Le Sueur County, MNTuesday, January 28, 2014

Board Meeting

Item 1

9:00am Agenda and Consent Agenda

Minutes and Summary Minutes from January 21, 2014 and Minutes from the January 14, 2014 German Jefferson Sewer District Public Hearing

Staff Contact:

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Minutes of German - Jefferson Sewer District Le Sueur County Board Public Hearing

January 14, 2014

The Le Sueur County Board of Commissioners acting as the German-Jefferson Sewer Board met in special session on Tuesday, January 14, 2014 at 7:00 p.m. at the Le Sueur County Environmental Services Building in Le Center, Minnesota. Those members present were: Steve Rohlfing, Joe Connolly, Dave Gliszinski, John King and Lance Wetzel. County staff present included Darrell Pettis, Kathy Brockway, Michelle Mettler and Amy Beatty. Peter Miller from Wenck and Associates and Adam Ripple from Rinke Noonan were also present.

Chair Rohlfing called the meeting to order at 7:00 p.m.

Peter Miller reviewed Section 4.0, Summary and Next Steps, from the 2013 Jefferson - German Septic Inventory Project Final Report. Highlights included:

754 SSTS are known to exist in the District 344 or 46% of the SSTS had a compliance inspection completed. Of the systems that were inspected, 140 or 41% of the SSTS are non-compliant. From the UAND; 409 or 54% are estimated or known to be compliant, 346 or 46% are

estimated or known to be non-compliant or imminent health threats.

Adam Ripple, attorney from the Rinke-Noonan law firm presented the Draft Ordinance Providing for the inspection of Subsurface Sewage Treatment Systems within the German-Jefferson Subordinate Service District.

Chair Rohlfing requested comments from the public. The Board received comments from 21 landowners in the district. The following is a brief synopsis of the comments:

My system has failed, please construct of community system. Prices will rise in the future, do sooner than later. Treat all county residents the same as District residents. Extend the time. Discussion on 31" vs. 36" and the 15% separation reduction allowed by the state. Compliance inspections should be required county wide. Not just lakes. Voluntary program, inspections should be required for all district residents. Opposed to community project. Only 50% participated, what about the other 50%? 70% wanted inventory. The cost of systems in other parts of the state are cheaper. Some systems were compliant but now are not compliant. The cost per month in Sioux Lane is $6.00 One time fix. Are holding tanks a long term fix or will they not be an option. Everybody should upgrade on their own.

On motion by Connolly, seconded by King and unanimously approved, the Board adjourned the meeting at 8:20 p.m.

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ATTEST: _____________________________ _______________________________ Le Sueur County Administrator Le Sueur County Chairman

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Minutes of Le Sueur County Board of Commissioners MeetingJanuary 21, 2014

The Le Sueur County Board of Commissioners met in regular session on Tuesday, January 21, 2014 at 9:00 a.m. in the Courthouse at Le Center, Minnesota. Those members present were: Steve Rohlfing, Lance Wetzel, Dave Gliszinski, John King and Joe Connolly. Also present were Darrell Pettis and Brent Christian.

On motion by Connolly, seconded by Wetzel and unanimously approved, the Board approved the amended agenda for the business of the day.

On motion by King, seconded by Gliszinski and unanimously approved, the Board approved the consent agenda:

● Approved the January 7, 2014 County Board Minutes and Summary Minutes

Sue Rynda, Human Services Director, appeared before the Board to give the monthly Human Services Report. This presentation covered Finance, Income Maintenance, Child Support, Family Services, and Mental Health.

Ms Rynda presented the 2013 Review of the Human Services Department.

The following bids were received for the replacement of two vehicles for Human Services:

2013 Grand Caravan SE New Prague Auto Group $21,000.002013 Dodge Journey SE New Prague Auto Group $21,477.002013 Ford Edge SE New Prague Auto Group $23,473.00

used 2012 Ground Caravan SXT Factor Motors $18,995.00used 2013 Ford Escape Factor Motors $22,900.00

On motion by King, seconded by Wetzel and unanimously approved, the Board authorized the following purchases: 2013 Grand Caravan SE New Prague Auto Group $21,000.00

less trade of 2007 Grand Caravan (approx) $-3,500.00$17,500.00

2013 Dodge Journey SE New Prague Auto Group $21,477.00less trade of 2008 Impala (approx) $-4,500.00

$16,997.00

On motion by Connolly, seconded by Gliszinski and unanimously approved, the Board authorized the Chair to sign the Home and Community Base Waiver Service Contract between Le Sueur County and Alee Services for January 1, 2014 to December 31, 2014.

