Embed Size (px)
Citation preview
1
Greetings and welcome to CineAsia 2018, the premier networking event for cinemas throughout Asia. We are
excited to return to the Hong Kong Convention and Exhibition Center from 10-13 December 2018 to present an
informative and fun trade show and convention!
The official CineAsia Exhibitor Kit includes everything you will need to successfully prepare your booth(s) for the
upcoming convention. A lot of hard work and planning go into producing a successful trade show. It is that
same degree of preparation that will ensure your experience is productive. Please review the kit carefully,
paying special attention to procedures and deadlines that will save you both time and money.
We are pleased to have several trade show logistics companies to assist you with all of your needs. AMC
(Exhibits) Ltd is our “Official Contractor,” APT Showfreight Ltd is our “Official Freight Forwarder,” and TWI Group
Inc. is once again our “Preferred Vendor” for overseas shipping from the United States. Please feel free to
contact any of these vendors in advance of the show should you have any questions. It is highly recommended
and cost effective to order all of your services and furniture in advance. Specific deadlines can be found in the
following pages of the exhibitor kit.
Please note the following schedule to ensure a smooth move-in: Exhibitor Move-In Hours Monday, 10 December 08.00 – 20.00 Tuesday, 11 December 08.00 – 10.00
Trade Show Hours (TENTATIVE)
Tuesday, 11 December 11.00 – 16.00 Lunch on the Trade Show Floor
Wednesday, 12 December 13.00 – 18.00 Happy Hour on the Trade Show Floor
Thursday, 13 December 08.30 – 11.30 Breakfast on the Trade Show Floor
Dismantle Hours
Thursday, 13 December 12.00 – 23.59
Please be courteous to your surrounding booths. Sound levels and projected images from your equipment must
remain inside the confines of your allocated space. If Show Management receives complaints that sound
emanating from your exhibit space is too loud or if any images are projected into the aisle, on a wall, or into a
neighboring booth, we reserve the right to ask that changes be made to minimize disturbance to adjacent
exhibitors.
2
Outlined below are some of the more immediate items to review.
Program Journal Exhibitor Listing – Deadline: Friday, 9 November
Don’t miss out on the one item attendees always bring back to their office….the official CineAsia Program
Journal. The information you submit will provide both existing and potential clients with important contact
details about your company. As a Trade Show Exhibitor already confirmed for the show, why wait? Please
click here to submit your company information today! NOTE: Each Exhibitor will need to enter a distinct
customer ID number before entering your information via the aforementioned link. If you cannot find
your customer ID number, please contact [email protected]. Exhibitor listing submissions
received after the Friday, 9 November deadline will not be included in the Program Journal.
New Product Listing – Deadline: Friday, 2 November
The CineAsia 2018 Program Journal will incorporate a section devoted to “New Products” displayed on the
Trade Show floor. A new product can be defined as a modern concept to your company that is being introduced
at your booth. It can be an update to an old device that will yield new or better results or a brand-new
development that expands your company’s services. We ask that you submit one high-res jpeg image along
with a 100-word description of one new product/service as email attachments. All submissions for this section
must be emailed to [email protected] by Friday, 2 November. (NOTE: We retain the right
to edit or not list submissions for products debuting more than 6 months prior to show date.)
Program Journal Advertising – Deadline: Friday, 2 November
The Program Journal is distributed to every delegate at CineAsia. The journal will not only mark the event but
will also contain useful reference material that can be utilized throughout the year. By advertising in the
Program Journal, your company will be top-of-mind with attendees and they will know where to find you at the
show. Please click here for the program journal reservation form.
Exhibitor and Guest Badges – Deadline: Friday, 7 December
Be advised, our policy on exhibitor & guest badges is based upon the size of your booth space. A single 3m x
3m space will receive five (5) complimentary Exhibitor/Staff badges and seven (7) complimentary Guest
badges. If you have a space larger than 36m², the maximum number of complimentary Guest badges will be
thirty (30). Additional badges over the allotment are available for US $50 each.
To submit your Exhibitor and Guest badge requests, click here. NOTE: Each exhibitor will need to enter a
distinct customer ID number before entering your information via the aforementioned link. If you
cannot find your customer ID number, please contact [email protected]. Please be
mindful of the Friday, 7 December deadline. Additions or changes after this date will have to be requested on-
site at the Trade Show Registration desk beginning Monday, 10 December.
**Badge requests must include complete and accurate contact information for each individual exhibitor or guest.
The sharing of badges is strictly prohibited. Show management reserves the right to withhold distribution or
3
confiscate badges if proper identification cannot be provided.**
Hotel Accommodations
Take advantage of the special CineAsia attendee room rates at the Grand Hyatt Hong Kong, Renaissance
Harbour View, and The Harbourview Hotel. Simply click here to be directed to the Hotel Information section of
our website to make your reservation today. We STRONGLY recommend you make your reservations prior to
Friday, 2 November to ensure availability. Be sure to mention you are attending CineAsia when making
reservations.
The CineAsia Show Management team looks forward to an exciting and event-filled convention in Hong Kong.
If there is anything we can do to enhance your experience, please do not hesitate to contact us. Best wishes for
a great show!!
Regards,
Jordan Scherzer
Film Expos Group
4
Table of Contents
Cine Asia Welcome Letter.....................................................................................................................P.1 - 3 AMC Serivce Order Guide...................................................................................................................P.4 - 12
Form 1 – Fascia Lettering Form 2 – Furniture Order Form 3A – Electricity Order (For Stand Exhibitor Only) Form 3B - Electricity Supply / Lighting for Rental (For Raw Space Exhibitor Only) Form 4 - Telecommunication, Internet Connection & Water supply for rental Form 5 – Loction Plan Form 6 – Contractor Information
Terms & Confitions For Additional Orders................................................................................................P.13 General Rules for all exhibitors..........................................................................................................P.14 - 18 Important Information for Raw Space Exhibitors .............................................................................P.19 – 20 Important Information for Shell Scheme Exhibitors...................................................................................P.21 Official Freight Forwarder –APT........................................................................................................P.22 - 24
Vehicle Permit Application Form...................................................................................................P.25 Official overseas transportation – TWI Group .................................................................................P.26 - 32
5
Fascia Board Approx. 370mm height, fascia board with PVC sticker for company name and booth number in English and Chinese (if applicable)
Wall Panels Three sidewalls (white laminated panels) held by an aluminum modular system. For the case of corner booths, it will be two sidewalls and two fascia boards.
Furniture One Information Counter (1000L x 500D x 750Hmm)
Folding Chair
One Waste Paper Basket
Electrical Items Two 23W Energy Saving Long arm Spotlight
One Square Pin Socket (220V) Max. 500W for one electrical appliance only
Flooring Needle punch carpet
CINEASIA 2018
HKCEC, Hall 3G
11-13 December 2018
Basic Shell Scheme Booth Specification
Each 9m² Basic Shell Scheme Booth will be provided with:
Notes
Please find below booth facilities for different booth areas. Please note that all furniture and electrical items
included in the Shell Scheme Package are not exchangeable.
