# Chapter 2 : PowerPoint Presentation

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Chapter 2 : PowerPoint Presentation GO! with Microsoft Excel 2007 Comprehensive 1e - Original Chapter 2 Chapter 2 Using Multiple-Sheet Workbooks. Objectives. Work with a Multiple-Sheet Workbook Enter a Series Copy and Paste Cell Contents Copy and Paste with the Office Clipboard - PowerPoint PPT Presentation

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Chapter 2: PowerPoint Presentation GO! with Microsoft Excel 2007 Comprehensive 1e - Original Chapter 2

Chapter 2Using Multiple-Sheet Workbooks

with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#

1ObjectivesWork with a Multiple-Sheet WorkbookEnter a SeriesCopy and Paste Cell ContentsCopy and Paste with the Office ClipboardTotal the Worksheet Range and Enter a Grand Totalwith Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#ObjectivesFormat a Multiple-Sheet Workbook GroupInsert Columns and Rows in Multiple WorksheetsCopy a WorksheetCreate Formulas with Absolute Cell References and Copy Formats

with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#ObjectivesFind and Replace Text and Hide andUnhide ColumnsConduct a What-If Analysis and UseStatistical FunctionsCreate Accurate Worksheets with Accuracy Tools with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Work with a Multiple-Sheet Workbook

By default, a workbook contains three worksheets.Worksheet tabsInsert Worksheet buttonNewly inserted worksheet (active)with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Figure 2.2 from pdf file

5Work with a Multiple-Sheet WorkbookBy right clicking you can: Rename worksheetsChange the color of the worksheet tabs You can use the tab scrolling buttons to navigate among worksheets.with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#

6Enter a SeriesA series is a group of related items.Example : Jan, Feb, March or 5, 10, 15 Auto Fill: refers to a feature that completes a series. AutoFill enables you to extend a series of values into adjacent cells.

with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Enter a Series

Start withAuto Fill generates this series:JanFeb, Mar, Apr . . .JanuaryFebruary, March, April . . . MondayTuesday, Wednesday, Thursday . . . Quarter 1Quarter 2, Quarter 3, Quarter 4 . . .1st Period2nd Period, 3rd Period, 4th Period . . .10:10 AM11:10 AM, 12:10 PM, 1:10 PM . . .with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Copy and Paste Cell ContentsData from cells and groups of cells can be copied to:Other cells in the same worksheetOther sheets in the same workbook Sheets in another workbook with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Copy and Paste Cell Contents Copy and paste duplicates the cell contents.If you prefer to move the cell contents, use the Cut button instead of the Copy button. The Cut command removes the contents from the source.

with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Copy and Paste with the Office ClipboardThe Office Clipboard:Is temporary storageHolds up to 24 itemsHolds multiple text and graphical items from different Office applicationsClipboard contents can be placed into other Office documents.with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Copy and Paste with the Office ClipboardClipboard task pane: an area at the left of your screen used to collect copied data.

Clipboard task paneClipboard group on RibbonClipboard Dialog Box Launcherwith Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Figure 2.23 from pda file

12Total the Worksheet Range and Enter a Grand TotalExcel is designed for numeric data and to provide totals of that data.Select the range of data and use the SUM button. Excel reviews formulas.If an error is suspected, a green triangle an error indicatoris placed in the upper-left corner of the cell to indicate a potential error.

with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Format a Multiple-Sheet Workbook GroupWhen worksheets are grouped, formats applied in the active worksheet are also applied to all the worksheets that are grouped.Grouping Specific worksheets:To select adjacent worksheets, click one sheet tab and press Shift while you click the last sheet tab you want to group.

with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Insert Columns and Rows in Multiple WorksheetsColumns and rows can be inserted into a worksheet or group of worksheets.Relative cell references in formulas adjust to reflect the new location.If Excel detects a possible error, an error indicator displays in the cell.with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Insert Columns and Rows in Multiple WorksheetsWhen a column is inserted, the existing columns move one column to the right.

Insert Options buttonInserted columnwith Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Figure 2.35 from pdf file

16Copy a Worksheet

Excel allows you to copy the contents of one worksheet to another worksheet.You can specify which workbook the worksheet will be placed into and the location within the workbook.with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Copy a Worksheet

Right click on the tab of the sheet you wish to copy.On the shortcut menu click Move or Copy.