On motion by Gliszinski, seconded by King and unanimously approved, the following cases and claims were approved: Soc Serv: $224,317.88

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Financial: $ 47,077.95 Collaborative: $ 300.00

Scott Gerr, MIS Director came before the Board with two items for discussion and approval.

On motion by King, seconded by Gliszinski and unanimously approved, the Board approved the purchase of 25 laptops for Public Health from GovConnection APC Connection Co. in the amount of $26,616.00.

On motion by Wetzel, seconded by Connolly and unanimously approved, the Board approved the copier lease from Copier Business Solutions in the amount of $1,626.97 per month for 39 months.

Cindy Westerhouse, Human Resources Director came before the Board with numerous items.

Judge Michael Baxter swore in Dave Tietz who was appointed as Sheriff upon the retirement of Tom Doherty as of January 31, 2014.

On motion by Connolly, seconded by Wetzel and unanimously approved, the Board granted David Tietz, County Sheriff, leave of absence from his prior position as Chief Deputy Sheriff in the Sheriff's Office, effective February 1, 2014.

On motion by Gliszinski, seconded by Connolly and unanimously approved, the Board granted Brett Mason, Chief Deputy Sheriff, leave of absence from his prior position as Deputy Sheriff in the Sheriff's Office, effective February 1, 2014.

The Board recognized Tom Doherty's service to Le Sueur County. Tom will retire as County Sheriff on January 31, 2014 and has been with Le Sueur County since January 1977.

The Employee Recognition Committee and the Le Sueur County Commissioners wish to recognize the following employees celebrating their significant length of service anniversaries:

John Gramling Sheriff's Office 5 yearsPaula Orcutt Public Health 10 yearsBob Vollmer Sheriff's Office 25 yearsMaureen Tuma Recorder's Office 30 yearsDon Reak Parks Department 35 years

On motion by Wetzel, seconded by King and unanimously approved, the Board transferred Jeff Gilhousen to a full time Deputy Sheriff in the Sheriff's Office, as a Grade 10, Step 5 at $24.12 per hour, effective January 22, 2014.

On motion by Gliszinski, seconded by Connolly and unanimously approved, the Board promoted Scott O'Brien to a full time Deputy Sheriff in the Sheriff's Office, as a Grade 10, Step 5 at $24.12 per hour effective February 10, 2014

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On motion by King, seconded by Wetzel and unanimously approved, the Board approved the posting for a full time Jailer/Dispatcher in the Sheriff's Office, as a Grade 6, Step 1 at $16.57 per hour.

On motion by Gliszinski, seconded by King and unanimously approved, the Board approved the recommendation to advertise for two part time Jailer/Dispatchers in the Sheriff's Office, as a Grade 6, Step 1 at $16.57 per hour.

On motion by Wetzel, seconded by Connolly and unanimously approved, the Board authorized the posting for a full time Deputy Sheriff in the Sheriff's Office, as a Grade 10, Step 1 at $20.92 per hour.

On motion by King, seconded by Gliszinski and unanimously approved, the Board authorized the advertisement for two part time Deputy Sheriffs in the Sheriff's Office, as a Grade 10, Step 1 at $20.92 per hour.

On motion by Connolly, seconded by Wetzel and unanimously approved, the Board approved the hiring of Jamie Kriha as a full time Highway Maintenance Worker, in the Highway Department, as a Grade 6, Step 1 at $16.57 per hour, effective January 27, 2014.

On motion by King, seconded by Gliszinski and unanimously approved, the Board approved the hiring of Cheryl Dodds as a full time Agency Social Worker in Human Services, as a Grade 10, Step 1 at $20.92 per hour, effective January 27, 2014.

On motion by Wetzel, seconded by King and unanimously approved, the Board approved the hiring of Paula Wood as a part time Homemaker in Public Health as a Grade 1, Step 1 at $12.38 per hour, effective January 27, 2014.

