jTask Security and Training Assignment System

A .NET, web-based application used by a business to map large numbers of SAP End-users to Job Roles, Training Courses and SAP Security Assignments – quickly and accurately, prior to Go-live.

Links to the company Active Directory or Human Capital Management (HCM), and provides feeds to the Learning Management System (LMS) and SAP GRC (Governance, Risk and Compliance) system.

A project accelerator that does not compete with SAP GRC.

Significantly reduces the time it takes to map End-users to Job Roles, Training and Security. At Go-live it reduces the number of help desk calls due to incorrect missed training or no role access.

People DataUser IDLocationManager

Role NameRole Desc

Security Data

Training Assignments

LMS

Training DataCourse Name &

IDDelivery ModeDuration

SecurityAssignments

SAP

Business Maps Users

STAS

Business Approves Mappings

STAS

Automated Metrics

Additional RequirementsLanguageCurrencyPrinterTime ZoneParameter IDs

jSTAS

Inp

uts

Ou

tpu

ts

2 way

jSTAS solves the problem of “Spreadsheet Confusion." If the project team tracks job roles, training and security, and end users via spreadsheets, the risks are many, including:

Wrong information on what training is required Proper information not getting to the security team

(lack of revision control) Over training. People trained who do not require it,

“just to be Safe”. Unfortunately, this is expensive and likely to be a “Sorry” approach when all is done.

New hires and new fires not removed from the various data sources

No single-accurate source of information available to the business

End-users

Individuals in the business who will be using the production system at Go-live. They are not project team members who do not have a role post Go-live.

Job Role Editor s

Project team members who create ‘job roles’ in jSTAS with unique combinations of SAP security roles and training courses

Mappers

Effectively mappers are people authorized by the project with detailed knowledge of business roles and security to assign job roles to end-users

Approvers

Role Owners

▪ Individuals identified inside of SAP GRC who are responsible for authorizing all requests for a particular security role for audit purposes

Managers

▪ First line managers who validate end-users ‘job role’ mappings for their organization

How to set up Job roles (OCM)

How to Map training classes to job roles

How to Map security roles to job roles

How to Map end-users to job roles (mappers)

How to Approve end-user SAP job role and security assignments (managers and role owners)

How to run Reports (all jSTAS users)

Dashboard Report (progress against training plan)

SAP Security Role (Excel report for security team)

End-User Training Report (Class roster for OCM team)

Training Non-completion Report (for Managers)

Complete training materials included

It is recommended that job role editors and mappers attend in-person training sessions of 1-2hrs as opposed to web based training

Help materials available for specific webpages from within the application

jSTAS is an easy to use tool to accelerate End-user mapping and Training assignment.

Single Source of Truth and reduces rework due to everybody working from separate data sources.

Provides a method to measure End-user training against plan, resulting in improved operational efficiency at Go-live and reduced Help Desk Calls