CITY OF LE SUEUR REQUEST FOR COUNCIL ACTION

CITY OF LE SUEUR REQUEST FOR COUNCIL ACTION

TO: Mayor and City Council FROM: Richard Kucera, Public Services Director SUBJECT: TAP Sidewalk Project DATE: For the City Council Meeting of Monday, April 8, 2019 PURPOSE/ACTION REQUESTED Consider the approval the project design to 100% and remove any improvements that fall outside of the easements and to submit to MnDOT for plan review. SUMMARY City staff has completed its efforts to obtain easements in the project area. Staff is recommending continuing moving the project forward to 100% design to stay on the timeline to remain eligible for funding and for final completion this year. Upon completion of 100% design, staff is recommending the submittal of plans to MnDOT to remain eligible for funding and for final completion this year. PURPOSE/ACTION REQUESTED Staff recommends that City Council approve staff to continue to 100% design and submittal of plans to MnDOT.

Date: April 3, 2019 To: Honorable Mayor and City Council Jasper Kruggel, City Administrator Rich Kucera, Public Services Director From: Cory Bienfang, P.E. Subject: 2019 Sidewalk Project City of Le Sueur, MN In cooperation with City staff, Bolton and Menk is preparing the final construction plans and specifications for the 2019 Sidewalk Project. The scope of the project is to upgrade sidewalk and pedestrian ramps along 4th, 5th and Bridge Street. The project was successfully awarded a grant through MnDOT’s Transportation Alternatives Program (TAP) as part of a 2015 City led application for the amount of $383,090 in federal funds. The project was awarded additional federal funding in the amount of $137,048 in 2018. The total estimated construction cost is $650,172 with a total federal funding amount of $520,138. The project final design was started in 2016 and was discovered the need for extensive temporary construction and permanent sidewalk easements. The project design was placed on hold in order to allow time for these acquisitions and we are able to conclude that at this time, the easement acquisition process has been completed to the furthest extent practical. City staff was unable to secure six permanent and two temporary easements within the project area. The inability to secure the easements is attributed to the lack of participation on behalf of the property owners. The proposal is to advance the project design to 100% and remove any improvements that fall outside of the easement at these locations. The goal would be to continue these easement discussions into construction in order to hopefully gain approval and allow for a continuous completion of the proposed improvements at that time. Based on the federal funding we are required to have the project out for bid by June 30, 2019 or risk forfeiture of the funds. Additionally, the project will require review and approval by MNDOT prior to the bid letting. We are working towards the final submittal to MnDOT and are planning on having this submittal completed on or before April 25th. As follows is the anticipated schedule for final delivery:

• May 2019 – MnDOT Plan Review and Authorization to Bid • June 2019 – Bid Advertising and Opening • July 2019 – Award Contract and Preconstruction Meeting • July 2019 – Start Construction • October 2019 – Substantial Completion • December 2019 – Final Completion

If you need more information or wish to discuss this further, feel free to call me at (507) 995-2936.

H:\LESU\M17109920\1_Corres\C_To Others\2019-4-1_MnDOT Submittal Extension\100% Submittal Extension Letter_20190401.docx

April 1, 2019

Ms. Lisa Bigham

MnDOT District 7 State Aid Engineer

RE: 100% Submittal Extension Request

2019 Sidewalk Project

S.P. 040-591-001, S.A.P. 040-637-002

City of Le Sueur, Le Sueur County, MN

Dear Ms. Bigham,

I am writing to respectfully inform you that, per recommendation from Ms. Yates, the 100% DCP 02 for

the above mentioned project is necessary to be submitted for district review after the April 1st deadline.

The project was successfully awarded a TAP grant in 2015 for pedestrian walk and ramp improvements

along 4th, 5th and Bridge Street in the City of Le Sueur. The project final design was started in 2016 and

was placed on hold in order to allow time for acquisition of required temporary and permanent sidewalk

easements.

The easement acquisition process has been completed to the furthest extent practical, resulting in the

inability to secure six permanent and two temporary easements within the project area. The inability to

secure the easements is attributed to a lack of participation on behalf of the property owners. Based on

the necessity to secure the awarded federal funds in 2019, the proposal is to advance the project design to

100% and remove any improvements that fall outside of the easements at these locations. All of these

properties have existing sidewalk and proposal is to leave the existing sidewalk in place in order to

maintain continuity.

The project memorandum was approved on 10/31/16 and addendum #1 was approved on 11/5/18. The

100% submittal is planned to be consistent with these previously approved documents. The following is

proposed to be submitted for review and approval on or before April 25, 2019.