On motion by King, and seconded by Gliszinski and unanimously approved, the Board appointed Cindy Westerhouse, Human Resources Director, to the South Central Service Cooperative Board of Directors for a two-year term, January 2014 to January 2016.

On motion by Connolly, seconded by King and unanimously approved, the Board appointed Cindy Westerhouse, Human Resources Director, as a trustee for the Le Sueur County 457b Deferred Compensation Plan, effective January 22, 2014.

On motion by King, and seconded by Wetzel and unanimously approved, the Board appointed Kim Fillmore, Payroll and Benefits Specialist, as a trustee for the Le Sueur County 457b Deferred Compensation Plan, effective January 22, 2014.

On motion by Wetzel, and seconded by Gliszinski and unanimously approved, the Board set the 2014 Minimum and Actual salaries, pursuant to Minnesota Statute 386.015, for the following Le Sueur County elected officials:

County Sheriff - Minimum $82,600 Actual $96,450County Auditor/Treasurer - Minimum $72,588 Actual $87,007

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County Attorney - Minimum $68,913 Actual $88,237County Recorder - Minimum $54,246 Actual $62,565

Don Reak, Parks Director came before the Board with three requests for Board action.

On motion by King, seconded by Gliszinski and unanimously approved, the Board approved the payment of $17,000.00 to the Ney Environmental Education Foundation to be used for day to day operations.

On motion by King, seconded by Wetzel and unanimously approved, the Board approved the payment of $42,200.00 to the Ney Environmental Education Foundation. These funds will be used by NEEF to fund a full time director and two part time staff.

On motion by Connolly, seconded by Gliszinski and unanimously approved, the Board approved the request for a Caretaker at Richter's Woods Park.

Becky Pollock presented the July 1, 2012 to June 30, 2013 Ney Environmental Education Foundation Annual Report to the Board.

Pam Simonette, Auditor - Treasurer appeared before the Board with four items for the Board's consideration.

On motion by King, seconded by Wetzel and unanimously approved, the Board authorized the purchase of the Treasurer's Financial Package and Cash Register plus training, maintenance and support from MCCC in the amount of $14,120.

On motion by Gliszinski, seconded by Connolly and unanimously approved, the Board approved the 2013 Interest Report as submitted by Pam Simonette Auditor – Treasurer.

On motion by Connolly, seconded by Gliszinski and unanimously approved, the Board approved the County Credit Card Application for Shayne Bender, County Assessor. .On motion by Wetzel, seconded by King and unanimously approved, the Board approved the Authorization to Proceed between Le Sueur County and Schneider Corp. to implement Beacon Point and Pay Integration Development and Online Tax Payment module in the amount of $2,100.

Jim McMillen, Building and Grounds Director came before the Board with the Roof Inspection Contract to be approved.

On motion by Connolly, seconded by King and unanimously approved, the Board approved the TECTA America' Roof Housekeeping, Maintenance Repair and Care Agreement.

Darrell Pettis, Administrator/Engineer came before the Board with several items for discussion and approval.

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On motion by Wetzel, seconded by King and unanimously approved, the Board approved the following Five Year Bridge Plan Resolution:

FIVE YEAR BRIDGE PLAN

WHEREAS, Le Sueur County has determined that the following bridges have sufficiency ratings less than 80. These bridges are on County State Aid Highways, County Roads, Township Roads, and City Streets. These bridge replacements are a high priority and require replacement or rehabilitation within the next five years.

EXISTING 2012 NEW

ROADBRIDGE

#Suff

Rating DeficientBRIDGE

# PROJECT #Program

Year7 7297 39.7 SD 40J28 40-607-006 2014

T-124 L0201 44.4 SD 40526 40-599-022 201433 92723 63.1 SD 40J24 40-633-007 201452 L8751 35 SD ? 40-652-003 2015

T-194 L5907 38.9 SD 40J30 40-599-022 2015CITY 4358 49 SD 40525 40-597-04 2016

WHEREAS, local roads play an essential role in the overall state transportation system. Local bridges are a critical component of the local road system, and

WHEREAS, state support for the replacement and the rehabilitation of local bridges continues to be crucial to maintaining the integrity of the local road system and is necessary for the County, Townships, and Cities to program bridge replacements of the structures with sufficiency ratings less than 80, and

WHEREAS, Le Sueur County intends to proceed with the replacement and rehabilitation of these bridges as soon as possible when the State Transportation Bond Funds are available, and

WHEREAS, Le Sueur County commits that it will proceed with the design and contact documents for these bridges immediately after being notified that funds are available in order to schedule construction within one year of notification.

