l l such work must be crossed before submiss ion of

the booklet.

xi i i . Candidates are reminded to ci rcle the number of the

attempted quest ions at the space provided - out page of the

booklet .

81

xiv. Candidates are strongly prohibited to enter in examinat ion’s

room with any wr it ing on the ir hands or any part of the

body.

xv. Once a candidate is suspected of any attempt for breaking

examinat ions regulat ions; invigi lators may at their

discret ion conduct a phys ica l search of the candidate.

xvi. Once a candidate is found with unauthorized mater ia ls,

she/he together with a witness should sign to confirm that

the materia ls are be longing to him or her. This wi l l be

counters igned by the invig i lator in their incidence. I f she/he

refuses to sign it wi l l countered as another offence

6.3 Power of Invigilator

i . Invigi lator sha l l have the power to take from student any

unauthor ized mater ia l brought into the examinat ion room

l ikewise the invigi lator has the r ight to expel from the

examinat ion room any such candidates found with materia l

written in his/her body.

i i . Invigi lators have the power to expel from the examinat ion

room any candidates who create disturbance in the

examinat ions room. Student and a witness ( invig i lator)

should sign a statement to confi rm what has happened. The

invigi lator sha l l report to the examinat ion off icer. The

examinat ion off ice wi l l present issue case with a l l the

evidence to the academic committee.

82

i i i . If the academic committee is sat isf ied that candidate has

attempted to cheat, the candidate wi l l be d iscont inued from

his studies.

iv. Invigi lator should make sure that the Candidates are

strongly reminded to fol low the t imes and guidel ines as

shown in their examinat ion t ime tables.

v. Fai lure to turn up or coming late in the examinat ion room is

considered as de l ivered attempt to absent themselves fr om

the examinat ions.

vi . A candidate, who is la te for hal f an hour (30 minutes) from

the start ing t ime of the examinat ion, wi l l be not a l lowed to

enter in the examinat ion room.

vi i . No candidate wi l l be permitted to leave in examinat ions

room before 30 minutes.

vi i i . No candidate wi l l be permitted to leave examinat ion room

with used or empty booklet .

ix . Visi t ing to i let , wash room or any other movement during

examinat ion should be str ict ly control led by invig i lator .

6.4 Absence from Examination

i . Candidates who fai l to attend examinat ion are required to

provide acceptable reason and evidence to confi rm to the

registrar or examinat ion off icer pr ior to the date/ t ime of

examinat ion. The evidence should inc lude medical report

from a recognized hospita l and other legi t imate documented

reasons.

83

i i . A candidate who fa i ls to attend examinat ions without

genuine reasons is subjected to discont inuat ion from the

inst i tute/col lege.

i i i . It should be c lear ly understood that unauthorized absence

from examinat ion such as going out of examinat ion room,

staying out of the examinat ion room without genuine and

accepted reasons for a long t ime is st rongly prohibi ted.

iv. If the invigi lator is contented that the candidate is

del iberately moving out and unnecessary wast ing t ime

he/she should take expel the candidate from the

examinat ion room and report the issue to the examinat ion

off icer .

84

6.5 Supplementary Examination/Special Examinations

i . Supplementary examinat ions shal l be held two weeks after

endorsement of examinat ions results.

i i . Candidates who fai l less than four modules out of s ix are

al lowed to do supplementary examinat ion.

i i i . The maximum grade for the supplementary examinat ion is

“C”.

iv. Those who fai l in supplementary exam they shal l have to

carry over the ir burden

v. Students are not al lowed to change course registered for

the reasons of fa i lure in the prior course examinat ions.

vi . Candidates who fai l to do the examinat ions for genuine

accepted reasons are required to s it for specia l

examinat ions at a t ime f ixed to supplementary examinat ion.

vi i . Candidates who fai l supplementary examinat ions given for

genuine reasons such as i l lness, stress and the l ike wi l l be

given another chance to reset for the examinat ions

vi i i . If he/she fa i ls again he/she wi l l have to repeat the

semester.

ix . Candidate who fai ls more than four modules of s ix should

be considered as d iscont inuous.

6.6 Conduct of Examinations

The ro le of the registrar of the Inst itute of Publ ic Administ rat ion

85

IPA examinat ion wi l l be conducted under the highly contro l

supervis ion of the registrar. The registrar may appoint

examinat ion off icer in charge of the examinat ion.

The registrar sha l l have power to go round examinat ions rooms

and i f necessary give guidel ines to candidate; invigi lators and

examinat ion off icer shal l provide few the proper effect ive conducts

of such examinat ions.

6.7 Maintaining Silence in the Examinations room

Once a candidate is seated in the examinat ion’s room, no

conversat ion or any type of communicat ion is permitted. I f

there is necessary to do so, the candidate should ask

permission from invig i lators.

