Dlver Sap Erp Introduction

8/2/2019 Dlver Sap Erp Introduction

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As technology grows and changes, software has to upgrade accordingly.

However, SAP believes in an environment where you do not have to scrap your

existing software setup. Instead, it would provide upgrades and extend thefunctionality of the existing software, thereby reducing costs.

In this image, you can see that to begin with SAPs technology was based on

Mainframe architecture based on ABAP and R2. Keeping pace with business

requirements and integrated business processes, technology changes were made

from R2 to three tier R/3 and moved from Mainframes to Client-Server Architecture.

SAP R/3 has always been an integrated system where business processes were

integrated within an enterprises operations. Capable of e-commerce since 1996, SAP

products incorporated business technology for the future, thus paving the way for

incorporating future developments. This eliminated the need for customers to change

existing systems and allowed for integration of business processes between

enterprises.

Finally, with Technology advances and the internet revolution, you now have services

catering to adaptive businesses like Web services. SAPs Enterprise service

architecture platform features Netweaver, business suites and xApps offerings,

keeping pace with the business requirements of today and the future.

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After the SAP R/1 and SAP R/2 products, SAP introduced SAP R/3. Later, in March of

2003, SAP released SAP ERP, where many other SAP components were included along

with SAP R/3. Inside SAP ERP, SAP R/3 enterprise was just a component.As you can see here, from this point on SAP ERP was more than just SAP R/3

Enterprise with SAP NetWeaver, since it offers many functional enhancements like

Self Services, self service procurement, internet sales, and SAP SEM. SAP Net Weaver

also contains the SAP Web Application Server. With SAP ERP, a new SAP solution was

born.

The SAP ERP Central Component or SAP ECC, is the evolutionary successor of the

previously offered SAP R/3 Enterprise, and is the central core of SAP ERP.

Compared to the SAP R/3 Enterprise, in SAP ECC there are architectural changes with

respect to Enterprise Services Architecture, enhanced usability and new developed

functionality, like the new general ledger.

SAP Business Warehouse, SAP Strategic Enterprise Management, and Internet

Transaction Server integrated into SAP ECC. Customers now have the option to run

these components on the same instance that runs SAP ECC to reduce the system

landscape and save costs. Running the components on separate instances is also

possible. SAP Web Application Server contains all capabilities of SAP basis as well as

additional web capabilities.

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SAP ERP is the result of an ERP offering to SAP R/3. SAP ERP includes all the

functionality of SAP R/3 Enterprise with the large number of additional business

processes like self service, strategic management, and others. SAP ERP is anintegrated and personalized functionality. SAP ERP is built on the NetWeaver

technology. SAP NetWeaver is used as a technology platform for integration and as an

application infrastructure with open connections to Microsoft .NET and IBM

WebSphere.

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SAP Business Suite comprises SAP ERP, SAP PLM, SAP CRM, SAP SCM, and SAP SRM.

SAP Business Suite is built on SAP NetWeaver. As you can see from this image, the

core component of the Business Suite is ERP. SAP ERP consists of:Life Cycle Data Management

Quality and Asset Management

Sales Order Management

Internet Sales

Inventory Warehouse Management

Manufacturing and Transportation

Purchase Order Processing.

SAP ERP also supports mobile technologies featuring GPS and GSM-supported service

options for collaborative businesses.

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The slide here shows the solution map. As is the case with other SAP solutions, a

solution map shows you the processes enabled by a specific solution. In the image

shown here, you can see various highlighted areas in different colors. These areasindicate additional capabilities offered by SAP ERP as against those already available

to SAP R/3. For example, you have New General Ledger in Financial Accounting, E-

Learning, and E-Recruitment in Work Force Process Management, and Self-Service

Procurement in Procurement.

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An Organizational Unit is a unit used to map an Organizational Structure of an

enterprise to the SAP Application. Familiar terminology like Storage Location, Sales

Office, Profit Center, and Legal Entity are all represented by the team OrganizationalUnit inside the SAP Application.

In the image here, the Organizational Unit CLIENT is the highest on the order and is

used to represent the complete Enterprise.

