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AIM Business Flow Accelerators BR.100 APPLICATION SETUP - PROCURE TO PAY <Company Long Name> Procure to Pay Author: E-Business Integration Solutions Creation Date: December 5, 2005 Last Updated: December 5, 2005 Document Ref: <Document Reference Number> Version: 2.0. Approvals: <Approver 1> <Approver 2> Copy Number _____

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Page 1: BR100 Application Setup Procure to Pay 0

AIM Business Flow Accelerators

BR.100 APPLICATION SETUP - PROCURE TO PAY

<Company Long Name>

Procure to Pay

Author: E-Business Integration Solutions

Creation Date:December 5, 2005

Last Updated: December 5, 2005

Document Ref: <Document Reference Number>

Version: 2.0.

Approvals:

<Approver 1>

<Approver 2>

Copy Number _____

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Document Control

Change Record

1

Date Author Version Change Reference

20-Sep-02

E-Business Integration Solutions

1.0 No Previous Document

5-Feb-03 Frank Deming 2.0 Updated for final 11.5.8 release changes

Reviewers

Name Position

Distribution

Copy No.

Name Location

1 Library Master Project Library2 Project Manager34

Note to Holders:

If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes.

If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.

Procure to Pay File Ref: 30742237.doc (v. 2.0 )

Application Setup Control Sheet – Internet Procurement ii of 35

Doc Ref: <Document Reference Number> December 5, 2005

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BR.100 Application Setup - Procure to Pay

Contents

Document Control ....................................................................................... ii

Application Setup Control Sheet – Internet Procurement ............................ 1

Setup Notifications Tab on Welcome Page ................................................. 4

SA: Profile Options / Set Profile Options ..................................................... 6

HR: Define People (Employees - US) ......................................................... 10

SA: Define Descriptive Flexfield Structure/Segment - Item Categories .... 11

PO: iProcurement DFF Category Value ..................................................... 13

PO: Enter Blanket Purchase Agreement Data .......................................... 15

PO: Send Notifications for Purchasing Documents ................................... 21

POR: Configure Account Attributes .......................................................... 22

POR: Configure Account Regions ............................................................ 23

POR: Run Rebuild Catalog Item InterMedia Index .................................... 25

POR: Classification and Item Data / Extract Classification and Item Data 26

POR: eContent Management / Map Categories ........................................ 28

POR: eContent Management / Build Table of Contents ............................ 29

Open and Closed Issues ............................................................................ 31

Open Issues ......................................................................................... 31 Closed Issues ....................................................................................... 31

Procure to Pay File Ref: 30742237.doc (v. 2.0 )

Application Setup Control Sheet – Internet Procurement iii of 35

Doc Ref: <Document Reference Number> December 5, 2005

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Application Setup Control Sheet – Internet Procurement

Doc Ref: <Document Reference Number> December 5, 2005

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Environment Name: Machine: Type (definition, execution, or both):

WorkflowSubWorkflow Name

Setup Task Responsibility Due Date QA Responsibility QA Due Date

Signature Approval

Setup Personal Home Page

Setup Notifications Tab on Welcome Page

Preferences

Setup System Administration

SA: Profile Options / Set Profile Options

System Administrator

CA: Define Descriptive Flexfield Structure/Segment - Item Categories

System Administrator

Setup Oracle Purchasing

PO: iProcurement DFF Category Value

Purchasing Super User

PO: Enter Blanket Purchase Agreement Data

Purchasing Super User

PO: Send Notifications for Purchasing Documents

Purchasing Super User

Setup Self-Service Web Application Forms

POR: Configure Account Attributes

AK Developer

POR: Configure Account Regions

AK Developer

Setup Internet Procurement

POR: Run Rebuild Catalog Item InterMedia Index

Purchasing Super User

POR: Classification and Item Data / Extract Classification and Item Data

Purchasing Super User

POR: eContent Management / Map Categories

Catalog Administrator

POR: eContent Management / Build

Catalog Administrator

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The user id for all steps in this document is SETUPUSER and the password is WELCOME.