100% Plan Set

100% Cost Estimate

Plan Submittal Letter (DCP 02)

Plan Review Checklist – State & Federal Aid

Laboratory Testing & Plant Inspection Services Request

Utility Relocation Certificate

R/W Certificate #1

Construction stormwater permit is required from the MPCA/NPDES.

If you have any questions or concerns or notice any additional information required for submittal, please

contact me at (507) 995-2936 or [email protected].

mailto:[email protected]

2019 Sidewalk Project, Le Sueur, MN

Date: 4/1/19

Page: 2 of 2

H:\LESU\M17109920\1_Corres\C_To Others\2019-4-1_MnDOT Submittal Extension\100% Submittal Extension Letter_20190401.docx

Sincerely,

Cory Bienfang, P.E.

Project Engineer

cc:

Dave Tiegs, Le Sueur County

Jasper Kruggel, City of Le Sueur

Debra Yates, MnDOT District 7

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Source: MnDOT, MPCA

APPENDIX B – AGENCY COORDINATION

1

Gina Aulwes

From: Juran, Rylan (DOT) <[email protected]>Sent: Wednesday, July 08, 2015 10:17 AMTo: Gina AulwesSubject: RE: Le Sueur Sidewalk Improvements review request

Gina:

I apologize for the delay in response. MnDOT Aeronautics has identified no impacts of this project to the Le Sueur

Municipal airport.

Thank you for the opportunity to comment.

Rylan Juran Aviation Planner and Zoning Coordinator

MnDOT Aeronautics

651-234-7190

From: Gina Aulwes [mailto:[email protected]]

Sent: Wednesday, June 17, 2015 2:14 PM To: Juran, Rylan (DOT)

Subject: Le Sueur Sidewalk Improvements review request

Hello Rylan,

Per our recent phone conversation, I am providing information regarding the 2016 Sidewalk Improvements project in

the City of Le Sueur. According to the MnDOT Project Memorandum template, construction projects that fall within the

“area of influence” of an airport must be reviewed by the MnDOT Office of Aeronautics. At this time I do not have an

SAP/SP # for project reference.

The 2016 Sidewalk Improvements project entails construction of new sidewalk and reconstruction of sidewalk in poor

condition within the City of Le Sueur. The proposed locations include: North 4th Street (Davis Street to Ferry Street and

Bridge Street to just north of Grove Street), South 5th Street and North 5th Street (from Risedorph Street to North 4th

Street), and Bridge Street from North 4th Street to South 5th Street. The project limit will extend in each direction from

the intersections to tie into existing facilities and provide ADA compliant pedestrian ramps. The southern project limit

extends approximately 750 feet into the Le Sueur Municipal Airport “Area of Influence.”

I have attached two maps for your reference, if you need additional information for your review, please contact me.

Thank you,

Gina M. Aulwes

Environmental Specialist

Bolton & Menk, Inc. Consulting Engineers & Surveyors

12224 Nicollet Avenue

Burnsville, MN 55337

P: (952) 890-0509 ext. 2863

M: (612) 390-1150

Minnesota Department of Transportation

Office of Environmental Stewardship Office Tel: (651) 366-3614

Mail Stop 620 Fax: (651) 366-3603

395 John Ireland Boulevard

St. Paul, MN 55155-1800

June 29, 2015

Gina Aulwes

Bolton & Menk, Inc.

12224 Nicollet Avenue

Burnsville, MN 55337

Re: S.P. 040-591-001, Le Sueur Sidewalk Construction, Le Sueur, Le Sueur County

Dear Ms. Aulwes,

We have reviewed the above-referenced undertaking pursuant to our FHWA-

delegated responsibilities for compliance with Section 106 of the National Historic

Preservation Act, as amended (36 CFR 800), and as per the terms of the 2005 Section

106 Programmatic Agreement between the FHWA and the Minnesota State Historic

Preservation Office (SHPO). The Section 106 review fulfills MnDOT’s responsibilities

under the Minnesota Historic Sites Act (MS 138.665-.666), the Field Archaeology Act of

Minnesota (MS 138.40); and the Private Cemeteries Act (MS 307.08, Subd. 9 and 10).

This project will construct new sidewalk and reconstruct sidewalk in poor condition

within the city of Le Sueur. The proposed locations include North 4th Street from Davis

Street to Ferry Street and from Bridge Street to just north of Grove Street, South 5th

Street and North 5th Street from Risedorph Street to North 4th Street, and Bridge Street

from North 4th Street to South 5th Street. The project limits will extend in each direction

from the intersections to tie into existing facilities sand provide ADA-compliant

pedestrian ramps.

