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Editing & Proofreading - University of Technology …...proofreading and editing as part of the writing process •To understand and identify the four areas of the proofreading and

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  • Editing & Proofreading

    Higher Education Language & Presentation Support


    Learning Objectives

    • To understand and appreciate the importance of proofreading and editing as part of the writing process

    • To understand and identify the four areas of the proofreading and editing stage: logic & reasoning, structural, grammatical and technical

    • To review common grammatical errors with a view to enhancing writing quality

  • Question?

    • Would you take seriously a book or article full of careless

    errors? If you were to hand a manager a report full of careless errors, how do imagine he or she would react?


  • Quiz Question?

    • T / F Editing and proofreading can tend to have a large

    impact on your marks


  • Why is necessary?

    • Lecturers and employers may not always talk about such

    things as grammar, spelling, punctuation and presentation. But they notice them. And they may look harshly on work that does not meet acceptable standards of style and literacy.

    • Look at the assessment criteria for each assignment: there is always a mark for language &/or expression.


  • Quiz Question ?

    • T / F Editing and proofreading are two terms for the one thing


  • Editing and Proofreading

    Editing and proofreading are not the same?

    • Editing has a different function to proofreading as it takes place at a different stage in the writing process.

    • The writing process involves several drafts. You will aim to proofread the second-to the last version of your draft.


  • Why is editing


    • Editing is necessary because: • it is a form of ‘quality control’ • eliminates errors in logic or reasoning • it enhances fluency & literacy of a written text


  • Quiz Question ?

    • T / F Microsoft Word has functions which can help you edit and proofread effectively


  • Computers

    • If your computer can help you proofread, then what is wrong with the following poem

    UTS:HELPS 10

  • Spell checker

    Spell Chequer Pome

    I have a spelling checker

    It came with my P.C.

    It clearly marks for my revue

    Mistakes I cannot sea.

    I’ve run this poem threw it

    And I’m shore your please to no

    Its letter perfect in it’s weigh My chequer tolled me sew.

    UTS:HELPS 11

  • Using Spell checker

    Spell Chequer Checker Pome Poem

    I have a spelling checker,

    it came with my P.C.

    It clearly marks for my revue review

    Mmistakes I cannot sea.see

    I’ve run this poem threw through it

    Aand I’m shore sure you’re pleased to no know,

    Iit’s letter perfect in its weigh way,

    Mmy chequer checker tolled told me

    UTS:HELPS 12

  • Discussion Questions

    • What steps do you follow to proofread/edit your

    written work?

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  • Plan of Attack!

    • Check for Structural Aspects

    • Check for Logic & Reasoning

    • Check for Grammatical Aspects &


    • Check Technical Aspects

    UTS:HELPS 14

  • Structural Features

    • Ensure that your assignment has achieved the purpose of the genre of writing you are required to produce (e.g. essay, report, literature review, reflective piece of writing) in terms of sections and cohesion.

    UTS:HELPS 15

  • Logic and Reasoning

    • A man is the owner of a winery who recently passed away. In his will, he left 21 barrels (seven of which are filled with wine, seven of which are half full, and seven of which are empty) to his three sons. However, the wine and barrels must be split so that each son has the same number of full barrels, the same number of half-full barrels, and the same number of empty barrels. Note that there are no measuring devices handy. How can the barrels and wine be evenly divided?

    UTS:HELPS 16

  • Logic and Reasoning

    • Two half-full barrels are poured into one of the empty barrels. Two more half-full barrels are poured into another one of the empty barrels. This results in nine full three half-full barrels, and nine empty barrels. Each son gets three full barrels, one half-full barrel, and three empty barrels.

    UTS:HELPS 17

  • Logic and Reasoning

    Some common mistakes

    • Unstated or invalid assumptions

    • Non sequiturs

    • Prejudices or stereotypes

    • Unsupported assertions

    • Suppressed, selective or incomplete evidence

    • Appealing to emotions

    UTS:HELPS 18

  • Appealing to emotion

    • The sentence ‘… the legal case for a treaty is underpinned by the contempt and scorn expressed by the panel of judges…’

    • implies the writer’s disdain for the judiciary. Obviously, the words contempt and scorn are both subjective and emotional and are not considered good scholarly form.

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  • Grammatical Features

    • Subject-verb agreement

    • Sentence fragments

    • Overly-long sentences

    • Overuse of the passive voice

    • Pronouns

    • Clichés

    • Lexical choice

    • Commas, apostrophes and quotation marks

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  • Technical Aspects

    • Referencing (in-text and reference list)

    • Layout

    • Cover Sheet

    • Electronic and hardcopy submission

    UTS:HELPS 21

  • Practice

    • Identify the common grammatical errors in

    your handout

    Work with a partner and compare your answers!

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  • UTS:HELPS 23

  • UTS:HELPS 24

  • Having Trouble?

    What can you do if you experience difficulties in your academic studies?

    • Ask in class

    • Go see your lecturer personally (take a draft)

    • Go see another member of faculty

    • Ask peers/classmates

    • Email your lecturer for help

    • See a HELPS advisor (drop-in or 1:1 consultation)

    • ALWAYS seek help if you need it!!

    UTS:HELPS 25

  • Contact us


    (Higher Education Language & Presentation Support)

    • Location: CB01.03.08

    • Telephone: 9514 9733

    • Email: [email protected]

    • Website:

    UTS:HELPS 26


    UTS:HELPS 27