Note: If this is the first time you've logged in the password will be welcome1, please change it to welcome.

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Setup Notifications Tab on Welcome Page

Login Page>Personal Home Page

FormName Personal Home Page

<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Workflow creates messages regarding the processing of documents in the system. These messages are communicated to users by way of the welcome or Portal page (the first page you seen after you have logged in). The steps below detail how to add a tab to the welcome page and how to add the Worklist to the new tab:

Adding a Tab for Worklist

Prerequisite: All users that will be creating new tabs on the welcome page must have the “Preferences” Responsibility added to their user name. Please refer to the BR.100 Core Applications Setup document regarding assigning responsibilities to users.

1) Log in to the applications – PROCUREMENT/WELCOME

2) Create a “Notifications” tab.

1. At the “Welcome” page, click on the Create and Modify Pages icon ( )

2. Click .

3. Enter “Notifications” as the name of the new page.

4. Click OK.

3) Attach the ‘Worklist’ to the new tab.

1. Select the 'Notifications' tab

2. Click .

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3. On the left side, highlight 'Worklist.' Click on the “>” button to move ‘Worklist’ from the 'Available Plugs' to 'Plugs in current region.'

4. Click .

4) Click .

5) The ‘Worklist’, of the user’s notifications should appear on this tab

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SA: Profile Options / Set Profile Options

System Administrator>Profile>System

FormName System Profile Values<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority (H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: You can use this form to set the value for each profile option to specify how Internet procurement controls access to and processes data.

System Profile Values

Profile Site Application Responsibility User

Attachment File DirectoryBlank

ICX: Date Format MaskDD-MON-RRRR

ICX: Days Needed By2

ICX: DateLanguageAmerican English

ICX: LanguageAmerican English

ICX: Limit Connect1000

ICX: Limit Time4

ICX: Match case LOVChecked

ICX: Match case ViewUnchecked

ICX: Override Location FlagYes

ICX: Override RequestorNo

ICX: Requisition Server/eel0pa.oracle.com:80

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Profile Site Application Responsibility User

ICX:Allow Funds OverrideNo

POR: Amount Based Services Line Type

Svcs-Amt

POR: Approved Pricing OnlyNo

POR: CA Certificate File NameBlank

POR: Cleanup Thread IntervalBlank

POR: DebuggingNo

POR: Distribution Lines RegionBlank

POR: Emergency RequisitionsYes

POR: Goods Line TypeGoods

POR: Parallel Routing AllowedNo

POR: Preferences – Deliver to Location

Blank

POR: Preferences – Expenditure TypeBlank

POR: Preferences – ProjectBlank

POR: Preferences – RequestorBlank

POR: Preferences – Selected Items Default to Inventory

Blank

POR: Preferences - SubInventoryBlank

POR: Preferences - TaskBlank

POR: Proxy Server NameBlank

POR: Proxy Server PortBlank

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Profile Site Application Responsibility User

POR: Rate Based Services Line TypeSvcs - Quantity

POR: Systems Approvers are Mandatory

Yes

POR: Use Sequence for RequisitionsNo

POR: Default Currency Conversion Rate

Corporate

POR: Edit Accounts RegionPOR_BILLING_CHARGE_ACCOUNT_R

POR: Enable Requisition Line Customization

Blank (default is “Yes”)

POR: Help PathBlank

POR: ITEM PIC FILE PATHBlank

POR: ITEMS DISPLAY NUMBlank

POR: Java Virtual PathOA_JAVA_SERV

POR: Load Auto CategoryNo

POR: Multiple Accounts RegionPOR_BILLING_MULT_CHARGE_AC_R

POR: My Profile-Charge Acct Seg (10 – 21)

Blank

POR: One Time LocationBlank

POR: Preferences – Expenditure Item Date

Blank

POR: Preferences – Expenditure OrgBlank

POR: Rows Display NumBlank

POR: Result Set Size10

POR: SSP Version5

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Profile Site Application Responsibility User

POR: SSP4 InstalledYes

POR: Select Inventory Replenishment Lines for Confirm Receipts

No

POR: Servlet Virtual Pathoa_servlets

POR: Load Auto AttribYes

POR: Load Auto RootYes

POR_TEMP_CATALOG_FILES/eel0pa/applcsf/out

ECE: Output File Path/eel0pa/applcsf/out

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HR: Define People (Employees - US)

The following lists the information needed to add default Purchasing information for Procurement, User.