If a candidate is caught ta lking to another candidate whi le

the examinat ion is st i l l going on, he/she wi l l be se nt out

immediate ly and his/her work i f any wi l l be nul l i f ied.

Invigi lators have power to impose levier penal t ies on the

candidates found gui lty of committ ing and examinat ions

irregular ly depending on the magnitude on the mistake.

6.8 Release of examination result

Examinat ions results shal l be publ ished by the examinat ions off ice

soon after the academic committee meet ing uprooved. However

86

these results wi l l be regard ing provis ional unt i l they are presented

and confirmed by the IPA counci l meet ing.

Candidate who shal l not be sat is f ied with the f inal semester

examinat ions results is a l lowed to appeal on condit ion that:

Appl icat ion for appeals should be submitted ( in wri tten

form) to the inst itute regist rar with in fourteen days s ince

the results released with 20,000/= TSH as appeal cost

All appeal must be accompanied by an appeal fee of Tsh.

20, 000/= per subject Two witnesses from the candidate

side should present when the candidate examinat ion scr ipts

are revised.

87

7.0 Distribution Marks

Candidates should remember that to be able to si t for the

semester examinat ion one should have obtain minimum of 20

marks out of 40 marks from course work.

Course grade sha l l be obtained from course work assessment and

end of semester examinat ions. The course assessment sha l l

const i tute 40% of the tota l assessment whi le examinat ions sha l l

const i tute 60%.

A candidate is considered to have fa i led the examinat ions i f he /

she atta ined 49% out of 100% and below

7.1 The Grading System

Marks wi l l be awarded out of 100 percent . The marks so obta in

from di f ferent assessment components wi l l be graded as fol low:

SNo SCORE RANGE GRADE DEFINITION

1 80 - 100 A EXCELLENT

2 65 - 79 B GOOD

3 50 - 64 C AVERAGE

4 40 - 49 D POOR

5 0 - 39 F FAILURE

6 - I INCOMPLETE

7 0 Q DISQUALIFICATION

88

7.2 Classification of Award

Grades for the di f ferent score ranges are assigned points as fol low

GRADE POINT

A 4

B 3

C 2

D 1

F 0

The grade point average GPA sha l l be computed from credits and

grade were class i f ied das shown be low: -

CLASS OF AWARD CUMMULATIVE GPA

First c lass 3.5 – 4.0

Upper Second Class 3.3 – 3.4

Lower Second Class 3.0 – 3.2

Pass 2.0 – 2.9

A ward shal l be given to a student who sat is f ies the fo l lowing

condit ions:

She/he must have successful ly competed and pass al l modules for

which the award is to be made; and

She/He has achieved the minimum cumulat ive Grade Point Average

(GPA) equivalent to pass.

89

7.3 Computation of Cumulative GPA.

A cumulat ive grade point average (Cum GPA) for reach candidate

sha l l be computed by d ividing the tota l number of grade points

earned for a l l modules by the total number of credi ts for the

award examined

I.e . Cumulat ive GPA = Sum of (PxN)

Sum of N

Where P represents a grade point ass igned to a letter gr ade

scored by the students in a module and N represent the number of

credits associated with the module.

The Grade Point Average (GPA) sha l l be computed and truncated

to sing le decimal point

Certificate and Transcript

Transcr ipt wi l l be prepared two weeks after supplementary

examinat ion.

They are charged 10,000/- per copy

Candidates should submit f i l led c learance form before col lect ing

the ir transcr ipt .

90

Admission Regulations

1. All enquires about admission should be addressed to:

The Director ,

Inst i tute of Publ ic Administrat ion,

P. O. Box 1179,

Zanz ibar –Tanzania.

e-mai l [email protected]

Te l +255 24 2231160

Website www.ipa.ac.tz

Appl icat ion forms can be obtained from the Registrar ’s Off ice IPA

head off ice Tunguu or downloaded from IPA website , a lso ava i lab le

at the training sect ion Ministry of State, President ’s off ice Publ ic

Service and Good Governance a Pemba . The dul ly f i l led forms must

reach the Registrar off ice not later than the date ind icated in the

forms for part icular admission period or semester.

Only appl icants who meet the required minimum entry

qua l i f icat ions into the Inst itute should submit appl icat ion forms.

Forms from appl icants who did not meet the minimum entry

qua l i f icat ions wi l l not be processed and admission fee i f paid wi l l

be for feited.



91

2. All new students are required to report for the or ientat ion

programme that normally takes place dur ing the week

preceding the beginning of the new academic year.

3. Successful appl icants wi l l be registered only after they pa id

the requis ite Inst itute fees.

4. Fees paid wi l l not be refunded

5. All students, i f accepted, are expected to conform enti re ly

to IPA Regulat ions.

