Upload
cindy-quesada
View
253
Download
3
Tags:
Embed Size (px)
Citation preview
U.S. Domestic 1-Way Relocation Guide
2
WHAT’S INSIDE
How to Use this Guide Page 3
Step 1 – Check Your Eligibility Page 3
Step 2 – Determine Your Relocation Allowance
Relocation Allowance Amount Page 5
Tax Information Page 5
Payment Schedule Page 6
Break Lease Reimbursement Page 7
Step 3 - Sign the Relocation Agreement Page 7
Need Help? Who to Contact Page 7
Appendix: Relocation Agreement Form Page 8
3
HOW TO USE THIS GUIDE
Relocating can be exciting, but it can also be a source of stress. We want to make your relocation
as worry-free as possible for you and the people who are impacted by your move. This guide to a
U.S. domestic, one-way relocation will help you complete three steps:
1. Check your eligibility. Read the Eligibility section below to make sure you qualify.
2. Determine your relocation allowance. Your relocation allowance depends on the number of
people in your household, how far you are relocating, and the site or location you are
relocating to.
3. Sign the Relocation Agreement. In order to receive your relocation allowance, you are
required to sign Intel’s Relocation Agreement at the end of this guide. If you are a current
Intel employee, you may sign and submit the online Agreement on Circuit. No relocation
funds can be released to you until the Relocation Service Center has received your signed
Agreement.
By following these three steps, you will save time, learn the information you need to know, and
have a smoother relocation.
STEP 1 – CHECK YOUR ELIGIBILITY
Does your circumstance qualify? You are eligible for relocation allowance if you are a full–time,
exempt, or technical employee who is moving at least 50 miles and have been approved for
relocation allowance by your manager. If your move is related to a new Intel site the job grade
requirements for internal transfers include all regular full-time and part-time employees.
Household Member Eligibility:
We know that moving can be costly, especially if you have a family. Intel provides one relocation
package per employee household. The relocation allowance is intended to offset relocation
expenses for the employee and their eligible dependents or domestic partner, including:
All eligible dependents currently residing (living with you at the time of the offer) in the
same household and permanently relocating to the same household
All Intel employees within the same household who are permanently relocating to the same
site, or location
In situations where more than one Intel employee from the same household is relocating, only one
relocation allowance will be provided.
4
STEP 2 – DETERMINE YOUR RELOCATION ALLOWANCE
Understand the purpose of your relocation allowance. Your manager has approved a one-time
relocation allowance intended to offset your relocation expenses. You will be responsible for all
aspects of your move.
Your relocation allowance is intended to support relocation expenses such as:
enroute travel
household goods shipment
temporary lodging
transportation
pet shipment/kenneling
cleaning services
deposits
DMV fees
income tax preparation
RELOCATION ALLOWANCE AMOUNT
How much are you eligible to receive? Please refer to the table on the next page for your pre-tax
relocation allowance. Your relocation allowance will be taxed at the federal supplemental wage
rate. Additional federal, state, and local taxes may apply (see Tax Information).
Your relocation allowance depends on the number of people in
your household, how far you are relocating, and the site, or
location you are relocating to. The relocation distance is defined
in miles. Use Google Maps to determine your relocation distance
by entering your current principal residence and the address for
your new work location. Google Maps calculates the mileage
(door-to-door, shortest route). Then find your household size,
distance and in the table to determine your relocation
allowance.
Due to the especially high cost of living in Santa Clara,
employees relocating to that site are eligible for an additional
high cost of living relocation allowance.
Allowance restrictions: As with any
income, you are free to use your
relocation allowance however you
choose; but please note that your
allowance is a one-time payment and
not intended to offset all possible
relocation expenses.
5
Household
Members
Distance
(miles)
All locations, except
Santa Clara
(Total Allowance)
Santa Clara
(Total
Allowance)
1 (Employee
only)
0 -49 $0 $0
50-499 $7,560 $12,750
500-999 $7,980 $13,170
1000-1499 $8,260 $13,450
1500-1999 $8,750 $13,940
2000-2499 $9,170 $14,360
2500 + $9,800 $14,990
2 (including
Employee)
0 -49 $0 $0
50-499 $9,450 $15,840
500-999 $10,290 $16,680
1000-1499 $11,200 $17,590
1500-1999 $11,900 $18,290
2000-2499 $12,810 $19,200
2500 + $14,000 $20,390
3-5
(including
Employee)
0 -49 $0 $0
50-499 $12,810 $19,480
500-999 $14,070 $20,810
1000-1499 $15,470 $22,210
1500-1999 $16,590 $23,260
2000-2499 $17,920 $24,660
2500 + $19,950 $26,620
6+ (including
Employee)
If your household consists of 6 or more, including yourself, then
you are eligible for the 3-5 Household Members allowance plus
an additional $2,000 per household member beyond 5.