Item Booth Area
9m²
18m²
27 m²
36 m²
Information Counter 1 2 3 4
Folding Chair 2 4 6 8
Waste Paper Basket 1 2 3 4
23W Long arm Spotlight 2 4 6 8
Square Pin Socket (500W) 1 2 3 4
** Unless requested by the exhibitor, the Organizer shall assume that exhibitors occupying 2 or more adjoining booths will choose to delete the partition panels in between.
All extra requirements, e.g. special decorations, extra lighting, furniture, AV equipment, etc., not provided above, should be ordered separately at extra costs as listed on Order Forms 2, 3 & 4.
6
Signature with company chops:
Contact Person: Position: _
Tel: Fax:_ Email: _ Date:
Booth No.:
Authorization from hirer/user Exhibitor:
CINEASIA 2018 11-13 December 2018
Form 1
Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Eddie Lee Tel: (852) 3752 9002 / (852) 3752 9011 Email: [email protected] / [email protected] Fax: (852) 3585-6003 Address:
Flat AB, 8/F, Tung Kin Factory Building, 196-202 Tsat Tsz Mui Road, North Point, Hong Kong
Submission Deadline
9 November 2018
FASCIA LETTERING
FASCIA BOARD (All shell scheme exhibitors must complete this form)
1. Please indicate below your exact Exhibiting Company Name including spaces and punctuation. Please use block letters.
2. Each extra letter (exceeding the maximum letters) is subjected to the Official Stand Contractor’s approval and incurs additional charges. The letters will be resized subject to the number of extra letters added.
3. No logo-types or house-styles permitted. 4. Raw Space Exhibitors are responsible for providing their own fascia name.
5. If this form is not received before the deadline, the Official Stand Contractor will arrange the fascia lettering according to the information from the organizer.
COMPANY NAME (CHINESE)
COMPANY NAME (ENGLISH)
For Official Stand Contractor to fill in READY STAND NO. (Fascia Lettering In ARIAL BOLD CAPITAL)
7
CINEASIA 2018 11-13 December 2018
Form 2
Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Eddie Lee Tel: (852) 3752 9002 / (852) 3752 9011 Email: [email protected] / [email protected] Fax: (852) 3585-6003 Address:
Flat AB, 8/F, Tung Kin Factory Building, 196-202 Tsat Tsz Mui Road, North Point, Hong Kong
Submission Deadline
9 November 2018
Additional Furniture and Facilities for Rental
No.
Description of Facilities Unit Rate
(3 Days Hire) Qty
Total Amount
USD USD
1 SF3001 Information Counter (1000L X 500W X 750Hmm) 39
2 SF3003 Lockable Cupboard (1000L X 500W X 750Hmm) 64
3 TC4001 Square Table 38
4 TC4015 Folding Chair 16
5 TC4016 Leather Armchair 36
6 SF3005 Tall Glass Showcase w/2 x 50W downlight (1000L X 500W X 2500Hmm)
225
7 SF3006 Low Glass Showcase 134
8 AF5001 Slope Shelf (1000L X 300Wmm) 25
9 AF5002 Flat Shelf (1000L X 300Wmm) 25
10 AF5007 Pegboard w/ 20 hooks 170
11 AF5012 Standing Catalogue Holder 48
12 AF5016 Coat Hanger 46
13 AF5034 90L Refrigerator, excluded power socket 145
* Other facilities to be quoted separately 30% surcharge for late order received after 9 November 2018
TOTAL AMOUNT
Note: Please read the Conditions of Order clearly when you sign this Form. NO Exchanges and NO Refunds for Standard Facilities. Application will only be processed with installation layout plan and FULL payment. This order form is the official invoice for the additional orders.
(Please submit your payment together with this application form.) Payment Method:
□ By Cheque (Payable to AMC (Exhibits) Limited)
Cheque No.: Bank:
Amount(USD):
□ By Bank Transfer
Bank Name : The Hong Kong And Shanghai Banking Corporation Limited Bank A/C No. : 808-250757-001 (HKD) / 808-250757-274 (USD) Bank Address : 1 Queen's Road, Central, Hong Kong SWIFT Code : HSBCHKHHHKH Account Name : AMC (EXHIBITS) LTD (Please fax the bank receipt along with this form for confirmation)
Contact Person Exhibitor’s Information
Name: Company:
Tel: Booth No:
Fax: Date:
Email:
Signature w/ company chop:
8
CINEASIA 2018 11-13 December 2018
FORM 3A
Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Eddie Lee Tel: (852) 3752 9002 / (852) 3752 9011 Email: [email protected] / [email protected] Fax: (852) 3585-6003 Address:
Flat AB, 8/F, Tung Kin Factory Building, 196-202 Tsat Tsz Mui Road, North Point, Hong Kong
Submission Deadline
9 November 2018
Additional Electricity Supply / Lighting for Rental (For Stand Exhibitors Only)
No.
Description of Facilities
Unit Rate (3 Days Hire)
Qty Total
Amount USD USD
1 EL7001 Spotlight (100W) 45
2 EL7002 Longarm Spotlight (100W) 48
3 EL7004 Fluorescent Tube (40W) 48
4 EL7007 Halogen Downlight (50W) 48
5 EL7010 150W Arm-Halogen Floodlight 60
6 EL7011 200W Gilbert Lamp 78
7 EL7013 HQI (150W) (White light) 78
8 EL7017 300W Floodlight 108
9 F05121 Halogen Tracklight (50W) (w/ 1mL track) 50
10 EL7005 13Amp S/P socket for single machine use only (max. 500W) 84
11 EL7006 13Amp S/P socket for single machine use only (max. 1000W) 165
* Other facilities to be quoted separately. 30% surcharge for late order received after 9 November 2018
TOTAL AMOUNT
Note: Please read the Conditions of Order clearly when you sign this Form. NO Exchanges and NO Refunds for Standard Facilities. Application will only be processed with installation layout plan and FULL payment. This order form is the official invoice for the additional orders. NO multi plugs or extension cords are allowed to be used. Electricity supply will be terminated after the closing hours of the exhibition.
(Please submit your payment together with this application form.)
Payment Method:
□ By Cheque (Payable to AMC (Exhibits) Limited)
Cheque No.: Bank: Amount(USD):
□ By Bank Transfer
Bank Name : The Hong Kong And Shanghai Banking Corporation Limited Bank A/C No. : 808-250757-001 (HKD) / 808-250757-274 (USD) Bank Address : 1 Queen's Road, Central, Hong Kong SWIFT Code : HSBCHKHHHKH Account Name : AMC (EXHIBITS) LTD (Please fax the bank receipt along with this form for confirmation)
Contact Person Name:
Tel:
Fax:
Email:
Signature w/ company chop:
Exhibitor’s Information
Company:
Booth No:
Date:
9
CINEASIA 2018 11-13 December 2018
FORM 3B
Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Eddie Lee Tel: (852) 3752 9002 / (852) 3752 9011 Email: [email protected] / [email protected] Fax: (852) 3585-6003 Address:
Flat AB, 8/F, Tung Kin Factory Building, 196-202 Tsat Tsz Mui Road, North Point, Hong Kong
Submission Deadline
9 November 2018
Additional Electricity Supply / Lighting for Rental (For Raw Space Exhibitors Only)
No.