US HRMS Manager> People > Enter and Maintain

FormName People

Query Procurement, User in People form

Assignment

tab Purchase Order Information

Last First Set of Books

Default Expense Account

SOB200_US Procurement User SOB200_

US20.600.605900.00.000.00000

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SA: Define Descriptive Flexfield Structure/Segment - Item Categories

System Administrator > Application > Flexfield > Descriptive > Segments

FormName Descriptive Flexfield Segments<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this form to define segment values.

Application Flexfield Title

Oracle Inventory Item categories

Freeze Flexfield Definition Segment Separator

(-) Dash

Context FieldPrompt Default Value Reference Field Value Required Override Allowed (Display Content)

Fred Y

Context Field ValuesCode Name Description Enabled

Global Data Elements Global Data Elements Global Data Element Context Y

Note: Unfreeze the Flexfield definition

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SegmentsFormName Segments Summary (MUST USE ATTRIBUTE10)Number Name Window Prompt Column Value Set Displayed Enabled

10 Use in iProcurement Use in iProcurement ATTRIBUTE10 Y Y

Open

FormName SegmentsName Column Description Number Enabled Displayed

Use in iProcurement ATTRIBUTE10 1 Yes Yes

ValidationValue Set Description Default Type Default Value Required Security enabled Range

No

SizesDisplay size

50

Description Size50

Concatenated Description Size25

PromptsList of Values

Use in iProcurement? (Mark Y for Yes)

WindowUse in iProcurement? (Mark Y for Yes)

Note: Freeze the Flexfield definition

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PO: iProcurement DFF Category Value

Purchasing SuperUser>Setup>Items>Category CodesFormName Categories<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>Description: Use this form to establish which categories will be used in iProcurement.

Structure Name Category Description Inactive On Used in iProcurement? (Y only)

Item Categories CONSULTING.MISC Consulting YItem Categories CRM.MISC CRMItem Categories DEFAULT.DEFAULT DefaultItem Categories DESKTOPS.MISC Desktops YItem Categories ERP.MISC ERPItem Categories FINISHED GOODS.BOARDS Finished Goods BoardsItem Categories FINISHED GOODS.HARDWARE Finished Goods HardwareItem Categories FINISHED GOODS.MISC Finished Goods MiscItem Categories FINISHED GOODS.PERIPHERALS Finished Goods PeripheralsItem Categories LAPTOPS.MISC Laptops YItem Categories OFFCIE SUPPLIES.ACCESSORIES Office Supplies Accessories YItem Categories OFFCIE SUPPLIES.PAPER Office Supplies Paper YItem Categories OFFCIE SUPPLIES.PENS Office Supplies Pens YItem Categories OFFCIE SUPPLIES.STAPLERS Office Supplies Staplers YItem Categories RAW MATERIAL.BOARDS Raw Material BoardsItem Categories RAW MATERIAL.HARDWARE Raw Material HardwareItem Categories RAW MATERIAL.MISC Raw Material MiscItem Categories RAW MATERIAL.PACKAGING Raw Material PackagingItem Categories RAW MATERIAL.PERIPHERALS Raw Material PeripheralsItem Categories RAW MATERIAL.PLASTIC Raw Material PlasticItem Categories RAW MATERIAL.SHOP SUPPLIES Raw Material Shop SuppliesItem Categories SERVICE.MISC Service Misc YItem Categories SUBASSEMBLY.BOARDS Subassembly BoardsItem Categories SUBASSEMBLY.HARDWARE Subassembly HardwareItem Categories SUBASSEMBLY.MISC Subassembly MiscItem Categories SUBASSEMBLY.PERIPHERALS Subassembly PeripheralsItem Categories TEMPORARY SVC.CLERICAL Temporary Services Clerical YItem Categories TEMPORARY SVC.LEGAL Temporary Services Legal YItem Categories TEMPORARY SVC.TECHNICAL Temporary Serviced Technical Y