6. The deadl ine for registrat ion on the f irst semester students

wi l l be one week from the f irst day of or ientat ion week.

7. Except for except ional circumstances, no student wi l l be

al lowed to change the course later than two weeks from the

f i rst day of or ientat ion. Transferr ing from one academic

programme to another wi l l be al lowed only where the

students has the required admission cr iter ia for the

academic programme for the transfer is being sought and a

vacancy exists in that programme.

8. a. Student d iscont inued from academic ground from one

programme or course may be a l lowed t o apply for another

course provided that the sponsor approves.

b. Discont inued student wishing to reapply in the same

course must show evidence of having fo l lowed further

studies sat is factory to the course.

9. Students enter ing the inst i tute as t ransfer case can no

transfer grades obta ined e lsewhere but they should be

92

computed based on IPA grades. They can, however, be

exempted from taking corresponding course.

10. Students wi l l be al lowed to be away from or postpone

the inst itute studies for a maximum of one year i f they are

to be al lowed to be admit ted to the same year of studies

where they le ft off.

11. Students discont inued from studies because of

examinat ion i rregular it ies wi l l be cons idered for re -

admiss ion after they have been away for two years. They

wi l l be required to re-apply and compete with other

appl icants for re -admission into the f i rst semester.

12. No change of names by students wi l l be entertained

during the course of study at the inst i tute and they wi l l only

be al lowed to use names appearing on their cert i f i cates.

13. No students wi l l be al lowed to postpone studies after

effect ive commencement of semester except under specia l

ci rcumstances. Permission to postpone studies wi l l be

considered after producing sat is factory evidence of the

reason for postponement and wr itten approva l from the

sponsor. Specia l ci rcumstances wi l l include

a. Sickness

b. Ser ious socia l problem (each case to be considered on its

own merits); and

c. Severe sponsorship problem.