Description of Facilities Unit Rate
(3 Days Hire) Qty
Total Amount
USD USD
1 30 Amp single phase power supply main (for machine only) 210
2 30 Amp three phase power supply main (for machine only) 520
3 60 Amp, three phase power supply main (for machine only) 1050
4 Lighting Connection Charge (up to 100W) 40
5 Lighting Connection Charge (up to 200W) 105
6 Lighting Connection Charge (up to 300W) 125
7 30 Amp single phase power supply main (For lighting only) 1620
8 30 Amp three phase power supply main (For lighting only) 3667
9 60 Amp three phase power supply main (For lighting only) 7292
* Other facilities to be quoted separately. 30% surcharge for late order received after 9 November 2018
TOTAL AMOUNT
Note: Please read the Conditions of Order clearly when you sign this Form. NO Exchanges and NO Refunds for Standard Facilities. Application will only be processed with installation layout plan and FULL payment. This order form is the official invoice for the additional orders. NO multi plugs or extension cords are allowed to be used. Electricity supply will be terminated after the closing hours of the exhibition.
(Please submit your payment together with this application form.)
Payment Method:
□ By Cheque (Payable to AMC (Exhibits) Limited)
Cheque No.: Bank: Amount(USD):
□ By Bank Transfer
Bank Name : The Hong Kong And Shanghai Banking Corporation Limited Bank A/C No. : 808-250757-001 (HKD) / 808-250757-274 (USD)
Bank Address : 1 Queen's Road, Central, Hong Kong SWIFT Code : HSBCHKHHHKH Account Name : AMC (EXHIBITS) LTD (Please fax the bank receipt along with this form for confirmation)
Contact Person Exhibitor’s Information
Name: Company:
Tel: Booth No:
Fax: Date:
Email:
Signature w/ company chop:
10
CINEASIA 2018 11-13 December 2018
FORM 4
Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Eddie Lee Tel: (852) 3752 9002 / (852) 3752 9011 Email: [email protected] / [email protected] Fax: (852) 3585-6003 Address:
Flat AB, 8/F, Tung Kin Factory Building, 196-202 Tsat Tsz Mui Road, North Point, Hong Kong
Submission Deadline
9 November 2018
Telecommunication, Internet Connection & Water supply for rental
No.
Description of Facilities Unit Rate
(3 Days Hire) Qty
Total Amount
USD USD
Telephone, Fax & Internet service
1 Telephone Set (For local call only) 137
2 Telephone Set (For local and IDD call) *(HKD2,500 deposit) 250
3 Fax Machine w/ Transmission Line (For local and IDD call, including socket)*(HKD2,500 deposit)
385
4 Fax Transmission Line (For local and IDD call)*(HKD2,500 deposit) 268
5 Broadband Internet Service (1.5M bps, does not support Mac Computer) (* HKD4,000 deposit)
420
Compressed Air, Water Supplies & Drainage Items
6 20mm Compressed Air Main Supply Line (Excluding connection service to machine/ equipment
610
7 Compressed Air Tee-off from Main Supply Line (Excluding connection service to machine/ equipment
180
8 Connection Service Charges for Compressed Air Supply 220
9 Water In/Out including built-in sink 625
10 Water In/Out for sink/equipment 525
11 Connection Service Charges for Water Supply 200
* Other facilities to be quoted separately. 30% surcharge for late order received after 9 November 2018
TOTAL AMOUNT
Note: Please read the Conditions of Order clearly when you sign this Form. Application will only be processed with installation layout plan and FULL payment. This order form is the official invoice for the additional orders.
(Please submit your payment along with this application form.) Payment Method:
□ By Cheque (Payable to AMC (Exhibits) Limited)
Cheque No.: Bank: Amount(USD):
□ By Bank Transfer
Bank Name : The Hong Kong And Shanghai Banking Corporation Limited Bank A/C No. : 808-250757-001 (HKD) / 808-250757-274 (USD) Bank Address : 1 Queen's Road, Central, Hong Kong SWIFT Code : HSBCHKHHHKH Account Name : AMC (EXHIBITS) LTD (Please fax the bank receipt along with this form for confirmation)
Contact Person
Name:
Tel:
Fax:
Email:
Signature w/ company chop:
Exhibitor’s Information
Company:
Booth No:
Date:
11
Front View
CINEASIA 2018 11-13 December 2018 Form 5
Return to:
AMC (Exhibits) Limited
Attn: Ms Ruby Yip / Mr Eddie Lee
Tel: (852) 3752 9002 / (852) 3752 9011 Email: [email protected] / [email protected] Fax: (852) 3585-6003
Submission Deadline
9 November 2018 Address:
Flat AB, 8/F, Tung Kin Factory Building, 196-202 Tsat Tsz Mui Road, North Point,
Hong Kong
Location Plan
Back panel
1 2 3
2.5 m
Key:
Fascia
Flat Shelf
Slope Shelf
Lockable Cabinet
Square Pin
Tall Glass Showcase
100W Spotlight
100W Longarm
150W Flood
left panel back panel right panel
1m 1m 1m 1 2 3 1 2 3 1 2 3
2.5m
1. Pease sketch on the grid plan above the desired layout of your Shell Scheme booth indicating all the standard and/or additional items.
2. Exhibitors will be subject to an additional charge for relocation of any item on-site. 3. Exhibitors are requested to mark on the plan above the position of their electrical requirements. We will install at our discretion if
we do not receive any instructions before move-in. Requests for re-positioning of each item will be subject to a USD 20 extra charge for each relocation.
4. Official Contractor will build the stand according to the shell scheme proposed layout plan if no return form is received on or before 28 November 2018
Authorization from hirer/user
Exhibitor: Booth No.: Tel: _ Fax: _ Email: _ Date: Contact Person: Position: Signature with company chop:
Top View
3m
Rig
ht p
anel
2
1
3
Left
panel
2
1
3
12
CINEASIA 2018 11-13 December 2018
Form 6
Return to: AMC (Exhibits) Limited Attn: Ms Ruby Yip / Mr Eddie Lee Tel: (852) 3752 9002 / (852) 3752 9011 Email: [email protected] / [email protected] Fax: (852) 3585-6003
Address: Flat AB, 8/F, Tung Kin Factory Building, 196-202 Tsat Tsz Mui Road, North Point, Hong Kong
Submission Deadline
9 November 2018
Raw Space Exhibitor (This form is only applicable to raw space exhibitors)
6.1 Outside Stand Contractor:
Raw space exhibitor should clearly state the information of the appointed contractor Contractor: Booth No.: Address:
Office Phone No.: Fax No.: Contact Person: Contact No:
6.2 Deposit:
1. Raw space exhibitor shall pay a Contractor Deposit of USD 1,000 on the booth area by Cheque or by Bank Transfer to AMC (Exhibits) Limited. All decoration materials must be placed within your booth area to keep
the gateway clear. The raw space exhibitor is responsible for any waste generated from his/her booth construction and the waste should be disposed of properly by the raw space exhibitor. Any costs raised from the aforementioned will be deducted from the deposit.