Next would be the company code followed by Plant, Sales Organization, Division and

Storage Location. The purpose of this hierarchy or Organizational Unit is to avoid re-

entering data more than is required. For example, specifications or data that is valid

for all organizational units in all R/3 applications can be entered at the CLIENT level,

eliminating the need to enter this information more than once. A client usually

represents a company in an SAP system.

A company code is an independent legal accounting entity. An example would be a

company within a corporate group. Here company and subsidiary in SAP can be called

as company code. This is required for Financial Accounting.

Similarly, Plant is the central organizational unit for Production Planning and in the

context of Sales and Distribution, the Sales Organization is the central organizational

element that controls the terms of sales to the customer. Division is usually used to

represent a product line.

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In this image, you can see how Organizational Units are used to represent the

Enterprise Structure. At the highest level is the Client. This has two derivative

Company Codes, 1000 and 3000. Company Code 1000 has two derivation Plantsunder it, and similarly Company Code 3000 has one plant and one Controlling area

under it.

When you define the organizational units for your enterprise, please bear in mind

how you would like the data to be entered, tracked, and extracted from the system,

as this is a representation of the existing business processes.

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Sales and distribution is organized according to the sales organization, distribution

channel and division. A combination of these three organizational units forms the

sales area. The sales organization is an organizational unit within logistics thatstructures the company according to its sales requirements.

A sales organization is responsible for the sale and distribution of goods and services.

The distribution channel represents the channel through which saleable materials or

services reach customers. Typical distribution channels include wholesale, retail and

direct sales. In the SAP ECC System, you can define a division-specific sales

organization. Product groups, or divisions, can be defined for a wide-ranging

spectrum of products. In this image, you can see that in sales organization 1000,

products of divisions 02, 03 and 05 are only sold through distribution channel 10.

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Let us now look at what a Plant is in the Organizational Structure. A Plant is an

organizational unit defined in Material Management which represents a location

where stock of material is kept or manufactured. The assignment of plants tocompany code can be n to 1.

This means any number of Plants can be assigned to one Company Code. Here you

can see plants 1000, 1100, 1200, 1300, and 1400 are all assigned to the company

code 1000. Any relevant company-code transaction from one of these five plants is

posted to company code 1000 in Accounting.

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Let us now look at a Purchasing Organization. A purchasing organization is an

organizational unit within logistics, subdividing an enterprise according to the

requirements of Purchasing. This Unit procures materials and services, negotiatesconditions of purchase with vendors, and bears responsibility for such transactions.

Each country in which plants operate has one purchasing organization.

Hence, you will notice that Purchasing organization 1000 purchases for plants 1000,

1100, 1200, 1300, and 1400, which are located in one country and posts all the

entries into the countrys company code in 1000.

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Let us now understand what we mean by Master Data. Any data that has to be used

across several business processes and is consistent for longer periods of time can be

termed as Master Data in the SAP System. Master data is usually created centrallyand is then available across applications and users. For this slide, you will look at the

Customer Master as an example.

A customer master contains information that defines the business relationship

between a company and its customer. The master contains data that is required to

execute key business processes between the customer and the company. Example of

such activities would include customer requests, deliveries, invoices, and payments.

The customer master is organized into three views which are located at different

organizational levels.

General Data: which does not depend on the company code. This data is entered at

the client level.

Financial Accounting Data: is relevant to Financial Accounting and applies to one

company code.

Sales Data: wherein data for one customer can differ for each sales area. As you have

seen earlier, the sales area is a combination of sales organization, distribution

channel and division. This data is only relevant to Sales and Distribution.

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While Master Data refers to data that remains unchanged for longer periods of time,

transactions are application programs which execute repeating business processes,

referencing the master data, such as creating a customer order, posting an incomingpayment, or approving a leave request.

Any transaction that has been executed in the system creates a document. When

these documents are created, they will automatically copy the referenced predefined

data from the master eliminating the need to enter it again.

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Let us understand the business process flow from purchasing goods to paying for the same. y y y . g

courses, the MM or Material Management Course and FI or Finance Course.