TAX INFORMATION
Now for the fine print. Your relocation allowance will be reported on your W-2 as income and taxed
at the federal supplemental wage rate. Note you cannot make contributions to your Intel 401(k)
Savings Plan with this income since it is not part of “regular earnings” as defined in the Intel
Retirement Contribution Plan.
Relocation Allowance
Examples:
1) John & Mary have
qualified for relocation
and are moving 1,370
miles from their principal
residence in Hillsboro,
OR to the Ocotillo, AZ
site. As they have two
children under the age
of 18 living at home,
their number of
household members is 4.
Their pre-tax relocation
allowance amount is
$15,470.
2) Mia is a new Intel
employee relocating
2,436 miles from her
current principal
residence in Atlanta, GA
to the Santa Clara, CA
site. She is the sole
member of her
household. Her pre-tax
relocation allowance
amount is $14,360.
6
Relocating creates tax consequences that vary for each person. We advise you to consult with an
independent tax professional to discuss tax issues related to your
relocation.
Qualified Moving Expenses
Payments made for a qualified moving expense from personal funds,
including an Intel relocation allowance payment, may be recorded as a
deduction on your income tax return; therefore, you must retain receipts
for these expenses.
The following conditions must be met for expenses to be considered
qualified moving expenses:
a) Mileage Test - The mileage from the former principal residence to
the new job location must be at least 50 miles farther than the
mileage from your former principal residence to your former job
location. If there is no former job location (e.g. Recent College
[RCG] and Technical Graduates [RTG]), the mileage from the former principal residence to the
new job location must be at least 50 miles.
b) Work Status - While some exceptions apply, you must work full-time in the new area for at
least 39 weeks during the 12 months immediately following the relocation. An exception
may occur when the transfer is at the request of an employer.
What’s considered a qualified moving expense? The Omnibus Budget Reconciliation Act of 1993
(OBRA) indicates that relocation expenses can be considered qualified moving expenses only if they
are reasonable expenses associated with the following:
a) Moving household goods and personal effects, including certain storage expenses, from the
former residence to the new residence
b) Enroute travel to the new residence, including lodging incurred for you and accompanying
household members; meals are not included
PAYMENT SCHEDULE
How soon will you get paid? Once the Relocation Service Center has received your signed
Agreement the payment schedule varies based on your employment status.
New Employee: Your relocation allowance will be paid to you within three weeks after your
start date, based on payroll pay dates. The amount cannot be paid in advance of your start
date.
Supplemental wages are
compensation paid in
addition to regular
wages.
Taxes that may apply:
Federal (25%)
State
Local
FICA
7
Current Employee: Your relocation allowance will be included in your paycheck within 1-2
pay periods of processing your form, but no earlier than 30 days prior to your transfer date.
Leave of Absence: If you are on a Leave of Absence, your relocation allowance will not be
processed until you return to work from the Leave of Absence.
Your relocation allowance is authorized for up to one year from your start date at your new work
location, as long as you remain at Intel.
If your relocation allowance is subject to wage garnishment, please contact Payroll via Get HR Help
for more information regarding garnishments.
BREAK LEASE REIMBURSEMENT
We realize that renting presents unique circumstances. A Break Lease Reimbursement will be
provided to you if you rent your principal residence and are required to pay a penalty for
terminating the lease. The Break Lease Reimbursement is tax-protected.
Intel will reimburse you the penalty fee up to a maximum of two (2) months base rent with required
documentation. Get more details online: Break Lease Reimbursement. Note: Most rental properties
require a 30-day notice to vacate. Intel will not reimburse you for failure to provide a 30-day notice.
So contact that landlord as soon as possible!
STEP 3 – SIGN THE RELOCATION AGREEMENT
One form sets your payment in motion! In order to receive your relocation allowance, you are
required to sign the Relocation Agreement. Relocation funds cannot be released to you until the
Relocation Service Center has received your signed Agreement.