2. For each 9m² of booth space, 4 worker passes will be issued to the raw space exhibitor. The raw space exhibitor can collect the worker pass from AMC (Exhibits) Limited, only if the payment of Contractor Deposit is fully settled.
No. of Contractor’s Badges Required:
No. of Vehicle Passes Required for Contractor: (Move in) (Move out)
Important Notes:
1. This form must be returned before 15 November 2018.
All special design drawings (Booth height, types of materials used, front view, elevation, plan view & perspective view) MUST be submitted by email to [email protected] / [email protected] for approval no
later than 4 weeks before show.
2. Carpeting & overhead structures are not allowed in the gangway. 0.5m set back from the dividing walls of
neighboring booths is required for booths higher than 2.5m.
3. The maximum height for the booth design is 5m.
4. No part of any structure may extend beyond the boundaries and airspace of the site allocated.
5. The application of paint, adhesive or any other coating carried out inside the exhibition hall or directly to
the building’s columns/pillars and floors is not permitted.
Tel: _ Fax: Email: _ Date: Contact Person:
Position:
Signature with company chops:
Booth No.:
Authorization from hirer/user
Exhibitor:
13
CINEASIA 2018 HKCEC, Hall 3G
11-13 December 2018
TERMS & CONDITIONS FOR ADDITIONAL ORDERS FROM AMC (Exhibits) Ltd’s
- All items are on a rental basis only.
- Rental rates are for the duration of the exhibition.
- Facilities and services not indicated on the forms are subject to quotation on individual job basis.
- Orders for additional services and equipment rental should be submitted to the Official Contractor before 9 November 2018, otherwise a 30% surcharge will be imposed on the basic rates to late orders received after 9 November 2018 or a 50% surcharge will be imposed for any on-site orders accepted respectively.
- Cancellation of any orders must be submitted in writing. Cancellation after the deadline is subject to 30% cancellation charge. No cancellation will be accepted on/after 28 November 2018.
- All orders must be submitted with full payment including any late order surcharges. Orders without full payment will not be accepted.
- Provisions of any services/equipment by the Official Contractor are subject to the availability of the required services/ equipment at the time of ordering. Orders will be accepted on a “first come first served” basis. However, the Official Contractor reserves the right not to accept any orders received and in such cases, the exhibitors will be notified and the payment will be returned or refunded.
- Complaints regarding stand construction or rental items supplied by the Official Contractor must be lodged the day before the exhibition opens at the Official Contractor site office. Otherwise, all items will be deemed to have been received in good order.
- Hirer shall be liable for any loss or damage to the equipment arising from the hirer’s negligence, unintentional act, unauthorized maintenance or other cause within the reasonable control of hirer, its representative, employees, agents or invitees. In the event of any loss or damage to the equipment for which hirer is liable, the hirer shall reimburse the Official Contractor for all costs of repair or replacement.
- All induced bank charges (both local and overseas) by any transaction, exchange rate, bank handling fee, etc., should be borne by the exhibitor. The Official Contractor reserves the right to claim the loss from the Exhibitor in the event of occurrence.
14
CINEASIA 2018 HKCEC, Hall 3G
11-13 December 2018
ABIDE BY THE ORGANIZER’S REQUIREMENTS
- The Organizer reserves the right to alter or remove without notice and at the Exhibitor's expense any stand which differs from the approved specification or any stand that does not conform to the Organizer’s required standard rules and regulations. The Exhibitor shall have no claim against the Organizer or its agents for any extra cost of replacing its stand to conform to the Organizer’s required standard rules and regulations or for any other losses or damages relating thereto.
- Work of any kind carried out at the Exhibition Venue must conform to the current local laws and regulations in force in Hong Kong and those specified by the Organizer and the Hong Kong Exhibition and Convention Center. This applies to the Exhibitor, its agents, contractors and subcontractors.
- The Organizer reserves the right to stop any work which contravenes with any of these laws and regulations and the Exhibitor shall have no claim against the Organizer or its agents for any losses or damages relating thereto.
CLEANING & GARBAGE DISPOSAL
- All disposals of stand-construction waste materials during the move-in and move-out periods is the responsibility of the individual stand contractors concerned. Disposal of contractor’s waste materials by the Organizer will result in the contractor’s deposit being forfeited.
- In the case of a Shell Scheme booth, shelving and stand fittings brought in by the exhibitor must not be left behind at the close of the show. It is the exhibitor’s responsibility to dismantle all stand fixtures built or brought in by themselves and remove all waste materials from the venue at the end of the show. Failure to comply will result in charges for the labor and trucking required to dispose of the materials.
- As such, the official contractor, AMC (Exhibits) Ltd, will have the discretion to request for a damage/refuse deposit from the exhibitor. This deposit will be refundable within a month after the event on condition that nothing is damaged or no bulky items were left behind to dispose of.
COLUMNS
- To access the fire hose reel and service switching equipments, a clear space of at least 0.75 meters must be maintained around columns containing Utility Service Provision at all times.
DANGEROUS MATERIALS
- All substances (in any form of state) regarded as dangerous, toxic, explosive, hazardous or objectionable in nature are forbidden to be brought into the venue.
DISPOSAL OF CRATES, STAND FITTINGS AND MATERIALS
- The removal and disposal of crates and stand fittings or materials are not covered by the rental agreement and are subject to an additional charge based on the charges imposed by the Exhibition Venue or such other sum as the Organizer may reasonably determine.
DILAPIDATION CHARGES
- Please remember that you are responsible for making good on any damage caused to the fabric of the exhibition buildings by you, your agents or contractors. In your own interests you should satisfy yourselves as to the condition of your site before commencing the building (raw space only) or dressing (shell scheme booth) of your booth and again after its clearance. The Organizers will pass to the exhibitor any charges for damage to the exhibition halls caused by exhibitors, their staff or their contractors.
DROP WIRES
- Drop wires may be used for the rigging of high level graphics, etc. but not for the stabilizing of booths, which must be self-supporting. Please contact the Official Contractor, AMC (Exhibits) Ltd – Mr. Eddie Lee / Ms. Ruby Yip in the first instance.
15
CINEASIA 2018 HKCEC, Hall 3G
11-13 December 2018
ELECTRIC
- A fully qualified electrician must carry out all electrical installations. Contractors must be licensed by the Electrical and Mechanical Service Department (EMSD) and are required to hand in a WR1 Form and the electricity license. Please contact the Official Contractor, AMC (Exhibits) Ltd – Mr. Eddie Lee/ Ms. Ruby Yip for a copy of the WR1 Form.
- Any alterations or usages of electrical fittings are subject to final approval from the Official Contractor appointed by the Organizer.
- Connectors or joints and wiring from the power point to their exhibits/machinery are to be provided by exhibitors.