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Structure Name Category Description Inactive On Used in iProcurement? (Y only)

Item Categories TRAINING.MISC Training YItem Categories UNASSIGNED.MISC Unassigned

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PO: Enter Blanket Purchase Agreement Data

Purchasing SuperUser > Purchase Orders > Purchase OrdersFormName Purchase Orders<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority (H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>Description: This is required in order to create automatically sourced items in the iProcurement catalog.

Attention: You must log into the Purchasing SuperUser responsibility when performing the following setups to define Purchasing Options for Operating Unit OU200_US/Boston

FormName Purchase Orders

Header

PO, RevAutomatically Assigned

Bill-ToUS Boston Office

TypeBlanket Purchase Agreement

CurrencyUSD

CreatedCurrent Date

BuyerProcurement, User

SupplierSTAPLES, INC

StatusIn Process

SiteTRENTON

Amt Agreed 1,000,000,000.00

Contact Description Staples Blanket

Ship-ToUS Boston Shop

Amt Released Blank

tab Item

Num1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

TypeGoods Goods Goods Goods Goods Goods Goods Goods Goods Goods Goods Goods Goods Goods Goods

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Item

Rev

CategoryOFFICE SUPPLIES.PENS

OFFICE SUPPLIES.PENS

OFFICE SUPPLIES.PENS

OFFICE SUPPLIES.PENS

OFFICE SUPPLIES.PAPER

OFFICE SUPPLIES.PAPER

OFFICE SUPPLIES.PAPER

OFFICE SUPPLIES.PAPER

OFFICE SUPPLIES.ACCESSORIES

OFFICE SUPPLIES.ACCESSORIES

OFFICE SUPPLIES.ACCESSORIES

OFFICE SUPPLIES.ACCESSORIES

OFFICE SUPPLIES.ACCESSORIES

OFFICE SUPPLIES.STAPLERS

OFFICE SUPPLIES.STAPLERS

Description

Ball Point Pen, fine, blue

Ball Point Pen, fine, black

Ball Point Pen, fine, red

Ball Point Pen, fine, green

8 1/2 X 11 Copier Paper

8 1/2 X 11 Stationery

Yellow Pads - Legal Size

White Pads - Legal Size

Toshiba Power Cord

Mouse Mouse Pad

Letter Opener

Desk Organizer

Heavy Duty Stapler

Standard Stapler

UOMEach Each Each Each Each Each Each Each Each Each Each Each Each Each Each

QuantityGrayed Out

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Price1.29 1.29 1.29 1.29 5.89 11.56 1.99 1.99 18.49 10.99 12.73 3.35 6.27 25.89 8.34

PromisedGrayed Out

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Need ByGrayed Out

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Supplier Item

378819 378820 378821 378822 378010 379020 379127 379128 103523 211862 211873 535534 193664 489311 498420

Charge Account

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AmountGrayed Out

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ReservedNo No No No No No No No No No No No No No No