If you are a new employee and have not started, please fill out the agreement at the end of
this guide and email or fax the completed form to the Relocation Service Center
[email protected] or fax, (916) 356-2210. Please include an e-mail address
on the agreement, so we can notify you when your agreement has been received. We will
also notify you when your relocation allowance has been processed and when you should
receive your payment.
If you are a current Intel employee, you may submit the online agreement on Circuit. You
may verify your agreement has been received by visiting My Relocation to check the status.
If two or more business days have passed since you completed your agreement and your
status has not been updated, you may send an email to [email protected] to
check the status.
NEED HELP? WHO TO CONTACT
8
Got questions? Please send your questions to [email protected]
Once again, congratulations on your Intel relocation!
9
APPENDIX: RELOCATION AGREEMENT FORM
You are required to sign Intel’s Relocation Agreement prior to receiving relocation assistance.
Legally married spouses who are both Intel employees will be administered under one relocation
package. Both employees must sign the Relocation Agreement.
By signing this form you are agreeing to the terms and conditions set forth in this agreement.
Relocation must receive your Relocation Agreement before any relocation assistance can be
processed.
Please be sure the following information has been filled in before you email
([email protected]) or fax (916) 356-2210, your form to Relocation:
Effective Date and Employee Name—
Fill in your start date at your new Intel work location
Print your full name (Last Name, Middle Initial, First Name).
Fill in your Worldwide ID (WWID#). If your WWID is unknown please leave space blank.
Current Resident Site and New Intel Work Location—
Print your current resident site (City/Province/State and Country)
Print your new Intel work location (City/Province/State and Country)
Accompanying Household Members—
Print the full name of each accompanying household member and their relationship to you
Signature and Date—
Please sign and date this form before you submit it to Relocation. Be sure to make a copy
for your records
If you include an e-mail address on the agreement, Relocation will also e-mail confirmation of receipt
once your Relocation Agreement has been data entered into the computer system. (If you are
currently working at Intel at the time your Relocation Agreement is entered into the computer
system you will receive e-mail confirmation via your Intel e-mail.)
10
Relocation Agreement
Please Complete this form (print clearly) and email ([email protected]) or fax, (916) 356-2210 to the Relocation Service Center
E-Mail Address: __________________________________________________________
Effective on ____________________________ ("Start Date"), I, _________________________________ WWID# (if known) ____________,
(Start date at new location) (Print your full name)
accept payment by Intel of all “Relocation Assistance” authorized by Intel associated with my relocation from my current residence
________________, _______________________ To _____________________________________, ______________________.
(City) (State/Province/Country) New Intel Work Location (City) (State/Province/Country)
1. I have read and understand the Relocation Guidelines applicable to my move. Pursuant to these Relocation Guidelines, I understand that I may receive certain
payments and reimbursements attributable to my employment. No other assistance is implied. Relocation Assistance includes all relocation costs related to this
move incurred before, during or after the move dates, regardless of whether they are paid through cash payments, supplier invoice, or expense report
reimbursement. For the purposes of this agreement all references to Intel shall mean Intel Corporation and all subsidiary companies. This Agreement concerns the
repayment of certain Relocation Assistance should my employment with Intel terminate involuntarily or by resignation before a designated period has expired.
2. I am responsible for ensuring that my (and my family's) passport(s), visa(s) and work permit (- if applicable) are kept current at all times. I am responsible for
notifying host site Human Resources / Immigration Department if an update is needed to my (and my family's) work permit/visa.
3. “Relocation Assistance'' includes all Relocation Assistance related to this assignment incurred before, during or after the move dates, regardless of whether they
are paid through a lump sum, supplier invoice, or expense report reimbursement.
4. I understand that the ''Relocation Assistance'' will differ if I have accompanying dependents. I understand dependents eligible are those who currently reside in
the same principal residence with me. I also understand that payments may be reduced or discontinued and that Intel reserves the right to recoup monies
advanced if the number of my accompanying dependents changes. I declare the following dependents will accompany me on the above relocation;
Name/Relationship (print full names): Name/Relationship (print full names): Name/Relationship (print full names):
_______________________________________ __________________________________ ___________________________________
___________________________________ ___ __________________________________ ___________________________________
______________________________________ ___________________________________ ___________________________________
5. I understand that ''Relocation Assistance'' in the form of cash allowances and supplier services will only be initiated after this agreement has been
signed/submitted by me and received by Intel. I am responsible for budgeting these lump-sum payments, and I will not receive any additional money from Intel
beyond these payments.