On motion by King, seconded by Connolly and unanimously approved, the Board appointed Katha Chamberlain and Sally Olson to the Le Sueur - Waseca Library Board.

The Board discussed public comments that were received at the January 14, 2014 German-Jefferson Sewer Board Public Hearing on the proposed adoption of the Ordinance Providing for the Inspection of Subsurface Sewage Treatment Systems within the German-Jefferson Subordinate Service District.

The date of Inspection and Report shall be changed to December 31, 2015. The second sentence of Section 6 is deleted information on State Rules on the inspection

of SSTS will be added. Sections 7, 8 and 9 will be change to be consistent with the above changes.

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At 11:49 a.m. the Board went into Closed Session, Attorney - Client Privilege 13D.01 (3) to discuss pending litigation. Members present at the meeting were Commissioners Gliszinski, King, Wetzel, Connolly and Rohlfing. Others present included Kathy Brockway, Brent Christian and Darrell Pettis.

At 12:15 p.m. King moved and Wetzel seconded, and unanimously approved, the meeting was reopened to the public.

Attorney Christian informed the Board about the process that must be followed if the Board desires to change the County Attorney from a part-time to a full-time County Attorney. No Board action was taken.

On motion by Wetzel, seconded by Gliszinski and unanimously approved, the following claims were approved for payment:

Warrant # Vendor Name Amount

30298 A’Viands $ 7,719.3330299 Abdo, Eick & Meyers LLP $ 6,000.0030302 Anderson & Skubitz, PLLC $ 3,731.6730304 B & H Petroleum Equip. Inc. $ 2,118.2630314 Bolton & Menk Inc. $ 21,215.0030321 Cargill Inc. $ 17,702.8030325 Christian, Keogh, Moran & King $ 2,684.0830335 Erickson Engineering Co. LLC $ 4,267.5030346 Genesis $ 4,031.6730347 Govconnection Inc. $ 24,297.3030352 Havel Land Improvement $ 2,737.5030357 Huckle Media, LLC $ 5,535.0930360 Johnson Aggregates $ 3,413.8430370 Kris Engineering Inc. $ 4,936.0030372 Le Center Ambulance Service $ 2,500.0030377 Richard Lea $ 2,077.5030383 M-R Sign Co. Inc. $ 2,149.4830381 M.B. McGee P.A. $ 4,000.0030382 M.S. Excavating Inc. $ 9,395.0030387 Minn St. Admin ITG Telecom $ 2,840.0030404 Paragon Printing & Mailing Inc. $ 4,565.9830423 Sibley County Treasurer $ 10,790.7030430 Suel Printing Co. $ 5,824.6830439 Twist Op-Office Etc $ 4,545.8230441 Vision Solutions Inc. $ 6,946.88

127 Claims paid less than $2,000.00: $ 34,905.4825 Claims paid more than $2,000.00: $166,026.08152 Total all claims paid: $200,931.56

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On motion by Connolly, seconded by King and unanimously approved, the Board adjourned until Tuesday January 28, 2014 at 9:00 a.m

ATTEST: _____________________________ _______________________________ Le Sueur County Administrator Le Sueur County Chairman

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Summary Minutes of Le Sueur County Board of Commissioners MeetingTuesday January 21, 2013

This is only a summary publication per MN Statutes 375.12 and 331A.01 sub. 10. The complete minutes are on file in the Le Sueur County Administrator’s Office at 88 S Park Ave. Le Center, MN and are available at www.co.le-sueur.mn.us.