TermsFormName Terms and Conditions

PaymentNet 30

Confirming OrderBlank

FreightDue

FirmBlank

CarrierBlank

Acceptance RequiredBlank

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FOBDestination

ByGrayed Out

Pay OnGrayed Out

Supply Agreement Blank

Supplier Note Blank

Receiver Note Blank

Agreement Controls

Effective From Blank

Effective To Blank

Amount Limit1,000,000,000.00

Minimum Release 1 1.00

Price Update Tolerance % Blank

Price Breaks – No Price Breaks

ApproveFormName

Submit for Approval

Forward

Forward From

Forward To

Note

Print

Fax

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Fax Number

Email

Email Address

FormName Purchase Orders

Header

PO, RevAutomatically Assigned

Bill-ToUS Boston Office

TypeBlanket Purchase Agreement

CurrencyUSD

CreatedCurrent Date

BuyerProcurement, User

SupplierMANPOWER

StatusIn Process

SiteLAS VEGAS

Amt Agreed 1,000,000,000.00

Contact Description Manpower Blanket

Ship-ToUS Boston Shop

Amt Released Blank

tab Item

Num1 2 3 4 5 6

TypeSvcs – Qty Svcs – Qty Svcs – Qty Svcs – Qty Svcs – Qty Svcs – Qty

Item

Rev

CategoryTEMPORARY SVCS.CLERICAL

TEMPORARY SVCS.LEGAL

TEMPORARY SVCS.TECHNICAL

TEMPORARY SVCS.TECHNICAL

TEMPORARY SVCS.TECHNICAL

TEMPORARY SVCS.TECHNICAL

DescriptionTemporary Services.Clerical

Temporary legal staffing needs

Temporary information technology software developers

Temporary information technology systems or database administrators

Temporary information technology networking specialists

Temporary information technology contractors

UOMHour Hour Hour Hour Hour Hour

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QuantityGrayed Out Grayed Out Grayed Out Grayed Out Grayed Out Grayed Out

Price18 20 40 40 40 50

PromisedGrayed Out Grayed Out Grayed Out Grayed Out Grayed Out Grayed Out

Need ByGrayed Out Grayed Out Grayed Out Grayed Out Grayed Out Grayed Out

Supplier Item20-CLERICAL 20-LEGAL 20-ITDEV 20-ITDBA 20-ITNETWORK 20-ITCONTRACT

Charge AccountGrayed Out Grayed Out Grayed Out Grayed Out Grayed Out Grayed Out

AmountGrayed Out Grayed Out Grayed Out Grayed Out Grayed Out Grayed Out

ReservedNo No No No No No

TermsFormName Terms and Conditions

PaymentNet 30

Confirming OrderBlank

FreightDue

FirmBlank

CarrierBlank

Acceptance RequiredBlank

FOBDestination

ByGrayed Out

Pay OnGrayed Out

Supply Agreement Blank

Supplier Note Blank

Receiver Note Blank

Agreement Controls

Effective From Blank

Effective To Blank

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Amount Limit1,000,000,000.00

Minimum Release 1 1.00

Price Update Tolerance % Blank

Price Breaks – No Price Breaks

ApproveFormName

Submit for ApprovalYes

Forward

Forward From

Forward To

Note

Print

Fax

Fax Number

EmailNo

Email Address

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PO: Send Notifications for Purchasing Documents

Purchasing SuperUser > Reports > Run > Single Request

FormName Submit Requests<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority (H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Run the Send Notifications for Purchasing Documents concurrent program to ensure that all notifications that are created from requisition and purchase order activity are sent to the appropriate user. There are no parameters.

Run This Request

Request Name Send Notifications for Purchasing Documents

Submit Request

Doc Ref: <Document Reference Number> December 5, 2005

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BR.100 Application Setup - Procure to PayMarch 13, 2010

POR: Configure Account Attributes

AK Developer >Define AttributesFormName Regions<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority (H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: The Account Attributes must be configured to match the structure of the chart of accounts segment. If there are multiple charts of accounts for the organization 2 additional profile options must be completed (see below). After a label is changed hit “tab”, a message will appear: “You have changed this label from “ “ to “ ”, Do you want to change the labels from “ “ to “ “ for all related Object Attributes and Region Items?”. Click “Yes” each time this appears. The Long Label Max Length will automatically populate.