- Hirer must order enough electricity supply. If the actual power consumption of any Exhibitor exceeds the applied limit and affects the operation of other exhibitors or the power supply system of the venue, the Official Contractor will stop power supply to their stand immediately and the Exhibitor will be liable for the damage caused.
- Installation of electrical equipment, including lighting fixtures, must adhere to Hong Kong Electricity Ordinances stringently. Exhibitors are advised not to use electrical fittings that may contain sub-standard circuits in their booths.
- In case of light box displays brought in by Exhibitors, each fluorescent lamp used will be treated as a single general
lighting and charged as an additional order. Please refer to Order Form 3A or Order Form 3B for electrical orders.
- Main switches and distribution boards may be required to install within the booth area at Official Contractor’s discretion.
- One socket or power supply is for use with one electrical appliance/machine only.
- Utility supply points located within any aisle may not be used for providing services.
- Use of multi-plugs or extension cords is not allowed in the exhibition halls. The Organizer reserves the rights to disconnect the electrical supply to any installations which are dangerous or likely to cause annoyance.
- To order your electrical requirements, please fill in Order Form 3B (for raw space only) or Order Form 3A (for Shell Scheme only). If you have any questions, please contact the Official Contractor, AMC (Exhibits) Ltd.
EXIT NOTICES
- If exit notices are obstructed by booths, decorations or exhibits, additional notices shall be provided as required by the HKCEC. The provision and fixing of these additional notices will be carried out by the Organizer at the expense of the exhibitor.
- Visible panel displays and recessed fittings should be set for all doors.
- Exhibitors must ensure that no obstacles, including fixtures such as steps, are built and block the way to the emergency exit. The emergency exit should be ensured to keep clear in case of opening.
- A landing should be shown in case of the appearance at the top and/or foot of the stairs. The depth of the landing shall not be less than the width of the flight of stairs.
FIRE REGULATIONS
- Fire prevention equipment such as fire alarms, fire shutters, extinguishers, fire hydrants, sprinkler systems, valves and emergency telephones should be tidy and easy to access.
- At anytime, exhibitors should allow and make sure of the accessibility of all fire hose reels and fire alarms as given in the floor plans. It is the responsibility of all exhibitors to make sure that the fire fighting and/or safety equipment are not hindered, hid, removed or interfered with.
- Exhibitors should make sure that both the ways in and out of the emergency exits are clear and fire prevention measures are taken conforming to the regulations.
- Exhibitors and their contractors should make sure that they have adopted proper fire extinguishers applying for different occasions respectively.
- No inflammable materials or equipment (e.g. the inflammable glue for electrical welding equipment) can be used in the exhibition hall when all the carpet has been laid down the corridor in the halls.
16
CINEASIA 2018 HKCEC, Hall 3G
11-13 December 2018
FIRE REGULATIONS
- Fire extinguishers should be displayed and covered by the direct sprinkler coverage from a temporal overhead structure during the assembly and dismantle period of the entire event.
- Exhibitors and/or their contractors have the obligation to make sure that at least ONE portable fire extinguisher is shown in each deck of a multi-story exhibition booth. Parties who fail to abide by the above measure may have to take up all of the losses, damages, claims and charges suggested from the venue and fire department.
HEIGHT RESTRICTIONS
- The height restriction for all Raw Space stands is 5m unless prior approval is obtained from the Organizer.
- For booths located within a 0.5m area under the smoke curtain, the maximum allowable height is 2.5m. - Any exhibitor wishing to build above 2.5 meters should contact the Official Contractor, AMC (Exhibits) Ltd, Mr. Eddie
Lee +852 3752 9011 / Ms Ruby Yip +852 3752 9002 to confirm feasibility.
LASER PRODUCTS
- Any person demonstrating or using laser products shall:
i. Observe the Relevant Legislation and Regulations
ii. Submit not later than one month before the first day of the License Period for full approval
iii. Provide suitable fire protection equipment and warning notices as required by the HKCEC.
LIGHTING
- General hall lighting is provided but it is strongly recommended that you also have specific lighting in your booth to highlight your exhibits. All lighting installations must be carried out by the Official Contractor, AMC, and comply with current regulations. AMC can also give you advice on your lighting requirements.
MATERIALS
- Exhibitors and contractors shall observe and comply with all the applicable fire codes issued from time to time by the relevant authorities concerned. All drapes, curtains, coverings, skirts, carpet or any materials used in the construction and decoration of exhibition booths or set-ups shall be flame retardant and be subject to inspection by the authorized HKCEC personnel.
- Use of Mortar: Persons proposing to erect brick, stone or block walls etc. shall lay heavy-duty building paper or
similar material on the floor under the walls etc. to protect the floor surface from mortar damage. The HKCEC will repair any damage caused to the floor by the erection or dismantling of this work at the expense of the exhibitor.
-
OCCUPATIONAL SAFETY AND HEALTH ORDIANCE
- Exhibitors and/or their contractors must comply with Occupational Safety and Health Ordinance in constructing and dismantling their stands.
- Make sure the workplace is safe and healthy. - Provide and maintain safe working equipment and procedures. - Appoint authorized person for on-site supervision of installation/dismantling works. - Adhere to the occupational health and safety measure as required by the venue operator.
OVERHEAD STRUCTURE - No part of any overhead structure may extend beyond the boundaries of the site allocated. This includes overhead
structure, exhibitor’s name or logo, free standing signs or advertising as well as lighting fixtures, including spotlights.
17
CINEASIA 2018 HKCEC, Hall 3G
11-13 December 2018
OVER-TIME PENALTY CLAIMED BY HKCEC
- Exhibitors and/or their appointed contractors shall follow the move-in/move-out schedule. If the exhibitors or their appointed contractors work after the official time, they should seek approval from the Organizer and the Official Contractor before 1800 during the move-in/move-out period to obtain the charging rate and shall pay to the Official Contractor, AMC (Exhibits) Ltd, the over-time penalty claimed by HKCEC.
POWER SUPPLY
For Raw space Exhibitors
- Power will not be switched on to booths during build-up until it is considered absolutely safe to do so.
- Power to booths is switched off 60 minutes after the show closes each day, and it should be noted that breakdown will not commence until the power supply has been disconnected.
- If you require 24 hr electricity during show opening hours, please ensure you order 24 hrs power from the Official Contractor.
- If you anticipate requiring a power supply during build-up/breakdown for the checking and downloading of equipment or the use of hand tools etc., you should apply in advance from the Official Contractor for a temporary supply to be installed.
- Use of multi-plugs or extension cords is not allowed in the exhibition halls. The Organizer reserves the right to
disconnect the electrical supply to any installations which are dangerous or likely to cause annoyance.
- All power supply is provided in a shared distribution box. Any exhibitor requiring an isolated distribution box must request from the Official Contractor before show opening and an additional cost will be charged to the exhibitor.
For Shell Scheme Booth Exhibitors,
- Each Shell Scheme booth is provided with a 13Amp with a max. 500W electrical socket (not 24 hrs) as part of their package.