Based on our existing programmatic agreements with various tribal groups, there are

no tribes that want to be consulted on projects in this area of the state and/or projects

with the proposed scope of work.

The area of potential effects (APE) for the project consists of the proposed

construction area and the first tier of properties along those segments of the project

receiving new sidewalks. Because all work will occur within areas previously disturbed

by road and associated construction within the existing right of way, it is unlikely that

the APE contains intact, significant archaeological resources. No historic structures

are located within the APE.

The finding of this office is that there will be no historic properties affected by the

project as currently proposed. If the project scope changes, please provide our office

with the revised information and we will conduct an additional review.

Sincerely,

Craig Johnson

Archaeologist

Cultural Resources Unit (CRU)

cc: MnDOT CRU Project File

1

Gina Aulwes

From: Alcott, Jason (DOT) <[email protected]>Sent: Wednesday, August 19, 2015 11:10 AMTo: Gina AulwesCc: Reihl, Gary (DOT); Moynihan, Debra (DOT)Subject: S.P. 040-637-002 - ESA (Section 7) - Determination of No Effect

No Effect Determination S.P. 040-637-002, North 4th Street and South and North 5th Street Sidewalk Construction City of Le Sueur, Le Sueur County In response to your request, the above referenced action has been reviewed for potential effect to federally-listed threatened, endangered, proposed, candidate species and listed critical habitat. As a result of this review, a determination of no effect has been made. Federally-Listed Species/Designated Critical Habitat in the Action Area Section 7 of Endangered Species Act of 1973, as amended (Act), requires each Federal agency to review any action that it funds, authorizes or carries out to determine whether it may affect threatened, endangered, proposed species or listed critical habitat. Federal agencies (or their designated representatives) must consult with the U.S. Fish and Wildlife Service (Service) if any such effects may occur as a result of their actions. Consultation with the Service is not necessary if the proposed action will not directly or indirectly affect listed species or critical habitat. If a federal agency finds that an action will have no effect on listed species or critical habitat, it should maintain a written record of that finding that includes the supporting rationale. According to the official County Distribution of Minnesota’s Federally-Listed Threatened, Endangered, Proposed, and Candidate Species list (revised in June 2015), maintained by the Service, the project county is within the distribution range of the following:

Le Sueur

Northern long-eared bat Myotis septentrionalis

Threatened Hibernates in caves and mines - swarming in surrounding wooded areas in autumn. Roosts and forages in upland forests during spring and summer.

Potential Impacts to Northern Long-Eared Bat Habitat

Amount of Tree Removal Anticipated

Potential Impacts to NLEB Hibernacula

Approximately 12 trees will be removed as part of the project

None Anticipated

Based on the information that you provided and the nature of the activities proposed, it has been determined that no further action under Section 7 of the Act is required. However, if information becomes available indicating that federally-listed species or designated critical habitat may be affected, please contact this office and consultation with the Service will be initiated if necessary.

Jason Alcott Minnesota Department of Transportation Office of Environmental Stewardship 395 John Ireland Boulevard St. Paul, MN 55155 Phone: 651-366-3605 Email: [email protected]

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www.mndnr.gov AN EQUAL OPPORTUNITY EMPLOYER

August 14, 2015 [Transmitted via Electronic Mail] Gina Aulwes Bolton & Menk, Inc. 12224 Nicollet Ave Burnsville, MN 55337 Dear Ms. Aulwes, The DNR Division of Ecological and Water Resources has determined that we do not need to review the proposed Le Sueur Sidewalk Reconstruction project. Given the nature and location of the project, we do not believe it would result in a significant impact to threatened or endangered species or critical habitats, and as such would not trigger the preparation of an Environmental Impact Statement under the National Environmental Policy Act. We further believe that such activities would be in compliance with Minnesota’s Endangered Species Statute (Minnesota Statutes, section 84.0895) and associated Rules (Minnesota Rules, part 6212.1800 to 6212.2300 and 6134). Please contact me if you have any questions or concerns about this decision. Thank you for your interest in preserving Minnesota's rare natural resources. Sincerely,

Samantha Bump Natural Heritage Review Specialist

Minnesota Department of Natural Resources Division of Ecological and Water Resources, Box 25

500 Lafayette Road

St. Paul, Minnesota 55155-4025

Phone: (651) 259-5091 E-mail: [email protected]

Documents

CITY OF LE SUEUR REQUEST FOR COUNCIL ACTION