Attribute ID Value Length Label Long Label Max Length

POR_CHARGE_ACCT_SEG1 2 Company 7

POR_CHARGE_ACCT_SEG2 3 Cost Center 11

POR_CHARGE_ACCT_SEG3 6 Account 7

POR_CHARGE_ACCT_SEG4 2 Intercompany 12

POR_CHARGE_ACCT_SEG5 3 Future 6

POR_CHARGE_ACCT_SEG6 5 Future 6

Attention: After the changes are made to the regions the Apache server must be bounced in order for the changes to be visible on the iProcurement web page.

Suggestion: If the organization has multiple charts of accounts profile options to support this must be assigned at the application responsibility level. POR: Edit Accounts Region and POR: Multiple Accounts Region.

Procure to Pay File Ref: 30742237.doc (v. 2.0 )

Open and Closed Issues

Doc Ref: <Document Reference Number>

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POR: Configure Account Regions

AK Developer >Define RegionsFormName Regions<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority (H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this step to ensure the correct attributes are marked for display in the correct regions.

At the Find window, enter a Region ID and click find

Region ID Region Name Application Name Object Name Region Style Add Index

Standalone

POR_BILLING_MULT_CHARGE_AC_R Billing-Single Row Oracle Self-Service Web Applications

POR_DUMMY_O Flow Layout <blank> Yes

Update the following attributes (you will notice the Label and Long Label Max Length are changed from the previous setup step):

Attribute ID Node Display Update Label Long Label Max Length

POR_LINE_NUM v Line 4

POR_SELECT_RADIO v Default 7

POR_NICKNAME v v Nickname 8

POR_CHARGE_ACCT_SEG1 v v Company 7

POR_CHARGE_ACCT_SEG2 v v Cost Center 11

POR_CHARGE_ACCT_SEG3 v v Account 7

POR_CHARGE_ACCT_SEG4 v v Intercompany 12

POR_CHARGE_ACCT_SEG5 v v Future 6

POR_CHARGE_ACCT_SEG6 v v Future 6

At the Find window, enter a Region ID and click find

Procure to Pay File Ref: 30742237.doc (v. 2.0 )

Open and Closed Issues

Doc Ref: <Document Reference Number>

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Region ID Region Name Application Name Object Name Region Style Add Index

Standalone

POR_BILLING_CHARGE_ACCOUNT_R Billing-Single Row Oracle Self-Service Web Applications

POR_DUMMY_O Flow Layout <blank> Yes

Update the following attributes (you will notice the Label and Long Label Max Length are changed from the previous setup step):

Attribute ID Sequence Node Display

Update Label Long Label Max Length

POR_PRMPT_CHARGE_AC 75 v Charge Account 14

POR_LINE_NUM80 v Line 4

POR_NICKNAME 85 v v Nickname 8

POR_CHARGE_ACCT_SEG1 90 v v Company 7

POR_CHARGE_ACCT_SEG2 100 v v Cost Center 11

POR_CHARGE_ACCT_SEG3 110 v v Account 7

POR_CHARGE_ACCT_SEG4 120 v v Intercompany 12

POR_CHARGE_ACCT_SEG5 130 v v Future 6

POR_CHARGE_ACCT_SEG6 140 v v Future 6

Procure to Pay File Ref: 30742237.doc (v. 2.0 )

Open and Closed Issues

Doc Ref: <Document Reference Number>

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POR: Run Rebuild Catalog Item InterMedia Index

Purchasing SuperUser > Reports > Run > Single Request

FormName Submit Requests<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority (H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Run the Rebuild Catalog Item InterMedia Index concurrent program before any other iProcurement programs. There are no parameters.

Run This Request

Request Name Rebuild Catalog Item InterMedia Index

Submit Request

Procure to Pay File Ref: 30742237.doc (v. 2.0 )

Open and Closed Issues

Doc Ref: <Document Reference Number>

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POR: Classification and Item Data / Extract Classification and Item Data

Purchasing >Setup>e-Catalog Admin>Loader Values

FormName Define Catalog Server Loader Values<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority (H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: You can set up the Catalog Data Extract concurrent process to extract data at defined intervals (daily, weekly, and so on), or, you can extract data on an ad hoc basis.