6. I understand that I am eligible for certain ''Relocation Assistance'', but that Intel will not extend the service, reimburse or otherwise pay for ''Relocation
Assistance'' incurred after that 365 day period (unless mentioned in a specific provision for a longer validity period) or during any period when I am no longer
employed by Intel, whichever comes sooner.
7. I understand that Intel advances ''Relocation Assistance'' on my behalf only during my period of employment. Intel reserves the right to determine and
enforce pay back requirements. The Company will not require repayment of any Relocation Assistance where my employment is terminated for poor
performance or reasons beyond my control such as a reduction in force, reorganization, divestiture or disability. If I voluntarily terminate my employment with
Intel (excluding corporate events, such as divestitures), or if my employment is involuntarily terminated due to my actions or behaviors warranting immediate
discharge pursuant to Intel's Discipline and Discharge Guidelines (a ''Qualifying Termination''), I will be responsible for a prorated payment of amortized
relocation expenses under the following schedule.
Repayment for ''Recent Hires' (including International) is based on a 2-year (730 day) employment commitment, calculated as follows:
Total Relocation Assistance / 730 days X # of days short of commitment = Amount due Intel
Repayment for ''Internal Transfers'' (including Intel International) is based on a 1-year (365 day) employment commitment, calculated as follows:
Total Relocation Assistance / 365 days X # of days short of commitment = Amount due Intel
11
Employees hired into: Repayment Schedule:
India Complete recovery prior to completion of three (3) years of employment commitment
Japan Pro-rated payment prior to completion of one (1) year of employment commitment for both internal transfer and recent hires
Vietnam Pro-rated payment prior to completion of three (3) years of employment commitment
Malaysia
For critical hire and Extended Benefit international hires/transfers :
Pro-rated payment prior to completion of three (3) years of employment commitment
For others :
Pro-rated payment prior to completion of two (2) years of employment commitment
PRC Pro-rated total relocation cost prior to completion of two (2) years (730 day) of employment commitment
Others (not listed above)
For ''Internal Transfers'' (transfer from one Intel site to another Intel site) :
Pro-rated payment prior to completion of one (1) year of employment commitment
For ''Recent Hires'' :
Pro-rated payment prior to completion of two (e) years of employment commitment
Extended Benefit
In addition, to the extent that Intel provides coverage of Relocation Assistance beyond my employment commitment above (''Extended Benefit'') and in the
event of a Qualifying Termination, I will be responsible to repay each relocation expense paid after the completion of my employment commitment above and
immediately prior to my Qualifying Termination date according to the following formula, as applied separately to each relocation expense:
Total Extended Benefit Costs/ # of days of Extended Benefit coverage period x # of days between
Qualifying Termination date and the end date of Extended Benefit coverage period = Amount due to Intel
''Extended Benefit Coverage Period'' is defined as the period of benefit coverage for which payment of the applicable Extended Benefit cost covers.
8. I agree to repay the amount calculated pursuant to the foregoing formula (''Amount Due'') in full on or before my Qualifying Termination date. I hereby
authorize Intel, at its option, to recoup the full or partial repayment of the Amount Due at the time of my Qualifying Termination through one or more of the
following methods: a) deduction from any salary, wages or bonuses due me on or after termination; b) deduction from any of my monies held in Intel stock
purchase plan; c) deduction from any other sum due me from Intel; or d) deduction from any sum due to me pursuant to my exercise of any Intel stock option,
at or following notice of my Qualifying Termination. The Amount Due, where applicable, will be deducted from net sums following deductions of withholding
taxes and other deductions. I hereby authorize UBS PaineWebber to distribute to Intel from the proceeds of the exercise of my Intel Stock Options the Amount
Due to the extent that it has not been repaid by me at the time of my Qualifying Termination from other sources.
9. I also agree that I will, at the time of my termination, execute the Acknowledgement of Relocation Cost Calculation and Deduction form.
10. I further agree that, in addition to the methods described above, Intel may deduct, subject to local law, any unpaid portions of the amount due in whole or in
part, from the difference between the grant price and the exercise price, net of withheld taxes, of any Intel Stock options exercised by me at any time after
notice of my Qualifying Termination and 90 days following the date of my termination.
11. I understand certain ''Relocation Assistance'' must be included in my gross income and are subject to tax. I also understand that while I can deduct some of
my expenses related to my relocation according to IRS guidelines (Canada Customs and Revenue Agency guidelines for Canada employees), I must have
receipts to show my actual expenses. I understand that it is my responsibility to keep receipts, to respond to audits and to pay my income taxes. I agree that I
will indemnify and hold Intel harmless for all fees, penalties, interest, attorneys' fees, assessment or taxes paid by Intel due to my failure to timely pay
applicable state/provincial and federal taxes.