STAFFS PROFILE

S/N NAME TITLE PROFESSI0N AWARD COLLEGE/UNIVERSITY

IPA MANAGEMENT

1 Arus i Masheko A l i D i rec to r Educat ion MA (Teso l ) Moray House Col lege

2 A l i Mtumwa A l i Human Resource Of f icer

Pub l ic Admin i s t ra t i on

B.A Pub l ic Admin i s t ra t i on

Zanz iba r Univer s i ty

3 Ashura Sha ib Khe i ry Reg is t ra r/ Tutor

Pub l ic And Bus iness

Management

Bpa & Mba Mzumbe Unive rs i t y & Udom

DEPARTMENT OF MANAGEMENT STUDIES

4 Abda l lah Juma Ramadhan

Tutor Pub l ic And Ente rpreneursh ip

BPA &MBA Ente rpreneursh ip

Zanz iba r Univer s i ty & UDSM

5 Abdu l l a Mohamed Abdu l l a

Tutor Human Resource P lann ing

BPA & MPA(HRP) Zanz iba r Univer s i ty &Ins t i tu t ion Of App l ied

Manpower Research - New De lh i Ind ia

6 Kauye A l i Sendaro Tutor Pub l ic Admin i s t ra t i on

BPA & MPA Zanz iba r Univer s i ty & UDOM

7 Mussa A l i Makame Tutor Pub l ic Admin i s t ra t i on

BPA & MPA Zanz iba r Univer s i ty And Udom

8 Fak ih Kombo Fak i Tutor Utawa la BPA Zanz iba r Univer s i ty

9 Sa id Hamad Shehe Tutor Pub l ic Admin i s t ra t i on &

HRM

BPA & Msc . HRM Zanz iba r Univer s i ty & Mzumbe Unive rs i t y

10 Khad i j a Mussa Sa id Tutor Pub l ic Admin i s t ra t i on

BA Pub l ic Admin i s t ra t i on

Zanz iba r Uni ver s i ty

11 Zak ia Daud Khamis Tutor Pub l ic Admin i s t ra t i on



12 Hind i Kass im Khamis Tutor L ingu is t ic BA Educa t ion Suza

13 Lat i fa Abe id Khamis Tutor Pub l ic BA Pub l ic Zanz iba r Univer s i ty

94

Admin i s t ra t i on Admin i s t ra t i on

14 Zuwe ina Hassan Su le iman

Tutor Pub l ic Admin i s t ra t i on



15 Ahmada Hassan Ahmada Tutor Economics BA Economics Zanz iba r Univer s i ty

DEPARTMENT OF RECORDS MANAGEMENT STUDIES

16 Mzee Juma Haj i Tutor Records Management

Dip loma In Records

Management Advanced

& Dip loma In

Human Resource And

Deve lopment

Tanzania Pub l ic Serv ice Tra inn ing Ins t i tu te Dsm

& Ins t i tu t i on Of App l ied

Manpower Research - New De lh i

17 Mwanamvua A l i Yahya Tutor Records Management

Dip loma In Records

Management

Tanzania Pub l ic Serv ice Tra in ing Ins t i tute Dar es

Sa laam Tanzan ia

DEPARTMENT OF COMPUTER AND INFORMATION TECHNOLOGY STUDIES

18 Su le iman Juma Su le iman

Tutor Computer Sc ience

Advanced Dip loma In Computer Sc ience

Ins t i tu te of f inanc ia l Management Dar es

Sa laam Tanzan ia

19 Mohamed Abdu l la t i f Mohamed

Tutor Informat ion Techno logy

Dip loma In Computer

Univer s i ty Comput ing Centre-Unive rs i t y Dar es

95

Sa laam Tanzan ia

20 Mahmoud A l i Makame Tutor Comput ing And Informat ion

Sys tem

BCIS Lea rn I t Dar es Sa laam Tanzania

(London Metropo l i tan)

21 Huba A l i H im id Tutor Otd And Stenography

Cer t i f i ca te Of Secretar ia l

Stud ies

Tanzania Pub l ic Serv ice Tra in ing Ins t i tute Dar es

Sa laam Tanzan ia

DEPARTMENT OF SECRETARIAL STUDIES

22 Maryam Khamis Hamad Tutor Otd And Stenography

Dip loma In Secretar ia l

Stud ies

Tabora Pub l ic Se rv ice Tra in ing Ins t i tute

23 Nassor Yunus M i ra j i Tutor Otd And Stenography

Cer t i f i ca te Of Secretar ia l

Stud ies

Tabora Pub l ic Se rv ice Tra in ing Ins t i tute

ADMINISTRATION DEPARTMENT

24 Amr i Sa id Hongo Of f ice Superv isor

Admin i s t ra t i on Cer t i f i ca te Of Human Resource

Management

Zanz iba r C iv i l Servants Tra in ing Ins t i tute

25 Haf idh A l i Hassan Cash ie rs Accountancy Dip loma Of Accountancy

Co l lege Of Bus iness Educat ion Dodoma

26 Humoud Sa id Humoud Lawyer Law L lb Zanz iba r Univer s i ty

27 Fatma Abda l la Khamis L ib rar ian L ib rary Management

Dip loma In L ib rar iansh ip

Schoo l O f L ib rary A rch ives And Documenta t ion

Stud ies

38 Haj i Abdulswamad Haj i Records Records Cer t i f i ca te Of Zanz iba r C iv i l Servants

96

Keep ing Of f icer

Management Records Management

Tra in ing Ins t i tute

29 Mwanajuma Hassan Juma

Records Keep ing Of f icer

Records Management

Cer t i f i ca te Of Records

Management

Zanz iba r C iv i l Servants Tra in ing Ins t i tute

30 Hamad Omar Juma L ib rar ian L ib rary Management

Cer t i f i ca te Of L ib rary

Management

Sc . Of L ib . Arch. & Documt. Std ies

31 Mwana Hassan Hamad Ass is tant Cash ie r

Accountancy Cer t i f i ca te Of Accountancy

Co l l lege Of Bus iness Educat ion Dodoma

32 Khamis Yussu f Khamis Computer Technic ian

Technic ian Cer t i f i ca te Of Computer

Sc ience and Cer t i f i ca te Of Informat ion Techno logy

Suza & Ve ta Dar es Sa laam Tanzan ia

33 Ami r Su le iman Abda l la Type Wr i ter Technic ian

Technic ian Form I I I Forodhan i Pr imary School

34 Mwita Ame Mw ita Messenger Of f ice A t tendant Std IV Kud in i Makunduch i

35 Yust ina Bon i face Mgodass

Persona l Secretary

Secretary Cer t i f i ca te Of Secretar ia l

Stud ies

Tps Dar es Sa laam Tanzania

36 Ame ir Sa lum Amei r Secur i t y Of f icer

Secur i t y Guard Form I I I K/Chekundu Secondary Schoo l

37 Haj i Haj i Rajab Secur i t y Of f icer

Secur i t y Guard Form I I Hamamni S .Schoo l

38 Haj i Juma Wad i Of f ice Dr i ve r Of f ice Dr i ve r Form I I I Langoni Secondary Schoo l

97

39 Tah i r Su le iman Juma Secur i t y Of f icer

Secur i t y Guard Std IV Mkwajuni P r imary Schoo l

Documents

INSTITUTE OF PUBLIC ADMINISTRATION … ready 2016-2… · · 2017-09-07Institute of Public Administration P.O.Box 1179 Zanzibar – Tanzania. ... MISSION, VISSION AND PHILOSOPHY