FEBRUARY MEETING TENTATIVE AGENDA

February 4-6, 2015 Doubletree Worthington, Columbus, Ohio

Wednesday, February 4

10:00 a.m. to 4:00 p.m. Health, Disabilities and Education Advisory Board (Special Registration Form attached)

10:00 a.m. to 4:00 p.m. Social Services Advisory Board (Special Registration Form attached)

11:00 a.m. to 1:00 p.m. Executive Board Meeting

12:00 p.m. to 5:00 p.m. OHSAI Board Luncheon and Meeting

Thursday, February 5

9:00 a.m. to 12:00 p.m. Concurrent Sessions

Where are We Now? Updates for Leaders Session with Kay Willmoth, Region V Program Manager, Office of Head Start

Focus on new Early Head Start/Child Care Partnership Funding

Conversion Grants

5 Year Grant Cycle

Regional Office Initiatives and Priorities

Playing Our Way to a 7: Strategies to Increase Quality Teacher Child Interactions during "Free Play" Lourdes Lambert, Consultant, and Ruth King, STG International Effective, engaging interactions and environments form the foundation for all learning in early childhood classrooms. These high-quality preschool practices include a well-organized and managed classroom, social and emotional support, and instructional interactions and materials that stimulate children’s thinking and skills. Best practice states that children should have a minimum of 60 minutes of free play/child directed Play built into their daily schedule. Come explore the world of play with us as we highlight how to increase quality teacher child interactions during this time frame. Learning Outcomes By the end of the session participants will be able to:

1. Recognize behavioral marker opportunities in common classroom toys, materials and equipment. 2. Identify strategies and messages to use with teachers regarding quality teacher child interactions during free play. 3. Explore the benefits to zoning and identify possibilities that will help support teachers.

This session is approved for SUTQ Specialized Training

Early Head Start – Qualifications, Credentials and Professional Development Delphia Roberts-Brown, STG International

Early Head Start often struggle to recruit and keep well-qualified Early Head Start staff. Participants will discuss challenges, successes, resources, and more. The session will focus on Professional Development systems, foundations for staff development and resources for support. Learning Outcomes By the end of the session participants will be able to:

1. Identify regulations that concern qualifications and credentials for Early Head Start staff 2. Identify resources to support effective staff development

Thursday, February 5, 2015, 9:00am to 12:00pm, continued

Assisting the Client in Developing Judgment and Decision Making Skills Rita Rizzo, CMC Daily, the Family Service Worker is called upon to make decisions that impact the lives of clients and their families. More and more frequently they are also responsible to guide clients through decision-making processes that will result in their progress toward sustained self-sufficiency. This seminar explores the perceptions, techniques, and strategies that lead to formulation of effective, long-term decisions for clients and workers alike. Problem and perception analysis strategies will be presented during this workshop. Learning Outcomes By the end of the session participants will be able to:

1. Get to the root cause of faulty assumptions made by clients and help expand their thinking 2. Ask 5 clarifying questions to assist clients in effective planning & problem solving 3. Use the force field analysis method of problem solving to help clients identify what is important to them prior to

making snap decisions This session is approved for SUTQ Specialized Training

Managing the IEP Process and Preparing Parents for Transition Ohio Coalition for the Education of Children with Disabilities

The process of establishing and implementing and IEP is a complicated process, but what happens after that? This session will focus on managing the IEP once it is in place, and how best to support and empower parents to be an advocate for their child through the transition to public school. There will be an emphasis on relevant regulations, effective partnerships, and issues common to preschool age IEPs. Learning Outcomes By the end of the session participants will be able to:

1. Identify the steps of the process of managing an IEP for a preschool child 2. Discuss keys to effective partnerships to support IEP implementation 3. Identify strategies to empower parents to manage IEP transition to public school.

Healthy Programs – Session 3: Healthy Policies Linda Berkland, RD, LD, Health Promotion Consultant with support from Carla Aronhalt, STG International

This session focuses on creating a healthier child care environment. Participants will discuss ways to craft an atmosphere where kids can grow, learn, and play at their best. This fun, interactive session provides participants with ideas on how to adopt and implement a new healthy policy successfully. Discussion of setting the tone and culture of wellness for the program will be emphasized. To meet the Ohio Healthy Programs application requirement, this session must be completed the person who has the authority to create and implement health policies. This staff person will need to be given permission to manage the OHP application in their program’s Director Information Portal.

Learning Outcomes By the end of the session participants will be able to:

1. Describe the role of policy in obesity prevention. 2. Discuss policy goals. 3. Identify tools for developing policies.

