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Editing & Proofreading Higher Education Language & Presentation Support

Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

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Page 1: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Editing & Proofreading

Higher Education Language & Presentation Support

Page 2: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

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Learning Objectives

• To understand and appreciate the importance of proofreading and editing as part of the writing process

• To understand and identify the four areas of the proofreading and editing stage: logic & reasoning, structural, grammatical and technical

• To review common grammatical errors with a view to enhancing writing quality

Page 3: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Question?

• Would you take seriously a book or article full of careless

errors? If you were to hand a manager a report full of careless errors, how do imagine he or she would react?

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Page 4: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Quiz Question?

• T / F Editing and proofreading can tend to have a large

impact on your marks

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Page 5: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Why is necessary?

• Lecturers and employers may not always talk about such

things as grammar, spelling, punctuation and presentation. But they notice them. And they may look harshly on work that does not meet acceptable standards of style and literacy.

• Look at the assessment criteria for each assignment: there is always a mark for language &/or expression.

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Page 6: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Quiz Question ?

• T / F Editing and proofreading are two terms for the one thing

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Page 7: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Editing and Proofreading

Editing and proofreading are not the same?

• Editing has a different function to proofreading as it takes place at a different stage in the writing process.

• The writing process involves several drafts. You will aim to proofread the second-to the last version of your draft.

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Page 8: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Why is editing

necessary?

• Editing is necessary because: • it is a form of ‘quality control’ • eliminates errors in logic or reasoning • it enhances fluency & literacy of a written text

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Page 9: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Quiz Question ?

• T / F Microsoft Word has functions which can help you edit and proofread effectively

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Page 10: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Computers

• If your computer can help you proofread, then what is wrong with the following poem

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Page 11: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Spell checker

Spell Chequer Pome

I have a spelling checker

It came with my P.C.

It clearly marks for my revue

Mistakes I cannot sea.

I’ve run this poem threw it

And I’m shore your please to no

Its letter perfect in it’s weigh My chequer tolled me sew.

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Page 12: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Using Spell checker

Spell Chequer Checker Pome Poem

I have a spelling checker,

it came with my P.C.

It clearly marks for my revue review

Mmistakes I cannot sea.see

I’ve run this poem threw through it

Aand I’m shore sure you’re pleased to no know,

Iit’s letter perfect in its weigh way,

Mmy chequer checker tolled told me sew.so

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Page 13: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Discussion Questions

• What steps do you follow to proofread/edit your

written work?

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Page 14: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Plan of Attack!

• Check for Structural Aspects

• Check for Logic & Reasoning

• Check for Grammatical Aspects &

Punctuation

• Check Technical Aspects

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Page 15: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Structural Features

• Ensure that your assignment has achieved the purpose of the genre of writing you are required to produce (e.g. essay, report, literature review, reflective piece of writing) in terms of sections and cohesion.

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Page 16: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Logic and Reasoning

• A man is the owner of a winery who recently passed away. In his will, he left 21 barrels (seven of which are filled with wine, seven of which are half full, and seven of which are empty) to his three sons. However, the wine and barrels must be split so that each son has the same number of full barrels, the same number of half-full barrels, and the same number of empty barrels. Note that there are no measuring devices handy. How can the barrels and wine be evenly divided?

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Page 17: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Logic and Reasoning

• Two half-full barrels are poured into one of the empty barrels. Two more half-full barrels are poured into another one of the empty barrels. This results in nine full three half-full barrels, and nine empty barrels. Each son gets three full barrels, one half-full barrel, and three empty barrels.

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Page 18: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Logic and Reasoning

Some common mistakes

• Unstated or invalid assumptions

• Non sequiturs

• Prejudices or stereotypes

• Unsupported assertions

• Suppressed, selective or incomplete evidence

• Appealing to emotions

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Page 19: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Appealing to emotion

• The sentence ‘… the legal case for a treaty is underpinned by the contempt and scorn expressed by the panel of judges…’

• implies the writer’s disdain for the judiciary. Obviously, the words contempt and scorn are both subjective and emotional and are not considered good scholarly form.

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Page 20: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Grammatical Features

• Subject-verb agreement

• Sentence fragments

• Overly-long sentences

• Overuse of the passive voice

• Pronouns

• Clichés

• Lexical choice

• Commas, apostrophes and quotation marks

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Page 21: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Technical Aspects

• Referencing (in-text and reference list)

• Layout

• Cover Sheet

• Electronic and hardcopy submission

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Page 22: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Practice

• Identify the common grammatical errors in

your handout

Work with a partner and compare your answers!

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Page 23: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

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Page 24: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

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Page 25: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Having Trouble?

What can you do if you experience difficulties in your academic studies?

• Ask in class

• Go see your lecturer personally (take a draft)

• Go see another member of faculty

• Ask peers/classmates

• Email your lecturer for help

• See a HELPS advisor (drop-in or 1:1 consultation)

• ALWAYS seek help if you need it!!

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Page 26: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

Contact us

HELPS

(Higher Education Language & Presentation Support)

• Location: CB01.03.08

• Telephone: 9514 9733

• Email: [email protected]

• Website: ssu.uts.edu.au/helps

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Page 27: Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

ssu.uts.edu.au/helps

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