12. If I am required to pay any portion of ''Relocation Assistance'', I understand that I also may be required to repay Intel for taxes that were paid on my behalf.
Intel hereby reserves the right, at its sole discretion, to make adjustments for income tax or withholding purposes in order to comply with applicable tax laws.
13. I understand that this Relocation Agreement is not a contract of employment and does not guarantee continued employment with Intel or alter my at will
employment status.
14. Tax: Applicable to all moves:
I understand certain Relocation Assistance must be included in my gross income and are subject to tax. I understand that it is my responsibility to keep
receipts, adhere to all applicable tax regulations, provide information required to complete accurate tax returns on a timely basis, file these returns by the
necessary due dates, pay my income taxes and respond to audits. Any interest and penalties associated with my failure to comply with these requirements
will be my responsibility.
Note: All one-way moves into or within PRC will be administered based on the ''Recent Hires'' employment commitment and repayment
requirement above.
12
If I am required to pay any portion of Relocation Assistance, I understand that I may also be required to repay Intel for taxes that were paid on my behalf. Intel
hereby reserves the right, at its sole discretion, to make adjustments for income tax or withholding purposes in order to comply with
applicable tax laws
15. If I fail to repay Intel within 30 days of notification, I authorize Intel, subject to local law, to deduct any money I owe from my Employee Cash Bonus Plan
(ECBP), Employee Bonus (EB), Stock Purchase Plan (SPP) and/or through wages/commissions or other local payments I may be entitled to receive. I understand
that failure to repay money owed to Intel may lead to disciplinary action, up to and including employment termination.
16. If Intel requests, I will agree to submit to arbitration to resolve any dispute under this Agreement and I agree to be bound by the decision of the arbitrator.
If Intel initiates arbitration or initiates a lawsuit to collect any monies due hereunder, I agree to pay reasonable attorney's fees (also known as solicitor and
client legal fees) incurred by Intel and costs awarded by the court. For [U.S. employees I understand that California state law governs enforcement and
interpretation of this agreement. For Canada employees: I understand that the law in the province where I work governs enforcement and interpretation of
this agreement. In the event of arbitration, the Arbitration Act (or equivalent legislation) in the province where I work applies.
For all other employees: the governing law will be what is stated in my employment contract.
17. If my start date changes after I sign and submit this agreement to Relocation, I understand the “system of record” will default to the start date recorded in
GENI.
18. I understand that that an International 1 Way Relocation is a permanent relocation and does not include any promise or commitment of a return relocation
back to the original home site. This includes employee separations from the company, whether voluntarily or involuntarily.
19. To affect your move, Intel Relocation may need to share some of your personal details with our external supplier. Please confirm by signing below, your
agreement allowing Relocation to do this, as we are unable to progress your move without your prior authorization.
20. I have read and understand and agree to the terms and conditions outlined in the Relocation Agreement. (If the move includes two Intel spouses on
assignment to the same location, both must sign below.)
GAR Employees:
I have reviewed the “Authorized Relocation Assistance Package” for my permanent move and I understand that this is the complete summary of the
Relocation Assistance I am eligible for, based on my manager’s approval. No other assistance is implied. I am aware that Relocation Assistance is part of
my compensation package, and therefore to be considered confidential and not to be shared with other Intel assignees.
“Relocation Assistance” includes all Relocation Assistance related to this permanent move incurred before, during or after the transfer date, regardless of
whether they are paid through a lump sum, supplier invoice, or expense report reimbursement, as summarized in the “Authorized Relocation Assistance
Package”.[EC: Use “Relo Assistance” generally here in this template consistent with the two-way relo agt]
India Employees:
I hereby agree to sign the Relocation Agreement executed on the stamp paper which is an India site compliance requirement
Russian Employees on a Permanent 1-Way Move:
For compliance and records retention, Russia assignees are additionally required to sign and submit the hard copy of the Relo Agreement to Russia HR
Services at the mail stop: Nizhny Novgorod, TGV 713.
21. Are you a renter or a homeowner? ______________________
Intel Spouse on Move, Employee Name (please type or
print)
Date
Employee Signature
Primary Assignee Employee Name (please type or print)
Date
Employee Signature