This session is part of the Ohio Healthy Programs project. See attached materials for more information and additional registration requirements

Making the Home-School Connection – A Session for Parents Victoria Newkirk

School Readiness is a primary predictor of your child’s achievement in adult life. As the parent, you are your child’s first and most important teacher and advocate in helping prepare your child for school and life. This session will help parents understand that role, and how to utilize home experiences to improve and enhance learning outcomes. Learning Outcomes By the end of the session participants will be able to:

1. Define key elements of school readiness 2. Identify strategies to support school readiness in young children

12:00 p.m. to 1:45 p.m. Luncheon and General Session

Kay Willmoth, Region V Program Manager, Office of Head Start Federal and Regional Updates Presentation by OHSAI Parent Ambassadors

1:45 p.m. to 4:15 p.m. Affiliate Meetings and Elections

Directors Leadership – A Look at the Dynamics of Change

Parents Folder Learning Games Becky Glasure, HARCATUS Head Start In this hands-on session, participants will put together folder learning games for on-the-go fun and learning for young children.

Staff A to Z Learning – Human Resources

STG International Staff What Head Start leaders need to know, do, and oversee relating to human resource management will be the focus of this A to Z session for Head Start leaders. An overview will guide participants on developing a program structure, assuring strong HR systems, policies and procedures, and considering effective strategies for recruiting, growing, and retaining qualified staff.

Learning Outcomes By the end of the session participants will be able to: 1. Identify your role in staff recruitment and selection, as well as staff retention 2. Identify how Human Resources regulations pertain to your program 3. Identify strategies to strengthen your supervision system

This session is approved for SUTQ Specialized Training

Friday, February 6

8:15 a.m. to 8:45 a.m. District Meetings and Elections

9:00 a.m. to 11:30 a.m. Roundtable Meetings

Directors CACFP Q&A Mary Kershaw, Assistant Director, SFSP and CACFP, Ohio Department of Education

Early Head Start Interventions and Resources Madelyn Connell and Robin Bell, Ohio Department of Health Participants will discuss early intervention and home visiting strategies, best practices when working with infants and toddlers with special needs, connections between Early Head Start and Help Me Grow, and local resources for families.

Education

Conscious Discipline Implementation Discussion facilitated by Renee Sutherland, Knox County Head Start For those that are currently implementing Conscious Discipline or those that would like to begin implantation, to join in the discussion regarding successes and challenges in Conscious Discipline implementation.

Parents CLASS – An Introduction for Parents Jessica Bower, Education Manager, HARCATUS Head Start Participants will get an overview of the CLASS Observation Took, how it is used in Head Start, and how they can apply CLASS behaviors as volunteers in the classroom and with their own children at home. Parents will practice using language and interactions that support learning and development.

Learning Outcomes By the end of the session participants will be able to:

1. Describe key components of the CLASS tool.

2. Demonstrate language and interactions that support learning and development.

Family and Community Partnerships Family Engagement and School Readiness Series: Supporting Transitions Heather Nusbaum, STG International This session, part of a series of topics supported by the Research to Practice Series: Family Engagement and School Readiness, will address supporting transitions. Participants will interact, network, and share best practice strategies to support program planning and implementation regarding family engagement in transition and transition to Kindergarten. Participants are encouraged to bring examples of work, including:

Program transition plans; specific to Kindergarten transition

Activities to engage children, families, and communities (local school districts) in Kindergarten transitioning Learning Outcomes By the end of the session participants will be able to:

1. Access ECLKC discuss videos, review and strategize Family and Community Partnerships for School Readiness and Family Engagement in Transitions: Transition to Kindergarten.

2. Discuss and relate Research to Practice Series: Family Engagement in Transitions: Transition to Kindergarten.

3. Share program transition plans and activities to engage children, families, communities (local school districts). This session is approved for SUTQ Specialized Training

Health/Disabilities Healthy Programs – Session 2: Healthy Menus Linda Berkland, RD, LD, Health Promotion Consultant with support from Carla Aronhalt This session focuses on planning a healthy menu. Participants will plan, create and evaluate sample or current menus. Participants will discuss ideas on how to make menus healthier on a budget. Tips will be given to ensure variety and

balance. Connection to the health and well-being standards will be discussed. To meet the Ohio Healthy Programs application requirement, this session must be completed the person who plans the menus in terms of ordering food and menu design, generally the center cook.

Learning Outcomes By the end of the session participants will be able to: 1. Describe important considerations in feeding young children. 2. List the five principles of menu planning. 3. Create a sample healthy menu.