The Le Sueur County Board of Commissioners met in regular session on Tuesday, January 21, 2014 at 9:00am in the Commissioners Room in Le Center, Minnesota. Those members present were: John King, Dave Gliszinski, Lance Wetzel, Steve Rohlfing and Joe Connolly. Also present were Darrell Pettis and Brent Christian. ●The Board unanimously approved the amended agenda for the business of the day. (Connolly – Wetzel) ●The Board unanimously approved the consent agenda. (King - Gliszinski)

A. Approved the Minutes and Summary Minutes from the January 7, 2014 regular meeting.●Sue Rynda, Human Services Director, appeared before the Board to give the monthly Human Services Report. ●Ms Rynda presented the 2013 Review of the Human Services Department.●The following bids were received for the replacement of two vehicles for Human Services:

2013 Grand Caravan SE New Prague Auto Group $21,000.002013 Dodge Journey SE New Prague Auto Group $21,477.002013 Ford Edge SE New Prague Auto Group $23,473.00

used 2012 Ground Caravan SXT Factor Motors $18,995.00used 2013 Ford Escape Factor Motors $22,900.00●The Board authorized the following purchases: (King – Wetzel) 2013 Grand Caravan SE New Prague Auto Group $21,000.00

less trade of 2007 Grand Caravan (approx) $-3,500.00$17,500.00

2013 Dodge Journey SE New Prague Auto Group $21,477.00less trade of 2008 Impala (approx) $-4,500.00

$16,997.00●The Board authorized the Chair to sign the Home and Community Base Waiver Service Contract between Le Sueur County and Alee Services. (Connolly – Gliszinski)●The following cases and claims were approved: (Gliszinski – King) Soc Serv: $224,317.88 Financial: $ 47,077.95 Collaborative: $ 300.00●Scott Gerr, Informational Technology Director came before the Board with two items for discussion and approval.●The Board approved the purchase of 25 laptops for Public Health from GovConnection APC Connection Co. in the amount of $26,616.00. (King – Gliszinski)●The Board approved the copier lease from Copier Business Solutions in the amount of $1,626.97 per month for 39 months. (Wetzel – Connolly)●Cindy Westerhouse, Human Resources came before the Board with numerous items.●Judge Michael Baxter swore in Dave Tietz who was appointed as Sheriff upon the retirement of Tom Doherty as of January 31, 2014.●The Board granted David Tietz, County Sheriff, leave of absence from his prior position as Chief Deputy Sheriff in the Sheriff's Office. (Connolly – Wetzel)

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●The Board granted Brett Mason, Chief Deputy Sheriff, leave of absence from his prior position as Deputy Sheriff in the Sheriff's Office. (Gliszinski – Connolly)●The Board recognized Tom Doherty's service to Le Sueur County. Tom will retire as County Sheriff on January 31, 2014 and has been with Le Sueur County since January 1977.●The Employee Recognition Committee and the Le Sueur County Commissioners wish to recognize the following employees celebrating their significant length of service anniversaries:John Gramling Sheriff's Office 5 yearsPaula Orcutt Public Health 10 yearsBob Vollmer Sheriff's Office 25 yearsMaureen Tuma Recorder's Office 30 yearsDon Reak Parks Department 35 years●The Board transferred Jeff Gilhousen to a full time Deputy Sheriff in the Sheriff's Office, as a Grade 10, Step 5 at $24.12 per hour. ((Wetzel – King)●The Board promoted Scott O'Brien to a full time Deputy Sheriff in the Sheriff's Office, as a grade 10, Step 5 at $24.12 per hour. (Gliszinski – Connolly)●The Board approved the posting for a full time Jailer/Dispatcher in the Sheriff's Office, as a Grade 6, Step 1 at $16.57 per hour. (King – Wetzel)●The Board approved the recommendation to advertise for two part time Jailer/Dispatchers in the Sheriff's Office, as a Grade 6, Step 1 at $16.57 per hour. (Gliszinski – King)●The Board authorized the posting for a full time Deputy Sheriff in the Sheriff's Office, as a Grade 10, Step 1 at $20.92 per hour. (Wetzel – Connolly)●The Board authorized the advertisement for two part time Deputy Sheriffs in the Sheriff's Office, as a Grade 10, Step 1 at $20.92 per hour. (King – Gliszinski)●The Board approved the hiring of Jamie Kriha as a full time Highway Maintenance Worker, in the Highway Department, as a Grade 6, Step 1 at $16.57 per hour. (Connolly – Wetzel)●The Board approved the hiring of Cheryl Dodds as a full time Agency Social Worker in Human Services, as a Grade 10, Step 1 at $20.92 per hour. (King – Gliszinski)●The Board approved the hiring of Paula Wood as a part time Homemaker in Public Health as a Grade 1, Step 1 at $12.38 per hour. (Wetzel – King)●The Board appointed Cindy Westerhouse, Human Resources Director, to the South Central Service Cooperative Board of Directors for a two-year term. (King – Gliszinski)●The Board appointed Cindy Westerhouse, Human Resources Director, as a trustee for the Le Sueur County 457b Deferred Compensation Plan. (Connolly – King)●The Board appointed Kim Fillmore, Payroll and Benefits Specialist, as a trustee for the Le Sueur County 457b Deferred Compensation Plan. (King – Wetzel)●The Board set the 2014 Minimum and Actual salaries, pursuant to Minnesota Statute 386.015, for the following Le Sueur County elected officials: (Wetzel – Gliszinski)County Sheriff - Minimum $82,600 Actual $96,450County Auditor/Treasurer - Minimum $72,588 Actual $87,007County Attorney - Minimum $68,913 Actual $88,237County Recorder - Minimum $54,246 Actual $62,565●Don Reak, Parks Director came before the Board with three requests for Board action.●The Board approved the payment of $17,000.00 to the Ney Environmental Education Foundation to be used for day to day operations. (King – Gliszinski)●The Board approved the payment of $42,200.00 to the Ney Environmental Education Foundation. (King – Wetzel)●The Board approved the request for a Caretaker at Richter's Woods Park. (Connolly – Gliszinski)