- If you need 24hr electrical supply, you have to order from the Official Contractor and there will be additional charge. - Use of multi-plugs or extension cords is not allowed in the exhibition halls. The Organizer reserves the right to
disconnect the electrical supply to any installations which are dangerous or likely to cause annoyance.
REFLECTIVE VEST
- From 1 July 2015, any personnel will be required to wear safety vest before entering the centre when they take the wristband. In order to avoid embarrassing situation, please wear safety vest when enter halls on Move in & out days.
SAFETY REPORT
- All stands or temporary structures exceeding 3 meters in height must be constructed under the supervision of an Authorized Person (Surveyor)/Registered Structural Engineer (AP/RSE).
- No temporary structures, including stands 4.5 meters in height or above, may be erected unless a Registered Structural Engineer (RSE) has verified their design for stability.
- For Two-Story Structure: Exhibitors must apply for approval of two-story construction from the Organizer. Two-
story construction is permitted only with an approval by the Organizer. Exhibitors must accept full responsibility for the safety of the structure, as Construction Site Safety Regulation (Chapter 59) is applicable.
- Hanging Truss (for lighting purposes only): All lighting trusses shall be for lighting purposes, with the dimension
of a maximum 1metre (H) and unlimited in width so long as it is within the rigging point’s zone. All lightings have to be hung directly on the lighting truss without any suspension. The maximum height of the truss from the ground shall not exceed 6mH and minimum height from the ground shall be 2.5mH.
- Safety Report must be submitted by either the Exhibitors or their contractors to Mr Eddie Lee / Ms. Ruby Yip on- site by 18:00hrs on the last move-in day (i.e. 11 December 2018). If these rules are not observed, the Organizer reserves the right to prohibit access to the booth.
18
CINEASIA 2018 HKCEC, Hall 3G
11-13 December 2018
SCAFFOLD
- Strictly for safety purposes, the use of ladders in excess of 2 meters in height is prohibited within the HKCEC.
- If the construction/dismantling work is carried out at a level 2 meters or more above the ground, contractors should use high reach equipment, such as metal scaffolding. In addition, the scaffold shall not be used on a construction site unless the Form 5 report has been made by a competent person.
- Form 5 report should be displayed in a prominent location of the scaffold, specifying the location, the extent of the scaffold on the site and including a statement to the effect that the scaffold is in safe working order, strength and stability.
- Workers are required to wear a safety belt while construction activities are carried out 2 meters or above the ground. For details, please visit the website at http://www.labour.gov.hk/eng/public/content2_8b.htm for the Code of Practice for Metal Scaffolding Safety. If this rule is not observed, HKCEC and the Organizer will have the right to stop the relevant construction activity immediately.
SMOKING
- The Hong Kong Convention and Exhibition Centre is a smoke-free venue. All wishing to smoke have to go to the designated area of the HKCEC.
CONTRACTOR “GREEN CARD” REQUIREMENT & SECURITY WRISTBANDS - Contractors entering the Centre for construction work are required to hold a Construction Industry Safety Training Certificate (“Green Card”).
- Upon contractors entering the exhibition centre, a wristband will be given by the HKCEC security guards after presenting a valid contractor pass and contractor green card. All contractors are required to wear this wristband during build-up and breakdown.
- In addition, according to HKSAR Law, overseas workers must apply for a temporary working permit through the Immigration Department prior to working in Hong Kong.
Wrist Bands
Effective 1st April 2012, HKCEC has implemented a new policy to improve ID verification, enhance safety for contractors and users, and ensure that only qualified, legal workers are allowed to work inside the venue. Please observe the important information on the new policy as follows:
19
CINEASIA 2018 HKCEC, Hall 3G
11-13 December 2018
IMPORTANT INFORMATION FOR RAW SPACE EXHIBITORS
Construction on raw space should be carried out by an approved booth contractor who is conversant with the regulations of HKCEC.
It is the raw space exhibitor’s responsibility to construct, carpet, furnish and light their licensed space. The exhibitor (or appointed contractor) is also responsible for the dismantling of the stand at the end of the show and removing
all materials used. Exhibitors are liable for any costs induced due to the repair of any damages caused by the action or act of the Exhibitors or its contractors.
The maximum height for the booth design is 5m and no part of any structure may extend beyond the boundaries and airspace of the site allocated unless prior approval in writing is obtained by the Organizer.
All raw space exhibitors must complete and submit Order Form 6 and submit their complete set of drawings for the Official Contractor’s approval by the stipulated deadline, which should include perspective, layout plan, stand elevation, electrical fittings, colors, materials to be used, any audio-visual equipment to be used, etc.
All company logos and signage must not be sited on the reverse of dividing walls/towers, especially where they overhang an adjoining booth.
As a contractor/exhibitor at the show, you have a duty to ensure that all personnel working for your company have a valid working visa/permit in order to work in Hong Kong Special Administrative Region and are aware that they have a responsibility for the health, safety and welfare of all employees and that plans or systems of work which may be used are, so far as reasonably practicable, safe and without risk to health. All employees should have the necessary training and supervision to ensure complete health and safety. The Organizer reserves the right to withhold granting approval to any contractor appointed by the exhibitor concerned, evaluating their past record in discipline and safety, etc., without giving any reason.
All booth structures, signs, etc. must be confined within the area allotted and cannot project into or over the gangways.
All Raw Space Exhibitors are responsible for their own storage within their booth area.
Exhibitors should construct their own walls, with minimum 2.5m (8 ft) height, to divide from neighboring booths, and should not
use other's back walls or venue walls.
No direct fixings may be made to any part of the exhibition halls and any damage or discoloration of such will be charged directly to the exhibitor.
No company identity, e.g. company names, logos, etc., should be put on the back of any booth structure over 2.5m(8ft) which faces the neighboring booth. Where raw space adjoins and if the dividing walls are of different heights, the exhibitor with the higher wall must ensure that the reverse is finished down to the neighboring walls or 2.5 meters (whichever is the greater) in a neutral color and to the satisfaction of the Organizer. Alternatively, if company identity is put on such back wall, the booth structure should be kept at least 0.5 meter away from the neighboring booth whether it is a raw space or shell scheme stand as demonstrated in the right figure.
All booths must clearly show the exhibiting company name and booth number.
The suspension of stands or light fittings from the ceiling structure of the Exhibition Venue will not be permitted unless prior approval in writing is obtained from the Organizer.
Fixings to the surface of the floors to secure margin boards and other stand fittings will not be permitted unless prior approval in writing is obtained from the Organizer.
No custom-built stand may be erected at the Exhibition Venue unless the plans and design proposals thereof have been approved in writing by the Organizer.
All two-story or double-deck booths must be issued with a safety certificate from a qualified engineer/surveyor.
20
CINEASIA 2018 HKCEC, Hall 3G
11-13 December 2018
The transporting, assembling, dismantling and removal of custom-built stands is the responsibility of the Exhibitor.
All such work must be carried out according to the arrangements and within the time limits specified in these Conditions or otherwise by the Organizer.