This session is part of the Ohio Healthy Programs project. See attached materials for more information and additional registration requirements

11:30 a.m. to 12:45 p.m. Brunch Buffet and General Session

State Updates Wendy Grove, Director of the Office of Early Learning and School Readiness, Ohio Department of Education

Installation of 2014 OHSAI Officers and Board

IACET CEUs will be available for approved sessions at this event.

THE OHIO HEAD START ASSOCIATION

Registration for: OHSAI Regular February Training February 5-6th, 2015

Agency/Organization Address City State Zip Code Phone Fax Email

Please list participant names below (duplicate form if necessary)

Name Role Director (D) Staff (S) Parent (P) Friend (F)

1. 2. 3. 4. 5. 6.

Registration Rates: Member Member On-site Non-Member Non-Member On-Site $190.00 both days $215.00 both days $215.00 both days $240.00 both days $120.00 one day $145.00 one day $145.00 one day $170.00 one day

Deadline for Registration: Wednesday, January 28 OHSAI strives to have as many attendees as possible pre-registered and paid. If payment cannot be made by the

deadline, please forward a purchase order. If a registration must be cancelled, please do so seven (7) working days prior to the training. OHSAI does not refund registration fees but alternate participants may attend.

Late Fees: $25.00 Registrations received after the deadline listed above will be assessed a late fee of $25.00 per person.

Check enclosed made payable to the Ohio Head Start Association, Inc. (OHSAI)

PO enclosed PO#

Received in OHSAI Office Check# Check Date Amount Received

The Ohio Head Start Association, Inc. 144 Westpark Road, Dayton, OH 45459 937/435-1113 Fax: 937/435-5411 www.ohsai.org

HOTEL INFORMATION

Hotel Reservations should be made directly to

Doubletree Hotel Columbus/Worthington

175 Hutchinson Avenue

Columbus, Ohio 43235

614-885-3334

1-800-870-0349

Rates: $104.00 Single/Double

Includes complimentary wireless internet access,

Breakfast & Welcome Reception

Deadline for registration at these rates is

Tuesday, January 20th, 2015

Please call in ASAP with your

reservations

THE OHIO HEAD START ASSOCIATION

Registration for: Health/Disabilities/Education or Social Services Advisory Meetings

Wednesday, February 4th, 2015

Agency/Organization Address City/State/Zip Contact Phone ____________ Please list participant names below (duplicate form if necessary) and indicate which session you will attend

Name Role Email HDE/SS

1.

2.

3.

4.

5.

Registration Fee: $25.00 per person, includes lunch Deadline for Registration: Wednesday, January 28th, 2015

Check enclosed made payable to the Ohio Head Start Association, Inc. (OHSAI)

PO enclosed PO#

Received in OHSAI Office Check# Check Date Amount Received

The Ohio Head Start Association, Inc. 144 Westpark Road, Dayton, OH 45459 937/435-1113 Fax: 937/435-5411 www.ohsai.org

Ohio Healthy Programs The Ohio Head Start Association is partnering with the Ohio Department of Health and

the Ohio Child Care Resource and Referral Association to bring the Ohio Healthy

Programs project to the Head Start community.

The project offers child care programs the opportunity to earn recognition as an Ohio

Healthy Program. Steps toward this distinction include: attending training, implementing

a wellness policy, improving menus and engaging parents.

The distinction occurs by license and there are very specific requirements about which staff must attend each

training. CLICK HERE TO VIEW SPECIFIC REQUIREMENTS.

We are holding the remaining Healthy Programs sessions at the OHSAI February Meeting, “Healthy Policies” on

Thursday, February 5th, and “Healthy Menu” on Friday, February 6th.

Who must attend these sessions to meet the Ohio Healthy Programs application requirement?

Healthy Policies: This session must be completed the person who has the authority to create and implement health policies. This staff person will need to be given permission to manage the OHP application in their program’s Director Information Portal.

Healthy Menus: This session must be completed the person who plans the menus in terms of ordering food and menu design, generally

the center cook.

Participants must register for the OHSAI February Meeting, sign up on the attached form, and complete registration in

PD Track. See below for detailed instructions.

0

Application Steps Application Requirements 1. Attend the SUTQ-approved training, Healthy Children, Healthy Weights. Training is offered statewide by the Health Promotion Consultant Network, Child Care Resource and Referral system as well as community partners. Find trainings via the Registry or attend OHSAI sponsored events.