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●Becky Pollock presented the July 1, 2012 to June 30, 2013 Ney Environmental Education Foundation Annual Report to the Board. ●Pam Simonette, Auditor - Treasurer appeared before the Board with four items for the Board's consideration.●The Board authorized the purchase of the Treasurer's Financial Package and Cash Register plus training, maintenance and support from MCCC in the amount of $14,120. (King – Wetzel)●The Board approved the 2013 Interest Report as submitted by Pam Simonette Auditor – Treasurer. (Gliszinski – Connolly)●The Board approved the County Credit Card Application for Shayne Bender, County Assessor. (Connolly – Gliszinski)●The Board approved the authorization to Proceed between Le Sueur County and Schneider Corp. to implement Beacon Point and Pay Integration Development and Online Tax Payment module in the amount of $2,100. (Wetzel – King)●Jim McMillen, Building and Grounds Director came before the Board with the Roof Inspection Contract to be approved.●The Board approved the TECTA America' Roof Housekeeping, Maintenance Repair and Care Agreement. (Connolly – King)●Darrell Pettis, Administrator/Engineer came before the Board with several items for discussion and approval.●The Board approved the Five Year Bridge Plan Resolution. (Wetzel – King)●T he Board appointed Katha Chamberlain and Sally Olson to the Le Sueur - Waseca Library Board. (King – Connolly)●The Board discussed public comments that were received at the January 14, 2014 German-Jefferson Sewer Board Public Hearing on the proposed adoption of the Ordinance Providing for the Inspection of Subsurface Sewage Treatment Systems within the German-Jefferson Subordinate Service District. ●At 11:49 a.m. the Board went into Closed Session, Attorney - Client Privilege 13D.01 (3) to discuss pending litigation. Members present at the meeting were Commissioners Gliszinski, King, Wetzel, Connolly and Rohlfing. Others present included Kathy Brockway, Brent Christian and Darrell Pettis●The meeting was reopened to the public at 12:15pm. (King – Wetzel)●Attorney Christian informed the Board about the process that must be followed if the Board desires to change the County Attorney from a part-time to a full-time County Attorney. No Board action was taken. ●The following claims were approved for payment: (Wetzel – Gliszinski)127 Claims paid less than $2,000.00: $ 34,905.4825 Claims paid more than $2,000.00: $166,026.08152 Total all claims paid: $200,931.56

●The Board adjourned until Tuesday January 28, 2014 at 9:00 a.m. (Connolly – King) ATTEST: Le Sueur County Administrator Le Sueur County Chairman

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