Active worksheetName of worksheet that new worksheet will be placed beforeClick to create a copy of thecurrent worksheet.with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Figure 2.43 from pdf file

18Copy a WorksheetIf you do not click Create a copy, the worksheet will be moved to a new location.It will be deleted from the source location. If you want the worksheet in two locations, be sure to create a copy of it.with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Create Formulas with Absolute Cell References and Copy FormatsRelative cell referenceIf the position of the cell that contains the formula changes, the reference is changed. If you copy the formula across rows or down columns, the reference automatically adjusts. with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Absolute cell referenceFormula always remains the same.To create, type a dollar sign (\$) to the left of the column letter and row number of the cell reference\$A\$1.The shortcut to change a cell reference to an absolute is the function key F4.Create Formulas with Absolute Cell References and Copy Formatswith Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Find and Replace Text and Hide and Unhide Columns

Find & Select buttonFind & Replace dialog boxExcel replaces with this text.Excel searches for this text.with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Figure 2.47

22To Undo an action:Click Undo on the Quick Access toolbar.Alternatively, press Ctrl + Z.

Find and Replace Text and Hide and Unhide Columns

with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#You can hide rows or columns in Excel.Hidden rows and columns are not deleted.Hiding allows you to print a worksheet without showing unnecessary or confidential data.

Find and Replace Text and Hide and Unhide Columnswith Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Find and Replace Text and Hide and Unhide Columns

Solid line indicates hidden column.Column C hiddenwith Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Figure 2.51

25Conduct a What-If Analysis and Use Statistical FunctionsWhat-if scenarios can help you answer questions. What-if also can project future values. You can change cell values and Excel recalculates the results. Thus, you see what would happen if you tried different values.with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Conduct a What-If Analysis and Use Statistical FunctionsStatistical functions are a group of functions that calculate values.Statistical functions are used to calculate various statistics about a group of numbers.Examples: MIN, MAX, AVGwith Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Conduct a What-If Analysis and Use Statistical Functions

Formulas tabInsert Function buttonInsert Function dialog boxList of functionswith Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Figure 2.52

28Create Accurate Worksheets with Accuracy ToolsData and formulas in a workbook must be 100 percent correct.Excel has tools to help identify potential errors.An Alert dialog box displays messages to warn of errors.with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Create Accurate Worksheets with Accuracy Tools

Alert dialog boxInformation about errorwith Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Figure 2.61 from pdf file

30Create Accurate Worksheets with Accuracy ToolsExcel helps identify potential formula errors. Data entry errors cannot be detected.Excel alerts you to potential errors by displaying an error value.Error values begin with a number sign (#) followed by the error name.with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Create Accurate Worksheets with Accuracy ToolsError ValueDescription#N/AOccurs when a value is not available to a function or a formula.#NAME?Occurs when Excel doesnt recognize text in a formula.#NULL!Occurs when an intersection of two areas is included in the formula but the areas do not intersect.#REF!Occurs when a cell reference is not valid.#VALUE!Occurs when the wrong type of argument or mathematical symbolan operandsuch as + or is used.#DIV/0Occurs when a number is divided by zero (0).

#NUM!Occurs with invalid numeric values in a formula or function.with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Create Accurate Worksheets with Accuracy ToolsExcel also uses error indicators to indicate a potential error in a formula.Error indicators are green triangles placed in the upper left corner of the cell.

with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Create Accurate Worksheets with Accuracy Tools

Error indicatorsgreen triangles in cells with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Figure 2.30

34Create Accurate Worksheets with Accuracy ToolsAnother accuracy tool is the Error Checking button. The Error Checking button is context-sensitive and displays different correction options.To review a ScreenTip, point to the Error Checking button.

with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Create Accurate Worksheets with Accuracy ToolsYou can correct or ignore any error.After you review an error and indicate the formula is correct, the error indicator is removed from the cell.You can remove multiple error indicators from selected adjacent cells at the same time.with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Covered ObjectivesWork with a Multiple-Sheet WorkbookEnter a SeriesCopy and Paste Cell ContentsCopy and Paste with the Office ClipboardTotal the Worksheet Range and Enter a Grand Totalwith Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Covered ObjectivesFormat a Multiple-Sheet Workbook GroupInsert Columns and Rows in Multiple WorksheetsCopy a WorksheetCreate Formulas with Absolute Cell References and Copy Formats

with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#Covered ObjectivesFind and Replace Text and Hide andUnhide ColumnsConduct a What-If Analysis and UseStatistical FunctionsCreate Accurate Worksheets with Accuracy Tools with Microsoft Excel 2007 Comprehensive 1e 2008 Pearson Prentice Hall#