Session 1: Healthy Habits, Parts 1-4. (10 hrs)

One staff person from each age level represented in the program must attend

Session 2: Healthy Menus (2.5 hrs)

The staff cook should attend Session 3: Healthy Policy (2.5 hrs)

The administrator must attend

OHSAI will be hosting Healthy Children, Healthy Weights training during the 2014-2015 program year at

the Regular OHSAI meetings as follows:

Session 1: Healthy Habits Target Audience: Classroom Teachers. One staff person from each age level represented must attend.

All four sessions must be completed to receive SUTQ credit.

Part 1: Healthy Activity, October OHSAI Meeting

Part 2: Healthy Eating and Feeding, October OHSAI Meeting

Part 3: Healthy Growing: Body, Mind and in the Classroom, December OHSAI Meeting

Part 4: Healthy Families: Parent Engagement, December OHSAI Meeting

Session 2: Healthy Menus OHSAI February Meeting Target Audience: Staff Cook

Session 3: Healthy Policies OHSAI February Meeting Target Audience: Program Administrator

How Can My Program Apply?

An application process is available to Directors. Directors may use the Registry’s Director Information Portal, via the

Ohio Professional Registry at https://login.occrra.org/. Completing the “Application Steps” and the “Application

Requirements” essentially completes the application process.

Training Opportunities

Trainings are posted to the Ohio Professional Registry at https://login.occrra.org/. To find trainings, please contact your

Health Promotion Consultant or Child Care Resource and Referral Agency. For more information about Ohio Healthy

Programs, contact the Ohio Child Care Resource and Referral Association at 877-547-6978 or e-mail

healthyprograms@occrra.org.

OHP Status Award

OCCRRA reviews submitted applications for OHP status. OCCRRA recognizes programs that meet the OHP requirements.

Each program receives an award letter and certificate. As funding allows, programs may receive additional recognition

items.

Maintain OHP Status

Programs remain designated as OHP for one calendar year. To maintain OHP status, ensure that all four steps are met:

Ensure staff are trained in the curriculum

Submit current menu that demonstrates adherence to OHP standards

Submit at least one new healthy policy

Submit at least one new healthy family engagement activity

Ohio Healthy Programs is managed by OCCRRA through funding provided by the Ohio Department of Health. *The

Healthy Children, Healthy Weights curriculum is provided through a cooperative agreement with Columbus Public

Health.

2. Implement at least one policy to ensure healthy practices are maintained in the program. Upload policy via the Registry’s Director Information Portal.

Program policy is submitted with The program’s application via the Registry Director’s Portal. Attendance at the Healthy Policies session will assist administrators with creation of a program policy.

3. Demonstrate improvement in children’s menu. After School programs may demonstrate improvement in snack menu. Programs that require children to bring their meals may show improvement in alternate offerings. Upload materials via the Registry’s Director Information Portal.

Menus demonstrate improvement by:

Offering a different non-fried vegetable per day in a 5-day period

Offering a different fruit per day in a 5-day period (not counting juice)

Offering a whole grain food per day

Offering fried foods no more than twice a week

Offering 100% juice no more than once a day and limiting portion to 4-6 oz

Providing lower fat milk (1% or skim) for classrooms with children 2 years of age and older

4. Achieve at least one healthy family engagement activity providing bulletin boards, healthy articles in newsletters, cooking activities, meetings on the topic, etc. Upload pictures of materials or activities via the Registry’s Director Information Portal.

Programs may demonstrate healthy family engagement activity in a variety of ways, not limited to:

Providing bulletin boards or articles in newsletters on healthy habit topics

Providing healthy cooking activities

Hosting family events for physical activity

SIGN UP FORM All participants must register for the 2015 OHSAI February Meeting

and must be listed on this Sign-Up form.

Agency _________________________________________________

Session 3: Healthy Policies Thursday, February 6, 9:00am to 12:00pm

Name Role Email Address

1.

2.

3.

ADDITIONAL REGISTRATION REQUIREMENT - Participants MUST also register for this session (ST10033788) on PD Track. To Register, log into your account at OPDN.org

– Click on Training Search and click next to “If you’re registering by PDTrack ID number”, then enter ST10033788 and “Register Now”.

Session 2: Healthy Menus Friday, February 6, 9:00am to 11:30am

Name Role Email Address

1.

2.

3.

ADDITIONAL REGISTRATION REQUIREMENT - Participants MUST also register for this session (ST10033786) on PD Track. To Register, log into your account at OPDN.org

– Click on Training Search and click next to “If you’re registering by PDTrack ID number”, then enter ST10033786 and “Register Now”.

- If you need more detailed instructions on the PD Track registration process, contact the OHSAI office.