All raw space exhibitors are required to lodge a refuse/damage deposit of USD 1,000 to ensure that their raw
space sites are clear from any bulky/large rubbish or damages after the event. The deposit will be refunded to the exhibitors concerned within a month after the exhibition if their exhibition sites are, in the Organizer’s view, clear of damages to the venue and/or of any rubbish. Payment for refuse/damage deposit is by cheque and made payable to “AMC (Exhibits) Limited.”
If at any time during the open days you need to carry out maintenance work after the exhibition has closed, please apply to the Organizer by 17:00 on the same afternoon. Any charges imposed on the Organizer for such arrangements, e.g. lighting and security, will be passed on to the exhibitor/contractor concerned.
Note: Special design plan MUST be submitted for approval on or before 6 November 2018 with
i. Detailed booth floorplan inclusive of layout plan, stand elevation, telephone, electrical fittings, colors, materials and audio-visual equipment to be used with dimensions in scale (not less than 1:100)
ii. Front,top and side view drawing(s) with booth height
iii. 3D Perspective drawings.
21
CINEASIA 2018 HKCEC, Hall 3G
11-13 December 2018
IMPORTANT INFORMATION FOR SHELL SCHEME EXHIBITORS
FASCIA BOARD WORDING
- Shell Scheme booths will be provided with a fascia board. However, it is necessary to complete Order Form 1 to ensure that the wording of your company name is exactly as required. In the event that this form is not received, the fascia board will be supplied using the name given on your original Contract for Booth Space and any alterations requested on-site will incur a charge.
- Shell Scheme fascia board includes standard lettering only.
- No variation of the fascia board, lettering and the fittings of the ‘Package’ stand is allowed.
FIXING EXHIBITS
- Double-sided adhesive pads must be used to attach light exhibits to the shell scheme panels. Under no circumstances may nails, screws, glue, staples etc. be used. A complete range of fixing clips can be used to hang heavier exhibits. Exhibitors are liable for any damage caused to their booth fixtures and fittings at the exhibition. Further information or advice can be obtained from the Official Contractor, AMC.
MODULAR SYSTEMS
- Exhibitors may dress their booths with their own modular display system, but should check that the dimensions fit the area provided.
- Exhibitors are not allowed to make any alterations to the structure of the booths or remove any integral parts from the booths. Exhibitors requiring special assistance should contact the Official Stand Contractor not later than 9 November, 2018.
- No additional booth fittings or displays may be attached to the shell booth structure.
- No free standing fittings may exceed a height of 2.5 meters or extend beyond the boundaries of the booth allocated. This includes company names, advertising materials and logos provided by the Exhibitor.
- No alterations, modifications or additions should be made to rental equipment without the prior written consent off the Official Contractor.
- The application of paint, adhesive or any other coating carried out inside the exhibition hall or directly to building columns/ pillars and floors is strictly prohibited. The Official Contractor reserves the right to charge the exhibitor for any damages caused on the system materials provided.
Exhibitors can order additional furnishings and decorations to enhance their booths such as colored display panels, lighting, shelves, literature racks, etc. by reviewing and completing the Official Contractor’s optional extras forms in this Manual.
22
CINE ASIA 2018
10 - 13 DECEMBER 2018
Hong Kong Convention & Exhibition Center
Shipping Instruction to Exhibitor
INTRODUCTION
It’s our pleasure to serve all exhibitors participating in Cine Asia 2018.
All inquiries, please feel free to
contact: APT Showfreight
Limited 31/F, Morrison Plaza,
9 Morrison Hill Road, Wanchai, Hong Kong
Tel: +852 2877 0538 Fax: +852 2877 0505
Email:
jenny.yau@aptshowfreight.
com Contact: Ms Jenny Yau
DOCUMENT REQUIREMENT - 1 copies of Airway Bill / 1 original Bill of Lading or 1 copy of Express Bill of Lading
- 1 copies of Combined Commercial Invoice & Packing List
- 1 copy of Insurance Policy (if insured)
- Original copy of ATA Carnet with + 1 Copy of Power of Attorney with company chop and signature (if
applicable)
TIME SCHEDULE
Document Deadlines:
Seafreight ……………… LCL: 16 November 2018
Airfreight
………………
FCL: 23 November 2018
23 November 2018
Local ……………… 28 November 2018
Consignment Deadlines:
Arrival of Seafreight exhibits in Hong Kong Seaport ……………… LCL: 21 - 23 November 2018
Arrival of Airfreight exhibits in Hong Kong Airport
………………
FCL: 1 - 3 December 2018
28 – 30 November 2018
Collection of local exhibits in Hong Kong ……………… 3 December 2018
CINE ASIA 2018 • 10 - 13 DECEMBER 2018
Hong Kong Convention & Exhibition Center • HONG KONG
23
CONSIGNMENT INSTRUCTIONS
All Master Airway Bill/ Bill of Lading must be consigned “Freight Prepaid” as follows, additional surcharge will be
imposed for wrong consignee consignments, and a 5% outlay commission fee will be imposed for all “Freight Collect”
consignments.
APT SHOWFREIGHT LIMITED
31/F, Morrison Plaza,
9 Morrison Hill Road, Wanchai, Hong Kong Tel: 852
2877 0538 Fax: 852 2877 0505
Notify:
APT SHOWFREIGHT LIMITED
Tel: 852 2877 0538 Fax: 2877 0505
For: CINE ASIA 2018
LATE ARRIVAL
In case there is any late shipment arriving Hong Kong after the above specific deadline, a late arrival surcharge at
30% based on basic handling charge will be applied. APT Showfreight Limited will make all efforts to expedite the
delivery schedule but no guarantee can be given.
CASE MARKING
For easy identification of exhibits, all packages must be marked as follows:
c/o APT Showfreight Limited
Name of Exhibitor : Stand
Number :
Case Number :
Gross/Net Weight :
Dimensions :
PACKING
Exhibitors are advised to provide strong packing cases for the transportation of the exhibits which can withstand
unpacking and repacking operations. For main exhibits, were recommend bolted returnable type of cases to be used.
This is to avoid unnecessary repair and reconstruction of cases in the event of damages due to handling whilst in
transit.
CINE ASIA 2018 • 10 - 13 DECEMBER 2018
Hong Kong Convention & Exhibition Center • HONG KONG
Consignee:
CINE ASIA 2018
24
Thank you for using www.freepdfconvert.com
service!
Only two pages are converted. Please Sign Up to convert
all pages. https://www.freepdfconvert.com/membership
25
Vehicle Permit Application Form (FOR EXHIBITOR / SPONSOR ONLY)
Submission Deadline: 9 November 2018
Vehicle permit will be charged at HKD 50.00 / permit.
Important Notes:
1. Please complete and return this form by email to APT Showfreight Ltd on or before 9 November 2018.
2. APT Showfreight Ltd will not accept any order forms submitted after the deadline.
3. This form must be submitted by the exhibitor / sponsor.
4. The exhibitors may either collect the vehicle permits from APT Showfreight Ltd in person with company stamp
or request APT Showfreight Ltd to mail you the vehicle passes but mailing / courier cost will be paid by the
exhibitors.