Attention: In either case, you can automatically perform the load in addition to extracting the data. You must extract classification data, catalog groups and categories, before you extract item data. You must have classifications defined before you can load items into them

Attention: The first time you run the extract, it should be done through the Loader Values form located under Purchasing>Setup>E-Catalog Admin>Loader Values.

Warning: Before you run this extract for the first time on a new setup instance, first run the “Rebuild Catalog Item InterMedia Index”. If you do not do this the extract may error out.

Classification DataExtract Last Run Date

Catalog Groups CheckedCategories CheckedTemplate Headers CheckedLog Level 2Batch Size 5000

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Extract Classifications

Note: Verify the concurrent process has completed before performing the “Extract Items”. Close the form, Define Catalog Server Loader Values and reopen to see the Last Run Date is now populated.

Item DataExtract Last Run Date

Contracts CheckedItem Master CheckedTemplate Lines CheckedLog Level 2Batch Size 5000

Extract Items

Note: Verify completion of the concurrent process by going to View, then Requests in the tool bar.

Submit a New Request, Single Request

Request Name Rebuild Catalog Item InterMedia Index

Submit Request

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POR: eContent Management / Map Categories

Internet Procurement Catalog Administration> eContent Manager > Map CategoriesFormName Map Categories<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority (H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Attention: After the Extract Items and Extract Classifications and Rebuild InterMedia Index are run the Mappings below should be automatically created. Verify all the Oracle Categories exist and each Catalog Category has an” *” next to it. The * designates that particular Oracle Category as being mapped to a Catalog Category. If you select a Catalog Category the Current Mapping field will display the mapping to the Oracle Category.

Map CategoriesOracle Categories Click the Map button to Map the categories Catalog Categories

CONSULTING.MISC MAP Consulting MiscDESKTOPS.MISC MAP DesktopsLAPTOPS.MISC MAP LaptopsOFFICE_SUPPLIES.ACCESSORIES MAP Office Supplies AccessoriesOFFICE_SUPPLIES.PAPER MAP Office Supplies PaperOFFICE_SUPPLIES.PEN MAP Office Supplies PenOFFICE_SUPPLIES.STAPLERS MAP Office Supplies StaplerSERVICE.MISC MAP Service MiscTEMPORARY SVC.CLERICAL MAP Temporary SVCS ClericalTEMPORARY SVC.LEGAL MAP Temporary SVCS LegalTEMPORARY SVC.TECHNICAL MAP Temporary SVCS TechnicalTRAINING.MISC MAP Training

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POR: eContent Management / Build Table of Contents

Internet Procurement Catalog Administration> eContent Manager > Build Table of ContentsFormName Build Table of Contents<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority (H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>Description: Use this to create catalog views based on category hierarchies.

Attention: There are three category classes:

• Master: category containing one or more intermediate or genus categories.

• Intermediate: category containing one or more genus categories.

• Genus: category containing items.

New EntryTable of Contents Entry Name Temporary Staffing

Services

Entry Description Temporary Staffing Services

Search Temporary

Click SearchSelect each category listed below

Click Add (Radio Button for All Categories should be selected)

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Result:Current Sub-Categories Temporary clerical and administrative assistance

Temporary legal staffing needs

Temporary information technology software developers

Temporary information technology systems or database administratorsTemporary information technology networking specialists

Temporary information technology contractors

Click Save

Suggestion: When using this step, you may want to choose the radio button (All Categories or Unassigned Only) prior to searching for categories to add to the table of contents.

Suggestion: To delete or edit a table of contents on the Internet Procurement home page click the edit button next to the genus category and click the delete button to remove the entire table of contents. To edit the table of contents select the category and either add it to or remove it from the table of contents by clicking on the applicable button.

Attention: If a category has sub-categories it will be marked with an asterisk (*).

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Open Issues

1. <Description of issue>

Closed Issues

1. <Description of issue>