Order Requirement: The first step in the purchase to pay process is the OrderRequirement. Order Requirement can be done manually by registering a requirement usingOrder Requirement. In the SAP ECC system, the Order Requirement can also be automaticallycreated. Note that at this stage no postings are created in the FI course.Order a Material: Next, in Purchase order process you order a material by using a basicform of the purchase order document. While creating a purchase order, data such assupplier, material, plant and any other data relevant to the purchasing of an organizationmust be provided. In the SAP ECC system, the purchaser can control or supervise theprocessing status of the purchase order. You can post the goods receipt or invoice receipt forthe concerned purchase order. This purchase order creation is handled only in the MMcourse. In the SAP ECC system, no document is created in the FI course during purchase ordercreation.Good Receipt: Once goods are received after the purchase order is processed, the systemcompares the goods receipt with purchase order quantity. A goods receipt entry is passed in

the MM course. Two documents are created in real time in the system, one for the materialdocument and the other for the FI document. The material document is created to updatethe inventory. In the FI course, values are posted by debiting the Material stock account orthe consumption account and crediting goods receipt or the invoice receipt account.Invoice Verification: The vendor invoice receipt is then verified during invoice verification. Allthese purchasing processes are settled in the SAP ECC system via Logistics. The vendorinvoice is posted in MM and, in real time, an FI document is created, by debiting the goodsreceipt or invoice receipt account, and crediting the vendor account.Payment: The final step is the payment process which is finally updated in Financialaccounting, with details like the payment methods and bank settlement.

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Next, you will understand the Order to Cash process flow. A sales order is the basis

of the sales process. Let us understand with the help of two examples: product sale

ex-stock and sale of service.Product sale ex-stock: In this process, a sales order is created for material which is

kept in inventory. Costs and revenues are derived automatically from the material

production costs or from the SD Course.

From the incoming order, you create the transport order, where in required goods are

removed from the stock and prepared for delivery. Then outbound delivery document

is created. The goods to be delivered are posted as goods issue. At the time of goods

issue two documents are created. One in MM as a goods issue document and

another in FI as an accounting document. Billing is done only after the goods issue is

posted. During billing an invoice document is created. Finally you come to payment

and dunning. When payment is received from the customer an entry of receipt is

posted in FI. If you have not received payments from your customers by the net due

date, the customers will be dunned.

Our second example is for Sale of service: - Here you sell a service. A direct service

generation process can also be displayed via a sales order item. The sales order item

is a cost bearer; in this case, you need to define Goods lnward accounts in order to

post the entries in to FI. All the other steps like incoming orders, billing, payment are

almost identical to the steps in sales ex-stock.

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OLAP or Online Analytical Processing is an approach to quickly provide the answer to

analytical queries that are dimensional in nature. It is part of the broader category of

business intelligence. Typical applications of OLAP are in business reporting for sales,marketing, management reporting, business process management or BPM, budgeting

and forecasting, financial reporting, and other similar areas.

OLTP or Online Transaction Processing is a class of programs that facilitate and

manage transaction-oriented applications, typically for data entry and retrieval

transaction processing. If you are using the transactions in the Logistics applications,

the Logistics Information System (LIS) updates relevant information. You can also

update information from other systems in the LIS. The LIS aggregates and stores this

information in the data warehouse

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This slide discusses some of the most important demands placed on a modern data

warehouse. Decision criteria for the efficiency of a data warehouse solution are

highlighted here.SAP BW enables the analysis of data from operative SAP applications, as well as, all

other business applications and external data sources such as databases, online

services, and the Internet. The transaction-oriented Online Transactional Processing,

or OLTP and the analysis-oriented Online Analytical Processing or OLAP environment

must be seen as an integrated entity.

Master data, and the business processes that result from it, produce a multitude of

information that cannot easily be used for target-oriented analysis. Therefore, data is

cleansed first and, because of the variety of its sources, it is prepared both technically

and in terms of content. Knowledge can then be generated from the analysis that

follows. This knowledge helps the organization to define its business strategy and

supports the business processes derived from it.

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Dlver Sap Erp Introduction