5. Vehicle permits are only applicable for goods vehicles. They are not valid for other types of private cars.
6. Once the vehicle permits are ready to collect, APT Showfreight Ltd will inform the exhibitors who have applied
vehicle permit accordingly.
Submitted By:
Date of move in:
No. of Vehicle Pass for Move In:
Date of move out:
No of Vehicle Pass for Move Out:
Exhibiting Company:
Address
Contact person Title
Telephone Fax
E-mail Booth No:
Signature Date
Nominated Freight Forwarder (if any):
Address
Contact person Title
Telephone Fax
Return to: APT Showfreight Ltd
Address: 31/F, Morrison Plaza, 9 Morrison Hill Road, Wanchai, Hong Kong Tel: (852) 2877 0538 Fax: (852) 2877 0505
Email: [email protected]
Contact: Ms Jenny Yau
26
Shipping Instructions
CineAsia 2018
10 – 13 December
Hong Kong Convention & Exhibition Centre
RECOMMENDED BY
06 Nov
20 Nov
08 Dec
Advanced Document Deadline Date:
General Air Freight Cut-Off:
Delivery Date:*
*unless otherwise requested
IMPORTANT DEADLINES
27
TWI Group has been recommended by Film Expo Group as the official overseas
transportation coordinator for U.S. exhibitors participating in CineAsia 2018.
TWI is able to assist you with every aspect of your shipping needs, all-inclusive from
your doorstep through delivery to your stand, including required documentation.
We provide you with personalized attention to meet your every expectation.
AIR/OCEAN FREIGHT
TWI has complete air, ocean and trucking forwarding capabilities.
IMPORTANT: If shipping firearms please contact your TWI representative as soon as
possible for important details regarding import and export trade control.
TWI Representatives can arrange pick-up at your facility or you can send direct to
one of our consolidation points.
Please notify your TWI representative at +1-702-691-9000
Arrival date at the consolidation point
Carrier’s Bill of Lading/ Airway Bill information
28
LABELS
Each crate should be appropriately labeled on each side. Do not label the top of
your container as items may be stacked.
Link for printing your labels: Shipping Labels
COMMERCIAL INVOICE/PACKING LIST
TWI has provided country specific commercial invoices for your use. These
templates have specific verbiage for each country. Complete these Excel
documents and return them in Excel format by the document deadline date.
Temporary and permanent goods must be packed separately with separate
invoices.
Harmonized Tariff Schedule (HTS) codes are used for commodity classifications for
customs’ purposes. They are mandatory for each item. Please use this link to find
the appropriate code for your item. Harmonized Tariff Website
PACKING
In order to minimize damage to the goods you will be shipping, please ensure if at
all possible that your shipment is skidded before it leaves your facility. It must be
packed in separate boxes and individually labeled. Contact your TWI representative
for further details.
Due to multiple handling of freight cases TWI urges exhibitors to use strong wooden
cases. Bolted returnable types of cases that offer protection from the elements are
ideal. If your cases are secured with a lock or combination please provide the key or
combination at time of tender for Customs access if necessary.
29
SHIPMENTS CONTAINING BATTERIES
Please contact your TWI Representative as soon as possible if you are shipping
batteries, or your equipment contains batteries of any kind (including
laptops/tablets), so that we may inform you whether IATA packaging and labeling
requirements pertain to your shipment.
We have provided labels if they are needed. These labels must have the telephone
number of a person knowledgeable about the shipment. It is not required to be
monitored at all times that the package is in transit. It is acceptable for the number
to be monitored during the company’s normal business hours in order to provide
product-specific information relative to the shipment. This cannot be a toll-free
number.
IATA Battery Regulations
IATA Lithium ION Battery Label
IATA Lithium METAL Battery Label
A material safety data sheet (MSDS) is required for all battery shipments.
Failing to inform us ahead of time regarding any batteries that are contained in your
shipment may result in delays or refusal by the airlines to accept the shipment.
30
SHIPMENTS WITH NON-MANUFACTURED WOOD PACKING
All shipments containing Non-Manufactured Wood Packing (NMWP) must be either
heat-treated or fumigated. NMWP and Solid Wood Packing Material (SWPM) must
bear markings indicating the type of treatment under the ISPM 15 regulations.
Any packing that does not comply with these requirements will be refused,
destroyed, or returned to its origin, resulting in a considerable delay.
Please contact your TWI representative if you have any questions regarding the
NMWP rule.
Frequently Asked Questions
TWI CONTACT
Bryce Larkin +1-702-691-9000 [email protected]
31
Documentation Checklist
TWI Terms and Conditions
DOCUMENTS REQUIRED FOR YOUR COMPANY’ S PROFILE
Import Power of Attorney
Export Power of Attorney
Consent to Search
DOCUMENTS REQUIRED FOR YOUR COMPANY’ S SHIPMENT
Commercial Invoice
Shipper’s Letter of Instructions – If AES filing is required
Return Shipping Instructions
Insurance Application
Country Specific Documentation
*Please check with your TWI representative for additional documentation requirements.
ADDITIONAL DOCUMENTS ARE REQUIRED FOR THE FOLLOWING
COMMODITIES:
Batteries
Telecommunication Equipment
Food/Alcohol/Beverage
Weapons
Toys
Medical Devices
Many of these documents can have a six-week application time. If you plan to ship
any of these items please contact your TWI Representative for additional
information.
32
COMBINED COMMERCIAL INVOICE & PACKING LIST
SHOW NAME:
SHOW DATE:
VENUE:
EXHIBITOR:
ADDRESS:
CINE ASIA 2018
10 - 13 DECEMBER 2018
HONG KONG CONVENTION & EXHIBITION CENTRE, HONG KONG
SHIPPER:
CONSIGNEE:
APT SHOWFREIGHT LTD
TEL: FAX:
STAND/BOOTH NO.:
NOTIFY PARTY: APT SHOWFREIGHT LTD
CASE
NO.
DIMENSIONS
L X W X H
CMS
VOLUME
(m³)
WEIGHT (kg)
DESCRIPTION OF GOODS (IN ENGLISH)
INTERNATIONAL
HARMONIZED
CODE
QUANTITY
CIF VALUE (USD) REMARKS
ECCN
CODE
CCATS
NUMBER
GROSS NETT UNIT VALUE TOTAL VALUE A B C
TOTAL:
p'kgs / cbm / kgs
The invoice goods are of origin and are intended for display (To be completed by exhibitor)
only at the exhibition site of Show. We declare that the information given above is Signed for and on behalf of
true and correct and represent fair market value for the items described herein. Date Country
Authorized Signature
Name in Block Letters (To be signed in blue ink)
These items are controlled by the U.S. government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified.
They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s), either in their original form
or after being incorporated into other items, without first obtaining approval from the U.S. government or as otherwise authorized by U.S. law and regulations
REMARKS
A: RE-EXPORT AFTER EXHIBITION
B: DISPOSED OF/CONSUMED/GIVEN AWAY
C: SOLD
* PLEASE TICK WHERE APPLICABLE
